Oct 29, 2019 City Council Regular Meeting

[00:00:04]

JOINING US TODAY TO SAY OR INVOCATION IS MARY HUNT.

[INVOCATION]

LET'S BACK OUR HEADS AND PRAY.

HEAVENLY FATHER, IT'S WITH GRATEFUL HEARTS THAT WE COME TODAY TO GATHER ON BEHALF OF THE CITY OF AMARILLO. WE DECLARE YOU AS GOD OVER OUR CITY.

WE ASK FOR YOUR PROTECTION, YOUR BROTHERLY LOVE AND UNITY.

WE PRAY FOR A SUBMISSIVE SPIRIT IN OUR CITIZENS TO OBEY OUR LEADERS AND GOD.

WE JUST ASK THAT YOU WOULD BIND US TOGETHER IN WISDOM AND SEEING THE NEEDS OF ONE ANOTHER OVER THE NEEDS OF OUR SELF.

GOD, WE COMMIT THE PLANS OF THIS MEETING AND THE PLANS OF THE VISIONING THAT IS HAPPENING IN OUR CITY TO YOU.

AND WE ASK FOR YOU TO GUIDE US AND LEAD US.

WE PRAY THIS IN THE NAME OF JESUS NAME.

THANK YOU, MARY. NOW TO JOIN US IN THE PLEDGE OF ALLEGIANCE.

THANK YOU ALL FOR BEING HERE WITH US TODAY.

WE'RE GONNA MOVE ON TO THE PUBLIC ADDRESS PORTION OF OUR MEETING.

[PUBLIC ADDRESS]

THIS IS A TIME FOR CITIZENS TO ADDRESS ANY ITEMS ON THE AGENDA.

WE DO HAVE A COUNCIL CONNECT.

COMING UP NEXT TUESDAY.

AND THAT WOULD BE FOR ADDRESSING OR BRINGING QUESTIONS TO THE COUNCIL OF THINGS THAT ARE NOT ON THE AGENDA.

ANYTHING ELSE, COUNCIL? WE WANT TO ENSURE WE'D HAVE ONE PERSON SIGNED UP FOR PUBLIC ADDRESS TODAY, MR. SCHENCK.

THANKS FOR GIVING US THIS TIME TO AT LEAST SAY SOMETHING.

THE COUNCIL CONNECT THING IS JUST TO TWO PEOPLE, SO WE DON'T GET LOW FEEDBACK GOING ON HERE. IT'S NOT AS HEALTHY AS BEING ABLE TO SPEAK TO ALL OF YOU.

AND ONE OF THE DISCUSSIONS THAT I HAVE IS ON 1E IS IN REFERENCE TO THE AGENDA TODAY FOR FUTURE AGENDA ITEMS AND A DISCUSSION OF THESE RULES AND WHY IT'S JUST LOCKED DOWN TO SPEAKING ABOUT SOMETHING THAT Y'ALL HAVE ON THE AGENDA INSTEAD OF SOMETHING WE WOULD JUST LIKE TO BRING TO YOU LIKE IT WAS FIVE OR SIX MONTHS AGO AND IT'S BEEN FOR SEVERAL DECADES. YOU'VE TAKEN AWAY OUR OPPORTUNITY TO DO THIS NOT ONLY IN MOVING THE MEETING TIMES AROUND AS WELL AS THIS NEW RULE THAT CAME DOWN, WHICH FEEDS RIGHT INTO THE FACT THAT IF YOU DON'T WANT PEOPLE, YOU WANT TO HEAR FROM PEOPLE.

THAT'S A GOOD RULE. BUT NOW TO AN AGENDA ITEM.

IT'S ON A CONSENT AGENDA AND IT'S 2D, THE QUADRANT, NORTHWEST QUADRANT.

OKAY. IF YOU NOTICE BACK WHEN WE VOTED ON THE BOND FOR THE STREETS.

WE VOTED IN FOR THE NORTHWEST QUADRANT.

4.1 MILLION DOLLARS.

WE'RE CURRENTLY SETTING AT 4.8 AND FIXING TO MOVE UP TO 5.2 MILLION DOLLARS FOR THAT SAME.

ITEM THAT WAS ON THE BOND LISTED A MILLION, ONE LESS THAN THAT.

WE'D LIKE TO HEAR SOME DISCUSSION ABOUT HOW YOU JUSTIFY GOING ON UP.

I REALIZE THINGS MAY COST MORE OR WHATEVER, BUT THE BUDGET THE BOND GAVE YOU.

IF WE'RE GONNA GO BY, IT WAS 4.1 MILLION DOLLARS AND WE'RE AT 4.8 AND THEN MOVING UP ON SOME CHANGE ORDERS TO 5.2 MILLION. THAT'S A BIG DIFFERENCE.

WHERE'S THE MONEY COMING FROM? AND REALISTICALLY, YOU REALLY SHOULDN'T.

AND FAR AS I UNDERSTAND OUR BONDS, YOU SHOULDN'T BE TAKING IT FROM OTHER ISSUES THAT WE'RE IN THE TOTAL STREET'S BOND.

BONDS. SO MAYBE Y'ALL CAN CLARIFY THAT.

IT'S IN THE CONSENT AGENDA.

SO I GUESS WE'RE NOT GOING TO HAVE A DISCUSSION ON THAT.

I WISH YOU WOULD, THOUGH. SOMEBODY PULL IT AND HAVE A DISCUSSION ABOUT IT.

[00:05:03]

[A. Review agenda items for regular meeting and attachments;]

ARE THERE QUESTIONS ABOUT THOSE ITEMS? K. MOVING ON TO ITEM 1B IS A DISCUSSION ON THE COMMUNITY INVESTMENT PROGRAM FOR

[B. 2019/2020-2023/2024 Community Investment Program (CIP) Plan;]

JUST KIDDING. THAT WAS AN UNKIND COMMENT.

THIS IS A THIS IS A COMPLICATED TOPIC.

IT IS THINGS THAT WE'VE DISCUSSED DURING THE BUDGET PROCESS.

BUT THIS IS THE FINALIZATION OF THE PLAN FOR THE NEXT FIVE YEARS TO INCLUDE THIS CURRENT BUDGETED YEAR. FLOYD, APOLOGIZE SINCE I DIDN'T MAKE THAT JOKE.

FLOYD. WELL, THANK YOU VERY MUCH FOR THE OPPORTUNITY TO BE HERE AGAIN.

KYLE SCHNEIDERJAN I'M THE DIRECTOR OF CAPITAL PROJECTS AND DEVELOPMENT ENGINEERING FOR THE CITY. AND THIS IS OUR COMMUNITY INVESTMENT PROGRAM PRESENTATION FOR FISCAL YEAR 19, 20 THROUGH 23 24 THE WRONG WAY.

