Jun 16, 2020 City Council Regular Meeting

>> COULD WE DO IT THIS WAY THEN?

[00:00:03]

[INVOCATION]

THERE'S NOT ANY REASON WHY WE CAN'T HAVE TWO INVOCATIONS TODAY BUT WE'LL GO AHEAD AND START WITH YOU, IF YOU DON'T MIND.

>> RIGHT, ABSOLUTELY. WE'LL GO AHEAD AND START.

FATHER IN HEAVEN, THANK YOU FOR THIS BEAUTIFUL DAY.

GOD, I THANK YOU FOR YOUR HAND ON OUR WEATHER AND FOR ALL THE BEAUTIFUL WEATHER WE'VE BEEN ABLE TO HAVE.

GOD, I PRAY YOU WOULD LAY YOUR HAND ON THIS COUNCIL AND GUIDE THEM IN EVERY STEP THEY TAKE AS THEY REVIEW IMPORTANT ITEMS IN FRONT OF THE CITY, AND AS THEY PROVIDE INPUT TO STAFF.

I PRAY THAT YOU GRANT THEM WISDOM AS THEY MAKE DECISIONS ON BEHALF OF THE CITY.

GOD, I ALSO PRAY FOR OUR COUNTRY, AS WE DEAL WITH NOT JUST CORONAVIRUS, BUT ALSO SIGNIFICANT UNREST AND WORK THAT NEEDS TO BE DONE BRIDGING RACIAL GAPS AND GAPS OF ALL KINDS TO BRING US TOGETHER AS ONE COUNTRY.

GOD, I PRAY FOR YOU BLESS US IN THIS LONG WORK AND THIS HARD WORK, IN JESUS NAME, AMEN.

>> AMEN. STEPHANIE, IF YOU DON'T MIND WATCHING, AND IF MR. DEL JOINS, JUST LET ME KNOW AND WE'LL COME BACK AROUND TO HIM AS WELL.

HE'S A VERY CONSISTENT VOICE IN FRONT OF THE COUNCIL AND I ALWAYS APPRECIATE WHEN HE MAKES TIME TO JOIN IN.

BUT AT THIS TIME, LET'S MOVE ON AND DO THE PROCLAMATION

[PROCLAMATION]

COUNCIL MEMBER POWELL, DO YOU MIND READING THAT FOR US?

>> SURE, MAYOR. I'LL BE HAPPY TO DO THAT.

WHEREAS JUNETEENTH IS THE OLDEST OF ENOUGH CELEBRATIONS COMMEMORATING THE ENDING OF SLAVERY IN THE UNITED STATES.

WHEREAS IN 1865, IT WAS ON JUNE 19TH THAT THE UNION SOLDIERS LED BY MAJOR GORDON GRANGER LANDED IN GALVESTON, TEXAS WITH THE NEWS THAT THE WAR HAD ENDED AND THAT THE ENSLAVED WERE NOW FREE, TWO-AND-A-HALF YEARS AFTER PRESIDENT LINCOLN'S EMANCIPATION PROCLAMATION HAD BECOME OFFICIAL, JANUARY 1ST, 1863.

WHEREAS THE CELEBRATION OF JUNETEENTH WAS COINED JUNETEENTH AND GREW WITH MORE PARTICIPATION FROM DEFENDANTS.

WHEREAS THE JUNETEENTH CELEBRATION BECAME A TIME FOR REASSURING, FOR PRAYING, AND FOR GATHERING REMAINING FAMILY MEMBERS.

WHEREAS ON JANUARY 1ST, 1980, JUNETEENTH BECAME AN OFFICIAL STATE HOLIDAY THROUGH THE EFFORTS OF AL EDWARDS, AN AFRICAN AMERICAN LEGISLATOR.

WHEREAS THE SUCCESSFUL PASSAGE OF THIS BILL MARKED JUNETEENTH AS THE FIRST EMANCIPATION CELEBRATION GRANTED OFFICIAL STATE RECOGNITION.

WHEREAS JUNETEENTH TODAY CELEBRATES AFRICAN AMERICAN FREEDOMS WHILE ENCOURAGING SELF-DEVELOPMENT AND RESPECT FOR ALL CULTURES.

NOW, THEREFORE, WE, MAYOR AND CITY COUNCIL MEMBERS OF THE CITY OF AMARILLO, TEXAS DO HEREBY PROCLAIM JUNE 19TH, 2020 AS JUNETEENTH DAY IN THE CITY OF AMARILLO, TEXAS GIVEN UNDER OUR HANDS AND SEAL OF OFFICE, THE 16TH DAY OF JUNE, 2020.

MAYOR GINGER NELSON, COUNCIL MEMBER ELAINE HAYS, COUNCIL MEMBER FREDA POWELL, COUNCIL MEMBER EDDY SAUER, AND MAYOR PRO TEM HOWARD SMITH.

SO WITH THAT SAID, MAYOR, I WOULD JUST LIKE TO ENCOURAGE THE CITIZENS IN OUR CITY TO COME OUT THIS WEEKEND FOR CELEBRATIONS.

IT'S A GREAT TIME TO JOIN IN TO HAVE PEACEFUL MARCHES, A GOOD CELEBRATION.

BUT MORE THAN ANYTHING, THE FELLOWSHIP, RESPECT CULTURES, APPRECIATE EVERYONE'S BACKGROUND, AND FOR US, JUST THE FELLOWSHIP AND HAVE A GOOD TIME, ESPECIALLY IN LIGHT OF WHAT'S GOING ON THROUGHOUT OUR COUNTRY AND ALSO OUR NATION.

SO I ASK EVERYONE IN THE CITY, IF THEY WOULD LIKE, TO PLEASE COME TOGETHER AND JOIN IN THE CELEBRATION.

>> NOW, THERE IS AN EVENT PLANNED FOR FRIDAY, MORNING.

IS THAT CORRECT? 10:00 AM?

>> YES, IT IS CORRECT. YES, THERE'S GOING TO BE A PEACEFUL MARCH ON FRIDAY AND AS I UNDERSTAND IT, THERE WILL PROBABLY BE A PARADE SATURDAY, AND THEN OTHER FESTIVITIES IN THE PARK.

>> WONDERFUL. WELL, I'M SAD I'LL BE IN HOUSTON RECEIVING MEDICAL TREATMENT, BUT I KNOW THAT YOU WILL READ THERE AND I BELIEVE OUR MAYOR PRO TEM IS PLANNING TO BE THERE AS WELL.

[OVERLAPPING].

>> THAT IS CORRECT, AND MAYOR, WE ALWAYS WANT YOU TO FOCUS ON YOUR HEALTH FIRST.

>> WELL, I APPRECIATE THAT VERY MUCH, BUT I DON'T LIKE HAVING TO BE GONE FROM IMPORTANT EVENTS AND THIS IS DEFINITELY AN IMPORTANT EVENT.

>> I UNDERSTAND. BUT WHEN YOU'RE HERE, WE NEED YOU TO BE HEALTHY.

>> ALL RIGHT. WELL, I CAN SECOND THAT.

[NOISE] OKAY.

ANY WORD FROM MR. BEL, STEPHANIE? OKAY. NOT A PROBLEM.

WE ARE GOING TO MOVE ON TO AGENDA ITEM 1A,

[A. Coronavirus Update]

MR. CITY MANAGER.

[00:05:02]

>> HI, MAYOR, THANK YOU. WE HAVE CASIE STOUGHTON TO GIVE US THE CURRENT UPDATE ON CORONAVIRUS AND WE'RE ALSO GOING TO BE DISCUSSING POSSIBLY THE FREQUENCY OF REPORT CARDS.

RIGHT NOW, WE'RE DOING THEM MONDAY TO SATURDAY AND WE'RE GOING TO TALK ABOUT POSSIBLY GOING TO MONDAY TO FRIDAY.

BUT CASIE, TAKE IT AWAY.

>> SO AS OF TODAY, THERE ARE A TOTAL OF 3,561 CASES OF COVID 19 REPORTED IN POTTER AND RANDALL COUNTIES; 2,798 CASES IN POTTER COUNTY AND 763 IN RANDALL COUNTY, WE HAVE A TOTAL OF 1,717 RECOVERIES AND 44 DEATHS REPORTED IN OUR COMMUNITY.

THAT LEAVES US WITH 1,800 CASES THAT ARE ACTIVE.

EACH OF THE CASES REPRESENT A UNIQUE INDIVIDUAL.

STAFF WORK TO REMOVE ANY DUPLICATED TEST BEFORE REPORTING THE NUMBERS FOR THAT DAY.

THIS WEEK, WE WILL MOVE TO A MONDAY THROUGH FRIDAY ONLY FORMAT FOR THE REPORT CARD IN DASHBOARD UPDATES.

AS WE'VE MOVED INTO AN ORANGE STATUS LEVEL, I THINK IT'S TIME THAT WE ARE ABLE TO GO MONDAY THROUGH FRIDAY FOR THE REPORT CARD.

HOSPITAL CAPACITY TODAY INDICATES A 1.2 PERCENT HOSPITALIZATION RATE WITH 22 CASES OF COVID IN TWO OF OUR AREA HOSPITALS.

THE TOTAL CAPACITY FOR ADULT BEDS IS AT 62 PERCENT, VENTILATOR UTILIZATION IS AT 30 PERCENT, AND ICU UTILIZATION IS CURRENTLY AT 65 PERCENT.

THESE NUMBERS ARE STABLE TO SLIGHTLY IMPROVED FROM LAST WEEK.

THE AMARILLO AREA PUBLIC HEALTH DISTRICT AND AMARILLO FIRE DEPARTMENT HAVE COMPLETED TESTING IN NURSING HOME FACILITIES TO COMPLY WITH THE GOVERNOR'S ORDER TO TEST ALL STAFF AND RESIDENTS IN NURSING HOMES.

THERE HAVE BEEN A TOTAL OF 2,301 TESTS CONDUCTED IN NURSING HOMES.

SO FAR, AMARILLO PUBLIC HEALTH HAS RECEIVED 93 PERCENT NEGATIVE TEST RESULTS, 6.4 PERCENT POSITIVES, AND 0.6 ARE PENDING.

SO WE'RE ALMOST THERE ACROSS THE FINISH LINE WITH THE TOTAL TEST RESULTS.

THERE ARE 14 NURSING HOMES AND 12 HAVE COVID POSITIVES IDENTIFIED EITHER IN STAFF, OR RESIDENTS, OR BOTH.

FOR ASSISTED LIVING AND GROUP HOME FACILITIES, WE APPRECIATE ALL OF THE FACILITIES THAT WERE PROACTIVE WITH TESTING.

SO FAR, 1,008 RESIDENTS AND STAFF OF ASSISTED LIVING AND GROUP HOMES HAVE BEEN TESTED.

NINETY SEVEN PERCENT OF THOSE TESTED SO FAR HAVE BEEN NEGATIVE, 2.7 PERCENT ARE POSITIVE, AND 0.3 ARE PENDING.

AGAIN, RIDING THEIR CART ALMOST TO THE FINISH LINE.

WE THANK THE AMARILLO FIRE DEPARTMENT.

THEY'VE DONE AN OUTSTANDING JOB WITH THIS EFFORT AS THEY'VE BEEN THE TEAM THAT HAS GONE TO EACH OF THE FACILITIES TO DO THE TESTING.

WE'VE NOT RECEIVED ADDITIONAL TESTS RESULTS FROM JBS THAT WAS CONDUCTED BY THE STATE SINCE LAST WEEK.

SO THE NUMBERS REMAIN THE SAME FROM OUR LAST CONVERSATION LAST TUESDAY, WITH A TOTAL OF 821 RESIDENTS FROM POTTER AND RANDALL COUNTIES BEING TESTED.

SIXTY TWO PERCENT OF THOSE TEST RESULTS WERE NEGATIVE, 22 PERCENT POSITIVE, AND 17 PERCENT REMAIN PENDING.

CURRENTLY IN THE AMARILLO AREA, WE REMAIN ON OUR PLATEAU OF CASES AND SO WE REMAIN AT THAT PLATEAU.

SOUTH OF US IN TEXAS, HOWEVER, OTHER HEALTH DEPARTMENTS ARE REPORTING INCREASES IN CASES AS PEOPLE MOVE AROUND AND EXPERIENCE NEW EXPOSURES.

HERE IN AMARILLO, WE'RE AT THE STATUS LEVEL ORANGE AND SO WE ENCOURAGE OUR COMMUNITY TO PLEASE USE EXTREME CAUTION WHEN MOVING ABOUT; WEAR A MASK, STAY SIX FEET FROM OTHERS, AND PRACTICE GOOD HAND-WASHING.

RIGHT NOW, IT'S IMPORTANT AS EVER TO BE COVID AWARE. THAT'S ALL I HAVE TODAY.

>> COUNCIL, ANY QUESTIONS FOR CASIE?

>> CASIE, IF I'M LOOKING AT THE NUMBERS RIGHT, WHAT WAS OUR PEAK NUMBER OF ACTIVE CASES AT ANY ONE PARTICULAR TIME? SO OUR HISTORICAL NUMBER THAT HAD BEEN REPORTED IS THE 3,561 CASES ON TODAY'S REPORT CARD.

HISTORICALLY, HOW MANY CASES? I'M THINKING ON JUST RECOLLECTION BY MEMORY THAT THERE WAS A POINT WHERE WE HAD ACTIVE CASES OVER 3,000.

DOES THAT SOUND CORRECT? SO WE WERE TRACING AND CONTACTING INDIVIDUALS, THAT MANY INDIVIDUALS ON A DAILY BASIS OR MORE THAN 3,000 AND NOW WE ARE UNDER 2,000.

[00:10:08]

>> YES. NOT ONLY WERE WE CONTACTING THE POSITIVES, BUT WE WERE ALSO CONTACTING THEIR CONTACTS.

IN FACT, WE WERE MAKING SO MANY PHONE CALLS THAT NOW WHEN WE CALL OUT OF THIS BUILDING, OUR PHONE NUMBER SHOWS UP AS [INAUDIBLE].

THAT'S HOW MANY PHONES CALLS WE MADE OUT OF OUR PUBLIC HEALTH DEPARTMENT.

>> WHEN I THINK OF OVER 3,000 ACTIVE TO NOW UNDER 2,000, AND IT'S 1,800 TODAY.

SO RIGHT NOW, OUR RECOVERIES ARE DEFINITELY [NOISE] OUTPACING OUR NEW CASES.

WE DON'T HAVE THAT MANY LARGE NUMBERS PENDING SO THAT SEEMS LIKE MAYBE BETTER NEWS THAN JUST PLATEAUING.

THAT SEEMS LIKE A PRETTY SIGNIFICANT DROP.

>> YES. SO TODAY, I THINK WE CERTAINLY WANT TO LOOK AT THAT TREND OVER TIME.

BUT YES, ABSOLUTELY.

RIGHT NOW WE'VE GONE FROM, I GUESS MIDDLE OF MARCH IS WHEN WE REALLY STARTED TO SEE THAT PLATEAU.

WE'VE GONE FROM RIGHT AROUND 2,200, 2,400 TO ABOUT 1,800 SO IT'S BEEN A VERY SLOW DESCEND, WHICH IS WHY, IF YOU WERE TO PUT A MARBLE ON THE PLATEAU, IT WOULD ROLL DOWN, BUT STILL NOT A SHARP DECLINE.

>> I DIDN'T REALIZE THE 2,200 WAS THAT FAR BACK, MIDDLE OF MARCH.

SO WE HAD SOME NUMBERS COME IN PRETTY EARLY.

ARE YOU SEEING ANY OTHER PARTICULAR TRENDS? HAVE WE IDENTIFIED ANY NEW HOT SPOTS IN OUR CURRENT NUMBERS?

>> NO. I THINK RIGHT NOW AS THINGS OPEN UP, IT'S LOOKING MORE LIKE A LEGITIMATE BEGINNING WITH VERY SPORADIC CASES, THE CONTACT INVESTIGATIONS ARE A LITTLE MORE DIFFICULT JUST BECAUSE CLUSTERS ARE A LITTLE EASIER TO WORK JUST BECAUSE WHEN PEOPLE ARE STAYING AT HOME MORE AND THEIR EXPOSURES MAY JUST BE IN ONE OR TWO PLACES.

THE CONTACT INVESTIGATION AND THE CONTACT TRACING IS A LITTLE MORE SIMPLE.

AS PEOPLE ARE LIVING ABOUT AND THEY'RE SPENDING THEIR TIME IN GROUPS AND WITH THE DIFFERENT PEOPLE, THE CONTACT INVESTIGATIONS ARE JUST MORE COMPLICATED.

SO THAT'S WHAT WE'RE SEEING RIGHT NOW, VERY SIMILAR TO WHAT WE SAW IN THE VERY BEGINNING, IS MORE COMPLEX CONTACT INVESTIGATIONS, NOT NECESSARILY CLUSTERING, BUT MORE SPORADIC CASES.

AGAIN, MORE COMPLEX CONTACT INVESTIGATIONS.

>> THAT MAKES SENSE. THANK YOU, CASIE.

>> OTHER QUESTIONS? CASIE, WE'VE PUT OUT A NEW ONE-PAGE SUMMARY OF THE LEVELS.

IS THAT ON THE WEBSITE?

>> YES, MA'AM. IT'S AT AMARILLOALERTS.COM.

>> OKAY. SO IF YOU'RE A CITIZEN AND YOU'RE WONDERING, WHAT DOES IT MEAN THAT WE'RE AT LEVEL ORANGE, AND WHAT WOULD THE CRITERIA BE TO GO BACK TO LEVEL RED OR BACK TO LEVEL YELLOW? ALL OF THAT IS THERE IN THAT ONE-PAGE DOCUMENT AND YOU CAN GET IT AT AMARILLOALERTS.COM.

SO I THINK THAT'S HELPFUL FOR YOU AS A BUSINESS OWNER OR AS A PARENT.

YOU'RE TRYING TO GAUGE WHAT YOUR ACTIVITIES OR YOUR FAMILY SITUATION SHOULD BE, THOSE DATA PIECES WOULD BE HELPFUL TO YOU TO UNDERSTAND WHAT LEVEL ORANGE IS AND WHAT THE CRITERIA WOULD BE TO GO EITHER BACK TO RED OR BACK TO YELLOW.

>> YES AND WE WANT TO QUICKLY HAVE THAT DOCUMENT TRANSLATED INTO MULTIPLE LANGUAGES AND SO SOON YOU'LL SEE ANOTHER TAB UP THERE IN THE DROP-DOWN MENU WITH DIFFERENT LANGUAGES.

WE WILL HAVE A SECTION THERE, A RESOURCE SECTION FOR MULTIPLE LANGUAGES AND SO WE APPRECIATE THE FOLKS WHO ARE DOING THAT TRANSLATION VERY QUICKLY FOR US.

>> THANK YOU FOR DOING THAT.

IT'S VERY INCLUSIVE AND WE WANT TO KEEP DOING MORE OF THAT, SO THANK YOU.

>> CASIE, IS OUR DRIVE-THROUGH TESTING CENTER STILL OPERATING?

>> YES, MA'AM. WE'RE SEEING FEWER PEOPLE WHO ARE IN NEED OF THAT SERVICE, BUT STILL WE'RE SEEING GENERALLY BETWEEN 40 AND 60 PATIENTS A DAY.

SO THAT'S MONDAY THROUGH FRIDAY.

WE WILL BE LOOKING AT A DIFFERENT LOCATION SOON, SO WE'LL BE MOVING FROM THE FAIRGROUNDS TO

[00:15:01]

IT WON'T NECESSARILY BE A BIG CHANGE FOR THE COMMUNITY.

THEY'LL STILL CALL 378-6300 AND WE'LL DIRECT THEM TO TESTING, BUT THEY'LL JUST GO TO A DIFFERENT PLACE.

SO VIA DRIVE THROUGH, OUR FACILITIES DEPARTMENT IS WORKING VERY HARD TO GET THAT LOCATION READY FOR US.

IT'S VERY NICE, WILL STILL BE A DRIVE-THROUGH LOCATION, AND SO IT'LL JUST BE A CITY-OWNED FACILITY.

THE FAIRGROUNDS HAS BEEN VERY GRACIOUS AND VERY ACCOMMODATING FOR US.

WE APPRECIATE EVERYTHING THAT THEY'VE DONE IN ALLOWING US TO BE THERE FOR ALMOST THREE MONTHS, AND SO YES, IT IS OPEN, LONG ANSWER TO SAY YES.

>> AGAIN, THOSE TESTS OR AT NO COST.

I WANT ANY CITIZEN TO KNOW, WE OBVIOUSLY STILL WANT THEM TO GET TESTED IF THEY HAVE ANY SYMPTOMS. IT'S HELPFUL TO US, IT'S MOST HELPFUL TO THEM AND THEIR FAMILY MEMBERS.

I WANT PEOPLE TO KNOW IF YOU'RE USING THE HEALTH DEPARTMENT SERVICES CALLING THAT 378-6300 NUMBER, THERE'S NO COST FOR THOSE TESTS.

CASIE, THANK YOU. WE APPRECIATE THE WORK THAT YOU'RE DOING VERY MUCH. KEEP IT UP.

>> THANK YOU. I APPRECIATE YOU ALL.

>> THANKS CASIE.

>> SURE. BACK TO YOU.

>> FOR ITEM B, WE HAVE A NUMBER OF

[B. Coronavirus Relief Funding (Support for Businesses)]

WE'VE GOT A NUMBER OF PEOPLE THAT ARE AVAILABLE TO SPEAK TO AND TAKE IT OFF AND THEY GO THROUGH DEPUTY CITY MANAGER KEVIN STARBUCK. KEVIN.

IF YOU'RE TALKING [OVERLAPPING] [INAUDIBLE]

>> I THINK [INAUDIBLE] TODAY, WE WERE ASKED TO LOOK AT DIFFERENT WAYS SO WE COULD SUPPORT BUSINESSES THROUGH OUR CARES ACT AND CDBG FUNDING THAT WE'VE RECEIVED DIRECTLY RELATED TO COVID RELIEF FUNDING FROM THE FEDERAL GOVERNMENT.

SO STAFF HAS BEEN WORKING WITH DR.

[INAUDIBLE] TO EXPLORE DIFFERENT OPTIONS AND DIFFERENT ALTERNATIVES.

WHAT WE'LL BE PRESENTING TODAY IS TWO DIFFERENT PROGRAMMATIC PATHS.

ONE, USING THE CORONAVIRUS RELIEF FUNDING THAT IS A PASS-THROUGH FROM THE FEDERAL GOVERNMENT THROUGH THE STATE.

THE SECOND PIECE WILL BE THE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING THAT COMMUNITY DEVELOPMENT HAS RECEIVED THROUGH [INAUDIBLE] SO TO PRESENT THE INFORMATION ON THE CORONAVIRUS RELIEF FUNDING WILL BE ANDREW FREEMAN, AND THEN JULIANA KITTEN WILL COVER THE CDBG FUNDING. SO I'LL TURN IT OVER TO ANDREW.

>> GOOD AFTERNOON, MAYOR, CITY COUNCIL, LET ME SHARE MY SCREEN REAL QUICK.

OKAY. SO WE WANT TO COVER A LITTLE BIT OF THE HIGHLIGHTS.

[INAUDIBLE] FULL SCREEN HERE. ALL RIGHT, ONE SEC.

OKAY. SO ON THE HIGHLIGHTS OF THE MORE GENERAL CORONAVIRUS RELATED FUNDING SOURCES, THE CITY IS PLANNING TO RECEIVE 2.2 MILLION OF OUR 11 MILLION ALLOCATION THAT CAN BE USED FOR CERTAIN EXPENDITURES TO SUPPORT THE CITY'S EFFORTS, AND THERE'S ALSO THE ABILITY TO SUPPORT SMALL BUSINESS AND OTHER NEEDS.

SO WE'VE BEEN LOOKING AT THE DIFFERENT OPTIONS THAT MIGHT WORK, WHETHER IT'S FUNDING GRANTS OR IF IT'S FUNDING SUCH THINGS AS PUBLIC SAFETY MEASURES, WHICH WE BELIEVE MIGHT BE A BETTER ROUTE TO SUPPORT OUR LOCAL BUSINESSES BECAUSE AS WE KNOW, EACH ONE IS HAVING TO ADJUST NOW, WHETHER ITS PUTTING OUT SIGNAGE, PROVIDING MASKS OR GLOVES FOR THEIR EMPLOYEES OR EVEN THEIR CUSTOMERS INSTALLING DIFFERENT PLEXIGLAS.

SO WHAT WE EVALUATED AND GOT SOME FEEDBACK FOR IS THAT THAT WOULD BE A POSSIBLE ALLOWABLE EXPENSE THAT WE COULD CONSIDER USING TO SUPPORT BUSINESSES.