SORRY, STEPHANIE. ALL RIGHT.

SO WHAT IS THE CIP, THE CIP CULMINATES IN THIS THREE RING BOOK THAT THAT YOU ALL RECEIVED AND THAT WILL BE POSTED ON ON OUR WEBSITE VERY, VERY SHORTLY.

AND I'LL HAVE I'LL HAVE A WEB ADDRESS AT THE END OF MY PRESENTATION, BUT IT CULMINATES IN THAT BOOK.

BUT IT REALLY IS MORE ACCURATELY DESCRIBED AS A PROGRAM AND AS IT AS ITS NAME DESCRIBES.

BECAUSE WHILE THIS PROVIDES US WITH A FIVE YEAR GUIDANCE DOCUMENT ON OUR ON OUR PROPOSED INVESTMENTS AND A GUIDANCE FOR WHAT THOSE INVESTMENTS ARE GOING TO BE.

THIS PROGRAM TAKES PLACE ALL YEAR LONG.

IT IT BEGINS IN IN OUR COMMITTEES, IN OUR PUBLIC ENGAGEMENT, IN THE PUBLIC MEETINGS THAT WE HAVE BEFORE OUR PROJECTS AND THAT THAT CITIZEN ENGAGEMENT THAT HAPPENS ALL YEAR, YEAR LONG UP AND DOWN THE CHAIN FROM DEPARTMENT HEADS TO OUR MANAGEMENT TEAM AGAIN TO THOSE DIFFERENT COMMITTEE COMMITTEES AND COUNCILS CONVERSATIONS.

IT BEGINS WITH OUR STRATEGIC PLANNING INITIATIVES, INCLUDING THE BLUEPRINT FOR AMARILLO AND THE ITEMS THAT ARE IDENTIFIED BY COUNCIL.

AND THEN ALL THE WAY DOWN TO MASTER PLANNING DOCUMENTS LIKE OUR COMPREHENSIVE PLAN ARE OUR THOROUGHFARE PLAN, WATER AND SEWER PLANS THAT THE DEPARTMENTS FIND AND PUT TOGETHER.

AND THE CIP PROGRAM TAKES THAT INPUT THAT THOSE THOSE DOCUMENTS, THOSE INITIATIVES AND IT CROSS-REFERENCES THEM WITH OUR PROPOSED BUDGET TARGETS AND PROPOSED BUDGET PLANS FOR THE FUTURE. AND THEN IT COMBINES THAT WITH DEPARTMENTAL INPUT AND STRATEGIC INPUT AND PRIORITIZE AND ORGANIZES THOSE PROJECTS INTO THIS GUIDANCE DOCUMENT.

AND WHAT THAT PRODUCES IS SOMETHING THAT IS INTENDED TO BE FAIRLY CLEAR AND CONCISE FOR NOT ONLY OUR ELECTED OFFICIALS AND THE GUIDE JUDGMENTS, BUT ALSO TRANSPARENT AND AVAILABLE TO THE PUBLIC, SUCH THAT SAYS THAT IT CAN BE EVALUATED AND AND CAN THE PUBLIC CAN DIGEST AND SEE WHAT TRENDS WE ARE FUNDING AND WHAT TRENDS WE'RE SEEKING TO FUND FOR THE FUTURE. THE BOOK, THE ACTUAL PHYSICAL BOOK THAT YOU HAVE AND THAT WILL BE POSTED IS A IS A FIVE YEAR ROLLING PLAN EFFECTIVELY YEAR ONE EACH YEAR IS PROPOSED AND APPROVED DURING THE BUDGETING PROCESS.

SO THE 19/20 CAPITAL INVESTMENTS ARE PRESENTED EARLIER THAN THIS DOCUMENT ARE PRESENTED DURING THE BUDGETING PROCESS.

THEY'RE EVALUATED AND AND APPROVED WITH THE ANNUAL BUDGET YEAR FOUR THROUGH OR YEAR'S TWO THROUGH FIVE. THEN ARE ARE NOT FORMALLY APPROVED BY THE BUDGETING PROCESS, BUT RATHER EVALUATED BY THIS DOCUMENT AND ULTIMATELY A SET IN PLACE BY AN ORDINATES THAT APPROVES THAT DOCUMENT. AS OUR GUIDANCE DOCUMENT.

SO THOSE YEARS, TWO THROUGH FOUR HELP US UNDERSTAND OUR FUTURE GOALS AND OBJECTIVES AND UNDERSTAND FUTURE INVESTMENT CRITERIA AND NEEDS FUTURE NEEDS ASSOCIATED WITH EACH DEPARTMENT AND AND ACROSS THE CITY.

THIS IS OUR FOURTH CIP PROGRAM TO PUT TOGETHER AND IT ABSOLUTELY BUILDS ON EXCUSE ME, THE PREVIOUS CIPS, BUT ALSO THOSE BECAUSE IT IS AN ANNUAL ROLLING PLAN THAT THAT BUILDS ON ON

[00:10:04]

SOME HIGHLIGHTS, JUST KIND OF HIGH LEVEL DISCUSSION OF OF THE TOTAL OVER THE LAST FIVE YEARS. THIS IS HAS BEEN OUR CAPITAL INVESTMENT HISTORY.

SO OVER THE LAST FIVE YEARS, WE'VE WE'VE TOTALED 421 MILLION DOLLARS OF INVESTMENTS SPANNING FROM ABOUT THE LOW YEAR BEING THAT 16, 17 YEAR AT 66 MILLION AND UP TO THE JUST SHORT OF ONE HUNDRED MILLION 99.9 MILLION IN OUR PROPOSED 19 ARE IN OUR FINALIZED 19 20 BUDGET FOR THE CIP MOVING FORWARD.

THE PROGRAM LOOKS LIKE THIS.

IT DOES LOOK OUT, LOOK LIKE A DECLINE.

SPECIFICALLY, IF YOU SEE THOSE THE GREEN BARS SPECIFICALLY ARE OUR BOND PROCEED IS THE COLOR THAT REPRESENTS OUR BOND PROCEEDS.

AND YOU CAN SEE THE THE TREND TO MOVE AWAY FROM OUR PROP 1 AND PROP 2 BONDS THAT WERE WERE PREVIOUSLY APPROVED AND MOVED BACK INTO A AN ALTERNATE FUNDING METHOD FOR FOR THOSE ITEMS. SO YOU SEE THAT THAT REDUCTION IN THOSE BOND FUNDS MOVING OUT THROUGH THE FUTURE.

THIS IS JUST A NUMERICAL EVALUATION OF THE OF THE EXACT LAST, LAST SLIDE, AND YOU CAN SEE AGAIN. THE BOND PROCEDURE, THIS IS ACTUALLY THE THIRD ITEM START TO THAT DECLINING NUMBER AND THEN THE ULTIMATE ITS ULTIMATE DISCONTINUATION AS WE COMPLETE THE INVESTMENT INTO THAT PROP 1, PROP 2 BOND PROCEEDS.

NOW, THAT DOES NOT FULLY MEAN THAT WE WILL BE COMPLETELY DONE WITH CONSTRUCTION AS WE LOOK OUT TOWARDS THE FUTURE, BECAUSE THAT FUND THE FUNDING THAT YEAR COULD ACTUALLY START A DESIGN PROCESS OR COULD START THE BEGINNING OF A CONSTRUCTION PROCESS THAT ACTUALLY HAS A HAS A CONTINUATION IN LEAD TIME ASSOCIATED WITH IT.

SO THE NEXT STEPS.

SO EACH OF YOU GUYS HAVE A BOOK.

AND THEN AGAIN, THAT WILL BE POSTED AFTER THIS CONVERSATION WILL BE POSTED AS A DRAFT IN A DRAFT FORM ON THE WEBSITE.

AND THEN WHERE WE'RE HEADED FROM THERE IS IS WE'LL HAVE A PUBLIC HEARING ON NOVEMBER 5TH THAT COUNCIL ON NOVEMBER 5TH.

WE'LL BE SEEKING FOR THE ADOPTION OF THAT.

THE FIRST READING OF IT, OF THAT ORDINANCE THAT ADOPTS THIS GUIDANCE DOCUMENT FOR THE NEXT FIVE YEARS AND WE'LL SEE A SET.

WE'RE AIMED AT THE SECOND READING BEING NOVEMBER 19TH AND THEN AFTER THOSE THINGS ARE PUT INTO PLACE. OBVIOUSLY, THE DEPARTMENTS HAVE THEIR GO ORDERS ON THE 1920 THAT WAS ALREADY APPROVED IN THE BUDGET. SO THE DEPARTMENTS ARE ALREADY STARTING TO PUT THINGS IN ORDER TO BEGIN CONSTRUCTION, BEGIN DESIGN AND THE ACTIVITIES ASSOCIATED WITH EACH OF THESE PROJECTS OR IDENTIFIED ITEMS. AND THEN I'VE GOT ON THERE THE DEBT ISSUANCE WE ARE SEEKING TO DO THAT ISSUANCE THAT WILL INCLUDE GENERAL OBLIGATION BONDS, WHICH ARE ASSOCIATED WITH PROPOSITION ONE, AS WELL AS REVENUE BONDS ASSOCIATED WITH WATER AND SEWER AND OUR DRAINAGE UTILITY.

THE FIRST QUARTER OF 2020, WHICH WILL SET INTO MOTION THE NEXT PHASE OF CONSTRUCTION PROJECTS ASSOCIATED WITH WITH THOSE ALLOCATIONS OF FUNDS.

AND THEN BECAUSE AS WE DESCRIBED, THIS PROCESS BEING AN ITERATIVE PROCESS THAT CONTINUES ON AN ANNUAL BASIS WILL START ON NEXT YEAR'S RECOMMENDATION FOR THE 2020 BOND OR 2020 CAPITAL ITEMS THAT WOULD COME TO YOU FOR APPROVAL ON THAT BUDGET.

AND THEN THE NEXT ROLLING FIVE YEAR PLAN.

THIS IS THE LOCATION WHERE THE DRAFT DOCUMENT WILL BE POSTED FOR THE FOR THE GENERAL PUBLIC ON OUR WEB SITE.

THE EASIEST WAY TO GET THERE WILL BE OUR WEB SITE UP AT THE TOP THERE'S A TAB THAT'S DEPARTMENTS AND YOU'RE LOOKING FOR THE FINANCE DEPARTMENT.

AND THAT LOCATION RIGHT THERE HAS THE BUDGET CONVERSATIONS AND BUDGET PRESENTATIONS OF A RECENT PAST AND THEN THIS CAPITAL PRESENTATION AND CAPITAL DOCUMENT AND WE PRESENTED IN THAT SAME LOCATION. I CAN ANSWER ANY QUESTIONS.

KYLE, WHILE YOU'RE THERE, WOULD YOU MIND TO GO AHEAD AND JUST ADDRESS THE QUESTION THAT WAS ASKED EARLIER, BECAUSE I THINK THIS WOULD BE ONE OF THOSE PROJECTS THAT FOLLOWS EXACTLY THIS STRATEGY.

[00:15:01]

BASICALLY, WE HIRED A SILCO CONTRACTOR AND WE HAPPENED TO BE THEIR LAST STOP OF THEIR OF THEIR YEAR. THEY'RE PAVING SEASON.

AND SO THEY BROUGHT ALL THEIR MATERIALS WITH THEM THROUGHOUT THEIR PROCESS AS THEY PAVED AND OTHER COMMUNITIES AND PUT DOWN.

AND BASICALLY, WHEN THEY GOT TO US AND THEY WERE DONE, THEY HAD LEFTOVER MATERIAL.

THIS IS A PRE CODED BEFORE ROCK, WHICH IS REALLY JUST THE THE ACTUAL ROCK THAT WE PUT DOWN ON THOSE SILCO STREETS.

THEY HAD IT AS RAW MATERIAL.

WE NORMALLY BUY THAT A PORTION OF THAT MATERIAL FOR OUR OWN INTERNAL PROGRAM AND WE RECOGNIZE THE COST SAVINGS BY BUYING THEIR LEFTOVER ROCK BEFORE THEY LEFT TOWN.

AND SO THAT IS THE BULK OF THE NUMBER THAT'S ACTUALLY IN THE CHANGE ORDER FOR EVALUATION THERE. AND AND PRESENTED AS FAR AS THE WHAT I THINK MR. SCHENCK WOULD KIND OF DESCRIBE AS BUDGET CREEP THAT HE OBSERVED FROM THE ORIGINAL INITIATION OF THAT PROJECT IN 2016 TO WHEN IT ACTUALLY WAS CONSTRUCTED.

THAT'S THAT'S TWO FOLD.

BECAUSE, YES, THE PROJECT PROBABLY DOES COST A LITTLE BIT MORE THAN IT WAS ESTIMATED IN 2016. BUT WE ALSO WE ALSO LEARNED THROUGH OUR PAVING EVALUATION AND THROUGH THE CONVERSATIONS WE HAD WITH PUBLIC AND PUBLIC INPUT AND PROJECT CONVERSATIONS, THAT OUR MAINTENANCE OBJECTIVES ON THE STREET ARE SLIGHTLY DIFFERENT THAN THEY ARE THEN THAN THEY WERE IN 2016.