ONE IDEA THAT WE'D LIKE TO GET FEEDBACK FROM YOU ALL ON IS A POSSIBLE REIMBURSEMENT PROGRAM.

FOR EXAMPLE, SOMETHING LIKE UP TO $5,000 THAT A BUSINESS COULD SUBMIT AN APPLICATION TO THE CITY, ATTACH SAY RECEIPTS, SHOWING WHAT THEY PURCHASED TO SUPPORT THEIR BUSINESS [INAUDIBLE] HAD TO PURCHASE THAT WOULD FALL UNDER THAT PUBLIC SAFETY MEASURE CATEGORY AND BASICALLY WOULD SHOW US THAT THEY ARE PURCHASE MADE BETWEEN MARCH 1ST AND DECEMBER 30TH, THOSE CAN BE REVIEWED ON A FIRST-COME, FIRST-SERVED BASIS.

AS LONG AS THEY MET THOSE REQUIREMENTS, WE WOULD BE ABLE TO ISSUE THEM A CHECK TO OFFSET THOSE EXPENSES IN ORDER TO SUPPORT THEIR BUSINESS.

THIS WOULD BE A WAY TO ALSO SUPPLEMENT SOME OTHER PROGRAMS THAT ARE CURRENTLY OUT THERE THAT YOU'RE ALL FAMILIAR WITH,

[00:20:02]

SO THIS IS KIND OF THE FIRST AND ONLY ONE TO GET SOME FEEDBACK ON, WE'VE ALSO GONE THROUGH SOME DIFFERENT SCENARIOS, IS THERE A WAY FOR THEM TO JUST REQUEST A GRANT TO A CERTAIN AMOUNT FOR CERTAIN EXPENSES.

BUT THIS SEEMED LIKE THE FAIREST AND MOST EQUITABLE WAY TO SUPPORT ANYONE THAT'S HAVING TO ADJUST FOR COVID RELATED IMPACTS.

IF YOU ALL DON'T HAVE ANY QUESTIONS ON THIS ONE YET, JULIANA KITTEN IS AVAILABLE TO TALK MORE ABOUT THE CDBG SPECIFIC FUNDING FOR HER SIDE OF THE PROCESS.

>> ANDREW, ARE YOU WORKING TOWARD A SUMMARY THAT SHOWS US HOW MANY DOLLARS WILL BE AVAILABLE FOR THE PROGRAM? BECAUSE I SEE ON THIS SLIDE, IT'S 2.2 MILLION.

BUT THAT'S OUR INITIAL FUNDING FROM THE STATE OF TEXAS [INAUDIBLE] TOWARD THIS PROGRAM.

>> CORRECT. SO THE FEEDBACK WE GOT WHEN WE WERE GOING DOWN THE ECONOMIC DEVELOPMENT PROGRAM ROUTE IS THAT YOU COULD USE UP TO 25 PERCENT, AT LEAST YOUR INITIAL 2.2 ALLOCATION.

THE ROUTE WE'RE GOING NOW FOR PUBLIC SAFETY MEASURES TECHNICALLY DOESN'T FALL UNDER THAT ECONOMIC DEVELOPMENT CATEGORY, SO I THINK WE WOULD HAVE SOME FLEXIBILITY ON HOW MUCH YOU MIGHT WANT TO ALLOCATE TOWARD THAT PROGRAM.

SO IT'S NOT QUITE AS TIED DOWN TO THE 25 PERCENT AMOUNT.

>> OKAY.

>> SO 25 PERCENT WILL BE A LITTLE OVER 500 MILLION OF THAT INITIAL AMOUNT IF WE WENT OFF THAT INITIAL ALLOCATION, BECAUSE THERE ARE OTHER EXPENSES THAT KEVIN OR LORI COULD GO OVER THAT WE PLAN ON USING THAT ALLOCATION BOARD TO OFFSET SOME COVID IMPACTS TO THE CITY.

>> SO THIS IS ACTUALLY JUST ONE PORTION AND IT ALMOST HAS THREE DIFFERENT PRONGS.

THERE'S THIS PORTION, THEN THERE'S ANOTHER PORTION OF IT, THEN THERE'S THE PORTION THAT JULIANA KITTEN IS GOING TO TALK ABOUT WITH THE CDGB MONEY.

>> [BACKGROUND] CORRECT.

>> JUST TO CLARIFY, THAT'S 550,000, NOT 500 MILLION?

>> YES, 500,000.

>> WHICH WOULD BE 25% OF OUR 2.2. MILLION.

>> RIGHT. [OVERLAPPING]

>> IT'S FAIRLY CLEAR IN THE FEDERAL GUIDANCE THAT THAT 25 PERCENT OF THAT INITIAL ALLOCATION COULD DEFINITELY BE USED TOWARDS SUPPORT OF PRIVATE ENTITIES, BUSINESSES.

GIVEN THE BROADER APPROACH THAT WE ARE TAKING, WE HAVE THE POTENTIAL OF USING MORE THAN THAT.

BUT THAT'S THE FRAMEWORK THAT WE WORKED FROM RELATED TO THIS INITIAL ALLOCATION OF FUNDING.

>> SO KEVIN OR ANDREW, THE 2.2. MILLION IS OUR INITIAL ALLOCATION.

WHAT QUALIFIES US TO RECEIVE THE REST OF THAT BALANCE UP TO THE 11 MILLION?

>> WE WOULD HAVE TO EXCEED OUR EXPENDITURES DIRECTLY RELATED TO COVID RESPONSE IN EXCESS OF 2.2 MILLION.

SO CURRENTLY, FINANCE AND EMERGENCY MANAGEMENT ARE WORKING TOGETHER TO TRACK EVERY EXPENSE THAT WE HAVE RELATED TO COVID RESPONSE.

NOW, WE WILL ALSO BE PURSUING FEMA REIMBURSEMENT UNDER MAJOR DISASTER DECLARATION.

BUT THIS FUNDING THROUGH THE CORONAVIRUS RELIEF FUNDING COULD BE APPLIED TOWARDS COVERING ALL EXPENSES OF THE CITY RELATED DIRECTLY TO CORONAVIRUS RESPONSE.

IN ADDITION, WE HAVE GRANTS THROUGH PUBLIC HEALTH THAT'S PASSED THROUGH FROM THE DEPARTMENT OF STATE HEALTH SERVICES, WE HAVE GRANTS THROUGH THE US HOUSING AND URBAN DEVELOPMENT THAT ARE ASSISTING US WITH HOMELESS SUPPORT, A PORTION OF WHICH JULIANA WILL TOUCH ON HERE IN A SECOND THAT WE LOOKED TO USE TOWARDS BUSINESS SUPPORT.

SO THERE'S A NUMBER OF DIFFERENT PATHS THAT WE'RE USING TO FUND RESPONSE TO COVID THAT HAVE BEEN PROVIDED BY BOTH THE STATE GOVERNMENT AND THE FEDERAL GOVERNMENT.

>> ELAINE, WHEN I WAS ON A CALL WITH SENATOR CORNELL IN ABOUT 10 DAYS AGO, [NOISE] I SPECIFICALLY ASKED HIM ABOUT THAT AND TOLD HIM THAT I FELT WE NEEDED A BROADER DEFINITION OF WHAT THOSE COVID RELATED EXPENSES WERE.

HE TOLD ME THAT HE THOUGHT IN THE NEXT ROUND OF LEGISLATION COMING FROM THE FEDERAL GOVERNMENT THAT THEY WOULD HAVE AN EXPANDED DEFINITION OF COVID-RELATED EXPENSES, BECAUSE WHAT I TOLD HIM WAS, "IT'S GREAT, THANK YOU FOR SENDING US FUNDING TO HELP US BY PPE, STAFF UP, CONTACT INVESTIGATORS, [NOISE] SOME OF THOSE ACTUAL EXPENDITURES THAT WE WOULD NOT HAVE HAD BUT FOR COVID." BUT THE TRUTH IS WE ALSO ARE GOING TO LOSE REVENUE AS A RESULT OF COVID AND THE EXPENSES THAT THAT REVENUE WAS GOING TO SUPPORT HAVE NOT GONE AWAY.

[00:25:01]

WHAT HE TOLD ME WAS THAT IN HIS MIND, THOUGHT ANY COVID-RELATED EXPENDITURE SUCH AS NOT HAVING ENOUGH REVENUE TO COVER YOUR PAYROLL, NOT HAVING ENOUGH REVENUE TO DO YOUR SCHEDULED STREET MAINTENANCE, THAT'S COVID-RELATED IN HIS MIND, BECAUSE BUT FOR COVID, WE WOULD HAVE HAD THE REVENUE TO DO THOSE PROJECTS.

SO HE IS PUSHING TO EXPAND THAT DEFINITION AND WE OBVIOUSLY DON'T HAVE IT GUARANTEED AND OUT OF CONGRESS YET.

BUT I WANTED TO UPDATE YOU GUYS THAT IT'S HIS POSITION THAT THOSE REVENUE-RELATED SHORTFALLS WOULD BE COVID EXPENDITURE QUALIFIED AS WELL AND HE'S PUSHING FOR THE DEFINITION TO EXPAND TO INCLUDE THOSE, [NOISE] WHICH WOULD HELP US GET TO THE REST OF OUR $11 MILLION.

>> I THINK UP NEXT WILL BE JULIANA.

SO JULIANA, I THINK YOU'RE UP IF YOU'RE ON.

>> I AM ON. CAN YOU-ALL HEAR ME?

>> YES, MA'AM.

>> GREAT. WELL, GOOD AFTERNOON, MAYOR, AND COUNCIL, AND MR. CITY MANAGER.

VERY HAPPY TO BE HERE WITH YOU-ALL.

I LOOK FORWARD TO THE DAY I CAN SEE YOU IN PERSON AGAIN.

SO FOR CDBG, OUT TOTAL FUNDING THAT WE RECEIVED WAS 997,449.

THE LARGEST PORTION OF THAT FUNDING IS FOR PUBLIC SERVICES AND THEN ALSO RENT, SHORT-TERM RENTAL ASSISTANCE.

WE DO HAVE THE ABILITY TO MOVE IT AROUND IF IT SEEMS THAT THOSE NEEDS AREN'T AS GREAT IS WE ORIGINALLY ANTICIPATED.

SO WE HAVE, AT THIS POINT, RESERVED 272,000 TO SUPPORT SMALL BUSINESSES, AND FOR SMALL BUSINESSES, IT HAS TO BE 25 OR LESS FULL-TIME EQUIVALENT EMPLOYEES.

SO CERTAINLY, THEY COULD HAVE 50 PART-TIME PEOPLE AND STILL MEET THAT DEFINITION, AND WITH THIS FUNDING, IT CAN BE CITY-WIDE.

IT DOESN'T JUST HAVE TO BE IN THE TARGET AREA.

I THINK THE MOST SIGNIFICANT PIECES ARE THAT EITHER THE OWNER HAS TO QUALIFY AS BEING LOW OR MODERATE INCOME, AND/OR RETAIN USING THIS MONEY TO RETAIN EMPLOYEES OR HIRE EMPLOYEES OF LOW TO MODERATE INCOME.

I THINK IT'S ALSO IMPORTANT TO NOTE THAT WE CAN'T USE THIS MONEY TO SUPPLANT OTHER FEDERAL FUNDING.

SO IT'S ONE OR THE OTHER.

>> SO THEY COULD APPLY FOR THIS, BUT THEN THAT WOULD PROHIBIT THEM FROM APPLYING FOR THE OTHER MONEY THAT WE JUST TALKED ABOUT, REIMBURSING FOR PUBLIC SAFETY EQUIPMENT?

>> THAT'S RIGHT. I THINK THE IDEA FOR THIS FUNDING IS REALLY TO SUPPORT THOSE BUSINESSES THAT ARE BOTH SUPPORTING AND EMPLOYING PEOPLE OF LOW AND MODERATE INCOME, AND THE BUSINESS IS SMALL, MAYBE THEY MEET THAT DEFINITION AS WELL.

>> SO DOES THIS MEAN, WHEN YOU'RE TALKING ABOUT THAT, JULIANA, THAT PROBABLY ONE OF THE BIGGEST PROGRAMS FEDERALLY IS THE PPP PROGRAM.

SO IF THEY DO THE PPP PROGRAM, THEN THEY CAN'T DO THIS?

>> RIGHT. CORRECT. YOU MIGHT CONSIDER IT LIKE A DAYCARE WHO STRUGGLED BECAUSE THEY WEREN'T ABLE TO STAY OPEN OR LOST BUSINESS.

BUT THAT'S A VITAL SERVICE, ESPECIALLY FOR MANY OF OUR LOW-INCOME CITIZENS SO THAT THEY CAN GET BACK TO WORK.

[NOISE]

>> RELATED TO THIS SPECIFIC PIECE.

ONE THING WE WANTED TO ADD IS THAT WE ARE LOOKING AT THIS PARTICULAR GRANT BEING UP TO $10,000.

WITH THE CARES ACT DOLLARS, WE WERE LOOKING AT CAPPING IT AT UP TO $5,000, GIVEN THAT WE WERE BEING MORE SPECIFIC EXPENSES RELATED TO SUPPORT FOR PUBLIC SAFETY TYPE ACTIVITIES THAT A BUSINESS WOULD DO TO MITIGATE THE SPREAD OF CORONAVIRUS.

THOSE WERE THE TWO ALTERNATIVES THAT WE WERE LOOKING AT SO THIS PROGRAM WOULD HAVE A LITTLE MORE FUNDING FOR AN INDIVIDUAL GRANTEE THAT APPLIED FOR IT.

BUT IT'S A LITTLE DIFFERENT FOCUS RELATED TO IT ALSO.

>> JULIANA, I THINK YOU WERE FIXING TO GET TO YOUR POINT 4, BUT IT'S EITHER THE BUSINESS OWNER IS LOW OR MODERATE INCOME OR JUST ONE EMPLOYEE THAT WORKS FOR THEM WOULD QUALIFY THEM UNDER THIS, THAT'S WHAT THAT REQUIRES?

>> YES, MA'AM.

>> DO WE HAVE ANY IDEA OF THE NUMBER OF BUSINESSES IN OUR CITY THAT WOULD MEET THESE REQUIREMENTS?

[00:30:06]

>> I DO NOT AT THIS MOMENT, BUT I THINK THAT'S A GREAT QUESTION AND I CAN CERTAINLY LOOK INTO THAT AND GET BACK TO YOU-ALL.

>> WELL, I BET ALMOST EVERY RESTAURANT IN TOWN WOULD QUALIFY FOR THAT.

THAT THEY'VE GOT SERVERS OR THEY'VE GOT BUS HELP, THAT WOULD MAKE THAT LOW TO MODERATE INCOME REQUIREMENT.

IF YOU LOOK AT IT ON THAT BROAD OF A SPECTRUM, WOULDN'T THAT BE A CORRECT STATEMENT, JULIANA?

>> YES, SIR. IT WAS INTERESTING.

OUR HOUSING AUTHORITY, DURING THE BEGINNING OF COVID, WE HAD, THE FIRST FEW WEEKS, AT LEAST 150 PEOPLE COMING IN AND DOING A CHANGE FORM IN TERMS OF THEIR INCOME, AND SHOWING A DECREASE OR LOSING THEIR JOB ENTIRELY, WHICH THEN MEANS THAT THE PHA PAYS MORE OF THE PORTION OF RENT.

BUT WE ARE STARTING TO SEE PEOPLE COME AGAIN AND DO ANOTHER CHANGE BECAUSE THEY'RE STARTING TO GET HOURS BACK OR THEY FOUND ANOTHER JOB, SO THERE'S SOME HOPEFULNESS THERE.

>> ACTUALLY, WHEN YOU BEGIN TO THINK ABOUT IT, EVEN IN THE WAY OF THE RESTAURATEUR OR THE RESTAURANTS IN TOWN, IS THAT THE SERVICE INDUSTRY, PRETTY BROADLY, THEY'RE GOING TO HAVE PEOPLE THAT DO MEET THAT LOW TO MODERATE INCOME REQUIREMENT THAT'S PERMITTED.

SO IT WILL BE PRETTY BROAD TO BE ABLE TO QUALIFY FOR A PART OF THAT.

>> SO IF WE WERE GOING WITH THE 10,000 AMOUNT, WE WOULD BE LOOKING AT HELPING 27 BUSINESSES?

>> RIGHT.

>> THAT'S ASSUMING EVERYBODY REQUESTS THE MAXIMUM ALLOCATION.

WE'RE PHRASING BOTH OF THESE GRANT PROGRAMS UP TO A MAXIMUM AMOUNT.

THIS IS CONSISTENT WITH THE DIFFERENT APPROACHES THAT OTHER MUNICIPALITIES HAVE USED ACROSS THE NATION.

WE'VE SEEN EVERYTHING RANGING FROM 5,000-10,000, IN A FEW CASES, A LITTLE BIT MORE.

BUT THAT'S FAIRLY CONSISTENT, THE APPLICATION OF AMOUNTS OR CAPS ON THE HUD DOLLARS THAT HAVE BEEN USED.

SIMILARLY WITH THE CORONAVIRUS RELIEF FUNDING, THAT'S VERY SIMILAR TO WHAT WE'VE SEEN IN OTHER JURISDICTIONS.

ALTHOUGH WE REALLY HAVEN'T COME ACROSS MANY THAT ARE FOCUSED ON OFFSETTING THE EXPENSES RELATED TO PUBLIC SAFETY EQUIPMENT THAT WOULD BE PURCHASED.

>> LET'S SAY, COULD A BUSINESS COME IN AND APPLY FOR THIS GRANT, FOR THE HUD GRANT, AND THEN STILL BE ABLE TO SUBMIT RECEIPTS AND STUFF FOR THE REIMBURSEMENT SIDE ON THE OTHER SIDE OF IT?

>> I THINK RELATED TO THAT, CERTAINLY, HUD AND ALMOST EVERY FEDERAL GRANT PROGRAM HAS RULES RELATED TO SUPPLANTING FUNDING.

SO IF YOU TAKE FUNDING FROM ONE FEDERAL SOURCE, THEN IT CAN'T BE DOUBLE-DIPPED ON ANOTHER FEDERAL SOURCE.

WE WILL SEEK GUIDANCE AND CLARIFICATION FROM HUD RELATED TO THAT, BECAUSE IN MANY WAYS, THE HUD DOLLARS ARE DESIGNED FOR EMPLOYEE RETENTION AND KEEPING A BUSINESS'S DOORS OPEN, WHERE THE WAY WE ARE LOOKING TO USE THE CORONAVIRUS RELIEF FUNDING WILL BE TO OFFSET UNPLANNED EXPENSES RELATED TO MITIGATING THE IMPACTS OF CORONAVIRUS IN A BUSINESS.

SO WE WILL SEEK CLARIFICATION IF A BUSINESS COULD APPLY FOR BOTH.

BUT IF YOU READ JUST HARD AND FAST ON THE RULES, IF YOU'RE USING FEDERAL FUNDING FOR ONE PROGRAM, IT MAY NOT ALLOW YOU TO USE IT FOR ANOTHER.

SO WE'LL SEEK CLARIFICATION TO CLARIFY THAT, BUT UNDERSTANDING THAT THERE'S TWO DIFFERENT APPROACHES WE'RE LOOKING AT.

>> IT SOUNDS LIKE YOU ALSO HAVE THE OPTION, AS YOU STRUCTURE THIS, OF WHETHER WE WANT TO HELP 25 BUSINESSES WITH $10,000 OR IF WE WANT TO HELP 50 BUSINESSES WITH JUST THE 5,000 INSTEAD OF THE 10,000, AND YOU HAVE THAT OPTION BASED UPON HOW MANY BUSINESSES WOULD QUALIFY AND MIGHT FALL IN THIS CATEGORY.

>> CORRECT. IN EFFECT, WE WOULD HAVE A LITTLE MORE THAN THREE-QUARTERS OF A MILLION DOLLARS THAT WOULD BE APPLIED TOWARDS BUSINESS SUPPORT FROM IMPACTS FROM CORONAVIRUS THROUGH THESE TWO OPPORTUNITY PROGRAMS THAT WE HAVE.

I ALSO BELIEVE ANDREW HAS AT LEAST A LITTLE BIT OF A SUMMARY OF SOME OF THE OTHER PROGRAMS ON HIS SLIDE THAT HAVE BEEN AVAILABLE.

WE'VE MENTIONED A COUPLE OF THOSE.

ANDREW, MAYBE YOU COULD JUST TOUCH BASE ON A COUPLE OF THOSE PROGRAMS THAT ARE CURRENTLY ALREADY OUT IN THE PUBLIC FOR APPLICATION?

[00:35:05]

>> YEAH, IT'S THE PAYCHECK PROTECTION PROGRAM, THE INJURY-DISASTER LOAN EMERGENCY ADVANCE.

THEY ALSO HAVE EXPRESSED BRIDGE LOANS, AND THEN THEY ACTUALLY ALSO HELP WITH DEBT RELIEF IF PEOPLE AREN'T ABLE TO MAKE THEIR LOAN PAYMENTS.

THOSE ALL COME FROM THE SMALL BUSINESS ADMINISTRATION, WHICH WE HAVE A LOCAL OFFICE HERE THAT CAN HELP WITH THOSE APPLICATIONS.

THEN YOU-ALL ARE ALL FAMILIAR WITH THE AEDC'S NEW PROGRAM, WHICH IS A MARKETING PROGRAM WHERE THEY PARTICIPATE AND ARE PAYING OUR LOCAL BUSINESSES TO HELP BE A PARTNER WITH THE AEDC TO HELP MARKET AMARILLO AND LET EVERYBODY KNOW THAT WE'RE BACK OPEN FOR BUSINESS.

>> I APPRECIATE YOU GUYS LOOKING FOR THE FLEXIBILITY AND FINDING WAYS TO HELP OUR LOCAL BUSINESSES.

EDDY, JULIANA, KEVIN, ANDREW APPRECIATE YOU ALL JUST DIGGING THROUGH AND GO ON. WHERE ARE THE LINES? WHERE CAN WE WORK WITHIN THAT AND GET SOME HELP? THANK YOU. THANKS FOR THINKING OUTSIDE THE BOX.

[OVERLAPPING]

>> WHAT KIND OF TIMELINE ARE YOU ALL THINKING ABOUT BEING ABLE TO ROLL THIS OUT?

>> DR. SAUER, YOU WANT ME TO JUMP IN ON THAT?

>> YEAH, YES. I THINK I'LL LET YOU DO THAT.

>> [NOISE] THE HUD DOLLARS, THE CDBG DOLLARS SO WE'RE BRINGING TO COUNSEL NEXT WEEK FOR APPROVAL OF THAT AWARD FROM HUD RELATED TO THAT PARTICULAR PROGRAM.

THAT'S THE TOTAL ALLOTMENT SO JULIANA WILL BE PRESENTING THAT TO YOU NEXT WEEK FOR CONSIDERATION.

IN EFFECT, WE COULD OPEN THE APPLICATION PROCESS AS EARLY AS NEXT WEEK RELATED TO THE CDBG.

WE WOULD LOOK AT DOING A VERY SIMILAR TIME-FRAME RELATED TO CORONAVIRUS RELIEF FUNDING THAT WE RECEIVE FROM THE STATE.

THE INITIAL ALLOCATION OF 2.2 MILLION TO 25 PERCENT OF THAT.

WE WOULD LOOK AT PROBABLY HAVING AN APPLICATION PROCESS FOR THAT PARTICULAR GRANT PROGRAM OPENING NEXT WEEK ALSO.

ALL WE WOULD DO IS WE ARE FOCUSED ON NEXT WEEK BRIEFING THE FINAL FRAMEWORK FOR BOTH OF THOSE PROGRAMS. IN ONE CASE, YOU WILL BE ACTUALLY APPROVING THE RECEIPTS OF FUNDING FROM HUD.

IN THE OTHER CASE, WE'VE ALREADY APPROVED THE APPLICATION FOR THAT INITIAL ALLOTMENT FROM THE STATE.

LAURA'S ALWAYS VERY QUICK TO POINT OUT THAT WE STILL HAVE NOT RECEIVED OUR INITIAL ALLOCATION OF 2.2 MILLION, BUT WE HAVE CONFIRMED WITH THE STATE THAT THEY HAVE RECEIVED OUR APPLICATION, AND WILL BE PROCESSING THAT TO PROVIDE TO US.

WITH THAT, WE SHOULD HAVE BOTH PARTS OF MONEY IN PLACE, OR SHOULD HAVE BOTH PARTS OF MONEY IN PLACE HERE VERY QUICKLY.

BUT WE'D LOOK AT THE APPLICATION PROCESS PROBABLY STARTING AS EARLY AS NEXT WEEK.

THEN DR. SAUER CAN MAYBE EXPAND UPON A LIST RELATED TO THE HUD DOLLARS WHERE WE WOULD HAVE APPLICATIONS, AND MAYBE POSSIBLY NEED TO MAKE SELECTIONS OF WHO RECEIVES FUNDING AND WHO DOESN'T RECEIVE FUNDING, OR DO WE DO A REDUCED FUNDING.

WE DO HAVE A METHODOLOGY MOVING FORWARD ON HOW WE WOULD EVALUATE THOSE APPLICATIONS.

MAYBE DR. SAUER, YOU EXPRESSED THOSE IDEAS YOU MIGHT WANT TO EXPAND THEM ON THAT.

>> WHAT WE HAVE TALKED ABOUT IS WE'VE REACHED OUT TO CHAMBER OF COMMERCE MAYBE TO HELP ADMINISTRATE WHAT'S GOING ON.

WE WOULD FORM A COMMITTEE THAT WOULD TAKE A LOOK AT THESE APPLICATIONS.

I APPLIED FOR THE PPP LOAN, AND THERE WAS A LOT THAT YOU HAD TO DO TO GET THAT.

THIS APPLICATION IS GOING TO BE A LOT MORE STREAMLINED, IT'S NOT GOING TO BE NEARLY AS DIFFICULT.

I THINK IT'S ABOUT FOUR PAGES LONG.

THE LAST ONE THAT I'VE SEEN THAT WE WERE LOOKING AT.

IT STILL GETS ALL THE INFORMATION TO MAKE FOR SURE THAT WE'RE DOING THE RIGHT KIND OF THINGS.

I'VE BEEN TALKING WITH GARY MOLBERG OF SETTING UP A COMMITTEE OF PEOPLE LIKE BETTER BUSINESS BUREAU, SBDC, TEXAS WORKFORCE, HISPANIC CHAMBER, BLACK CHAMBER COMMERCE.

HAVE I MENTIONED EVERYTHING THERE?

>> THE HISPANIC CHAMBER, I THINK WAS ALSO INCLUDED.

>> YEAH.

>> TRYING TO GET A BROAD CROSS-SECTION.

>> YEAH. WE WANT TO MAKE FOR SURE THAT WE'VE GOT A BROAD CROSS-SECTION OF THE CITY OF AMARILLO THAT WOULD HELP US TO BE ABLE TO MAKE FOR SURE THAT WE ARE PROCESSING, AND GETTING OFF EVERYBODY POSSIBLE THAT WE CAN TO HAVE AN OPPORTUNITY FOR THIS FUNDING.

I KNOW GARY'S IN THE PROCESS OF CONTACTING EVERYBODY.

[00:40:04]

[NOISE] I EXPECT THAT THAT WOULD BE A LITTLE BIT LATER THAN THE 1ST OF JULY BY THE TIME ALL OF THAT GETS PUT TOGETHER, WOULDN'T YOU THINK?

>> YES.

>> I'LL SAY I'M VERY IMPRESSED, EDDY.

GOOD WORK ON PUTTING THIS TOGETHER.

I THINK BOTH OF THESE PROGRAMS WILL BE VERY INCLUSIVE AND FAR REACHING ACROSS OUR COMMUNITY.

I THINK IT'S A GREAT IDEA FOR US TO TAKE SOME OF THE DOLLARS THAT WE'RE RECEIVING FROM THE FEDERAL GOVERNMENT AS A CITY, AND TO PUSH THEM TO OUR SMALL BUSINESS OWNERS.

I THINK THAT IS A FABULOUS IDEA.

THE FACT THAT WE ARE GOING TO NOT HAVE JUST NOT ONLY ONE PROGRAM, BUT TWO PROGRAMS THAT WILL OFFER PEOPLE A VARIETY OF OPTIONS IN ADDITION TO THE AEDC PROGRAM.

SO OUR CITY IS RESPONDING WITH THREE DIFFERENT PROGRAMS. I'M VERY PROUD OF THAT.

I APPRECIATE KEVIN, ALL THE WORK, JULIANA, ALL THE NUMBERED CRUNCHING THAT'S GOING BEHIND THE SCENES, AND ALL THE WORK TO BE DONE IN PUTTING THE APPLICATIONS AND THINGS TOGETHER.

I JUST WANT TO SAY HOW MUCH I REALLY APPRECIATE IT.

EDDY, THANK YOU FOR BEING DRIVING FORCE ON THIS, AND LEADING THIS EFFORT.

LOOKS LIKE IT'S COMING TOGETHER NICELY.

>> I WISH I COULD TAKE SOME CREDIT FOR, BUT IT'S REALLY BEEN ANDREW, AND KEVIN, AND JULIANA THAT HAVE REALLY DONE A HEAVY LOAD OF IT SO THEY'VE DONE A GREAT JOB.

THEY'VE DONE A LOT OF RESEARCH.

THERE ARE A LOT OF DIFFERENT COMMUNITIES THAT HAVE ALREADY STARTED DOWN THIS PATH.

IT'S REALLY BEEN A VERY INTERESTING EXPERIENCE SO FAR.

>> THANK YOU VERY MUCH. I GOT TO GIVE CREDIT TO VANESSA ROBINSON, WHO IS OUR GRAND COORDINATOR.

SHE'S THE ONE THAT DESERVES THE CREDIT FROM OUR DEPARTMENT. THANKS.

>> VANESSA, WE APPRECIATE YOUR WORK EVERY SINGLE DAY IN YOUR DEPARTMENT, BUT THANKS FOR TAKING ON THE EXTRA LIFT OF THIS IMPORTANT PROJECT.

>> THANK YOU. I APPRECIATE IT.

>> YEAH.

>> COUNCIL, DO YOU HAVE ANY FURTHER QUESTIONS, OR SUGGESTIONS, ANYTHING THAT YOU WANT TO STEER BEFORE THEY BRING THIS BACK TO US, AS A FINAL PROJECT?

>> ONE QUESTION. IT SEEMS LIKE YOU'RE GOING TO BE WORKING THROUGH THE CHAMBER OF COMMERCE.

BUT HOW IS THE GENERAL PUBLIC GOING TO KNOW THAT THESE PROGRAMS ARE VITAL IF THEY'RE NOT WATCHING THIS COUNCIL MEETING? I DON'T WANT TO THE CHAMBER.

[OVERLAPPING] ARE WE GOING TO DO SOMETHING?

>> I START THIS, LET THEM FINISH.

I THINK THE IDEA IS GOING TO BE THE WHOLE BY THE WAY PROGRAM THAT ELAINE STARTED TWO YEARS AGO.

THEY SET UP A WEBSITE, THEY DID ALL OF THESE THINGS TO MAKE SURE THAT THIS INFORMATION WAS GETTING OUT, AND GOING THROUGH ALL THE PUBLIC MEDIA SOURCES THAT WE POSSIBLY CAN.

THE SAME KIND OF THINGS ARE ALREADY BEING CREATED, I BELIEVE, RIGHT NOW JUST ALONG THE SAME LINES TO MAKE FOR SURE THAT IT WILL BE OUT SO THAT EVERYBODY WILL HAVE AN OPPORTUNITY, ON MULTIPLE LEVELS, TO BE ABLE TO SEE THIS AND HAVE AN OPPORTUNITY TO BE A PART OF THAT.

>> [OVERLAPPING] THANK YOU.

>> SO COUNCIL MEMBER SAUER, WILL YOU HAVE SOME SORT OF A COMMITTEE OF INDIVIDUALS, THAT WILL PROBABLY BE REACHING OUT TO THE COMMUNITY SO THAT THEY WOULD BE AWARE OF THE PROGRAM?

>> WELL, I'M NOT SURE THAT THAT WAS PART OF IT, BUT THAT COULD BE CREATED TO MAKE A PART OF THAT.

I'M SURE THAT THAT WOULD BE SOMETHING THAT WE COULD DO AND IT COULD ACTUALLY EVEN COME FROM THE COMMITTEE, THAT'S ACTUALLY GOING TO BE LOOKING AT THE APPLICATIONS, BECAUSE THEY'RE GOING TO BE COMING FROM EACH ONE OF THOSE PARKS OF THE COMMUNITIES SUCH AS, LET'S TALK ABOUT, THE HISPANIC CHAMBER OF COMMERCE, AND ALL OF THE MEMBERSHIP THAT THEY HAVE, THAT PERSON I'M SURE IS GOING TO BE IN CONTACT WITH THOSE PEOPLE, OR THE BETTER BUSINESS BUREAU AND ALL OF THE CONTACTS THAT THEY HAVE.

SO I THINK THAT THE COMMITTEE THAT WILL BE LOOKING AT ALL OF THAT, THAT WILL PROBABLY BE PART OF THEIR CHARGES.

THEY'RE GOING TO WANT TO DO THAT, IS TO GET THAT OUT TO THE MEMBERSHIP THAT THEY MAY HAVE, SO THAT IT CROSSES ALL THE LINES ACROSS TOWN.

>> THANK YOU. THAT'S ACTUALLY THE COMMITTEE IDEAS THAT I WAS REFERRING TO.

[00:45:01]

>> OKAY, YES MA'AM.

>> ONE CONSIDERATION I WOULD THROW OUT THERE IS, AND YOU ALL MAY HAVE ALREADY DISCUSSED THIS, IS THE POSSIBILITY OF MAKING THIS APPLICATION MUTUALLY EXCLUSIVE, IF THEY HAD QUALIFIED FOR THE EDC PROGRAM.

SIMILAR, THE WAY THE GOVERNMENT IS SAYING, "IF YOU ARE ALREADY QUALIFIED FOR SOME OF THOSE OTHER PROGRAMS, YOU WOULDN'T QUALIFY THROUGH THE CDBG FUNDS." SO THAT'S A CONSIDERATION.

I MEAN, WE ARE ALL READY.

THERE'S MORE NEEDS THAN WE HAVE RESOURCES, THERE WILL BE MORE COMPANIES APPLYING THAN WE HAVE RESOURCES TO MEET.

SO THAT WOULD BE A CONSIDERATION TO TRY AND SPREAD THE HELP AROUND A LITTLE BIT, AND MAKE THOSE PROGRAMS MUTUALLY EXCLUSIVE.

>> I THINK IN MANY WAYS, VANESSA, IN DRAFTING UP THE APPLICATION IS ALREADY INCORPORATED THAT.

IN THAT, AN APPLICANT WOULD HAVE TO LIST WHAT OTHER GRANT PROGRAMS THEY'VE ALREADY PURSUED AS PART OF THEIR APPLICATION.

SO THE SELECTION COMMITTEE, AS THEY REVIEW THAT, THEY'LL BE ABLE TO SEE, YOU'VE ALREADY RECEIVED FUNDING FROM THE SMALL BUSINESS ADMINISTRATION OR THIS PROGRAM OR THAT PROGRAM, AND MAKE THAT AS PART OF THEIR CONSIDERATION MOVING FORWARD RELATED TO THAT.

OBVIOUSLY WE HAVE TO RUN TO GROUND THE RULES AND REQUIREMENTS RELATED TO SUPPLANTING.

BUT BEYOND THAT, THAT WOULD PROVIDE A FRAMEWORK TO JUDGE, THIS BUSINESS HAS NOT RECEIVED ANY SUPPORT YET, THIS BUSINESS HAS ALREADY RECEIVED SOME SUPPORT FROM THIS GRANT, OR THAT GRANT.

SO THAT WILL BE PART OF THAT APPLICATION PROCESS.

>> GREAT. BACK TO ADDRESS, HOWARD AND FREDA'S QUESTIONS, JUST ON GETTING THE MESSAGE OUT.

I WILL SAY THAT FROM WORKING WITH THE BUY THE WAY CAMPAIGN, IN STARTING UP SOMETHING THAT'S BRAND NEW AND AN ACTIVITY OF EVEN THE FULL OUTREACH WE HAD, IT IS A CHALLENGE GETTING THE MESSAGE OUT TO LET THE COMMUNITY KNOW OF SOMETHING AND SO I THINK IT WILL BE ALL HANDS ON DECK, WORKING WITH ALL OF OUR MEDIA OUTREACH, AS WELL, ALL OF OUR SOCIAL MEDIA.

IT'S A HILL TO CLIMB TO GET INFORMATION OUT ON A NEW PROGRAM LIKE THIS AND A ONE-TIME PROGRAM.

>> WE BELIEVE YOU'RE RIGHT.

>> YEAH, GOOD POINTS. I JUST WANT TO CLARIFY.

I THINK I HEARD YOU SAY IT, EDDY, THAT YOU DO NOT HAVE TO BELONG TO ANY OF THOSE ORGANIZATIONS [OVERLAPPING]

>> NO, YOU DON'T.

>> THE HISPANIC CHAMBER, THE AFRICAN AMERICAN CHAMBER, THE BETTER BUSINESS BUREAU.

YOU DON'T HAVE TO BE A MEMBER OF THOSE ORGANIZATIONS, THEY'RE JUST HELPING US ADMINISTER IT.

>> NO. THEY'RE JUST HELPING ADMINISTRATE AND REALISTICALLY, THEY'RE GOING TO ALSO BE THE ONES THAT ARE GOING TO BE HELPING TO GET THAT MESSAGE OUT.

SO IT'S JUST ANOTHER AVENUE THAT WE CAN GET THAT MESSAGE OUT, SO THAT AS MANY PEOPLE AS POSSIBLE, OR MANY BUSINESSES AS POSSIBLE, WILL HAVE AN OPPORTUNITY TO APPLY FOR THIS.

ALL OF THOSE GROUPS, THEY'VE GOT REALLY PRETTY DEEP CONNECTIONS ALL THROUGH THE COMMUNITY.

SO IT SHOULD BE THERE.

>> OKAY. WELL, GOOD WORK EVERYBODY.

WE APPRECIATE THE PRESENTATION AND I'M EXCITED TO SEE HOW THIS PROGRAM ROLLS DOWN FOR OUR CITY-WIDE SMALL BUSINESSES.

LET'S MOVE ON TO ITEM 1-C,

[C. Final Report Asset Management Plan and Parks Master Plan Update]

>> I WAS MUTED.

>> YEAH. GOT YOU.

>> RIGHT. AT THE REQUEST OF THE COUNCIL, THIS IS A SUMMARY AND REVISIT OF THE FINAL REPORT OF THE ASSET MANAGEMENT PLAN.

AS YOU LOOK THROUGH IT OR AS THE PRESENTATIONS MAY, KAYUGA, IS GOING TO BE DOING THAT PRESENTATION AND THAT'LL JOG YOUR MEMORY, I ANTICIPATE, IT DID FOR ME WHEN I LOOKED AT IT AGAIN.

THEN WE'RE GOING TO TRANSLATE THAT INTO MIG, M-I-G, PROVIDING THE UPDATE ON THE PARKS MASTER PLAN PROCESS AND THEN WE'LL BE ABLE TO TAKE QUESTIONS FROM COUNCIL.

BUT TO INTRODUCE IT ALL, WE'VE GOT DIRECTOR OF PARKS AND RECREATION, MICHAEL KASHUBA, MICHAEL?

>> MR. MILLER, I THINK YOU NAILED IT ON THE HEAD.

I THINK YOU DID A GREAT INTRODUCTION WITH THAT.

WHAT I'D LIKE TO DO IS REALLY TURN IT OVER TO KAYUGA AND COLIN CHUNG, WHO IS THE PRESIDENT.

HE'LL WALK THROUGH THE HIGH LEVEL SUMMARY AND HE'LL BE AVAILABLE FOR ANY QUESTIONS RELATED TO IT, AND THEN WHAT I'D LIKE TO DO IS HAVE A LITTLE DISCUSSION, AND THEN FROM THERE, MOVE ON TO THE PARKS MASTER PLAN, AND FIGURING OUT WAYS THAT WE CAN INCORPORATE THE ASSET MANAGEMENT PLAN INTO THE PARKS MASTER PLAN MOVING FORWARD.

SO WITH THAT, I'LL TURN IT OVER TO COLIN.

>> GOOD AFTERNOON. THIS IS COLIN CHUNG FROM KAYUGA SOLUTION.

[00:50:01]

THANK YOU SO MUCH FOR GIVING US THE OPPORTUNITY TO VISIT EVERY PARK OF YOUR LOVELY CITY AND GET TO REALLY KNOW THE PARK VERY WELL.

SO WE TURN INFORMATION INTO DATA THAT COULD SUPPORT DECISION-MAKING PROCESS.

I MEAN, THAT'S THE CORE BUSINESS OF KAYUGA SOLUTION.

WHAT I WANT TO DO, AS MICHAEL SAID, IS TO PROVIDE WITH A RECAP OF WHAT WE DID, WHAT WE CAME UP WITH, WHAT WE'RE LEAVING BEHIND TO THE CITY AND ESSENTIALLY, WHAT WE'RE FACING.

SO I'M GOING TO WALK THROUGH REALLY QUICK.

SO HOLD ON AND LET ME KNOW IF YOU HAVE ANY QUESTIONS AND WE'LL GO THROUGH.

SO THE ORDER OF THE PRESENTATION, I WANT TO FOCUS ON THE MAIN GOALS AND OBJECTIVES OF THE PROJECT.

WHY WE INITIATED THIS PROJECT AND WHAT WAS THE WHOLE POINT OF WHAT WE'RE TRYING TO DO WITH THIS PROJECT? TOUCH UP ON SOME OF THE KEY METHODOLOGIES THAT WE DEPLOYED TO GET THE INFORMATION THAT WE NEED AND THEN FOCUS ON SOME OF THE KEY OUTCOMES THAT WE FOUND.

THE GOALS OF THE PROJECT AND OBJECTIVES IS ESSENTIALLY, THERE'S A LOT OF KNOWLEDGE THAT WAS FLOATING AROUND WITH THE YEARS OF EXPERIENCE SOME OF YOUR STAFF HAVE AND THE INFRASTRUCTURE THAT YOU HAVE, THE PARK INFRASTRUCTURE.

WHAT WE WANTED TO DO IS CAPTURE THAT KNOWLEDGE AND THEN TURN IT INTO AN ASSET DATABASE FOUNDATION.

NOW DURING THAT PROCESS, WHAT WE WANT TO DO IS UNDERSTAND; WHAT IT IS THAT YOU OWN AND WHAT THE CURRENT STATE OF THOSE ASSETS ARE? BUT TRY TO ALSO PROJECT, WHAT ARE WE LOOKING AT IN THE FUTURE? HOW ARE THESE ASSETS TURNING IN THE FUTURE? WHAT DO WE NEED TO DO? BASED ON THAT, WHAT'S THE RISK THAT WE FACE? THEN BASED ON THE RISK, HOW ARE WE GOING TO PRIORITIZE IT? HOW ARE WE GOING TO BALANCE THE COST VERSUS LEVEL OF SERVICE AND THE RISK? USING THIS DATA, WHAT WE WANT TO DO IS HELP THE CITY TRANSITION FROM A MORE REACTIVE TO A MORE PROACTIVE MANAGEMENT PRACTICE, SO THAT WE COULD BE AHEAD OF THE FAILURES THAT WE'RE SEEING IN SOME OF THESE ASSETS.

ALSO PROVIDE A LOGICAL, TRANSPARENT, AND DEFENDABLE DECISION-MAKING PLATFORM, DATA BACKED PLATFORM THAT ALLOWS US TO UNDERSTAND, WHAT'S GOING ON? ARE WE NOT SEEING THE SLIDES?

>> WE'RE SEEING IT.

>> OKAY.

CONTROL OF THIS PRESENTATION, NOW.

>> OKAY, HOLD ON ONE SECOND.

OKAY, ARE WE ON THE SAME SLIDE, THEN? ASSET MANAGEMENT QUESTIONS? IS THAT WHAT YOU GUYS SEE?

>> NO, IT'S THE TITLE SCREEN.

>> I AM SHARING, BUT HOLD ON.

YEAH, IT'S IRONIC THAT THIS HAPPENS TO A TECHNOLOGY PERSON, ISN'T IT? [LAUGHTER] SO BEAR WITH ME A LITTLE BIT HERE, I THINK WE GOT STUCK ON SOMETHING.

MICHAEL, DO YOU KNOW WHO HAS THE CONTROL, RIGHT NOW?

>> ALRIGHT COLIN, YOU SHOULD BE ABLE TO SHARE YOUR SCREEN, NOW.

>> OKAY. THERE YOU GO.

SURE.

GIVE ME A THUMBS UP IF YOU SEE SOMETHING.

HEY. TECHNOLOGY, SOMETIMES LITTLE TROUBLESOME, BUT EVENTUALLY IT COMES AROUND.

[LAUGHTER] SO WHAT WE'RE TRYING TO DO, IS TO ANSWER THE QUESTION, WHAT DO WE OWN AND MANAGE? OF THESE ASSETS THAT WE OWN AND MANAGE, WHAT'S THE CURRENT STATE OF THESE ASSETS? WHAT ARE WE SUPPOSED TO DELIVER WITH THESE ASSETS? WHAT'S OUR FUTURE NEEDS? DO WE HAVE ENOUGH FUNDS AND RESOURCES TO SUSTAIN THE DELIVERY OF THE ASSETS? ALSO, WHAT'S THE RISK THAT WE FACE WHEN WE CAN'T DO EVERYTHING ALL THE TIME? THAT'S WHAT WE'RE TRYING TO AIM TO FOCUS, IN THIS PROJECT.

SO THE KEY PROCESS OF THIS PROJECT WAS TO ESTABLISH THE ASSET DATABASE FOUNDATION, AND THEN FROM THERE, UNDERSTAND THE STATE OF THE ASSETS AND THEN CALCULATE WHAT'S IT GOING TO COST US TO SUSTAIN THE DELIVERY OF THE ASSETS? ONCE WE UNDERSTAND THAT, THEN WE TRY TO PRIORITIZE BASED ON RISK WHICH ASSETS ARE MORE IMPORTANT THAN THE OTHER?

[00:55:03]

SO AFTER OUR INVESTIGATION, BASICALLY WE HAVE CONSOLIDATED ALL THE ASSET INFORMATION OUT THERE AND THAT THERE'S 50 PARKS AND FACILITIES, AND WE'VE COLLECTED OVER 15,958 ASSETS.

SO THESE ARE INDIVIDUAL ASSETS IN EACH OF THE PARK LOCATION, AND WHEN YOU ADD UP THE ESTIMATED REPLACEMENT COST OF THESE INDIVIDUAL ASSETS, WE'RE LOOKING AT ABOUT $100 MILLION, IN TERMS OF THE TOTAL ASSET REPLACEMENT COST.

THAT'S WHAT YOU OWN AND YOU MANAGE.

NOW YOU ARE ALSO MANAGING SOME OF THE ASSETS THAT THE SCHOOL DISTRICT OWNS AT 23 LOCATIONS AND THOSE ASSETS SUMMED UP TO 1,560 ASSETS WITH THE ESTIMATED REPLACEMENT VALUE OF ABOUT, NINE MILLION DOLLARS.

SO ABOUT 10 PERCENT.

AS YOU CAN SEE HERE, ALL ACROSS AMARILLO, WE DOCUMENTED WHERE THESE ASSETS ARE AND HERE'S SOME VISUALIZATION OF THE PICTURES OF THE ASSETS THAT YOU SEE, 15,958 ASSETS.

THEN WE CATEGORIZE THESE ASSETS INTO WHAT'S CALLED, ASSET CLASSES.

SO WE GROUP THE PICNIC TABLES TOGETHER, WE GROUP THE OVAL PATHWAY LIGHTS TOGETHER, AND THEN THOSE CLASSES IN ITSELF, MADE UP TO ABOUT 184 ASSET CLASSES.

HERE'S AN EXAMPLE OF ONE PARTICULAR PARK, MEDICAL CENTER PARK, WHERE YOU SEE A BUNCH OF DOTS ALL ALONG THE PARK.

THESE ARE INDIVIDUAL DOTS THAT WE COLLECTED USING A GPS UNIT AND THAT WE DOCUMENT INTO AN ELECTRONIC DATA FORM.

THEN WE'LL FOCUS ON THIS ONE PARTICULAR AREA WHERE THE PARKING LOT IS, AND I BELIEVE THERE'S A RESTROOM UP THERE AS WELL.

THEN WE DRILL DOWN INTO THIS ONE PICNIC AREA AND THEN WHAT YOU FIND HERE IS SPECIFIC INFORMATION ABOUT THE PICNIC AREA.

YOU CAN SEE THE PICNIC PAD, A CONCRETE PAD.

YOU CAN SEE THE GAZEBO, THE SCALE GAZEBO.

THE INDIVIDUAL PICNIC TABLES THAT ARE LOCATED IN THE PATH, THE BARBECUE, THE SIGNAGE ALONG THE WALKWAY PATH, AND THE TRASH CAN.