AND SO WE ARE ABSOLUTELY BULKING UP THE MAKE THE PAVING MAINTAIN PAVEMENT MAINTENANCE PROJECTS ACROSS THE BOARD.

THOSE BOND FUNDS ARE AVAILABLE TO BE THE BOND FUNDING FOR PROPOSITION 1.

IT WAS APPROVED FOR TRANSPORTATION.

AND WITH COUNCIL AND BOND COUNCIL APPROVALS, WE CAN MOVE THOSE MONEYS AROUND.

SO, FOR EXAMPLE, ONE OF THE PROPOSITION ITEMS IN PROPOSITION 1 THAT WAS APPROVED WAS SOME UPGRADES TO HELIUM ROAD BACK IN 2015 2016.

WE'RE PUTTING TOGETHER A FIVE YEAR PLAN.

WE WEREN'T POSITIVE THAT TEXTILE WAS GOING TO BUILD THE NEW B-1 PORTION OF THE LOOP AND DO AWAY WITH HELIUM ROAD.

SO NO LONGER IS HELIUM ROW.

THERE IT IS, SOUTH LOOP 335 AND IT'S GOING TO BE BUILT AS THE NEW LOOP.

AND SO THOSE FUNDS, WE'RE ABLE TO RECAPTURE THOSE FUNDS.

THE BOLT DECISION HAS BEEN THOSE KIND OF EXAMPLES HAVE BEEN ROLLED INTO BULKING UP THE MAINTENANCE PROJECTS AND THAT ONE WILL BE ONE THAT'S INCLUDED, WHICH IS A RESULT OF BETTER STREETS AND ROADS RESULT OF SHOWING FLEXIBILITY BASED ON NEW INFORMATION THAT WE DIDN'T PREVIOUSLY HAVE AT THE TIME.

AND SO I JUST I WOULD COMMEND YOU GUYS ON LISTENING TO CITIZENS TALKING ABOUT STREETS AND ROADS ARE A PRIORITY FOR OUR CITY.

RIGHT. AND THEY WANT MORE.

THEY WANT TO KNOW THE STREETS THAT THEY'RE DRIVING ON ARE IN GOOD SHAPE AND THEY WANT TO DO IT IN THE MOST TAX DOLLAR EFFICIENT WAY POSSIBLE.

ABSOLUTELY. AND ONE OF THE BENEFITS OF US BRINGING YOU THIS PLAN ON AN ANNUAL BASIS SUCH THAT, YES, WE'RE GOING TO VOTE ON YEAR 1, BUT THIS PLAN ALLOWS US TO REACT TO THOSE, TO THAT INPUT, TO THOSE DIFFERENT NEEDS, TO THOSE TO THOSE THINGS THAT GET IDENTIFIED AS WE AS WE MOVE ALONG. I THINK IT'S IMPORTANT ALSO TO NOTE THE CHANGE ORDER ON THE CONSENT AGENDA SAVED OVER FIFTY THOUSAND DOLLARS ON MATERIAL WE WERE GONNA HAVE TO BUY ANYWAY TO DO THESE PROJECTS, BUYING THE LEFTOVER MATERIAL FOR ROCK.

IT'S RIGHT. IT SAVED US OVER FIFTY THOUSAND DOLLARS.

WE NORMALLY BUY IT AROUND 80 BY AS LOW AS WE CAN, BUT IT'S AROUND $80 A TON.

WE GOT THIS $60 A TONNE.

SO IT WAS A BIG SAVINGS.

AND IT SAVED THE COMPANY MONEY BECAUSE THEY WERE GONNA HAVE TO HAUL IT SOMEWHERE.

RIGHT. THEY WERE GOING AT THE WHOLE HAUL IT BACK TO SOUTH TEXAS.

AND SO IT WAS A WIN WIN.

I APPRECIATE THE FACT THAT YOU GUYS ARE NIMBLE ENOUGH TO BE ABLE TO MAKE THOSE KIND OF DECISIONS. I MEAN, THAT'S NOT WHAT YOU NORMALLY WOULD EXPECT OUT OF A GOVERNMENTAL IN TO BE NIMBLE ENOUGH TO DO THOSE KINDS OF THINGS THAT BENEFIT US IN THE LONG RUN.

AND I APPRECIATE YOU GUYS BEING WILLING TO MAKE THOSE KIND OF DECISIONS AND BE ABLE TO FEEL CONFIDENT THAT YOU CAN BRING THEM TO US.

AND WE'RE GONNA GO, MAN, THAT'S A SMART MOVE BECAUSE THAT WAS A SMART MOVE.

THANK YOU. AND THAT GOES TWO WAYS.

SO DEPRECIATION FROM YOUR DIRECTION AS WELL.

AND CALLED THE CIP BUDGET.

IT EXCEEDS WAY BEYOND JUST THE BOND.

OH, ABSOLUTELY. LIKE THAT.

THAT'S A PORTION OF IT.

AND THIS IS ONGOING.

THIS IS THAT ROLLING FIVE YEARS.

AND SO IT'S YOU MIGHT WANT TO ADDRESS WHERE THE FUNDING OVERALL COMES FROM BECAUSE IT'S

[00:20:04]

ABSOLUTELY. THAT THAT BREAKDOWN THERE.

I THINK IT'S A LITTLE EASIER MAYBE TO READ ON THAT CHART THAN ON THE THAN ON THE GRAPH.

BUT, YOU KNOW, THOSE ARE THE FUNDING.

THAT'S THE CIP ORGANIZED BY SOURCE.

AND SO WE DO HAVE ANOTHER OTHER CATEGORY, WHICH IS IT HAS VERY, VERY RAPIDLY GONE TO ZERO. THERE HAVE BEEN SOME TIMES AND WE SAW A LITTLE STATE FUNDING OR SOME OTHER PRIVATE FUNDING IN THAT CATEGORY.

BUT RIGHT NOW, THAT'S NOT A TREND.

BUT THE FEDERAL SIDE IS THERE AS A AS A AS A SOURCE OF FEDERAL GRANT.