EACH OF THIS INFORMATION, THE DOT REPRESENTS THAT LOCATION OF THAT PARTICULAR ASSETS WITH THE PICTURES AND THE UNIT ASSET INFORMATION ALONG WITH THAT.

SIMILARLY, WITH THE FACILITIES, WE WENT INTO THE REC CENTER, THE WARFORD ACTIVITY CENTER AND THEN IN A SIMILAR APPROACH, WE WOULD GO IN THERE, GO INTO YOUR BASKETBALL COURT HERE, AND THEN WE START DIVIDING WITHIN THIS BASKETBALL COURT AREA.

WE HAVE THE SPORTS FLOORS, THE BLEACHERS, THE DOORS, THE BASKETBALL HOOPS, THE PROTECTION, THE LIGHTS, AND THE DIVIDER FOR THE ROOM.

THESE BECOME INDIVIDUAL DATA POINTS OR ASSETS THAT THE CITY IS MANAGING, AND THAT'S COLLECTED INTO THE DATA FORM.

SO DURING THIS PROCESS, WHAT WE DO, NOT ONLY WORK DEVELOPING THE DATABASE, BUT WE TRY TO ASSESS WHAT'S THE GENERAL STATE OF THESE ASSETS? ARE THEY BRAND NEW, EXCELLENT, ARE THEY VERY GOOD? ARE THEY GOOD OR AS EXPECTED? ARE THEY START LOOKING TO BE PRETTY POOR AND WILL NEED SOME REPLACEMENT IN THE VERY NEAR FUTURE? OR HAVE THEY FAILED? I DON'T THINK THERE'S ANYTHING THAT WE COULD DO MORE WITH THAT ASSET AT THAT TIME.

SO EACH INDIVIDUAL OF THE 16,000 ASSET, HAS RECEIVED A SCORE THAT ALLOWS US TO GAIN UNDERSTANDING OF WHAT'S THE GENERAL STATE OF THESE ASSETS.

WHERE SOME OF THE ASSETS THAT WE CAN'T SEE, THEN WE UTILIZE AN AGE-BASED APPROXIMATION, UTILIZING A DECAY CURVE, THAT ALLOWS US TO GAIN ACCESS TO CURRENTLY WHAT WE ANTICIPATE THAT ASSET CONDITION WILL LOOK LIKE.

SO BASED ON THIS ASSESSMENT, ABOUT 25 PERCENT OF YOUR ASSETS IN THE PARK, UNFORTUNATELY, IS CONSIDERED TO BE IN POOR CONDITION OR HALF FAIL.

YOU CAN SEE THE SCALE THAT WE'VE USED: EXCELLENT, VERY GOOD, GOOD, FAIR, OR, AND FAILED CRITICAL.

THESE PICTURES REPRESENT WHAT WE MEAN WHEN IT'S A FAILED CONDITION, VERSUS A POOR CONDITION, VERSUS A GOOD CONDITION, AND SO ON.

SOME OF THE KEY ASSETS THAT ARE IN POOR CONDITION ARE TYPICALLY THE LIGHTING AT THE PARKS.

WE HAVE SIGNAGE THAT IS ALL FADED OUT, PICNIC TABLES, BENCHES, SOME PLAYGROUND EQUIPMENT.

LOT OF THE SPORTS COURTS NEED RESURFACING AND MAJOR REPAIR, AND LOT OF THE RESTROOMS.

[01:00:01]

NOW, IT'S ALL NOT BAD NEWS, BECAUSE A LOT OF THE NEW ASSETS HAVE BEEN INSTALLED AND SOME OF THE NEW ASSETS.

IN THIS PARTICULAR CASE, THEN WE DOCUMENT THE ASSET, AND THE CONDITION BECOMES EXCELLENT OR VERY GOOD DEPENDING ON WHAT WE ASSESSED AT THAT TIME, AND WE'RE ABLE TO CATCH THAT.

BUT THE KEY ELEMENT OF THIS PROJECT IS THE DATA FOUNDATION.

SO THE 16,000 ASSETS THAT WE PUT TOGETHER, WHEN YOU PULL UP THE MATH, IT'S ALL DOCUMENTED.

WE KNOW EXACTLY WHERE ALL YOUR BENCHES ARE, WE KNOW EXACTLY WHERE ALL YOUR LIGHTS ARE, AND WE KNOW THE GENERAL CONDITION OF THESE ASSETS ALL THROUGHOUT THE CITY.

HERE'S ANOTHER EXAMPLE OF WHAT THAT LOOKS LIKE FOR YOUR ELLWOOD PARK, WHERE YOU HAVE THE SURFACE, BUT YOU HAVE ALSO INDIVIDUAL ASSETS ALL THROUGHOUT THE PARK, AND WITH THE SPECIFIC CONDITION OR WHAT'S NEEDED FOR THOSE ASSETS.

NOW FOR THESE ASSETS, THEN WHAT WE DO, ASSET BY ASSET, YEAR BY YEAR IS TO CALCULATE EVERY YEAR WHAT'S NEEDED FOR THAT PARTICULAR ASSET.

DOES IT NEED TO BE REPLACED? DOES IT NEEDS TO BE REFRESHED? DOES IT NEED A PAINT COATING? IF SO, HOW MUCH? AT WHAT TIME? THAT PROCESS IS CALLED LIFE-CYCLE COST ANALYSIS.

HERE'S AN EXAMPLE OF A PARKING LOT, WHERE A NEW CONSTRUCTION MAY COST YOU $100,000.

SIX YEARS DOWN THE ROAD, IN ORDER TO PROTECT THAT PARKING LOT, THEN YOU WOULD DO SEAL AND DO SOME MAINTENANCE ON IT.

THAT MIGHT COST YOU $6,000.

YOU KEEP DOING THAT AFTER ANOTHER SIX YEARS, AND EVENTUALLY YOU GET TO A POINT WHERE IT'S GOING TO NEED SOME MAJOR REFURBISHMENT AT A MUCH GREATER COST, 65,000 IN THIS PARTICULAR EXAMPLE, WHERE YOU HAVE TO NAIL OUT CERTAIN PORTION OF THE TOP LAYER AND THEN RESURFACE IT, AND THEN IT GOES ON AND EVENTUALLY YOU HAVE TO REPLACE IT AT A HIGHER COST DUE TO INFLATION DOWN THE ROAD.

THIS IS THE LOGIC AND METHODOLOGY WE USE FOR EVERY SINGLE ASSET TO CALCULATE WHAT IT WILL BE.

THEN BASED ON THAT ANALYSIS, THEN WE ESTIMATED THE TOTAL FOR THE NEXT 50 YEARS.

NOW WE COULD DO THIS FOR 10 YEARS, WE COULD DO THIS FOR 100 YEARS IF YOU WANT.

AVERAGE ANNUAL REPLACEMENT AND REHABILITATION NEEDS FOR THE NEXT 50 YEARS CAME OUT TO BE $3.8 MILLION PER YEAR TO TAKE CARE OF ALL THE $100 MILLION ASSETS.

NOW WE LOOK AT THAT FROM WHAT'S CALLED DETERMINISTIC, IN WHICH AN ASSET FAILS WHEN IT REACHES AN END OF USEFUL LIFE.

SO EVERY BENCH MIGHT HAVE A USEFUL LIFE OF EIGHT YEARS, THEN WE SAY THE ASSET WILL FAIL AT EXACTLY AT THE EIGHTH YEAR OF THE LIFE OF THAT ASSET.

HOWEVER, THIS MAY NOT ALWAYS BE TRUE.

SO WE USE A PROBABILISTIC MODEL IN WHICH WE SMOOTH OUT SOME ASSETS FAIL EARLIER, SOME ASSETS FAIL LATER.

THEN THE RESULTS OF THE PROBABILISTIC MODEL IS $3.3 MILLION.

NOW, WE SAID ONCE WE IDENTIFY WHAT IT IS THAT WE NEED THEN WE HAVE TO START PRIORITIZING.

NOT ALL ASSETS IN ALL PARKS ARE, I HATE TO SAY IT, CREATED EQUAL.

SO WE UTILIZE A CONCEPT CALLED RISK, WHICH HELPS US UNDERSTAND THE PROBABILITY OF FAILURE.

HOW LONG DO I HAVE BEFORE THIS ASSET WILL FAIL? BUT MORE IMPORTANTLY, THE CONCEPT OF CONSEQUENCE OF FAILURE.

IF THIS ASSET FAILS, WHAT IMPACT WILL IT HAVE, FROM A SOCIAL PERSPECTIVE, FROM AN ECONOMIC PERSPECTIVE, AND SOMETIMES FROM AN ENVIRONMENTAL PERSPECTIVE? WHAT WE DID IS FOR ALL THE ASSETS THAT YOU HAVE, CATEGORIZE THEM INTO, WHAT IS CRITICAL VERSUS NOT AS CRITICAL.

ANYTHING THAT DIRECTLY RELATES TO THE SAFETY OF YOUR CITIZEN'S PLAY STRUCTURE, PLAYGROUND SURFACING, WHERE PEOPLE COULD SLIP AND THEN TWIST THEIR ANKLE PERHAPS, HANDRAILS.

ALL THOSE WERE CONSIDERED TO BE MOST CRITICAL.

AT THE BOTTOM END OF THE SCALE, THINGS LIKE BIKE RACK, PLANTERS, EVEN IF IT'S DETERIORATED AND FAILED, PERHAPS THE BIKES COULD BE TIED USING A TREE OR IT COULD BE TIED TO A LIGHT POST.

WE CATEGORIZE ALL THESE ASSETS BASED ON THE TYPE OF THE ASSETS.

BUT FURTHERMORE, WE TOOK ALL THE PARKS THAT YOU HAVE AND THEN WORK WITH YOUR STAFF TO CATEGORIZE THEM IN THE ORDER OF CRITICALITY.

THOSE PARKS THAT OFFER MULTIPLE DIFFERENT SERVICES FOR LONGER PERIOD OF TIME, EVEN AT NIGHTS, THOSE WERE CONSIDERED TO BE MORE CRITICAL THAN

[01:05:01]

SO WE CATEGORIZE THEM AND PUT THEM TOGETHER TO HELP WITH THE PRIORITIZATION.

WHAT WE'RE TRYING TO DO IS PUT ALL THE 16,000 ASSETS THAT YOU HAVE INTO THESE ZONES, THE HIGH-RISK ZONE, THE MIDDLE RISKS ZONE, AND THE GREEN ZONE.

THEN SEE WHAT COMES UP IN THIS RED ZONE THAT'S THE MOST CRITICAL, AND WE DON'T HAVE MUCH TIME BEFORE THE FAILURE MAY OCCUR.

BASED ON THAT, THEN WE HAVE 403 ASSETS WITH THE SUM OF ALL THE REPLACEMENT COST OF THE ASSETS COMING OUT TO ABOUT $14 MILLION.

NOW I WANT TO SAY THAT THIS ESTIMATION DID INCLUDE THE THOMPSON SWIMMING POOL, WHICH TOOK THE CHUNK OF IT.

SO IF YOU TAKE OUT THE THE THOMPSON POOL, THEN THE NUMBER MIGHT NOT LOOK AS HIGH AS WHAT WE SEE RIGHT NOW.

HOWEVER, WHAT WE CAN ALSO SEE IS THE MEDIUM SIZE HERE [NOISE].

THERE'S A LOT OF ASSETS THAT'S SOMEWHAT GOOD TO STARTING TO GET INTO THE FAIR CONDITION RIGHT NOW, THAT IF WE DON'T DO ANYTHING ABOUT IT, THEN IT'S GOING TO SLOWLY AND REALLY RAPIDLY, NOT SLOWLY, START CREEPING INTO THE RED ZONE REALLY QUICK.

OUR PROJECT WAS ALL ABOUT TRYING TO UTILIZE DATA TO UNDERSTAND, HOW DO WE BALANCE ALL THIS? THAT LED TO THE MASTER PLAN EFFORTS THAT MICHAEL LEFT.

BUT IN THE WORLD OF ASSET MANAGEMENT, WHAT WE'RE TRYING TO DO IS CREATE A DATA FOUNDATION WHERE, WHEN YOUR STAFF GOES OUT AND WORKS ON AN ASSET, THAT INFORMATION GETS RECORDED.

THEN OUR TOOL, THE IRIS TOOL, WHICH PROJECTS THE NEEDS OF THE ASSET, THE REPLACEMENT NEEDS, THEN WE'LL START IDENTIFYING WHICH ASSETS NEED TO BE REPLACED AT WHAT TIME, WHAT THE ESTIMATION OF THAT COST IS GOING TO BE, AND START PLANNING FOR CIP OR WORK RESOURCES.

THIS CYCLE, ONCE THE WORK IS DONE, GOES BACK AND THEN CONSTANTLY REPEATS ITSELF BECAUSE THAT ALLOWS THIS ASSET MANAGEMENT PLAN TO BE A CONTINUOUSLY LIVING DOCUMENT, WHERE EVERY YEAR YOU'LL GET TO SEE WHAT'S COMING UP FOR THE NEXT TWO YEARS, NEXT THREE YEARS, AND THEY'LL BE AHEAD OF THE CURVE THAT ALLOWS US TO IDENTIFY ASSETS THAT ARE POTENTIALLY FAILING IN THE FUTURE BEFORE THE FAILURE ACTUALLY OCCURS SO THAT WE COULD GET TO THAT.

WHAT I WANT TO DO RIGHT NOW IS TAKE A COUPLE MINUTES AND THEN GIVE YOU A LITTLE DEMONSTRATION OF WHAT YOU HAVE.

WHEN ALL THE ASSETS COME TOGETHER AND THE DATA COMES TOGETHER, THEN WE CAN START TELLING A STORY.

WHAT YOU SEE ON THE SCREEN HERE IS A PROGRAM CALLED IRIS THAT WAS DEVELOPED BY KAYUGA.

THESE 15,958 ASSETS ARE ALL ROLLED INTO AN ASSET HIERARCHY THAT ALLOWS YOU TO SEE EVERY SINGLE PART THAT YOU OWN AND MANAGE ALONG THE WAY.

WHEN YOU CLICK ON ANY LEVEL WITHIN THE HIERARCHY, THAT GIVES YOU AN ESTIMATION FOR THE NEXT 50 YEARS, WHAT IT'S GOING TO NEED TO TAKE CARE OF THAT PARTICULAR ASSET.

WE CAN GO INTO AN EXAMPLE HERE RIGHT NOW WITH THE PARK, AND THEN START LOOKING AT THE ASSET.

YOU SEE THE PICTURES, YOU SEE HOW THAT ASSETS BEHAVE OVER TIME, AND YOU'LL SEE WHAT INVESTMENT IS PERIODICALLY NEEDED AT WHAT INTERVAL AND ALLOW US TO MAINTAIN THE SERVICE LEVEL OF THAT PARTICULAR ASSET, AND YOU CAN SEE THE PICNIC TABLE.

SO EVERYTHING IS DOCUMENTED.

USING THIS FEATURE THAT WE CAN START UNDERSTANDING AND PUT IN LOGIC, THIS IS WHERE WE TALK TO A LOT OF THE STAFF AND REALLY BRING THAT ON THE FIELD EXPERIENCE INTO THE DOCUMENTATION OF THE DATA.

WHEN WE ASKED, HOW LONG HAVE YOU BEEN REPLACING THESE ASSETS, THESE TYPE OF BENCHES? HOW MUCH DO THEY COST YOU TO REPLACE THEM? WE ADD THOSE ELEMENTS IN TO CALCULATE THESE LIFE-CYCLE COST ANALYSIS.

THEN YOU COULD START SAYING, FOR EACH OF THE DIFFERENT PARKS, WHAT'S THE TOTAL REPLACEMENT COSTS OF THESE PARKS ALL THE WAY DOWN TO EVERY INDIVIDUAL PARK? THEN YOU COULD ALSO SEE, WHEN THESE PARKS WERE INSTALLED, HOW MUCH OF IT IS CONSUMED? BUT MORE IMPORTANTLY, WHAT'S THE GENERAL CONDITION PROFILE THAT YOU'RE LOOKING AT AS IF? WE DID THIS ANALYSIS IN 2019.

SO WHEN WE WANT TO UNDERSTAND WHAT ARE THESE FAILED ASSETS, THEN WE COULD GO IN AND START HONING ON THOSE ASSETS AND GETTING INFORMATION ABOUT WHERE THEY ARE, WHAT IT IS, AND THEN START REALLY FOCUSING INTO THAT.

HERE IS THAT RISK MATRIX THAT WE TALKED ABOUT.

[01:10:01]

THOSE ARE THOSE ASSETS THAT HAVE FAILED OR SOON FAIL, AND ALSO IS CONSIDERED TO BE VERY CRITICAL.

THEN WE COULD GO IN AND IDENTIFY BY CLICKING THE BUTTON WHERE THOSE ASSETS ARE AND WHAT ASSETS THEY ARE AS WELL.

SO THAT THE STAFF HAS AN UNDERSTANDING OF WHAT IT IS THAT THEY'RE LOOKING AT AND START REALLY HONING IN ON WHERE THE MAJOR FOCUS OR REPLACEMENT OR THE CIP NEEDS TO HAPPEN.

I JUST WANTED TO GIVE YOU GUYS A BRIEF LOOK AT WHAT'S BEEN DONE WITH THIS PROJECT, AND AS PART OF THE DELIVERABLE, THERE'S TWO DOCUMENTS.

THE ASSET MANAGEMENT PLAN, THERE'RE DOCUMENTS FOR EVERY SINGLE PART, WHAT ITS THERE, WHAT WE FOUND, AND WHAT'S REQUIRED FOR THAT PARTICULAR PART.

AT THIS TIME, I WOULD LEAVE IT UP TO ANY QUESTIONS OR COMMENTS THAT YOU MIGHT HAVE.

[NOISE]

>> MR. [INAUDIBLE] , IF YOU DON'T MIND GOING BACK TO THAT SCREEN, YOU'RE ON IT, I GUESS RIGHT THERE.

THE ONE THAT TALKS ABOUT WHAT WE WOULD NEED FOR BASELINE MAINTENANCE OF OUR PARKS EVERY YEAR?

>> YES. THAT'S JUST 50-YEAR ON THE AVERAGE WHEN YOU ADD UP ALL THE 50-YEAR AND THEN DIVIDE IT BY 50, THERE WAS ABOUT $3.7 MILLION PER YEAR.

HOWEVER, THAT NUMBER DID INCLUDE THE THOMPSON SWIMMING POOL.

IF YOU TAKE THE THOMPSON AWAY, I THINK IT DROPS DOWN JUST A LITTLE BIT.

>> I SAW SOMEWHERE IN THE REPORT THAT YOU GAVE US, THERE WAS A MINIMUM LEVEL OF SERVICE APPROXIMATED OUR INVESTMENT SHOULD BE $2.1 MILLION A YEAR.

>> CORRECT.

>> THAT SLIDE?

>> THE MINIMUM INVESTMENT LEVEL MEANS THAT IF YOU ONLY TAKE CARE OF THE RED ZONE ASSETS, AND THEN YOU LET SOME OF THE ASSETS IN THE GREEN ZONE FALL OVER, THEN WHAT THAT MEANS IS THAT THE NUMBER WILL BE DRAMATICALLY LESS.

THE MINIMUM LEVEL, WHAT WE'RE JUST FOCUSING ON THERE IS THAT WHAT WE CAN DO IS BASICALLY ONLY FOCUS ON THOSE ASSETS THAT ARE CONSIDERED TO BE HIGH RISK ASSETS.

WHEN WE SAY THE ANNUALIZED NEEDS FOR THE PARK ASSETS ONLY WAS THREE MILLION DOLLARS, THEN WE COULD SAY, WHAT IF WE INVEST TWO MILLION DOLLARS EACH YEAR AND THEN SEE WHAT THAT IMPACT IS WITH RESPECT TO THE BUDGET? WE ARE EATING AWAY ON SOME OF THE ASSETS.

HOWEVER, THE BACKLOG OF REPLACEMENT NEEDS ARE STARTING TO KEEP PILING UP, SO IT MAY NOT BE ENOUGH.

HOWEVER, FOR SOME REASON, LET'S SAY IF WE DO FIVE MILLION DOLLARS PER YEAR, THEN OBVIOUSLY, WE'RE STARTING TO REALLY EAT UP ON THE NEED AS WE GO DOWN THE ROAD.

ONE OF THE KEY ELEMENTS THAT'S NOTED IS THAT BECAUSE OF THE AMOUNT OF WORK THAT'S BEEN ON THE PLATE RIGHT NOW, THAT WE DO HAVE A BIG PEAK IN THE FIRST COUPLE OF YEARS.

WHAT THIS ASSET TOOL DOES IS YOU COULD GO INTO ANY OF THE YEAR AND THEN YOU CAN CLICK ON THE YEAR, AND WHAT THAT WILL DO IS GIVE YOU A DATABASE OF WHAT MADE UP THAT PARTICULAR BAR IN THAT PARTICULAR YEAR, AND YOU COULD GO IN AND START LOOKING THAT AT FROM, WHAT ARE THE DIFFERENT TYPES OF ASSET CLASSES? REALLY START HONING IN ON WHAT KIND OF ASSETS THOSE ARE.

YOU COULD START PRIORITIZING IT BY LOCATION OR BY ASSET CLASSES AND DEVELOP CIPS SURROUND THAT.

>> MICHAEL, THANK YOU, MR. [INAUDIBLE] , WHAT I SEE IN THIS REPORT IS THAT OUR CURRENT CAPITAL REPLACEMENT BUDGET PER YEAR IS $100,000.

BUT HE JUST PLUGGED IN TWO MILLION AND WE WERE STILL FALLING WAY BEHIND.

>> RIGHT.

>> THIS IS AN AMAZING TOOL WITH AMAZING DATA BEHIND IT, BUT WE NEED SOME ANALYSIS FROM YOU ON WHAT WE NEED TO CHANGE.

IT DOESN'T SOUND TO ME LIKE WE CAN CONTINUE AT

[01:15:02]

>> I THINK THAT'S PART OF THE REASON WE WANTED TO TRANSITION FROM THE ASSET MANAGEMENT PLAN INTO THE PARKS MASTER PLAN.

OBVIOUSLY, NOW THAT WE KNOW WHAT WE'VE GOT, WHAT CONDITION IT'S IN, THAT'S REALLY WHERE WE'RE LOOKING TO THE COMMUNITY TO HELP US GUIDE WHERE WE GO IN THE FUTURE.

SOME OF THE QUESTIONS WE ASKED THEM IN THE PARKS MASTER PLAN, THE FIRST PART OF THE SURVEY, HELPED TO ANSWER SOME OF THOSE QUESTIONS.

I THINK BULLETS MIG WALK THROUGH WHAT WE'VE FOUND AS A PART OF THE FIRST SURVEY, AND THEN TALK ABOUT WHERE WE'RE GOING AS A DEPARTMENT AND WHERE WE'RE GOING WITH THE NEXT PHASE OF THE SURVEY, AND ENGAGING THE COMMUNITY TO REALLY HELP DETERMINE PRIORITIES.

OBVIOUSLY, WE'VE GOT LIMITED RESOURCES.

THERE'S A LARGE COST FOR THE AMOUNT OF ASSETS THAT WE HAVE.

WE WANT TO MAKE SURE THAT OUR PRIORITIES REFLECT THE PRIORITIES OF THE COMMUNITY.

WHAT I'D LIKE TO DO IS I'M GOING TO TURN IT OVER TO MIG AND THEY'LL WALK THROUGH THE INITIAL FINDINGS OF THE SURVEY, AND THEN WE CAN TALK ABOUT HOW THE ASSET MANAGEMENT PLAN TRANSITIONS TO THE PARKS MASTER PLAN.

I'M GOING TO SHARE MY SCREEN AND I'M GOING TO TURN THIS OVER TO CINDY MENDOZA WITH MIG.

>> RIGHT. THANK YOU, MICHAEL.

I AM CINDY MENDOZA.

I'M THE DIRECTOR OF PARKS AND RECREATION WITH MIG.

WE DO PARKS AND RECREATION MASTER PLANNING ACROSS THE COUNTRY, AND WE'RE HONORED TO BE HERE TODAY TO TALK A BIT ABOUT SOME OF THE PRELIMINARY FINDINGS THAT WE HAVE.

AT THIS POINT, MICHAEL, IT DOESN'T APPEAR THAT I AM ABLE TO HAVE CONTROL OF THE SCREEN YET.

IF YOU COULD ADVANCE TO THE NEXT SLIDE, WE'LL QUICKLY GIVE COUNCIL MEMBERS AN OVERVIEW OF THE PLANNING PROCESS.

FORTUNATELY, WE HAD AN OPPORTUNITY TO MEET WITH MANY OF YOU IN PHASE 1 OF THE FOUR-PHASE PROCESS.

WE'RE RIGHT NOW IN PHASE 2.

IN PHASE 1, WE LOOKED AT EXISTING CONDITIONS, TALKED TO YOU, GET A SENSE OF DIRECTION OF WHAT THIS MASTER PLAN NEEDED TO ADDRESS, AND IDENTIFIED SOME OF THE OPPORTUNITIES AND CHALLENGES TO ENSURE THAT WE ARE CREATING A REALISTIC MASTER PLAN FOR THE CITY.

IN PHASE 2, WE START TO LOOK AT NEEDS.

ANOTHER WAY TO THINK OF THOSE ARE, WHAT DOES THE COMMUNITY DESIRE FOR THE FUTURE AND WHAT DOES THE CITY NEED TO BE DOING TO TAKE CARE OF THE PARK AND RECREATION SYSTEM? WHEN I SAY THIS SYSTEM, I'M REFERRING TO PARKS, RECREATION FACILITIES, TRAILS, AS WELL AS THOSE THINGS SUCH AS ARTS AND BEAUTIFICATION, RECREATION PROGRAMS AND SERVICES.

IT'S THAT HOLISTIC SYSTEM THAT WE WANT TO MAKE SURE WE ARE WITH RIGHT-SIZE SO THAT YOU HAVE THE RIGHT INVESTMENT STRATEGY MOVING FORWARD.

FROM HERE, WE'LL MOVE INTO PHASES 3 AND 4, WHERE WE HAVE AN OPPORTUNITY TO LOOK AT RECOMMENDATIONS AND STRATEGIES TO ENHANCE THE SYSTEM, KNOWING THAT IN SOME CASES, YOU NEED TO TAKE CARE OF WHAT YOU HAVE.

BUT IN OTHER CASES, DEVELOPING NEW OPPORTUNITIES MAY CREATE A REVENUE-GENERATING STRATEGY THAT CAN OFFSET SOME OF THE COSTS ASSOCIATED WITH TAKING CARE OF THE SYSTEM.

THEN FINALLY, IN PHASE 4, WE CREATE A CLEAR ACTION PLAN TO IDENTIFY HOW TO MOVE FORWARD. NEXT SLIDE.

AS MICHAEL MENTIONED, WE'RE ABLE TO SHARE WITH YOU TODAY THE RESULTS OF A RECENT ONLINE QUESTIONNAIRE THAT WAS CONDUCTED.

THE INTERESTING THING ABOUT DOING RESEARCH IN THE MIDST OF A COVID-19 OUTBREAK IS THAT PEOPLE APPRECIATE NOW MORE THAN EVER HOW VALUABLE PARKS AND OPEN SPACES ARE TO THEM.

WE HAD AMAZING RESPONSE OF 2,368 RESPONDENTS TAKING THIS QUESTIONNAIRE, WHICH IS ACTUALLY REALLY HIGH LEVEL OF RESPONSE FOR THIS TYPE OF SURVEY.

NEXT SLIDE.

I'M ONLY GOING TO SHARE WITH YOU SOME HIGHLIGHTS OF WHAT WE FOUND TODAY.

BUT ONE OF THE QUESTIONS WE ASKED THEM WERE ABOUT THE FAVORITE PARKS THAT THEY VISIT AND WHY THEY VISIT THOSE PARKS.

WHAT WE FOUND IS THAT THE TOP REASONS FOR VISITING PARKS ARE OFTEN HAVING A PLACE FOR CHILDREN TO PLAY, BUT ALSO JUST BEING OUTDOORS, CRITICAL TO HEALTH AND WELLNESS RIGHT NOW.

AS YOU MIGHT GUESS, COMPETING OR WATCHING SPORTS IS A HIGH PRIORITY, BUT ALSO GETTING EXERCISE.

AGAIN, TYING TO THE HEALTH AND WELLNESS COMPONENT. NEXT SLIDE.

WHAT WAS INTERESTING IS THAT WHEN WE ASKED PEOPLE WHAT THEY LIKED MOST ABOUT THE PARK THAT THEY VISITED MOST FREQUENTLY, THEY WERE ALLOWED TO PROVIDE WHATEVER FEEDBACK THEY WANTED.

IT WAS AN OPEN-ENDED COMMENT THAT WE'VE SUMMARIZED HERE IN A WORD CLOUD.

A WORD CLOUD EMPHASIZES THE WORDS THAT WERE REPEATED MOST FREQUENTLY IN A LARGER SIZE.

CLEARLY, IT JUMPS OUT AT YOU THAT ONE OF THE THINGS THAT THEY LIKE MOST IS THE ABILITY TO BE OUTDOORS AND TO HAVE A PLACE TO WALK.

[01:20:03]

SO WE WANT TO TALK A LITTLE BIT ABOUT THESE FINDINGS MORE SPECIFICALLY. NEXT SLIDE.

BESIDES LOOKING AT WHAT THEY DO IN PARKS, WE ALSO ASK THEM SOME SPECIFIC QUESTIONS WITH REGARDS TO TRAILS, AND PATHWAYS, AND BIKE ROUTES KNOWING THAT WE'RE PUTTING TOGETHER A HIGH COMBINED PLAN AS PART OF THIS MASTER PLANNING EFFORT.

IT WAS AMAZING TO SEE THAT 72 PERCENT OF PEOPLE, THAT IS INCREDIBLY HIGH IDENTIFY THAT MORE TRAILS AND PATHWAYS ARE NEEDED.

THOSE INCLUDED BOTH OFF-STREET, MULTIPURPOSE PAVED TRAILS, AS WELL AS THE SOFTER SURFACE TRAILS FOR THINGS SUCH AS JOGGING AND BIKING.

NEXT SLIDE. BUT IT'S IMPORTANT NOT JUST TO ASK QUESTIONS ABOUT, DO YOU NEED MORE TRAILS, IT'S MORE IMPORTANT TO SEE HOW TRAILS ARE A PRIORITY IN THE CONTEXT OF OTHER THINGS THAT ARE CONSIDERED MISSING OR NEEDED IN AMARILLO PARKS.

AGAIN WHAT WE FOUND WHEN WE ASKED WHAT WAS MISSING IS IT'S THE PLAY FEATURES THAT CAME TO THE TOP, AND THOSE WERE THINGS SUCH AS YOUR EXISTING PLAYGROUND EQUIPMENT, BUT ALSO LOOKING AT OTHER PLAY OPPORTUNITIES SUCH AS NATURE PLAY AND WATER PLAY.

AS PART OF THAT IT WAS INTERESTING TO SEE MORE CHALLENGE ELEMENTS.

OFTEN WE THINK OF THIS IN TERMS OF WHAT TEENAGERS LIKE TO DO TO PLAY, OR YOUNG ADULTS, OR EVEN NOW WITH THE RISE OF OUTDOOR FITNESS EQUIPMENT, WHAT ADULTS LIKE TO SEE TO BE ABLE TO GET EXERCISE IN PARKS, AND THOSE WERE NUMBER 2.

BUT AGAIN TRAILS CAME IN AT NUMBER 3 AND 4 IN TERMS OF TOP PRIORITIES OF WHAT'S MISSING, SO THAT WAS VERY TELLING. NEXT SLIDE.

IT'S NOT JUST ABOUT THE INFRASTRUCTURE OR FACILITIES THAT ARE IN THE PARKS, BUT ALSO WHAT PEOPLE CAN DO IN PARKS, THE PROGRAMS THAT ARE PROVIDED THERE.

WHEN WE ASKED SPECIFICALLY ABOUT PROGRAMS AND SERVICES IT WAS INTERESTING THAT THE TOP TYPE OF PROGRAM THAT PEOPLE DESIRE ARE ACTUALLY AN EXPANSION OF FAIRS, FESTIVALS, AND EVENTS, WHICH COULD BE CONSISTENT WITH A NEW CONVENTION CENTER WHERE YOU CAN OFFER MORE INDOOR EVENTS AND HAVE THAT TYPE OF SPACE.

BUT IT ALSO REFLECTS THE DESIRE FOR MORE OUTDOOR EVENTS AS WELL.

SECOND OF COURSE WAS OPPORTUNITIES FOR SWIMMING.

IT'S CONSISTENT WITH WHAT WE HEARD IN TERMS OF THE DESIRE TO UPDATE THOMPSON POOL.

YOUTH SPORTS AND ADULT SPORTS CAME IN THIRD AND FOURTH PLACE IN THIS REGARD.

NEXT SLIDE. BUT TO MAKE SURE WE WERE UNDERSTANDING PEOPLE'S OVERARCHING PRIORITIES WE ASK AN OPEN-ENDED QUESTION ABOUT, IS THERE ANYTHING ELSE WE NEED TO KNOW? GIVEN THE WORD CLOUD ONE OF THE THINGS THAT JUMPS OUT VERY CLEARLY IS THE DESIRE FOR MORE RECREATION OPPORTUNITIES.

THAT'S NOT TO SAY NECESSARILY MORE NEW PARKS OR MORE NEW FACILITIES, BUT A GREATER VARIETY. NEXT SLIDE.

WE WANTED TO LOOK INTO THAT MORE TO UNDERSTAND MORE OF WHAT BEING NEEDED.

WHAT IT LOOKS LIKE IS WE TALKED ABOUT THEIR FUNDING PRIORITIES AND THE PRIORITIES THAT THEY HAVE FOR PARKS AND RECREATION, AND WHAT WE HEARD IS THAT THERE'S A STRONG DESIRE AGAIN FOR ASSET MANAGEMENT, TAKING CARE OF WHAT'S ALREADY THERE.

WE DIALED INTO THAT BY LOOKING AT, IS THAT ABOUT TRADITIONAL MAINTENANCE? YOUR ROUTINE, AND GENERAL MAINTENANCE, AND JANITORIAL SERVICES SUCH AS TAKING CARE OF THE LANDSCAPING AND PARK CLEANLINESS.

OR IS IT ABOUT THE AGE AND CONDITION OF FACILITIES? WHAT WE FOUND VERY CLEARLY IS IT IS MORE ABOUT AGE AND CONDITION OF FACILITIES. NEXT SLIDE.

AS WE STARTED TO ASK PEOPLE TO HELP US PRIORITIZE WHAT WERE THE TOP THINGS TO ADVANCE, WHAT AGAIN WE FOUND IS THERE RENOVATION AND IMPROVEMENTS.

WHEN WE ASKED PEOPLE TO RANK THESE FOUR ITEMS THAT ARE SHOWN IN FRONT OF YOU NOW, RENOVATION IMPROVEMENTS WAS RANKED HIGHEST BY FAR.

WHAT YOU SEE IS A WEIGHTED AVERAGE THERE THAT GIVES A SENSE OF HOW MANY PEOPLE RANKED THE RENOVATION IMPROVEMENTS AS NUMBER 1, GIVING IT A SCORE OF A FOUR ACTUALLY THAT'S A HIGHEST PRIORITY VERSUS WHAT WAS LOWEST ON THE LIST.

WHAT WE FOUND AGAIN IS CONSISTENT WITH TAKE CARE OF THE ASSETS YOU HAVE, THEN FOCUS ON EXISTING PARKS AND LANDS THAT YOU ALREADY HAVE, BUT DO MORE WITH THOSE SITE, INCREASE THE VARIETY OF EXPERIENCES THERE.

THAT'S FOLLOWED BY PROVIDING NEW PARKS AND TRAILS, AND SPECIFICALLY IN UNSERVED AREAS, AND THEN FINALLY IMPROVING AND EXPANDING DESTINATION VENUES AND REGIONAL SPORTS OPPORTUNITIES.

NEXT SLIDE. THIS IS REALLY JUST A QUICK SYNOPSIS OF WHAT WE'VE HEARD IN THE NEEDS ASSESSMENT PHASES OF PLANNING PROCESS.

[01:25:03]

THEN WE COMPARED THAT WITH THE TECHNICAL ANALYSIS OF THE PARK AND RECREATION SYSTEM IN A NEEDS ASSESSMENT ANALYSIS.

THOSE LOOKS AT THINGS LIKE HOW WE BUILD ON THE ASSET MANAGEMENT PLAN, HOW WE IDENTIFY THE APPROPRIATE LEVEL OF SERVICE FOR YOUR CITY, FOR PARKS AND RECREATION, AND MAKE SURE WE ARE RIGHT SIZING WHAT YOU'RE PROVIDING.

HOW WE LOOK AT PARK ACCESS AND WALKABILITY, HOW WE CONSIDER TRAILS AND BIKE ROUTES, HOW WE LOOK AT THE AVAILABILITY OF SPORTS, RECREATION FACILITIES, AND THE PROGRAMS ASSOCIATED WITH THOSE, AND FINALLY ARTS AND BEAUTIFICATION.

ALL OF THIS INFORMATION COMES TOGETHER TO ASSIST US IN DEVELOPING RECOMMENDATIONS AS A NEXT STEP.

BUT WHAT'S REALLY IMPORTANT IS IT'S NOT JUST ABOUT EVERYTHING WE FOUND AND WHAT WE'VE HEARD, THERE IS A PRIORITIZATION COMPONENT THAT GOES FORWARD AFTER THAT WITH ANOTHER ROUND OF OUTREACH THROUGH FOCUS GROUPS OR STAKEHOLDERS, THROUGH ANOTHER ONLINE PRIORITIZATION ACTIVITY, AND SOME MEETINGS TO MAKE SURE THAT WE UNDERSTAND WHAT SHOULD GO FORWARD IN AN ACTION PLAN AND BE PART OF YOUR INVESTMENT STRATEGY GOING FORWARD.

SO THOSE WILL BE THE NEXT PHASES IN THE INFORMATION THAT WE CAPTURE IN THE MASTER PLAN.

WE'RE CURIOUS TO HEAR YOUR THOUGHTS AT THIS POINT OF THE PLANNING PROCESS TO MAKE SURE WE'RE ON TRACK AND UNDERSTAND CITY NEEDS MOVING FORWARD.

ARE THERE ANY QUESTIONS THAT WE CAN ADDRESS?

>> CAN YOU RESTATE THE TIMELINE BEFORE WE WOULD GET DOWN TO THE VERY FINAL ONE? I'M THINKING I SAW SOMETHING FEBRUARY 2021 FOR THE FULL COMPLETION.

[OVERLAPPING]

>> CERTAINLY. THE TIMELINE IS A LITTLE BIT IN FLUX.

THE PLANNING PROCESS WAS COORDINATED NOT ONLY AROUND THE DELIVERY OF FINDINGS FOR THE ASSET MANAGEMENT PLAN, BUT OF COURSE A POTENTIAL LONG MEASURE FOR THE CONVENTION CENTER.

THE SHIFTING OF THAT AND THE SHIFTING OF THINGS AROUND COVID-19 ACTUALLY IS ALLOWING US TO EXPEDITE THIS PLANNING PROCESS.

WE ARE HOPING TO WRAP IT UP THIS WINTER, SO IT SHOULD NOT SPILL INTO NEXT YEAR.

>> THAT'S EXCELLENT. BUT IT DOESN'T SOUND LIKE THERE WOULD BE ANYTHING NECESSARILY BY THIS BUDGET SESSION.

IN PARTICULAR I'M THINKING SINCE WE HAVE ALREADY ADDRESSED THE THOMPSON PARK POOL, THAT WOULD BE A HUGE PIECE OF THIS PLAN THAT WOULD BE BEING IMPLEMENTED THAT ACTUALLY GETS US A LITTLE BIT AHEAD OF THE TIMELINE OF THINKING TILL WE GET TO THE IMPLEMENTATION PHASE.

>> EXACTLY. IT CERTAINLY WILL INFORM THE NEXT BUDGET CYCLE.

BESIDES LOOKING AT WHAT YOU NEED TO INVEST IN, WE'RE ALSO GOING TO LOOK AT WHAT ARE SOME COST SAVING MEASURES FOR YOU.

WHETHER THOSE INVOLVE OPERATIONS AND MAINTENANCE, AND SOME EFFICIENCIES THERE, OR WHETHER THERE ARE THINGS SUCH AS THE FACT THAT, IN COMPARISON TO MANY CITIES, NEIGHBORHOOD PARKS DON'T TRADITIONALLY HAVE RESTROOMS FOR EXAMPLE WHICH ARE A HIGH MAINTENANCE ITEM.

SO WE'LL BE EVALUATING ALL OF THOSE ELEMENTS TO SEE WHERE'S THE BEST PLACE TO PUT YOUR MONEY GOING FORWARD.

>> I'M REALLY NOT SURPRISED TO SEE THAT TRAILS ARE SOMETHING THAT CAME OUT.

THAT'S SOMETHING I THINK WE HEARD THROUGH TWO CAMPAIGNS NOW, WHETHER IT'S FROM THE BIKING COMMUNITY OR THE THIS ACTIVE ADULT COMMUNITY.

TRAILS ARE SOMETHING THAT I KNOW THAT OUR CITY WANTS MORE OF.

>> THE TRAILS ARE POPULAR ACROSS THE REGION, ACROSS THE STATE, AND ACROSS THE ENTIRE NATION AS ONE OF THE HIGHEST USE TYPES OF RECREATION AMENITIES IN ANY SYSTEM.

>> IT'S SOMETHING THAT I HEAR FROM BUSINESS OWNERS ABOUT RECRUITING YOUNG EXECUTIVES AND YOUNG FAMILIES TO COME AND BE A PART OF THEIR WORKFORCE, THAT'S AN AMENITY THAT THEY'RE LOOKING FOR.

>> INDEED.

>> ANYTHING ELSE, COUNCIL, FOR CINDY? THANK YOU, CINDY. WE APPRECIATE THE WORK THAT YOU'RE DOING FOR US.

>> THANK YOU.

>> ANY QUESTIONS IN GENERAL, COUNCIL, THEN FROM MR. [INAUDIBLE] OR MR. [INAUDIBLE] ,

[01:30:04]

>> I HAVE TWO CLARIFICATION QUESTIONS.

ONE ON, WHAT DOES THE CITY OWN? WE HAD [NOISE] 15,958 PARK ASSETS.

THEN THERE WERE ALSO ASSETS RELATED TO THE SCHOOLS.

IS THAT INCLUDED IN THAT NUMBER OR IS THAT AN ADDITION TO THOSE NUMBERS?

>> YEAH. THE SCHOOL NUMBER IS SEPARATE, IT'S 1,560, AND WITHOUT THE SCHOOL, IT'S 15,958.

>> OKAY. I HAD A QUESTION RELATED TO; THE ASSET MANAGEMENT PLAN BASICALLY GIVES US A SNAPSHOT THAT IS INCREDIBLE DATA, BEING ABLE TO GO IN AND ACCESS THAT.

DRILLING DOWN TO THE SPECIFICS THAT WE HAVE, HOW DO WE THEN UPDATE THAT? WE'VE GOT THIS POINT IN TIME SNAPSHOT, BUT WHOSE RESPONSIBILITY IS IT TO UPDATE IT AND IS IT UPDATED ON AN ANNUAL BASIS, BIANNUAL? HOW DO WE MOVE FORWARD KEEPING THAT DATABASE CURRENT?

>> WELL, THAT'S A WONDERFUL QUESTION.

ONE OF THE KEY PROCESS THAT WE'RE GOING TO LEAVE BEHIND IS NOT JUST A SNAPSHOT REPORT, BUT ASSET DATA, AS WELL AS THE VERSION OF THIS IRIS TOOL THAT WE'RE GOING TO BE UTILIZING.

WE'RE GOING TO WORK WITH MICHAEL AND HIS TEAM TO MAKE SURE THAT THIS DATA IS CONSTANTLY UPDATED.

SO WHEN HIS STAFF IS GOING OUT, MAKING CHANGES TO THE PARK, ADDING NEW ASSETS AND/OR REPLACING THESE ASSETS, WE WANT THAT INFORMATION TO COME BACK SO THAT EVERY YEAR THAT, WE'RE ABLE TO PROVIDE YOU WITH AN UPDATED LOOK.

AT THE END OF THE DAY, WE'RE NOT ONLY TELLING THE STORY OF WHAT WE'RE FACING, BUT WHAT WE WANT TO DO IS CREATE A DATA PLATFORM THAT ALLOWS YOU TO TELL A STORY OF, THIS IS YOUR INVESTMENTS AT WORK, AND HOW WE'RE WORKING TOGETHER TO REDUCE THAT RED ZONE, AND WHAT WORK HAS BEEN DONE IN THE PAST YEAR.

WE RECONCILE THAT, SO THAT NEXT YEAR, THAT WE ARE ALLOWED TO PROVIDE A COMMUNICATION BACK TO THE CITIZENS, IS THAT HERE IS THE RESULT OF YOUR SUPPORT TO THE PARKS AND RECS, AND ALLOWING US TO REDUCE THE RED ZONE AND THEN JUST CONTINUOUSLY WORK TOGETHER.

REMIND YOU THAT SOME OF THE ASSETS IN THE YELLOW ZONE IS GOING TO WANT TO CREEP UP.

BUT THROUGH MORE MAINTENANCE, WE'RE ABLE TO NOW PUSH THAT DOWN AND THEN TRY TO PROLONG THE LIFE OF THE ASSET AS WELL.

SO THERE'S AN ASSET SOLUTION AND THEN THERE'S A NON-ASSET SOLUTION.

BUT WE ALL KNOW THAT IT'S A TEAM SOLUTION AND IT'S GOING TO TAKE A BALANCE.

THE NUMBERS THAT YOU SEE IS VERY MORE MATHEMATICAL AND SCIENTIFIC.

I THINK WHAT WE HAVE TO DO IS TAKE THAT NUMBER AND THEN REALLY WORK WITH THE MASTER PLAN PRESENTATION.

HOW DO WE GET THE BEST BANG FOR THE BUCK WHILE PROVIDING THE NECESSARY NEEDS THAT OUR CITIZEN IS LOOKING FOR? THAT'S GOING TO BE THE CHALLENGE WITH CINDY, MICHAEL, AND THE MEMBERS OF THE COUNCIL, AND MADAM MAYOR TO REALLY PUT THAT INFORMATION.

I'M JUST THE DATA GUY, [LAUGHTER] SO I JUST PROVIDE YOU WITH THE DATA.

I GET THE EASY SIDE, [LAUGHTER] SO I GUESS YOU GUYS HAVE THE HARD DECISION TO MAKE.

[LAUGHTER]

>> I'LL ELABORATE ON THAT JUST A LITTLE BIT.

WE CURRENTLY HAVE ALL OF THOSE ASSETS IN OUR GIS SYSTEM.

WE'VE BEEN WORKING WITH OUR GIS TEAM TO PUT THAT INFORMATION IN OUR SYSTEM.

WE ALSO ARE WORKING TO GET IRIS INSTALLED ON OUR SOFTWARE SO WE CAN START RUNNING DIFFERENT SCENARIOS THROUGH IRIS.

BUT THEN ALSO, IT'S GOING TO TIE INTO A WORK ORDER SYSTEM AND WE'RE GOING TO BE WORKING WITH IT TO TRY TO FIGURE OUT WHAT A GOOD SOLUTION IS IN TERMS OF BEING ABLE TO IDENTIFY ISSUES, AND THEN ALSO ISSUE WORK ORDERS, AND THEN ULTIMATELY, UPDATING THE DATABASE THROUGH THAT PROCESS.

AGAIN, AN OUT-OF-DATE DATABASE IS NOT GOING TO DO US ANY GOOD.

SO WE WANT TO MAKE SURE THAT WE'RE STAYING ON TOP OF IT, THAT WE'RE MANAGING IT APPROPRIATELY, THAT WE'VE GOT THE BEST INFORMATION THAT WE CAN SO THAT WE CAN MAKE THE BEST DECISIONS MOVING FORWARD.

AGAIN, IT'S GOING TO BE TAKING THE INFORMATION WE HAVE AND NOW TRYING TO LOOK FORWARD WITH THE PARKS MASTER PLAN AND TRYING TO BRIDGE THE TWO.

OBVIOUSLY, WE'VE GOT THE DATA, NOW WE'VE GOT TO FIGURE OUT HOW DO WE PICK THAT DATA AND MOVE IT FORWARD.

>> MICHAEL, IF I MAY ADD TO THAT, THE IMPORTANT OVERLAY PIECE IS THAT THE ASSET MANAGEMENT PLAN IDENTIFIES COSTS BASED ON REPLACING ITEMS THAT ARE AGING OR IN POOR CONDITION WITH THE SAME THING.

[01:35:03]

SO THAT MAY CHANGE THEIR CONFIGURATION MOVING FORWARD INTO THE FUTURE.

>> I THINK THE OTHER THING THAT WE'RE LOOKING AT, AND CINDY MENTIONED IT A LITTLE BIT, IS FUNDING STRATEGIES.