WE HAVE OUR BOND PROCEEDS, WHICH WHICH THAT INCLUDES THOSE GO BONDS IN OUR PROPOSITION 1 AND OUR TO OUR GENERAL AND SORRY, GENERAL OBLIGATION BONDS THAT ARE PROPOSITION 1 AND 2, PLUS OUR REVENUE BONDS AND ASSOCIATED WITH OUR ENTERPRISE FUNDS AND WATER AND SEWER AND DRAINAGE UTILITY. AND THEN LIKEWISE, YES, WE HAVE SOME A LITTLE BIT A LITTLE BIT OF FUN THAT'S STILL COMING DOWN ON THE TRAFFIC ENFORCEMENT, THE PHOTO TRAFFIC ENFORCEMENT, THOSE FUNDS DEDICATED FOR SPECIFIC USES, THE HOTEL OCCUPANCY TAXES, OUR GENERAL FUND, WATER AND SEWER UTILITY FUND, THEN THE AIRPORT DRAINAGE UTILITY OF FLEET.

AND SO ALL OF THOSE SOURCE CATEGORIES ARE IDENTIFIED AS AS AS THE FUNDING FOR THE OVERALL CIP. AND THEN WITH EACH ONE OF THOSE CATEGORIES, THERE ARE INDEPENDENT DEPARTMENTS THAT THAT HAVE THAT HAVE EXPENDITURES AND PROPOSED PROJECTS ASSOCIATED WITH EACH ONE OF THEM.

I THINK IT'S INTERESTING TO NOTE THAT IT'S SOMETIMES YOU DO.

HONESTLY UNDERSTAND THE FACT OF BEING ABLE TO SEPARATE BONDS OUT OF THE COMMUNITY, OUT OF THE CIP, AND WHENEVER YOU LOOK AT THE TOTAL OF THAT, BONDS ACTUALLY ARE NOT EVEN 50 PERCENT OF THE ENTIRE CIP BUDGET.

ABSOLUTELY. AND I THINK THAT'S A THAT'S SOMETHING THAT NEEDS TO THAT SHOULD BE NOTED IS THE FACT THAT BONDS ARE THAT WE VOTED ON.

ACTUALLY, I ONLY TAKE CARE ABOUT 50 PERCENT OF THIS BUDGET THAT'S BEING DEVELOPED, THIS PROGRAM THAT'S BEING DEVELOPED TO TRY AND KEEP THINGS UP TODAY.

ABSOLUTELY. AND I THINK, YOU KNOW, GRAPHICALLY, YOU CAN OBSERVE THAT AS WELL.

WHEN YOU START LOOKING AT IN OUR FIVE YEAR HISTORY, YOU SEE THOSE GREEN BARS ARE A SIGNIFICANT PORTION OVER THERE TOWARDS THE RIGHT OF OUR SCREEN, KIND OF STARTING WITH THE IMPLEMENTATION OF THE PROPOSITION BONDS IN 16, 17 AND HOW THEY'VE THEY'VE BEEN A SIGNIFICANT PORTION OF IT.

AND YET LOOKING FORWARD TO THE FUTURE THAT THAT IS A THAT IS A TEMPORARY ENDEAVOR.

WHICH PROBABLY MEANS IN THE FUTURE WILL HAVE TO BE ADDRESSING.

THE NEEDS. WELL, LET'S TALK ABOUT THAT A LITTLE BIT, GO BACK, STEPHANIE, TO THAT SLIDE THAT HAS THE NUMBERS.

NO, IS. THERE YOU GO.

WHAT WE KNOW IS THAT THE RED-LIGHT CAMERA REVENUES ARE GOING AWAY BECAUSE THOSE CONTRACTS ARE EXPIRING, SO THAT REVENUE LINE.

IT'S IT'S REALLY MINIMAL WHEN YOU'RE LOOKING AT THE OVERALL DOLLARS INVOLVED.

AND SOMETIMES THAT'S SOMETHING THAT, YOU KNOW, THE SCALE THAT THE CITY OPERATES AT.

IT'S SOMETIMES HARD FOR, YOU KNOW, IF YOU'RE LOOKING AT A HOUSEHOLD BUDGET, IT'S THERE.

THE NUMBERS ARE HUGE FOR SMALL BUSINESS OR EVEN A SMALL BUSINESS BUDGET.

YEAH. SO. BUT JUST TALKING ABOUT GENERAL FUNDING, THAT'S THAT CATEGORY IS THE GENERAL FUND, CORRECT? YES, MA'AM.

AND SO THIS YEAR WE MADE AN INCREASE DIRECTED TOWARD REPAIRING STREETS AND ROADS OF SEVEN HUNDRED FIFTY THOUSAND DOLLARS IN THAT CATEGORY.

I MEAN, THAT FUNDING, EVEN THOUGH SO WE SPECIFICALLY SAID WE WANT TO SEE MORE SPENDING ON STREETS AND ROADS THAT GOES IN THE GENERAL FUND, CORRECT? YES, MA'AM. SO THAT'S REFLECTED THERE.

HOTEL OCCUPANCY TAX.

TALK TO US A LITTLE BIT.

AND MICHELLE, YOU MAY CHIME IN ON WHY THE NUMBER IS SO DIFFERENT THIS YEAR COMPARED TO WHAT YOU'VE PROJECTED OUTGOING FORWARD.

YES. THE 1.9 MILLION FOR THIS YEAR INCLUDES A PROJECT OF 1.2 MILLION. WE INTEND TO WORK WITH THE VENUE DISTRICT AND HAVE THAT FUNDED OUT OF THERE.

SO WE'LL BE FOLLOWING UP WITH THEM NEXT YEAR AND FEEL LIKE WILL FREE UP THOSE DOLLARS TO STAY IN THE RESERVES FOR THE CIVIC CENTER IMPROVEMENT FUND.

SO FOR ALL FIVE YEARS, THAT WOULD NET OUT TO SEVEN HUNDRED THOUSAND COMING FROM THE HOT TAX. SO THE HOT TAX MONEY IS GOING TO CIVIC CENTER.

YES, THAT'S WHERE YOUR HOT, HOT TAX DOLLARS GO.

YES. SO IT DOESN'T REFLECT ALL OUR HOT TAX.

JUST CLARIFY THAT. THAT'S JUST THE HOT TAX IS BEING APPLIED TO CIP PROJECTS.

THAT'S RIGHT. YEAH. SO, I MEAN, AS WE MOVE FORWARD, IF WE HAVE UNEXPENDED FUNDS AT THE END OF THE YEAR, IN OTHER WORDS, YOU GUYS DO SUCH A GREAT JOB BUDGETING AND YOU TRY TO BUDGET VERY CONSERVATIVELY.

THOSE FUNDS HAVE TRADITIONALLY GONE TO CIP PROJECTS AS WELL, IS THAT RIGHT?

[00:25:05]

I MEAN, SOMETIMES WE HAVE UNEXPECTED EXPENSES OR WE HAD AN INCREASE IN EXPENSES THAT WE WEREN'T ABLE TO PROJECT OR LIKE LAST YEAR.