OBVIOUSLY, WE'RE GOING TO BE VERY CREATIVE IN LOOKING OUTSIDE THE BOX, AT OTHER WAYS TO TRY TO MANAGE OUR ASSETS WITH THE LIMITED RESOURCES WE HAVE.

I THINK PART OF THAT IS ALSO GOING TO BE LOOKING AT OTHER CREATIVE WAYS AS A DEPARTMENT THAT WE CAN CONTINUE TO MAKE IMPROVEMENTS AND EXPAND OUR CIP PROGRAM.

>> OKAY. GREAT QUESTIONS, EVERYBODY.

I THINK WE'RE EXCITED ABOUT THIS BECAUSE AS A COUNCIL, WE HAVE SAID FOR THE LAST THREE YEARS THAT WE VALUE MAKING DECISIONS BASED ON DATA AND THIS IS THAT IN SPADES.

SO MICHAEL, THANK YOU FOR INVESTING IN THIS PROCESS AND SEEING THE VISION, OR AT LEAST MARRYING THE VISION OF THE PARKS AND REC DEPARTMENT TO WHAT THIS COUNCIL KNOWS IS BEST FOR THE CITY OVER THE NEXT 20, 30, 50 YEARS.

THAT'S BEING ABLE TO HAND A CITY COUNCIL THE DATA THEY NEED TO MAKE A POLICY-BASED DECISION THAT WILL KEEP THE CITY ON THE TRACK THAT IT NEEDS TO BE ON FOR A VERY LONG TIME.

THIS HAS BEEN A PRETTY BIG SHIFT FOR US FROM A POLICY POINT OF VIEW.

BUT WE REALLY APPRECIATE JUST HOW YOU'VE JUMPED IN AND GOTTEN YOUR HANDS DIRTY TO FOLLOW THAT APPROACH.

IT'S GOING TO BE THE ONLY WAY WE SOLVE AN ISSUE LIKE THIS.

WE'RE SO FAR BEHIND IN MAINTAINING OUR PARKS, BUT THIS PROCESS GIVES ME A LOT OF HOPE.

I HOPE IT DOES FOR THE OTHER COUNCIL MEMBERS AS WELL TO THINK THAT WE CAN CREATE A ROADMAP THAT GIVEN ENOUGH TIME, WE CAN MAKE A DIFFERENCE AND PUT US IN A BETTER PLACE AS FAR AS THE CITY IS CONCERNED IN THEIR PARKS AND REC DEPARTMENT.

OKAY. THANK YOU ALSO TO OUR GUESTS, WE APPRECIATE THE WORK YOU'RE DOING FOR US.

[D. Discussion on Possible Expansion of the Current East Gateway TIRZ #2 Boundary]

MR. CITY MANAGER? JARED?

>> THANK YOU, MAYOR. SORRY ABOUT THAT.

[OVERLAPPING] THIS IS A MATTER WE'VE BEEN TALKING ABOUT FOR A NUMBER OF MEETINGS AT TIRZ NUMBER 2.

SO TO PROVIDE US THE UPDATES, ANDREW FREEMAN. TAKE IT AWAY, ANDREW.

>> THANK YOU. SO WE WANTED TO REGROUP WITH COUNCIL.

WE LAST DISCUSSED THIS ITEM BACK IN EARLY MARCH OF THE IDEA TO EXPAND THE BOUNDARY AFTER WE'D HEARD FROM OTHER INTERESTED PROJECTS THAT WERE ALSO MEETINGS SOME CHALLENGES WITH INFRASTRUCTURE NEEDS AND DEVELOPMENT COSTS THAT MADE IT TOUGH FOR THEM TO REDEVELOP SOME OF THE AREAS OUT ON EAST GATEWAY.

SO A LITTLE BACKGROUND.

THE CURRENT BOUNDARY IS 940 ACRES AND THEN PREVIOUSLY, WE SHARED INFORMATION ON A MUCH LARGER SOUTHERN PIECE OF A LITTLE OVER 1,100 ACRES.

SOME OF THE FEEDBACK WE RECEIVED BACK WAS TO LOOK AT SOMETHING A LITTLE SMALLER, KEEP IT TO MORE OF THE OPEN LAND THAT WE KNOW MIGHT BE POSSIBLE FOR NEW DEVELOPMENT VERSUS SOME OF THE OLDER PROPERTIES THAT MIGHT OR MIGHT NOT SEEM TO BE REDEVELOPED IN THE FUTURE.

SO WITH THAT FEEDBACK, WE WENT BACK TO THE TIRZ NUMBER 2 BOARD, AS WELL AS THE EXECUTIVE COMMITTEE TO LOOK AT A FEW DIFFERENT OPTIONS THAT MIGHT SHED A LITTLE BIT BETTER FOR THE BOARD AND COUNCIL TO CONSIDER.

WE ALSO HAD SOME PRELIMINARY DISCUSSIONS WITH AMARILLO COLLEGE AND POTTER COUNTY ON IF THEY'D EVEN BE INTERESTED IN PARTICIPATING IN THAT NEW AREA IF THE COUNCIL WERE TO ADOPT A LARGER BOUNDARY.

THE FEEDBACK WE GOT BACK WAS EVERYBODY WAS PRETTY INTERESTED IN THE IDEA AND THOUGHT IT WOULD BE BENEFICIAL FOR THE ZONE.

AMARILLO COLLEGE IN PARTICULAR WAS INTERESTED IN THE ASPECT OF THE SOUTHERN PORTION, WOULD BE A BETTER CANDIDATE FOR COMMERCIAL OR INDUSTRIAL DEVELOPMENT AS OPPOSED TO THE RETAIL AND ENTERTAINMENT THAT WAS PROPOSED FOR THE ORIGINAL ZONE.

SO THEY WERE ACTUALLY MORE INTERESTED IN SEEING THAT POSSIBILITY THAN ORIGINALLY THAN WE THOUGHT.

SO HERE'S THE CURRENT BOUNDARY OF 940 ACRES, WHICH IS 3RD AVENUE TO THE NORTH, I-40 TO THE SOUTH, LAKESIDE TO THE EAST, AND EASTERN TO THE WEST SIDE AND THEN IT HAS A LITTLE BIT JUST TO THE SOUTH EASTERN CORNER THERE ON I-40 IN THE INTERSECTION.

THE CURRENT VALUE IS 52 MILLION, TAXABLE VALUE, IT STARTED AROUND 39 MILLION AND WE'RE LOOKING AT SOMEWHERE IN 55-57 RANGE FOR NEXT YEAR'S VALUES AS DEVELOPMENT CONTINUES TO OCCUR IN THE ZONE.

[01:40:06]

SO THAT'S WHAT WE DEBATED ABOUT IN MARCH.

THE NEW SMALLER BOUNDARY IS HERE SHOWN ON YOUR SCREEN HIGHLIGHTED IN GREEN.

SO IT'S 449 ACRES AND HAVE A CURRENT TAXABLE VALUE OF AROUND 2.1 MILLION BASED ON 2019 TAXES.

SO IT'S GOT A COUPLE OF BRANCHES THERE OFF BY 40 FRONTAGE OF SOME OPEN AREAS ARE POSSIBLE SITES FOR REDEVELOPMENT.

BUT THEN IT HAD A LOT OF OPEN LAND TO THE SOUTH BETWEEN WHITAKER AND EASTERN AND 34TH, AS WELL AS THE OLD UNDEVELOPED SUBDIVISION THAT IS STILL IN THE PROCESS OF LANDOWNERS ACQUIRING THAT PROPERTY TO TRY AND SEE IF THEY CAN DO SOMETHING WITH REDEVELOPING THAT SITE.

BUT WE DO KNOW THAT LIKE MOST IN THIS AREA WOULD HAVE INFRASTRUCTURE NEEDS THAT COULD REQUIRE SOME ASSISTANCE TO SEE THAT REDEVELOPED IN A TIMELY MANNER.

WE ALSO KNOW TO THE NORTHEAST HERE ALONG WHITAKER IN THIS AREA, THAT WAS ACTUALLY A CANDIDATE FOR FURTHER DEVELOPMENT, BUT NOW TAKING PLACE IN CENTERPORT, THAT HAD SOME DIFFICULTIES MAKING THE PROJECT WORK FINANCIALLY WITH THE DRAINAGE NEEDS THAT WERE NECESSARY FOR THE SITE.

SO IF IT WERE INCLUDED IN THE ZONE, THAT COULD HELP OFFSET SOME OF THOSE EXPENSES AND ENCOURAGE REDEVELOPMENT IN THAT AREA.

IT HAS BEEN RECENTLY REZONED TO SUPPORT A BUSINESS PARK USE.

I'VE TALKED WITH THE LANDOWNERS FOR THAT SIDE, AND THEY'RE VERY INTERESTED IN BEING INCLUDED IN THE BOUNDARY AND BECKY WOULD HELP MARKET THE SITE FOR POTENTIAL PROSPECTS.

THIS ONE'S UNIQUE THAT IT'S IN A NEW MARKET TAX CREDITS ZONE.

SO IT COULD BENEFIT FROM THAT TAX CREDIT PROGRAM IF THEY WERE TO FIND THE RIGHT BUYER DEVELOPER FOR THAT SITE.

AS FAR AS SOME ADDITIONAL RESEARCH WE WANTED TO SHARE IS AS FAR AS THE SIZE OF THE ZONE AND HOW IT COMPARES TO THE CITY ACREAGE OVERALL.

IT'S CURRENTLY TIRZ NUMBER 2 IS ABOUT 1.4 PERCENT OF THE CITY'S ACREAGE, WHICH WOULD INCREASE TO 2.1 PERCENT IF THIS ADDITIONAL 400 ACRES WAS ADDED TO THE ZONE.

THE CURRENT TIRZ WERE ONE BOUNDARY DOWNTOWN IN COMPARISON, THERE'S 1,165 ACRES OR 1.8 PERCENT OF THE CITY OVERALL.

THEN I JUST PULLED A FEW EXAMPLES HERE OF OTHER TIRZ DISTRICTS ACROSS TEXAS AND THEY RANGE ANYWHERE FROM 1,000 ACRES UP TO 4,000 AND EVEN ONE WENT FROM ALMOST 2,000 ACRES TO 12,000.

SO IT REALLY IS DEPENDENT CITY BY CITY AND WHAT THE DEVELOPMENT NEEDS ARE AND THE INFRASTRUCTURE CHALLENGES OR WHAT THEY'RE TRYING TO ACCOMPLISH.

BUT I THOUGHT THIS WOULD PROVIDE HOPEFULLY SOME INSIGHT ON WHAT OTHER ZONES LOOK LIKE ACROSS TEXAS AND THEN JUST LOOKING AT THE STATE REPORT, JUST GOING DOWN A LIST, THE REPORTING HAS CHANGED OVER THE YEARS AS FAR AS WHAT DATA THEY COLLECT, BUT WHAT I WAS ABLE TO FIND AT THE 17 HAD BEEN AMENDED JUST TO CHANGE THE SIZE OF THE ZONE TO MAKE THEM LARGER DEPENDING ON WHAT THE NEEDS ARE.

SO THIS IS WHERE WE ARE TODAY WITH THE FEEDBACK FROM TIRZ NUMBER 2.

THE BOARD ITSELF, IT'S PRETTY SUPPORTIVE OF THE IDEA TO AFFORD AND WOULD LIKE TO GET YOUR DIRECTION IF THIS IS ALONG THE LINES OF WHAT YOU'D LIKE TO SEE.

IF SO, WE WOULD WORK TO CREATE A TIMELINE THAT WOULD GET US THROUGH THE PROCESS AS FAR AS A NEW ORDINANCES, NEW PUBLIC HEARINGS, IN ORDER TO PRESENT THESE CHANGES TO COUNCIL.

[NOISE]

>> COUNCIL, [INAUDIBLE]

>> I UNDERSTAND THAT THE ADDITIONAL LAND CONSIDERED FOR TIRZ 2 IS ONLY IN THE CITY.

[NOISE]

>> YES, SIR. THAT WAS ONE OTHER CHANGE.

THE PREVIOUS SITE HAD LAND JUST TO THE SOUTHEAST THAT WAS OUTSIDE THE [INAUDIBLE].

YES, SIR. [NOISE]

>> SO THAT IN THE UPPER LEFT CORNER, THAT IS A CURRENT DEVELOPMENT RIGHT NOW?

>> IT'S A PREVIOUSLY LAID OUT SUBDIVISION, BUT DID NOT HAVE THE INFRASTRUCTURE INSTALLED, IT DIDN'T HAVE A SURETY REQUIREMENT BACK THEN SO IT NEVER GOT THE INFRASTRUCTURE IN PLACE TO SEE IT DEVELOP.

SO IT'S GOT A FEW CHALLENGES TO ADDRESS AND IT'S ACTUALLY BEEN REZONED FOR COMMERCIAL, SO IT LOOKS LIKE RESIDENTIAL LOTS, BUT IT'S ZONED FOR COMMERCIAL IN CASE THEY WANT TO GO THAT ROUTE TO TRY AND HELP THEM COME UP WITH POSSIBLE DEVELOPMENT OPTIONS FOR IT.

>> ARE THERE EVEN STREETS OR ANYTHING LIKE THAT IN PLACE RIGHT NOW?

[01:45:01]

>> NO. NO, SIR.

>> IT'S VACANT LAND RIGHT NOW.

>> YEAH. IT'S JUST PLOTTED VACANT LAND.

THERE'S A COUPLE OF, I BELIEVE, RVS OR MANUFACTURED HOMES ON IT, BUT ONLY A HANDFUL.

>> OKAY.

>> THAT IS A PIECE OF PROPERTY THAT THE WAY IT EVOLVED OVER TIME, IT HAS SOME BARRIERS THAT ARE GOING TO PREVENT IT FROM DEVELOPING.

I'VE SEEN SOMETHING COMING OUT OF THE TIRZ THAT CAN HELP IT.

[NOISE]

>> ANDREW, CAN YOU STATE AGAIN IN TIRZ 2 THE ORIGINAL VALUE OF THOSE 940 ACRES?

>> THIRTY NINE MILLION APPROXIMATELY.

>> JUST CLARIFICATION AGAIN, THAT THE CITY, POTTER COUNTY AND AMARILLO COLLEGE, STILL COLLECTS TAX ON 39 MILLION DOLLARS IN VALUE, BUT IT'S JUST WHERE IT HAS APPRAISED AND INCREASED IN VALUE THEN THOSE TAX DOLLARS GO BACK INTO REINVESTING THIS PARTICULAR BOUNDARY ZONE?

>> YES, THAT'S CORRECT.

SO IT'S GROWN TO ABOUT 52 MILLION AND LOOKING LIKE IT'LL BE CLOSER TO 55-57 MILLION SINCE 2016.

>> WHAT WAS THE TIME PERIOD? WHEN WAS THAT SETUP AGAIN, TIRZ 2? HOW LONG DOES THAT GO? [NOISE]

>> IT ORIGINALLY STARTED IN 2016 AND IT WILL GO TO 2046.

IT'S A 30 YEAR ZONE SIMILAR TO DOWNTOWN.

>> SO WHAT HAPPENS WITH AN ALTERATION? DOES THE CLOCK RESTART OR IS IT STILL 2046 IS WHEN IT ENDS?

>> I BELIEVE THAT THE PATH WE TAKE IS WE'D SET THE BASELINE AS THE 2019 OR 2020.

IN THIS CASE, 2020 VALUE AND ANYTHING ABOVE THAT WOULD GROW, BUT WE'D SET THE DEADLINE TO BE THE SAME IN 2046.

SO IT WOULDN'T BE A 30 YEAR FOR THIS PARTICULAR YEAR, IT'D BE SHORTER TO ACCOMMODATE THE YEARS SINCE 2016.

>> OKAY.

>> THE CITY AND THE COUNTY AND EVERYONE STILL COLLECT 2.1 MILLION, BUT THESE 449 ACRES ARE ALREADY SET AS.

IT WOULDN'T BE RETROACTIVE BACK TO 2016.

>> COUNCIL, DO YOU ALL HAVE FEEDBACK FOR ANDREW.

IS THIS SOMETHING THAT YOU WOULD BE INTERESTED IN SEEING ON AN AGENDA TO ENTERTAIN OR?

>> MY OPINION WOULD BE THAT WE OUGHT TO MOVE FORWARD WITH IT.

AT MY END, I HAVE A LARGER TIRZ 2.

>> THANK YOU.

>> MAYOR, I'M IN FAVOR OF MOVING FORWARD WITH THE EXPANSION AS WELL BASED ON THE DATA THAT WE'VE SEEN TODAY AND IT'S ALSO VERY CLOSE TO INTERSTATE 40, AGAIN, WHICH WE HAVE A LOT OF TOURISM THAT COME THROUGH, SO IT'S AN OPPORTUNITY FOR REVENUES STILL COME INTO OUR CITY.

[NOISE]

>> I WANT TO BE REAL CAREFUL THAT WE DON'T VOTE ON A PROJECT THAT WE DON'T HAVE ON THE AGENDA TO VOTE ON.

SO LET ME JUST RESTRUCTURE A QUESTION TO THE REMAINING TWO OF YOU OR ALL FOUR OF YOU.

ANY HESITATION OR ANYTHING YOU WANT TO STEER AS FAR AS THE DIRECTION ON THIS PROJECT? [NOISE]

>> NO.

>> OKAY.

>> I SUPPORT PLACEMENT OF THIS ITEM ON A FUTURE AGENDA [OVERLAPPING] [LAUGHTER]

>> OKAY. ANDREW, I THINK YOU HAVE SOME CONSENSUS THERE FROM US AS FAR AS WHAT YOU NEED TO KNOW, WHAT YOUR NEXT STEP SHOULD BE.

>> YES, THANK YOU VERY MUCH.

>> THANK YOU ALL. LET'S MOVE ON TO ITEM 1E,

[E. Monthly Budget Update]

YOU JUST GO DO WHEN YOU NEED TO GO DO, AND WE'LL LISTEN TO MR. CITY MANAGER, THE BUDGET UPDATE.

>> ALL RIGHT. WE'VE GOT LAURA STORRS TO GIVE THE UPDATE.

WE ALSO HAVE ANDREW AND SUPPORT IF WE NEED TO TALK ABOUT GPS DATA OR ANYTHING LIKE THAT. SO LAURA.

>> GOOD AFTERNOON. I AM GOING TO SHARE MY SCREEN AND PULL UP A PRESENTATION FOR TODAY.

YOU WILL BEAR WITH ME, JUST A MINUTE.

[NOISE] OKAY, GREAT. SO FIRST OF ALL, I WANTED JUST TO START OFF BY STATING: THE BULK OF THIS PRESENTATION IS JUST A MONTHLY UPDATE, LOOKING AT THE SEVEN MONTHS ENDED APRIL 30TH, 2020.

HOWEVER, WE ALSO HAVE SOME ADDITIONAL UPDATED INFORMATION FOR CERTAIN AREAS IN MAY AND EVEN ONE IN JUNE.

[01:50:03]

SO PLEASE FEEL FREE TO STOP ME IF YOU HAVE A QUESTION AS WE GO ON THIS.

SO WE'RE GOING TO START WITH THE GENERAL FUND BUDGET, AND THE MAIN THING THAT I WANTED TO COVER WITH EVERYONE IS, AS OF APRIL 30TH, LOOKING AT THE GENERAL FUND REVENUE, THE TOTAL BUDGET WAS $123.7 MILLION.

NOW, WE HAD ACTUALLY COLLECTED THROUGH APRIL 30TH, $123.6 MILLION.

SO YOU'LL SEE AS OF APRIL 30TH, WE WERE RIGHT ON TARGET WITH OUR GENERAL FUND REVENUE BUDGET.

NOW, THAT'S IN TOTAL FOR REVENUE.

SO IF WE GO TO THIS NEXT SLIDE HERE, THIS BREAKS DOWN THE MAJOR CATEGORIES OF THE GENERAL FUND REVENUE, AND SO YOU'LL SEE PROPERTY TAX COLLECTIONS, AND THAT'S A CERTAIN AMOUNT OF TIMING THERE, WHEN OUR PROPERTY TAX COLLECTIONS WERE OVER-BUDGET AS OF APRIL 30TH BY $1.6 MILLION.

NOW, OUR COLLECTION RATE HAS BEEN VERY STRONG THIS YEAR, SO THAT IS PARTIALLY DUE TO TIMING, BUT ALSO DUE TO THAT STRONG COLLECTION RATE.

YOU'LL SEE AS OF APRIL, SALES TAX WAS ACTUALLY OVER-BUDGET BY 0.4 MILLION, SO ABOUT $400,000, AND WE'LL TALK ABOUT WHAT'S HAPPENED SINCE THAT POINT HERE IN A FEW MINUTES.

THEN ON YOUR HOTEL OCCUPANCY TAXES, THEY WERE ONLY SLIGHTLY BELOW BUDGET AS OF APRIL 30TH BY ABOUT $300,000.

AGAIN, WE'LL BE TALKING ABOUT SOME UPDATES ON THAT IN JUST A FEW MINUTES ON ANOTHER SLIDE.

THEN FOR YOUR GROSS RECEIPTS BUSINESS TAXES, THOSE ARE YOUR FRANCHISE FEES, THEY WERE BELOW BUDGET AS OF APRIL 30TH BY ABOUT 600,000.

YOUR LICENSE AND PERMITS WERE RIGHT ON TARGET WITH BUDGET AT APRIL 30TH, AND THEN CHARGES FOR SERVICES WERE ONLY SLIGHTLY BELOW BUDGET AS OF APRIL 30TH BY ABOUT 200,000, AND THEN FINES WERE ABOUT HALF A MILLION DOLLARS BELOW OUR ANTICIPATED BUDGET AS OF APRIL 30TH.

SO ALL THOSE TOGETHER CAME TO RIGHT ON TARGET WITH YOUR BUDGET AS OF APRIL 30TH.

THE NEXT SLIDE HERE, AND AGAIN, PLEASE STOP ME IF ANY OF YOU HAVE A QUESTION.

NEXT SLIDE HERE GOES OVER GENERAL FUND EXPENSES, AND AGAIN, THIS IS THROUGH APRIL 30TH.

SO WHAT YOU'LL SEE ON THIS SLIDE IS THE EFFORTS THAT WERE PUT IN PLACE IN MARCH REALLY STARTED TO TAKE EFFECT AND SHOW AS OF THE END OF APRIL, AND THOSE WERE THE MEASURES TO ADDRESS THE COVID-19 RESPONSE.

SO THE BUDGET THROUGH APRIL 30TH WAS $108.6 MILLION.

HOWEVER, YOU WILL SEE THAT 102 MILLION WAS WHAT WAS ACTUALLY SPENT THROUGH APRIL 30TH.

NOW, LET ME BACKUP TO THAT FIRST NUMBER AGAIN.

YOU'LL SEE THERE'S A LITTLE BOX OVER TO THE SIDE OF THE $108.6 MILLION.

76.8 MILLION OF IT, SO 71% OF THAT NUMBER IS JUST IN SALARIES AND BENEFITS, SO PERSONNEL COSTS, AND THAT'S THE WAY THE GENERAL FUND OPERATES.

THE BULK OF THE EXPENSES [NOISE] ARE RELATED TO YOUR PERSONNEL COSTS INSIDE YOUR GENERAL FUND.

SO AGAIN, GOING DOWN, 102 MILLION WAS SPENT, CREATING A VARIANCE OF $6.6 MILLION.

SO WHAT THAT MEANS IS AS OF APRIL 30TH, WE HAD UNDER-SPENT OUR BUDGET IN THE GENERAL FUND BY $6.6 MILLION.

SO WHEN YOU NET THAT SAVINGS ON THE EXPENSE SIDE, AND THAT WE WERE JUST SLIGHTLY BELOW ON THE REVENUE BUDGET, THAT MEANS THAT AT APRIL 30TH, WE WERE $6.5 MILLION TO THE GOOD OVERALL IN YOUR GENERAL FUND, AND AGAIN, THAT WAS HEAVILY RELATED TO THE EFFORTS THAT MR. MILLER PUT IN PLACE EARLY ON IN MARCH.

AS WE STARTED TO SEE COVID RAMP UP, THERE WERE SEVERAL MEASURES THAT WERE PUT IN PLACE, AND YOU COULD REALLY START SEEING THE EFFECTS OF THAT AS OF APRIL 30TH, AND MY NEXT SLIDE IS ACTUALLY GOING TO COVER SOME OF THOSE RESPONSES THAT WERE PUT INTO PLACE RELATED TO COVID-19.

ANY QUESTIONS ON THIS SLIDE BEFORE I MOVE ON? SO THIS OUTLINES THE TOTAL BUDGET RESPONSE THAT WAS IDENTIFIED EARLY ON AND STARTED BEING PUT IN PLACE IN MARCH.