AH, YOU KNOW, OUR REVENUE DIDN'T DO WHAT WE THOUGHT IT WAS.

THAT'S RIGHT. SO WHILE WE'VE TRADITIONALLY JUST RELIED ON THAT CONSERVATIVE BUDGETING APPROACH TO CREATE AN EXCESS AT THE YEAR END THAT WE COULD APPLY TOWARDS CIP, THAT'S NOT CERTAINTY. AND THAT CAN LEAD TOWARD GETTING BEHIND ON INFRASTRUCTURE LIKE STREETS AND ROADS AND THINGS LIKE THAT.

SO THAT I THINK IS A CHALLENGE AND SOMETHING THAT I WOULD LIKE FOR US AS A COUNCIL TO CONSIDER PUSHING, CONTINUING TO PUSH INTENTIONAL FUNDS FOR INFRASTRUCTURE RATHER THAN JUST ROLLING THE DICE AND HOPING WE HAVE LEFTOVER AT THE END OF EVERY YEAR.

I JUST THINK THAT IS A BETTER APPROACH THAN TRYING TO PLAY CATCH UP YEAR OVER YEAR.

MY COMMENT .

AND I THINK YOU CAN YOU CAN GLEAN SOME FROM FROM EVALUATING THE TRENDS IN THE DOCUMENT.

YOU'LL YOU'LL SEE MORE OF THAT BREAKDOWN AND I SHOW THEM IN THIS PICTURE.

BUT EACH ONE OF THOSE AGAIN, EACH ONE OF THOSE SOURCES BREAKS DOWN INTO CATEGORIES OR DEPARTMENTS AND THEN LITERALLY THE DEPARTMENTS BREAK THERE.

THOSE THOSE FUNDS DOWN INTO PROJECTS AND NOW THOSE FORMS AT THE TOP, YOU KNOW.

OR WHAT'S WHAT THIS BOOK IS FULL OF AND AND IDENTIFIES, HEY, THIS IS AN INDIVIDUAL PROJECT. AND HERE'S WHAT EXACTLY WHAT I'M GOING TO DO WITH THAT INDIVIDUAL PROJECT.

BUT THEN ALSO THE BOOK, YOU KNOW, HELPS US LOOK AT THESE TRENDS AND MAYBE WHAT WHAT WE ARE SEEING AS WE MOVE OUT INTO YEARS, MOVE, MOVE OUT INTO THOSE OUTER YEARS.

THAT YEAR FIVE THERE IS A YEAR SIX.

AND AND IT'S BIG BECAUSE EVEN WITH THE PROJECTION OF WHAT I'M WHAT WE'RE SHOWING HERE, THE GENERAL FUND IS A GREAT EXAMPLE.

WE MOVE OUT HERE TO YEAR FIVE OR WHICH WE'RE SAYING THERE'S A NEED THAT THAT STAFF IS REALLY WANTING TO IDENTIFY AT SEVEN MILLION WHEN THAT NEED IS BIGGER THAN $7 MILLION.

THAT'S JUST ALL WE'RE KIND OF FEELING COMFORTABLE WITH PROJECTING RIGHT NOW.

BUT EFFECTIVELY, YOUR GENERAL FUND WILL FUND TO TWO TO TWO AND A HALF.

AND SO IF WE'RE EVEN LOOKING AT A FIVE YEAR TIME PERIOD PROJECTING A $7 MILLION NEED IN THE GENERAL FUND, THAT IS ABSOLUTELY SOMETHING WE HAVE TO WE HAVE TO WRAP YOUR HEAD AROUND, UNDERSTAND WHAT THOSE PRIORITIES ARE.

ARE THESE THINGS THAT CAN BE CAN BE SHIFTED, CAN BE MOVED, CAN BE FUNDED BY OTHER MEANS, EVEN BY ONE OF THE OTHER CATEGORIES OR OR PUSHED INTO NEW YEAR SIX.

AND THOSE ARE DECISIONS WHERE YOU HAD TO MAKE ON ANNUAL BASIS.

AND I THINK I FEEL THE BURDEN LOOKING AT IT OVER THE LONG TERM OF WHAT DOES IT COST US TO PUSH A PROJECT. SO, YES, WE SAVED THOSE DOLLARS IN THIS NEXT BUDGET.

BUT DOES IT ULTIMATELY COST US MORE TO DO THE PROJECT EITHER BECAUSE CONSTRUCTION COSTS WENT UP OR IF IT'S US THREE DEGRADING TYPE PROBLEM, HAVE WE MOVED FROM STREET MAINTENANCE TO STREET REBUILDING THE PROJECT? SO IT'S NOT ALWAYS JUST ABOUT WHAT DO WE SAVE IF WE DON'T DO IT NOW? IT'S IT'S ABOUT WHAT DOES IT COST US IF WE WAIT TO DO IT LATER? WE HAVE TO LOOK AT BOTH SIDES OF THAT COIN.

I THINK AND I THINK BY DOING THIS, YOU KNOW, SOMETIMES I EVEN WONDER, WELL, GOSH, DO WE NEED A 10 YEAR PROJECTION TO SEE SOME OF THESE THINGS COMING SO THAT WE CAN HAVE A LONGER RAMP TO GET THERE ON THE INCOME SIDE.

BUT 5 YEAR IS A GOOD START.

AND I KNOW YOU HAVE DONE A LOT OF WORK IN THE PAST FEW YEARS GETTING US TO THIS POINT.

BUT I CAN JUST TELL YOU FROM THE COUNCIL POINT OF VIEW, THE LONGER TIMEFRAME YOU CAN GIVE US, I THINK THE BETTER RESULT IT IS FOR THE CITY, FOR US TO BE ABLE TO MAKE THOSE LONG TERM PLANNING DECISIONS AND THINK ABOUT THOSE LONG TERM COSTS.

KYLE, CAN YOU ADDRESS WHAT THE 8.6 MILLION AIRPORT PROJECT IS IN 2022? YOU'RE PROJECTING OUT THERE, SO THAT'LL BE THE SO ALL OF THOSE WILL WILL REPRESENT MULTIPLE PROJECTS.

SO THE AIRPORT FUND.

AS. THAT AIRPORT.

OH, GOODNESS. THE AIRPORT OF THE 8.6 SPECIFICALLY REPRESENTS ABOUT 12 TO 13 DIFFERENT PROJECTS.

THE C HAPPENS TO BE TWENTY TWO.

[00:30:01]

TWENTY THREE. THERE'S A CONSTRUCT NEW CONNECTING TAXI WAY.