NOW, THIS IS THE TOTAL AMOUNT THROUGH YEAR-END THAT WE'RE ANTICIPATING CUTTING BACK ON THOSE BUDGETED EXPENDITURES,

[01:55:01]

SO THE FIRST ONE THERE IS UNFILLED AND FROZEN POSITIONS.

SO WE HAD IDENTIFIED CLOSE TO $6 MILLION IN SAVINGS IN THE GENERAL FUND THAT WE WERE LOOKING TO ADDRESS THROUGH UNFILLED AND FROZEN POSITIONS.

JUST TO NOTE ON THAT, THAT INCLUDES 16 POLICE OFFICER POSITIONS THAT ARE UNFILLED AND FROZEN AT THIS TIME.

THIS ALSO INCLUDES 10 FIREFIGHTER POSITIONS THAT ARE UNFILLED AND FROZEN AT THIS TIME, AND HAVE BEEN SINCE MARCH, AND THEN ALSO, AS YOU ALL HAVE DISCUSSED IN SEVERAL COUNCIL MEETINGS, THERE'S BEEN CANCELLATIONS AND CUTBACKS IN SEVERAL OTHER PARKS AND RECREATION PROGRAMS, AND A LOT OF THOSE UNFILLED POSITIONS IN THE $6 MILLION OVERALL SAVINGS THROUGH THE END OF THE YEAR THAT WE'VE IDENTIFIED IS RELATED TO THOSE AREAS AS WELL.

SO A LARGE AMOUNT, HALF OF THE $12 MILLION BUDGET RESPONSE THAT WE'VE IDENTIFIED IN THE GENERAL FUND IS RELATED JUST TO UNFILLED AND FROZEN POSITIONS.

AS A REMINDER, THAT DIRECTIVE FROM MR. MILLER WENT IN PLACE IN ABOUT MID MARCH ON THAT HIRING FREEZE ON THE MAJORITY OF YOUR GENERAL FUND POSITIONS.

THE NEXT LINE ITEM DOWN IS A MILLION DOLLARS THAT HAS BEEN IDENTIFIED IN DELAYED LANDFILL EXPANSION FUNDING.

SO THAT IS AN AMOUNT THAT WE WILL HAVE TO PAY IN THE FUTURE.

WE WERE BUDGETED TO PUT A MILLION DOLLARS TOWARDS THAT LANDFILL EXPANSION FUNDING THIS YEAR, BUT WE ARE HOLDING OFF ON MAKING THAT UNTIL WE SEE HOW REVENUES COME IN THROUGHOUT THE REST OF THE FISCAL YEAR.

THE NEXT ONE DOWN IS A DELAYED SEAL COAT PROGRAM OF $1.2 MILLION.

AGAIN, A VERY HIGH PRIORITY, A GREAT NEED IN THE COMMUNITY, BUT WE HAVE DELAYED THAT SEAL COAT PROGRAM, TRYING TO HOLD OFF THAT LARGE EXPENDITURE UNTIL WE CAN SEE HOW ALL THE GENERAL FUND REVENUES PLAY OUT THROUGH THIS COVID-19 PANDEMIC.

THE NEXT ONE DOWN IS DELAYED STREET OVERLAY OF 637,000.

AGAIN, A VERY GREAT NEED.

YOU ALL HAVE HAD SEVERAL PRESENTATIONS ON THE NEEDS IN OUR STREET DEPARTMENTS, AND HAVE TALKED AT GREAT LENGTH DURING BUDGET TIME ON THE DOLLARS NEEDED TO ADDRESS REPAIRS AND MAINTENANCE ON THE STREETS.

BUT AGAIN, THOSE DOLLARS ARE BEING DELAYED AT THIS POINT UNTIL WE CAN SEE THE FULL EFFECT OF COVID.

GOING DOWN TO THE NEXT ONE ON YOUR REDUCED CIVIC CENTER CAPITAL FUNDING OF 1.2 MILLION.

PLEASE KEEP IN MIND ON THAT ONE, A LOT OF THAT REDUCTION IS ALSO RELATED TO THE FACT THAT WE ARE ANTICIPATING QUITE A BIT OF REDUCTION IN THE HOTEL OCCUPANCY TAXES.

SO THAT 1.2 MILLION HAS BEEN DELAYED AND REDUCED UNTIL WE SEE HOW THOSE HOT TAX COLLECTIONS COME IN.

BECAUSE THE NUMBER ONE THING THAT THE HOT TAX COLLECTIONS GO TOWARDS ARE THE DEBT SERVICE REQUIREMENTS FOR THE [INAUDIBLE] AND THE PARKING GARAGE, AND WE'RE GOING TO TALK ABOUT THAT A LITTLE BIT MORE IN A MINUTE.

THE NEXT ONE DOWN IS DELAYED REIMBURSEMENT OF SOLID WASTE CAPITAL FUNDING.

THERE WAS A CURBSIDE CART TRUCK AND A COUPLE OF KNUCKLE BOOM TRUCKS THAT WERE PURCHASED AND WE'RE DELAYING REIMBURSING, OUT OF THE GENERAL FUND, THE $560,000 NEEDED TO PURCHASE THOSE TRUCKS.

THEN THE FINAL AMOUNT DOWN THERE IS A MILLION DOLLARS IN VARIOUS REDUCED AND DELAYED REPAIRS AND MAINTENANCE THROUGHOUT YOUR GENERAL FUND, AND ANOTHER PORTION OF THAT WAS RELATED TO STREETS.

SO I'M GOING TO STOP THERE AND SEE IF ANYONE HAS ANY QUESTIONS.

AGAIN, THIS IS THE TOTAL AMOUNTS IDENTIFIED THROUGH THE END OF THE FISCAL YEAR, TOTALING ABOUT $12 MILLION, THAT WE'RE WORKING ON CUTTING BACK OR DELAYING IN ORDER TO ADDRESS THE COVID-19 RESPONSE. ANY QUESTIONS?

>> LAURA, WHEN YOU SAY END OF THE YEAR, ARE YOU TALKING ABOUT THE END OF THE BUDGET YEAR?

>> YES, MA'AM, END OF THE BUDGET YEAR, WHICH IS SEPTEMBER 30TH OF 2020. YES MA'AM.

>> OKAY, THANKS. [NOISE]

>> WHO IS THAT? DELAY IN THE SEAL COATING OR STREET OVERLAY, IS THAT RELATED TO THE BOND ISSUE THAT WAS PASSED TO BOTH ON THE STREETS?

>> THIS IS ACTUALLY SEPARATE FUNDING THAT'S OUT OF YOUR GENERAL FUND OPERATIONS THAT FUND SOME OF THESE PROGRAMS. THERE IS STILL FUNDING GOING ON WITH CERTAIN STREET PROJECTS AND IT LOOKS LIKE FLOYD IS READY TO ANSWER SOME QUESTIONS ON THAT, THAT IS FROM YOUR BOND PROJECTS FROM THE 2016 BOND ELECTION.

[02:00:03]

>> YES. I JUST WANTED TO CLARIFY THAT THE ONGOING SEAL COAT PROJECT THAT CAP, [INAUDIBLE] WE DO HAVE GOING IS 11 MILLION DOLLAR BOND FUNDED PROJECTS THAT ARE DOING THE SOUTH EAST QUADRANT.

WE ARE PROCEEDING ON TIME WITH THE BOND ISSUE PROJECTS, WHAT IS SHOWN ON THIS PRESENTATION IS THE CASH FUNDED.

>> THANK YOU, FLOYD. OTHER QUESTIONS ON THIS SLIDE? IF NOT, WE'RE GOING TO GO INTO A LITTLE MORE IN DEPTH INFORMATION ON SALES TAX.

AS MENTIONED, WE'VE GOT MORE UP-TO-DATE INFORMATION ON SALES TAX, SO I WANTED TO DISPLAY IT HERE.

WHAT YOU CAN SEE HERE IS YOUR PRIOR YEAR ACTUAL COLLECTIONS, OCTOBER THROUGH JUNE, VERSUS YOUR CURRENT YEAR ACTUAL COLLECTIONS FROM OCTOBER TO JUNE.

WHEN YOU ACTUALLY START SEEING THE IMPACT OF THE COVID-19 PANDEMIC IS IN YOUR MAY AND YOUR JUNE COLLECTIONS.

AS A REMINDER, THE SALES TAX COLLECTIONS THAT WE RECEIVE ARE ACTUALLY TWO MONTHS DELAYED FROM WHEN THE SALES ACTUALLY OCCURRED.

WHEN YOU'RE LOOKING AT THESE MARCH NUMBERS ON YOUR SCREEN, THOSE ARE ACTUALLY FOR SALES THAT OCCURRED IN MARCH.

IF YOU'LL REMEMBER, CERTAIN THINGS STARTED SHUTTING DOWN DURING MARCH, DURING THE LATTER PART OF MARCH, AND THAT'S WHEN WE STARTED SEEING THAT IMPACT AND THAT REDUCTION IN THE SALES TAX AMOUNTS.

NOW, [OVERLAPPING] I'M SORRY, GO AHEAD.

>> I'M SORRY TO INTERRUPT YOU, BUT SO WHEN WE'RE SEEING $177,000 AS AN INCREASE IN MARCH, THAT'S REFLECTING JANUARY SALES?

>> YES, MA'AM. [OVERLAPPING] THAT'S CORRECT.

>> THANKS FOR LETTING ME CLARIFY THAT.

>> YES, ABSOLUTELY.

THE MARCH AMOUNT OF 177 IS ACTUALLY FOR JANUARY.

TO SEE THE MARCH SALES, YOU HAVE TO LOOK AT THE LINE ITEM ON THE SCREEN THAT'S MAY AND THAT'S WHERE YOU SEE THAT REDUCED AMOUNT OF 380,000.

WHAT THAT IS, THAT'S JUST BELOW A SEVEN PERCENT REDUCTION FROM WHAT WE COLLECTED THAT SAME TIME PERIOD LAST CALENDAR IN FISCAL YEAR.

IF I CAN REMEMBER CORRECTLY, AND I'M GOING TO RELY ON ANDREW TO JUMP IN AND HELP ME IF I SAY THIS WRONG, IF I REMEMBER CORRECTLY, THE STATE OF TEXAS SAW ABOUT A NINE PERCENT DECREASE IN THIS SALES TAX COLLECTIONS OVERALL IN THE STATE DURING THAT TIME PERIOD.

LUCKILY, HEAR IN AMARILLO, WE SAW, IT WAS 6.71 PERCENT, SO IT WAS A LITTLE UNDER SEVEN PERCENT REDUCTION IN THOSE SALES TAX COLLECTIONS.

WE DID FEEL VERY FORTUNATE, I THINK OUR ECONOMY FARED WELL DURING THE MONTH OF MAY, WHICH WAS FOR THE MARCH COLLECTIONS.

THEN AS YOU GO FORWARD TO THE MONTH OF JUNE, AND AS A REMINDER, THAT WOULD BE FOR THE SALES THAT OCCURRED DURING APRIL.

WHEN YOU SEE ON YOUR SCREEN THAT JUNE NUMBER, THAT IS A REDUCED AMOUNTS OF 422,000; THAT WAS FOR THE MAIN MONTH WHERE WE HAD STAY AT HOME ORDERS IN PLACE, THERE WERE SEVERAL BUSINESSES THAT WERE EITHER FULLY SHUT DOWN OR PARTIALLY SHUT DOWN.

YOU CAN SEE THAT WE SAW A REDUCED AMOUNT OF 422,000, WHICH WAS JUST UNDER NINE PERCENT FOR JUNE.

WE FEEL LIKE AGAIN, WE HAVE BEEN FORTUNATE.

THESE ARE CHALLENGING NUMBERS TO SEE REDUCTIONS IN THOSE SALES TAX NUMBERS.

HOWEVER, WE DO FEEL THE ECONOMY HAS FARED WELL SO FAR, CONSIDERING SO MANY BUSINESSES WERE SCALED BACK AND SO MANY THINGS WERE SHUT DOWN.

IF YOU WALK FORWARD ON THIS SCREEN AND YOU LOOK AT THE 19-20 BUDGET, I WANT TO POINT ONE THING OUT.

WE HAVE A TWO-AND-A-HALF PERCENT INCREASE IN THAT 19-20 BUDGET COLUMN, VERSUS WHAT WAS IN THE 18-19 ACTUAL COLUMN.

YOUR VERY FAR RIGHT-HAND COLUMN: THAT ACTUAL VERSUS BUDGET, THAT'S WHERE YOU'RE GOING TO SEE SOME LARGER VARIANCES AND THAT IS DUE TO THE FACT THAT WE HAD AN INCREASE ANTICIPATED IN THE CURRENT YEAR BUDGET, NOT KNOWING THAT THERE WAS GOING TO BE A PANDEMIC THAT OCCURRED DURING THIS FISCAL YEAR.

YOU'LL SEE THOSE LARGER VARIANCES IN THE ACTUAL VERSUS BUDGET COLUMN.

IF YOU GO DOWN AND LOOK AT THE BOTTOM THERE, IF YOU LOOK THROUGH APRIL, WE WERE UP OVER THE PRIOR YEAR BY 3.6 PERCENT, AND THROUGH JUNE, WE'RE ACTUALLY STILL UP BY JUST UNDER ONE PERCENT FROM LAST FISCAL YEAR.

[02:05:01]

AGAIN, STRONG NUMBERS CONSIDERING THE CIRCUMSTANCES.

ARE THERE ANY OTHER QUESTIONS ON THIS PAGE HERE? I'VE GOT A LITTLE BIT MORE INFORMATION ON WHAT WE'RE ANTICIPATING ON ANOTHER SLIDE.

>> LAURA, I JUST WANTED TO POINT OUT ONE THING ON THIS PARTICULAR SLIDE.

JUST LOOKING AT THE ACTUAL COLLECTIONS IN FEBRUARY, AN INCREASE OF 846,000 FROM THE PRIOR TERM, THE PREVIOUS YEAR, IS TRULY AMAZING.

IT HAS SAVED US A GREAT LOSS AT THIS POINT.

I MEAN, WE'RE STILL BEHIND BUT THAT STRONG MONTH.

I MEAN, WE MUST HAVE HAD A REALLY STRONG DECEMBER TIME PERIOD FOR OUR RETAILERS HERE LOCALLY AND I WONDER IF THEY FELT THAT.

I'M CURIOUS WHERE THAT CAME FROM, THERE'S JUST SUCH A STRONG INCREASE OVER THE PREVIOUS YEARS AND THAT WOULD HAVE BEEN FROM OUR DECEMBER SALES.

>> YES, THAT'S EXACTLY RIGHT.

I THINK THAT REFLECTS A VERY STRONG HOLIDAY SHOPPING SEASON AND SO YOU'RE EXACTLY RIGHT.

THAT HAS REALLY HELPED CARRY US THROUGH THE MORE DIFFICULT MONTHS THAT WE'VE EXPERIENCED THE LAST COUPLE OF MONTHS.

YES, WE REALLY ARE EXCITED THAT WE HAD THAT STRONG MONTH OVER THE HOLIDAY SEASON. THAT'S A VERY GOOD POINT.

>> JUST AN APPRECIATION TO OUR LOCAL ECONOMY, OUR LOCAL CITIZENS FOR SUPPORTING OUR LOCAL BUSINESSES, OF GIVING THEM SOME SUPPORT DURING THAT TIME PERIOD.

ALSO HAVING MORE DOLLARS COMING INTO OUR GENERAL FUND THAT ARE GOING TO HELP US CATCH BACK UP POSSIBLY QUICKER THAN SOME OTHER COMMUNITIES ARE ABLE TO REBOUND WITH ALL OF THE DOWNTURN THAT WE HAVE HAD FOR A GOOD 3-4 MONTHS.

>> ABSOLUTELY.

I'M GOING TO GO ON NOW TO THE NEXT SLIDE.

THIS ONE IS JUST A GRAPHIC WAY TO SEE THE COMPARISON BETWEEN THE TWO YEARS OF ACTUALS AND THEN WHAT WE HAD BUDGETED FOR THIS YEAR.

YOU CAN SEE THAT THE ACTUAL AMOUNTS ARE VERY, VERY STRONG, UNTIL WE GET TO MAY AND JUNE, THEY DID START LAGGING BEHIND.

JUST A GRAPHIC WAY TO LOOK AT THIS.

THEN THE NEXT SLIDE HERE IS WHERE I WANTED TO GO OVER WITH WHAT WE ARE ANTICIPATING POTENTIALLY OVER THE NEXT FEW MONTHS AS WE FINISH OUT OUR FISCAL YEAR.

AGAIN, THE FIRST SEVERAL ROWS, ALL THE WAY DOWN, OCTOBER THROUGH JUNE, THAT'S EXACTLY WHAT YOU SAW ON THE OTHER SLIDE, ALL THAT WE'VE DONE NOW IS WE'VE LAID IN WHAT WE ARE PROJECTING FOR JULY, AUGUST, AND SEPTEMBER.

WE'VE TRIED TO COME UP WITH A CONSERVATIVE BUT FAIR WAY TO PROJECT THIS.

WHAT WE HAVE BUILT IN RIGHT NOW INTO OUR REVISED BUDGET ESTIMATES IS FOR JULY, THE DECREASE THAT WE SAW IN JUNE OF JUST UNDER NINE PERCENT, WE LEFT THAT SAME DECREASE IN FOR THE MONTH OF JULY.

SO JULY WOULD BE FOR THE MAY SALES.

NOW, I CERTAINLY UNDERSTAND THAT A LOT OF BUSINESSES STARTED PARTIALLY OPENING UP DURING THE MONTH OF MAY, BUT JUST FELT LIKE THAT MIGHT BE A CONSERVATIVE WAY JUST TO BUILD IN THOSE JULY NUMBERS WHICH ARE FOR THE MAY SALES, IN CASE IT WASN'T QUITE AS STRONG AS MAYBE IT FEELS LIKE WHEN YOU'RE OUT AND ABOUT IN THE COMMUNITY.

WHAT WE HAVE BUILT ON JULY THERE, YOU'LL SEE THAT DECREASE OF 544,000 FROM THE BUDGET.

SO WE'RE ANTICIPATING POTENTIALLY ABOUT 4.3 MILLION IN COLLECTIONS, WHICH IS DOWN ABOUT NINE PERCENT FROM JULY COLLECTIONS OF LAST YEAR, THAT 4.7 MILLION.

THEN FOR AUGUST, WHAT WE DID IS WE TOOK THE AVERAGE DECREASE THAT WE EXPERIENCED DURING THE MAY AND JUNE COLLECTIONS.

SO UP ON YOUR SCREEN, WHEN YOU LOOK AT THE MAY ROW AND THE JUNE ROW, WE TOOK THE AVERAGE DECREASE THAT WAS FELT BETWEEN THOSE TWO MONTHS AND WE APPLIED THAT TO AUGUST ACTUALS FROM LAST YEAR, THAT 5.6 MILLION.

THAT BROUGHT THE AUGUST PROJECTION DOWN TO JUST UNDER 5.2 MILLION, WHICH IS ABOUT A $700,000 DECREASE FROM WHAT WE HAD BUDGETED.

[02:10:02]

BUT STILL TRYING TO BE CONSERVATIVE BECAUSE THIS ALSO HAS A BEARING ON OUR SPENDING AS WE MOVE FORWARD THROUGH THE REST OF THE FISCAL YEAR.

THEN SEPTEMBER DOWN THERE, WHAT WE DID IS WE DID THE AVERAGE DECREASE OF WHAT WE SAW FROM THE MONTHS OF APRIL, MAY, AND JUNE.

THAT DECREASE COMES IN AT ABOUT 5.8 PERCENT.

AGAIN, TRYING TO BE CONSERVATIVE AS WE WALK THROUGH THE REMAINDER OF THIS FISCAL YEAR.

BUT AS YOU SEE OVER ON THE FAR RIGHT, IF OUR PROJECTIONS COME IN CLOSE TO WHAT WE'RE ANTICIPATING, WE WOULD BE JUST UNDER TWO MILLION DOLLARS BELOW OUR BUDGET FOR THIS FISCAL YEAR.

IF YOU REMEMBER BACK TO THE LAST PRESENTATION THAT WE WENT OVER WITH YOU-ALL, WE WERE TALKING CLOSER TO FOUR MILLION DOLLARS.

SO I THINK WE'VE HAD SOME REALLY ENCOURAGING NEWS SINCE THAT LAST PRESENTATION AND CERTAINLY DON'T WANT TO JUST ANTICIPATE EVERYTHING WILL GO RIGHT BACK TO NORMAL, BUT TRYING TO STAIR-STEP BACK INTO SOME NORMALCY.

BUT IF THESE PROJECTIONS COME THROUGH, THAT WOULD BE ABOUT A 3.43 PERCENT DECREASE FROM YOUR CURRENT YEAR TOTAL BUDGET OF 16,327,000.

SO AGAIN, WE'LL BE WATCHING THESE NUMBERS VERY CLOSELY OVER THE NEXT COUPLE OF MONTHS, BUT FEEL LIKE WE'VE MADE PROGRESS.

ORIGINALLY, WHEN WE FIRST STARTED LOOKING AT THE COVID IMPACT, I KNOW WE HAD ANTICIPATED WE COULD SEE AS MUCH AS A FIVE MILLION DOLLAR LOSS IN THE CURRENT FISCAL YEAR FROM SALES TAX, AND SO NOW THAT PROJECTION IS DOWN TO CLOSER TO TWO MILLION.

WE'RE HOPEFUL THAT THESE PROJECTIONS ARE GOOD.

CERTAINLY, IF YOU-ALL HAVE QUESTIONS ON ANY OF THIS, PLEASE LET ME KNOW.

[NOISE]

>> SO LAURA, YOUR JULY PROJECTIONS WERE ROUGHLY AROUND NINE PERCENT DECREASE, YOUR SEPTEMBER WAS A 5.8 DECREASE.

WHAT WAS YOUR AUGUST PROJECTION?

>> AUGUST IS ABOUT 7.8 PERCENT, SO JUST UNDER EIGHT PERCENT DECREASE.

>> OKAY. THANKS.

>> YOU'RE WELCOME. [NOISE] SO IF THERE'S NO OTHER QUESTIONS ON SALES TAX, LET'S GO ON TO HOTEL OCCUPANCY TAXES.

WE'RE GOING TO LOOK AT THIS THE SAME WAY AS SALES TAX.

WE HAVE GOT YOUR ACTUAL COLLECTIONS THROUGH MAY.

NOW, WE HAVE STARTED RECEIVING COLLECTIONS IN JUNE, BUT WE HAVE ONLY RECEIVED A CERTAIN AMOUNT OF INFORMATION ON THEM AT THIS POINT, SO WE FELT A LITTLE WARY OF REPORTING ON THIS QUITE YET.

BUT WITHIN A COUPLE OF WEEKS, WE'LL HAVE SOME UPDATED INFORMATION FOR YOU.

WHAT WE'RE LOOKING AT IS YOUR COLLECTIONS THROUGH MAY.

YOU'LL SEE THAT YOUR CURRENT COLLECTIONS THROUGH MAY CAME IN AT THREE-AND-A-HALF MILLION DOLLARS VERSUS YOUR GROSS COLLECTIONS LAST YEAR OF ABOUT $4.3 MILLION.

THAT'S DOWN ABOUT $768,000, WHICH IS ABOUT AN 18 OR 19 PERCENT DECREASE.

THE HOT REBATE, AND AGAIN, THAT IS THE REBATE FOR THE DOWNTOWN CONVENTION HOTEL, YOU'LL SEE THAT THROUGH MAY, WE HAVE PAID JUST UNDER $401,000 BACK VERSUS LAST YEAR AT THIS TIME, IT WAS 445,000.

THE NET AMOUNTS THROUGH MAY LAST YEAR WERE 3.8, THIS YEAR, 3.1.

QUESTIONS ON THIS SLIDE.

[NOISE] I HAVE UPDATED PROJECTIONS ON ANOTHER ONE FOR YOU.

AGAIN, HERE'S A GRAPHIC DISPLAY OF IT AND WHAT WE'VE DONE HERE IS WE'VE GOT YOUR '18, '19 ACTUALS, YOUR '19, '20 ACTUALS, SO CURRENT YEAR AND PRIOR YEAR ACTUALS THROUGH MAY.

WE'VE GOT YOUR BUDGET LAID IN THERE AS WELL, AND THEN WE'VE ALSO LAID IN A LINE FOR YOUR PRIOR YEAR AVERAGE OCCUPANCY RATES, AND YOUR CURRENT YEAR AVERAGE OCCUPANCY RATES.

ANDREW INFORMED ME THIS MORNING WE NEED TO GIVE IT ABOUT ONE MORE WEEK BEFORE WE'LL GET MAY NUMBERS.

SO THAT'S WHY THOSE OCCUPANCY NET RATES DON'T GO ALL THE WAY OUT TILL MAY.