WE'VE GOT ENVIRONMENTAL ASSESSMENT OF THE BUSINESS PARK.

THERE'S TERMINAL WATER SOFTENER SYSTEM.

EXTERNAL WINDOWS.

A MAGNITUDE OF ATOMS AS YOU GO DOWN THROUGH THAT YEAR.

AND SO IN YOUR BOOK, WHEN YOU TURN TO AIRPORT AS YOUR TAB, THERE WILL BE A DESCRIPTION OF EACH OF THOSE PROJECTS.

AND THEN IT HIGHLIGHTS WHICH YEAR WE'RE WE'RE WE'RE PROPOSING THOSE PROJECTS TO TAKE PLACE. OK.

WELL, YES. I'M JUST NOT SEEING WHERE THEY ARE.

IT'S LIKE IF I'M FOLLOWING YOU RIGHT ON THIS, IT'S THE AIRPORT.

TOTAL WAS 14.9 MILLION 15 IN 2022.

THERE'S ONLY 8.6 ON THIS. AM I MISREADING THAT? KYLE, WOULD THE DIFFERENCE BE.

GRANT FUNDING FROM THE FAA, WHICH WOULD BE IN A DIFFERENT LINE ITEM? OH, I SEE. YES, THE.

YES. CAUSE YOU'RE.

I SEE. YES. WHAT'S PRESENTED IN THAT TABLE.

RIGHT. HAS THE TOTAL FUNDING.

AND YOU'RE RIGHT. SO THE 8.6 IS IS ONLY WHAT'S PROPOSED FROM THE AIRPORT REVENUE.

AND THERE IS ADDITIONAL BOND FUNDING THAT TAKES YOU UP TO THAT TOTAL OF 14 AVAILABLE.

YOU'RE ADDING SEVEN IN THE FEDERAL GRANT AID LINE INTO THE AIRPORT.

YES.

ANY OTHER QUESTIONS FOR YOU? ONE MORE. SO THE BOND PROCEEDS SHOW ONE HUNDRED AND FORTY SEVEN MILLION IN IMPROPER ONE PROP 2. WE VOTED IN ONE HUNDRED AND TEN.

SO WOULD YOU EXPLAIN THE DIFFERENCE THAT THIRTY SEVEN MILLION DIFFERENT IN THE BOND PROCESS? YES.

SO THAT LINE ITEM REPRESENTS BOTH OUR GENERAL OBLIGATION BONDS, WHICH WERE SPECIFIC WE VOTE ON AS PROPOSITION 1 AND PROPOSITION 2, BUT IT ALSO INCLUDES OUR REVENUE BOND FUNDS WHICH ARE SUPPORTED BY OUR ENTERPRISE FUND.

SO WE WENT OUT AND GOT BONDS ASSOCIATED WITH THE WATER AND SEWER REVENUE.

SPECIFICALLY, WE HAVE THE THE AMI PROJECT FOR THE WATER SYSTEM WERE THAT WE HAVE THESE LARGE EXPENDITURES THAT ARE FOR THE WATER AND SEWER SYSTEM THAT WE CAN'T SUPPORT THROUGH THROUGH BOND FUNDING. AND SO THEY BASICALLY THOSE DEPARTMENTS IDENTIFIED TO US WHICH OF THOSE PROJECTS ARE GOING TO BE BOND FUNDED VERSUS VERSUS CASH FLOW GO INTO THE BOND PROCEEDS. YEP. AND THEY GO INTO THAT CATEGORY AS A SOURCE OF FUNDING, THOUGH, BECAUSE I KNOW SOME PEOPLE WOULD LOOK AT THAT AND SAY, WAIT, WE'VE GOT TO MAKE THIS RIGHT.

WELL, THIS IS WHERE THEY CAN GET BONDS THAT WE WENT OUT AND GOT ASSOCIATED WITH WITH REVENUE. AND THAT'S WHY THEY'RE REVENUE BONDS THAT WE THAT WE'RE BORROWING AGAINST.

SO YOU'RE SAYING WHEN YOU GO DIG UP A ROAD TO GO REPLACE SOME WATER AND SEWERS, YOU'VE TORN STUFF UP AND THAT'S HOW YOU'RE ABLE TO THEN USE WATER AND SEWER DOLLARS TO REPAIR TO DO ROADS? WELL, SO THOSE THAT MIGHT BE A SCENARIO.

AND THAT IS ACTUALLY AN OFFSHOOT BENEFIT OF OF OF US ORGANIZING THESE PROJECTS.

I THINK I'VE I'VE SAID TO YOU BEFORE, A HAPPENS BEFORE B HAPPENS FOR C, ESPECIALLY IN AN ENGINEER'S HAT. AND SO YOU'RE RIGHT, WHEN I'M LOOKING AT THESE PROJECTS AND I SAY, HEY, I NEED TO DO THIS WATERLINE, I'M GOING TO SEQUENCE THAT WITH WHAT DOES THAT SEWER LINE LOOK? THAT'S RIGHT. NEXT TO IT.

WHAT DOES THAT STORM SEWER LINE LOOK? THAT'S RIGHT. NEXT TO IT. WHERE DOES IT FALL IN A PRIORITY LIST? AND THEN OBVIOUSLY THE PAVING BECAUSE WE'RE GOING TO TEAR UP SOME BABY.

BUT BUT NO, NOT SPECIFICALLY.

I MEAN, THOSE WATER AND SEWER ENTERPRISE REVENUE BONDS ARE TAKEN OUT FOR WATER AND SEWER PROJECTS. AND AND THEY'RE SPENT ASSOCIATES.

AND WE WE MAY TEAR UP A PIECE OF PAVING AND WE MAY BE ABLE TO COMBINE PROJECTS WITH WITH ANOTHER PRIORITY. BUT THAT'S NOT NECESSARILY THE THE GOAL.

THAT'S AN OFFSHOOT AND AN OFFSHOOT OF A BENEFIT OF HAVING A AN ORGANIZED PRIORITY LIST SUCH THAT GEORGIA STREET WAS A GREAT EXAMPLE IN 2016 2015, WHERE WE NEEDED TO DO THE TRUNK LINE, THE SEWER TRUNK LINE RIGHT DOWN THE MIDDLE OF GEORGIA STREET AND TORE THE HECK OUT OF GEORGIA STREET.

BUT THEN WE WERE ABLE TO FOLLOW RIGHT BEHIND THAT WITH WITH THE PAVING PROJECT.

AND AND THEY SEQUENCED A BEFORE B BEFORE C.

SO BOND PROCEEDS MEANS PROP 1 AND PROP 2 ARE IN THERE.