BUT BASED ON THIS GRAPHIC DISPLAY, YOU CAN REALLY SEE WHERE THOSE APRIL AND MAY COLLECTION AMOUNTS AND ALSO THOSE OCCUPANCY RATES REALLY BEGAN TO DROP OFF RELATED TO COVID.

THEN ON THIS NEXT SLIDE HERE, THIS SHOWS WHAT WE'RE PROJECTING GOING FORWARD FOR THE REMAINDER OF THIS FISCAL YEAR.

IF YOU'LL LOOK AT THAT BOTTOM SECTION THERE, THE JUNE, JULY, AUGUST,

[02:15:02]

THAT'S A DECREASE FROM OUR BUDGETED AMOUNT OF ABOUT $508,000.

FOR JULY, WE DID THE SAME THING, WE ANTICIPATED RECEIVING ABOUT 25 PERCENT OF THE PRIOR YEAR COLLECTIONS.

NOW, AGAIN, WE'RE STARTING TO SEE THOSE OCCUPANCY RATES COME UP, AND SO WE'RE HOPEFUL THAT THE JUNE NUMBER AND THE JULY NUMBER ARE PROJECTED LOW AT THIS POINT.

BUT WE WANT TO KEEP THEM HERE FOR SURE UNTIL WE GET THE JUNE COLLECTION NUMBERS IN AND SEE HOW THOSE COLLECTIONS ARE CORRESPONDING BACK TO THOSE OCCUPANCY RATES.

THEN FOR YOUR AUGUST AND SEPTEMBER NUMBERS, WHAT WE ASSUMED WAS THAT 50 PERCENT OF WHAT WAS COLLECTED IN AUGUST AND SEPTEMBER IS WHAT WOULD BE COLLECTED THIS YEAR.

WE'RE SHOWING A GRADUAL STEP BACK INTO A SENSE OF NORMALCY AS WE PROCEED THROUGH THE REMAINDER OF THIS FISCAL YEAR, BUT SHOWING A MUCH SLOWER INCREASE BACK TO NORMALCY IN THE HOTEL OCCUPANCY TAX AREA.

AGAIN, WE'RE HOPEFUL THOSE NUMBERS ARE GOING TO COME IN MUCH STRONGER, BUT JUST WANTED TO MAKE SURE WE HAD CONSERVATIVE PROJECTIONS AT THIS POINT.

IF OUR PROJECTIONS COME IN RIGHT, WE'RE LOOKING AT POTENTIALLY ABOUT 2.6 MILLION BEING COLLECTED LESS THAN WHAT WE HAD BUDGETED AT JUST UNDER 7.3, BUT THAT 7.3 WAS ACTUALLY A THREE PERCENT INCREASE OVER THE PRIOR YEAR COLLECTIONS.

SO THE TOTAL DECREASE FROM WHAT WE BUDGETED WOULD BE ABOUT 36 PERCENT.

I CERTAINLY APOLOGIZE. I KNOW THIS A TON OF NUMBERS TO GO OVER, SO I HOPE I HAVEN'T LOST ANYONE.

DOES ANYONE HAVE QUESTIONS ABOUT THE HOTEL OCCUPANCY TAXES AT THIS POINT? [OVERLAPPING] I'M SORRY, GO AHEAD, MAYOR.

>> NO, YOU FINISH YOUR THOUGHT.

>> I WAS GOING TO SAY, I JUST ALSO WANTED TO EMPHASIZE THIS SLIDE IS YOUR GROSS HOT TAXES.

IT DOES NOT REFLECT ANYTHING RELATED TO THAT REBATE THAT'S BEING PAID OUT.

>> THE DEBT COVERAGE THAT WE HAVE, THAT HOT COVERS FOR, IS THAT ABOUT 2.2 MILLION?

>> YES. ACTUALLY, I'VE GOT THAT ON THE NEXT SLIDE.

>> OKAY.

>> SO YOU CAN KEEP ME OVER THE NEXT SLIDE.

YES, YOU'D THINK WE PRACTICE THIS, RIGHT? SO THIS NEXT SLIDE HERE, WHAT THIS SHOWS IS AN OUTLINE OF WHAT WE HAD ORIGINALLY BUDGETED VERSUS WHAT NOW WE'RE LOOKING AT BASED ON WHAT WE'RE SEEING AND PLEASE KEEP IN MIND, THIS IS YOUR GROSS RECEIPTS NET OF THAT REBATE BECAUSE A REBATE GETS PAID OUT FIRST, THAT GOES BACK AUTOMATICALLY, BUT THEN WE START PAYING THE VARIOUS ITEMS LISTED HERE.

SO THE VERY FIRST USE OF THESE HOT TAXES IS TO PAY DEBT SERVICE.

NOW WHAT YOU'RE GOING TO SEE ON THIS SCREEN UP AT THE TOP IS VERY LOW NUMBERS.

WE REFLECTED DOWN AT THE BOTTOM HOW YOUR CURRENT YEAR ANNUAL DEBT SERVICE PAYMENTS FOR BOTH THE PARKING GARAGE AND THE IMPACT ARE REFLECTED.

LET'S GO DOWN TO THAT ITEM FIRST SO WE CAN WALK THROUGH THAT.

IN THE BLUE BOX, YOU'LL SEE THAT YOUR IMPACT ANNUAL DEBT SERVICE IS ABOUT 1.6 MILLION THIS YEAR AND YOUR PARKING GARAGE IS 772,000.

THAT BRINGS THE TOTAL DEBT SERVICE IN THE CURRENT FISCAL YEAR TO 2.378 MILLION.

SO THE CVC PROVIDES US $750,000 OF FUNDING OUT OF THEIR PORTION OF THE HOT TAX IN THE CURRENT YEAR, SO YOU'LL SEE THAT AMOUNT IS REDUCED OUT OF THE TOTAL AMOUNT WE NEED.

THEN YOU'LL SEE THERE'S A DEBT SERVICE FUND OF $1.4 MILLION.

WHAT THAT DEBT SERVICE FUND IS MADE UP OF IS WE HAVE AN INTERESTING SYNCING ACCOUNT THAT WE FUND ON A MONTHLY BASIS.

BUT AS WE HAVE ANY RESERVES RELATED TO YOUR DEBT SERVICE PAYMENTS ON YOUR HOT TAX BONDS, THEY GO INTO THAT ACCOUNT.

WE WERE FORTUNATE OVER THIS LAST FISCAL YEAR, WE HAD SOME ADDITIONAL AMOUNTS WE ARE ABLE TO PUT INTO THAT DEBT SERVICE FUND, AND A GOOD PORTION OF THAT WAS RELATED TO EXCESS BOND PROCEEDS THAT WE HAD AND SOME OF IT WAS RELATED JUST TO INTEREST EARNINGS.

SO WE HAD A VERY HEALTHY INTEREST IN SYNCING ACCOUNT

[02:20:01]

SO WE WERE VERY FORTUNATE WITH SOME STRONG DEBT SERVICE FUNDING ALREADY IN PLACE BEFORE WE EVEN HAD TO START LOOKING AT USING CURRENT YEAR HOT TAXES TO FUND THAT DEBT SERVICE.

IF WE BACK OUT THE AMOUNT THAT WAS ALREADY SAVED UP IN THAT ACCOUNT, WE WERE LOOKING AT MEETING JUST ABOUT 211,000 TO MAKE OUR FULL ANNUAL DEBT SERVICE PAYMENTS ON THE IMPACT AND THE PARKING GARAGE THIS YEAR.

SO NOW, IF YOU'LL GO BACK UP TO THE TOP WITH ME, WHAT WE DID IS WE CALCULATED HOW THOSE HOT TAX RECEIPTS ARE SPLIT OUT, AND YOU'LL SEE THE FIRST PORTION THERE IS THAT DEBT SERVICE FUNDING AND EVEN WITH THE REDUCED COLLECTION AMOUNTS THAT WE ARE ANTICIPATING, YOU'LL SEE THERE IS SUFFICIENT FUNDING AVAILABLE TO COVER THE PORTION OF THE DEBT SERVICE THAT'S NEEDED TO BE PAID OUT OF THE CURRENT YEAR HOT TAXES.

THEN YOU'LL SEE THERE'S THE CVC FUNDING FOR DEBT SERVICE OUT OF THEIR PORTION OF THE HOT COLLECTIONS, A 750,000.

YOU'LL SEE THAT CIVIC CENTER HAD CAPITAL IMPROVEMENTS PLANNED IN THIS CURRENT FISCAL YEAR OF 900,000, AND THOSE HAVE BEEN DELAYED AND MOST LIKELY ELIMINATED BECAUSE OF THE REDUCED HOT COLLECTIONS ANTICIPATED THIS YEAR.

THEN WE'VE GOT CIVIC CENTER OPERATIONS, AND THIS NUMBER IS A LITTLE BIT INFLUX STILL, WE'RE WORKING THROUGH THIS NUMBER.

WHAT THIS DOES IS YOUR HOT COLLECTIONS GO TO FUND ANY OF THE LOSS ASSOCIATED WITH THE CIVIC CENTER.

SO WHATEVER AMOUNT THAT THE CIVIC CENTER'S REVENUES CANNOT COVER THEIR OPERATIONS, THE HOT COLLECTIONS COVER THE REMAINING AMOUNT.

SO YOU'RE PROBABLY ASKING, WELL, WHY DID IT GO UP FROM WHAT WAS BUDGETED? WELL, AS YOU KNOW, THE CIVIC CENTER HAS SHUT DOWN SINCE COVID STARTED, AND SO THOSE REVENUES HAVE PRETTY MUCH GONE TO ZERO FOR THE LAST FEW MONTHS.

WE DO HAVE CERTAIN FIXED COSTS OVER AT THE CIVIC CENTER THAT ARE CONTINUING AND WE STILL HAVE TO COVER THOSE.

HOWEVER, WE HAVE BEEN WORKING DILIGENTLY TO REASSIGN ALL THE CIVIC CENTER EMPLOYEES THAT WE CAN TO OTHER OPERATIONS THROUGHOUT THE CITY.

ACTUALLY, IN MOST CASES, IT'S BEEN TO COVID RELATED RESPONSES AND WE ANTICIPATE BEING ABLE TO CONTINUE SHIFTING DOLLARS OUT OF THAT CIVIC CENTER OPERATION.

IT WILL ACTUALLY BE COVERED BY SOME OF THE CARES ACT FUNDING, BY SOME OF THE CARES ACT ALLOCATION FROM TRANSIT.

WE'VE HAD SOME OF THOSE EMPLOYEES ASSIGNED OVER TO TRANSIT.

WE'VE EVEN HAD SOME WORKING IN SOME OF THE PUBLIC HEALTH OPERATIONS AND THAT WILL EITHER BE COVERED BY THE PUBLIC HEALTH GRANTS OR POTENTIALLY BY THE CARES ACT CORONAVIRUS RELIEF FUNDING.

SO THAT 1.7 MILLION IS STILL A LITTLE BIT INFLUX, WE FEEL LIKE THAT'S THE WORST CASE SCENARIO.

SO WE'LL PUT THAT ON HERE TO BE CONSERVATIVE ON WHAT MIGHT NEED TO BE COVERED.

THEN BASED ON THE [OVERLAPPING] YES, MA'AM.

>> IS IT FAIR TO SAY WE SUBSIDIZE THE CIVIC CENTER OPERATIONS EVERY YEAR AND BECAUSE WE LOST THAT REVENUE OUR SUBSIDY WENT UP?

>> YES, THAT IS A GREAT WAY TO PUT IT, MAYOR.

YES. SO THE NEXT LINE DOWN ON THE CVC OPERATIONS, A PORTION OF THE HOT TAX COLLECTIONS GO TO FUND THE CVC.

AS THOSE COLLECTION AMOUNTS ARE BEING ANTICIPATED, GREATLY BEING REDUCED, IT IS CUTTING INTO THE AMOUNT THAT CAN FUND THE CVC AND CASHING OVER AT THE CVC HAS BEEN WORKING VERY DILIGENTLY TO CUT BACK IN EVERY WAY POSSIBLE AND TRY TO COVER AS MUCH OF THAT LOSS FROM WHAT WE HAD ANTICIPATED ON THE BUDGET TO COVER THAT THIS YEAR, AND THEN WE'LL BE WORKING IN THE FUTURE TO ADDRESS THE REST OF THAT.

THEN THE LAST ITEM THERE IS THE CVC PROMOTIONAL FUND.

SO THERE'S A SMALL AMOUNT OF THE HOT TAX COLLECTIONS THAT GO TOWARDS PROMOTING EVENTS HERE LOCALLY THROUGH THE CVC, AND JUST AS SOON AS COVID HIT, WE BASICALLY FROZE THOSE FUNDS.

SO AT THAT POINT IN TIME, WE HAD SPENT JUST ABOUT A 198,000 AND SO WE ARE NOT PLANNING ON SPENDING ANY MORE OF THAT THIS YEAR.

THAT'S A BREAKDOWN OF HOW THOSE HOT COLLECTIONS HAVE CHANGED FROM WHAT WE ANTICIPATED COLLECTING AND THE USES TO NOW WHAT WE'RE PROJECTING MAYBE THE COLLECTIONS THIS YEAR AND WHAT THOSE USES WOULD GO FOR.

DOES THAT ANSWER YOUR QUESTION, MAYOR, ON THE DEBT SERVICE FUNDING?

>> YES. THANK YOU.

>> OKAY. ANY QUESTIONS ON THIS SLIDE? IF NOT, I THINK THE REST OF THE PRESENTATION WILL GO A LOT FASTER.

THOSE WERE THE TWO BIG ONES.

THE NEXT CASE WE'RE GOING TO TALK ABOUT IS YOUR GROSS RECEIPTS BUSINESS TAX.

[02:25:01]

THIS IS THROUGH APRIL.

RIGHT THERE, YOU'LL SEE YOUR TOTAL FRANCHISE FEES ARE DOWN ABOUT SIX PERCENT AND THE MAJORITY OF THAT IS IN YOUR ELECTRICITY.

AGAIN, WE'RE ALL SEEING LOW FUEL COSTS IN THAT FUEL FACTOR STAYING VERY LOW, WHICH TRANSLATES INTO LOWER ELECTRIC BILLS FOR THE COMMUNITY.

BUT IT ALSO TRANSLATES INTO LOWER FRANCHISE FEES PAID OUT TO THE CITY THROUGH THAT ELECTRICITY FRANCHISE FEE.

NOW, KEEP IN MIND WE'RE ENTERING IN THE HIGHEST USAGE MONTHS OF ELECTRICITY, SO THOSE NUMBERS MAY LOOK A LITTLE BIT DIFFERENT AS WE GO THROUGH THE NEXT COUPLE OF MONTHS.

ANY QUESTIONS ON THIS? IF NOT, HERE'S A GRAPH SHOWING THE BUDGET VERSUS THE ACTUAL IN EACH OF THOSE VARIOUS FRANCHISE FEES.

THEN WE WANT TO TALK QUICKLY ABOUT UTILITY SALES.

ON YOUR UTILITY SALES, IF YOU'LL LOOK AT THE TOP SECTION THERE, YOUR SOLID WASTES AND LANDFILL MAKING UP YOUR TOTAL SANITATION FEES.

WE WENT AHEAD AND UPDATED THESE THROUGH MAY BECAUSE I WANTED TO TALK IN A LITTLE BIT OF DETAIL ABOUT WATER SALES, BUT WE'LL GET TO THAT IN A SECOND.

SANITATION WAS VERY STRONG THROUGH THE END OF MAY.

THE SOLID WASTE COLLECTION FEES WERE RIGHT ON TARGET WITH BUDGET AND LANDFILL WAS STILL COMING IN STRONG AND THEY WERE ACTUALLY 25 PERCENT OVER THEIR BUDGET.

BRINGING THAT TOTAL BUDGET FOR SANITATION, THE COLLECTIONS COMING IN ABOUT THREE PERCENT OVER BUDGET.

NOW, GOING DOWN TO WATER SALES.

WATER SALES ARE ACTUALLY TRAILING BEHIND BUDGET BY ABOUT 10 PERCENT OR THREE MILLION DOLLARS AS OF THE END OF MAY.

COUPLE OF THINGS I WANTED TO MENTION THOUGH, FIRST OFF, WE ACTUALLY DID, EVEN THOUGH IT DOESN'T FEEL LIKE IT AT THIS POINT, WE DID EXPERIENCE A LITTLE BIT MORE WET OF AN EARLY SPRING IN A LATE WINTER.

THAT CERTAINLY IMPACTS THOSE NUMBERS.

WE ALSO FEEL THAT COVID HAS HAD A CERTAIN AMOUNT OF IMPACT ON OUR COMMERCIAL WATER SALES.

AS BUSINESSES STARTED PARTIALLY OR FULLY SHUTTING DOWN, WE FEEL CERTAIN THAT WATER USAGES IN THOSE AREAS REALLY WAS TRAILING DOWN AS WELL.

BUT ON THE RESIDENTIAL SIDE, WE ACTUALLY WERE SEEING SOME OF THE WATER USAGE GO UP.

IT'S INTERESTING TO SEE HOW THE COVID IMPACT WORKED ON THESE WATER AND SEWER SALES.

THE USAGE AGAIN ON THE WATER ON THE RESIDENTIAL SIDE WAS UP BECAUSE MORE PEOPLE WERE STAYING AT HOME.

BUT ON THE COMMERCIAL SIDE IT WAS DOWN BECAUSE WE HAD SOME BUSINESSES.

SO THINK ABOUT CERTAIN RESTAURANTS.

THEY WOULDN'T HAVE BEEN WASHING DISHES NEAR AS MUCH IF THEY WERE CLOSED DOWN OR PARTIALLY CLOSED DOWN.

THINK ABOUT HOTELS.

SOME WERE SHUT DOWN, SOME HAD LITTLE OCCUPANCY AND SO THERE WEREN'T SHOWERS BEING USED AND TOILETS BEING FLUSHED, AND ALL THOSE THINGS THAT CREATE WATER USAGE.

WE FEEL THAT OVER THE NEXT FEW MONTHS, WATER SALES NUMBERS ARE PROBABLY GOING TO LOOK A LOT DIFFERENT.

TOWARDS THE MIDDLE OF MAY AND LATE MAY, WE REALLY STARTED SEEING WATER USAGE GO UP QUITE A BIT.

THE DEMAND EVEN YESTERDAY WAS WELL ABOVE OUR AVERAGE DAILY GOAL.

WITH THE EXTREME HEAT THAT WE'VE HAD OVER THE LAST FEW WEEKS AND NO PRECIPITATION, WE KNOW THE WATER USAGE IS PROBABLY GOING TO CONTINUE TO STAY UP FOR THE TIME BEING.

AGAIN, THESE NUMBERS MAY LOOK DIFFERENT AS WE WALK THROUGH THE NEXT COUPLE OF MONTHS.

THEN ON DRAINAGE, YOU'LL SEE THOSE DRAINAGE COLLECTIONS ARE CONTINUING TO COME IN STRONG.

THEY'RE OVER BUDGET BY ABOUT EIGHT PERCENT. QUESTIONS ON THIS? IF NOT, I'VE GOT ONE MORE SLIDE AND THEN WE'LL BE FINISHED WITH THIS.

THIS IS JUST AN UPDATE REAL QUICK ON YOUR MEDICAL CLAIMS THROUGH APRIL.

OUR ACTUAL AMOUNT WAS PAYMENT OF ABOUT 12.5 MILLION VERSUS A BUDGET OF ABOUT 12.8 MILLION.

THAT WAS A POSITIVE VARIANCE OF ABOUT TWO PERCENT.

WE DID SEE THOSE CLAIMS TRENDING DOWN OVER THE MONTHS OF APRIL AND MAY AND WE DO FEEL LIKE COVID HAD AN IMPACT ON THAT AS WELL.

WE KNOW A LOT OF THE ROUTINE THINGS WERE BEING DELAYED AT THAT POINT, AND SO IT WAS MORE EMERGENCY PROCEDURES THAT WE'RE STILL CONTINUING ALONG WITH ANYTHING RELATED TO COVID.

BUT OTHER THAN THAT, OUR CLAIMS CERTAINLY DID SEE A TREND DOWN WHILE COVID WAS IN FULL SWING.

WE DO FEEL LIKE THOSE ARE GOING TO START GOING BACK TO A SENSE OF NORMALCY OVER THE NEXT COUPLE OF MONTHS.

ANY QUESTIONS ON THIS SLIDE? IF NOT, THAT IS ALL I HAVE.

I KNOW THAT IT'S A LOT OF INFORMATION.

ANY QUESTIONS ON THIS UPDATE AND CERTAINLY BE MORE THAN HAPPY TO GIVE YOU ALL AN UPDATE IN A FEW MORE WEEKS AFTER WE GET ALL THE MAIN NUMBERS TOGETHER.

[02:30:07]

>> NO QUESTIONS? GREAT. WELL, LAURA THAT'S VERY GOOD INFORMATION AND I KNOW WHAT YOU RUN THROUGH IN A 20-MINUTE PRESENTATION WITH US.

I'M SURE IT TAKES YOU 20 MINUTES TO PREPARE.

RIGHT?

>> [LAUGHTER].

>> ABSOLUTELY. [LAUGHTER]

>> BUT I JUST WANT TO COMMENT THAT OVER THE COURSE OF THREE YEARS, I FEEL LIKE YOU ALL HAVE DONE AN EXCELLENT JOB OF HONING THAT PRESENTATION SO WE GET A VERY GOOD HIGH LEVEL LOOK AT WHERE THINGS ARE IN THE BUDGET.

YOU'VE HONED YOUR GRAPHS, THEY'RE VERY INFORMATIVE.

THEY HAVE THE INFORMATION ON THEM THAT OVER SEVERAL MEETINGS YOU'VE ACCUMULATED, THESE ARE THE QUESTIONS WE'RE GOING TO ASK.

SO YOU'RE ANTICIPATING THIS WELL AND I WANT TO GIVE YOU A NOD AND THANK YOU VERY MUCH FOR THE EFFORT THAT YOU PUT INTO DOING THAT AND YOU BROUGHT US GOOD NEWS TODAY. THANK YOU.

>> WELL, THANKS, MAYOR.

AGAIN, I WANT TO THANK MATT POSTON.

HE DOES ALL THE WORK BEHIND THESE PRESENTATIONS.

HE WORKS VERY DILIGENTLY ON THIS AND THEN WE'VE GOT A WHOLE ACCOUNTING DEPARTMENT PUTTING A LOT OF TIME AND EFFORT INTO IT.

IT'S A TEAM EFFORT, BUT WE APPRECIATE YOU LETTING US UPDATE YOU ON THIS AND JUST IT'S GOOD TO BE BRINGING A LITTLE BIT BETTER NEWS THAN WHAT WE HAD ANTICIPATED.

>> GREAT. THANK YOU. THANK YOU.

>> THANKS.

>> OKAY. ANY FUTURE AGENDA ITEMS OR REPORTS THAT COUNCIL WANTS TO REQUEST AT THIS TIME? NOTHING? ALL RIGHT.

[2. EXECUTIVE SESSION: City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters: 1) Section 551.071 - Consult with the attorney on a matter in which the attorney's duty to the governmental body under the Texas Disciplinary Rules of Professional Conduct conflicts with this chapter. (a) Discuss lease of property located in the Northeast Quadrant of the Central Business District. 2) Section 551.072 - Discuss the purchase, exchange, lease, sale, or value of real property and public discussion of such would not be in the best interests of the City's bargaining position: (a) Discuss lease of property located in the Northeast Quadrant of the Central Business District. (b) Discuss property located in the vicinity of East 34th Avenue and South Osage Street.]

>> WE GO AHEAD TO PURSUE IT.

THE TEXTS OF MEETINGS AT CLOSED SESSION IN THE EMERALD CITY COUNCIL WAS ANNOUNCED ON JUNE THE 16, 2020 AT 3:33 PM.

OF THE FOLLOWING AUTHORITIES, SECTION 551.071 CONSULT WITH ATTORNEY ON MANNER IN WHICH THE ATTORNEY'S DUTY TO THE GOVERNMENTAL BODY UNDER THE TEXT OF DISCIPLINARY RULES OF PROFESSIONAL CONDUCT [INAUDIBLE] TO THIS CHAPTER, SECTION 551.072 DISCUSS THE PURCHASE, EXCHANGE, LEASE, SELL, OR VALUE OF REAL PROPERTY.

A PUBLIC DISCUSSION OF SUCH WOULD NOT BE IN THE BEST INTERESTS OF THE CITY'S BARGAINING POSITION.

>> OKAY. THANK YOU. AT THIS WE ARE DISMISSED TO EXECUTIVE SESSION.

* This transcript was compiled from uncorrected Closed Captioning.