BUT THERE ARE OTHER BONDS, NOT JUST PROP 1 AND PROP 2 IS ANOTHER WAY OF SAYING, I WAS IN THERE SAYING MY OWN FUNDING.

YES. THAT WAS A BOND FUNDED.

THAT'S ONE OF THE PROJECTS.

[00:35:01]

THERE WAS ALSO A PLAN TO DO IT.

I'M LOOKING AT FLOYD. ONE HUNDRED AND FORTY MILLION IN WATER AND SEWER BONDS WITH INCREMENTAL WATER AND SEWER INCREASES.

RATE INCREASES. RIGHT.

THOSE BONDS. SO WHAT YOU'RE LOOKING AT IN THE 1920 YEAR HAS THE AMI PROJECT OF ABOUT 30 MILLION DOLLARS. AND THEN ALSO HAS DOLLARS AND 21 AND 22 ASSOCIATED WITH YEARS FOR IN FACT. IT'S GOOD CLARIFICATION.

YEAH. WELL, YOU'RE AMAZING, MICHELLE.

THANK YOU FOR ALL OF THAT EXPLANATION.

THAT'S A LOT OF PLATES IN THE AIR.

GOOD INFO. I APPRECIATE US GOING THROUGH THIS.

IT SURE MAKES CLEAR.

GOOD, GOOD.

THERE IS ONE PARAGRAPH THAT I WOULD LIKE TO HIGHLIGHT TO YOU GUYS WHY I HAVE HAVE YOUR ATTENTION AND THAT. WHAT IT'S BASICALLY WHAT I CALLED IDENTIFIED I DIDN'T IDENTIFIED PROJECTS. SO IN YOUR NARRATIVE, THERE'LL BE A PARAGRAPH CALLED IDENTIFIED PROJECTS.

AND WHAT I'M TRYING TO EXPRESS IS THAT THERE HAVE BEEN TWO PROJECTS THAT HAVE THAT HAVE GENERALLY BEEN IDENTIFIED THROUGH PUBLIC ENGAGEMENT, THROUGH YOU GUYS AS INITIATIVES THAT JUST DURING THE BUDGETING PROCESS, WE WEREN'T READY TO PUT EITHER A DEFINED NUMBER ON THEM OR OR REALLY, REALLY DEFINED THE SCOPE OF THOSE PROJECTS.

AND THAT'S THOMPSON PARK POOL AND MARTIN ROAD, MARTIN ROAD LAKE.

THOSE ARE OBVIOUSLY NEEDS THAT WE HAVE IN OUR COMMUNITY AND THINGS THAT NEED TO BE ADDRESSED. AND YET WE WEREN'T REALLY PREPARED TO SAY THAT NUMBER IS DEFINITIVELY X.

AND SO, AGAIN, TALKING ABOUT THAT ABILITY TO TO MOVE AND REACT AS A AS A PROGRAM AND A PLAN, THOSE ARE IDENTIFIED PROJECTS ARE NOT FORGOTTEN PROJECTS.

THEY'RE NOT INDICATED WITH A DEFINITIVE NUMBER IN THIS PROGRAM ONLY BECAUSE OF TIMING ASSOCIATED WITH THE BUDGETING PROCESS IN THERE AND THEIR IDEA IF THEY WILL BE INCORPORATED AS WE GO THROUGH THE YEAR.

AND AS COUNCIL DIRECTS.

RIGHT. WE'LL BRING OPTIONS AND WAYS FORWARD ON THOSE THINGS, ON THOSE PROJECTS.

AND YOU WILL PROVIDE YOU WILL HAVE AN OPPORTUNITY TO PROVIDE GUIDANCE WHEN WE GET TO THE APPROPRIATE DECISION POINTS ON THOSE TWO PROJECTS.

AND THOSE WERE JUST JUST SPECIFIC ENOUGH THAT I DIDN'T WANT SOMEONE TO SAY, WHERE IS THAT? WHERE WHERE IS THAT INVESTMENT? BECAUSE IT'S OUT THERE. THE OTHER QUESTIONS.

NO. OK, GREAT.

THANK YOU VERY MUCH. WE APPRECIATE YOUR PRESENTATION, ALL THE WORK THAT YOU DO.

MOVING ON TO ITEM 1 C IS AN UPDATE ON THE FLEET ASSETS SOFTWARE UPDATE, WE'VE GOT FRANK

[C. Fleet Asset Software Update;]

IT'S THE EXCITING WORLD OF ASSET MANAGEMENT SOFTWARE AND I PRESENT IT IN A A LITTLE BIT TONGUE IN CHEEK MANNER. BUT IT IS INCREDIBLY IMPORTANT TO BEING ABLE TO EFFICIENTLY MANAGE A VERY LARGE FLEET AND TO BE ABLE TO DO IT IN A MOST COST EFFECTIVE MANNER.

SO IT IS NOT CHEAP, BUT IT ALLOWS US TO BE MUCH MORE EFFICIENT AND TO STEWARD THE FUNDS THAT WE HAVE MUCH MORE EFFICIENTLY.

AND WE COME UP FAR, FAR AHEAD BY HAVING SPENT THIS MONEY OR BY SPENDING THIS MONEY, MAYBE STEALING SOME OF RAYMOND'S THUNDER. BUT I KNOW THERE IS A LOT OF PRESENTATION TO MAKE.

SO, RAYMOND, TAKE IT AWAY. OKAY.

GOOD AFTERNOON, MAYOR AND COUNCIL.

THE PUBLIC WORKS DEPARTMENT, IN CONJUNCTION WITH OUR FLEET SERVICES DIVISION, HAS A HAS BEEN EVALUATING ASSET MANAGEMENT'S ASSISTANCE FOR OUR FLEET OPERATIONS FOR OVER A YEAR NOW. WE'VE HAD DIFFERENT VENDORS COME IN.

DO DEMOS ON THEIR PRODUCT AND HOW THEIR PRODUCT COULD HELP US BE MORE EFFICIENT, EFFECTIVE AND ECONOMICAL AS IT PERTAINS TO THE MANAGEMENT OF OUR FLEET AND HOW WE PROCURE FLEET MOVING FORWARD IN THE FUTURE.

ALSO LOOKING AT BEST MANAGEMENT PRACTICES AS WELL, TOO, AND LOOKING AT WHAT OTHER LEADING CITIES ARE DOING AS IT PERTAINS TO THEIR FLEET.

WE KNEW WE HAD TO LOOK AT AN ASSET MANAGEMENT SYSTEM THAT WOULD HELP US MOVE NOT ONLY IN TODAY'S TERMS OF OPERATING EFFICIENTLY, BUT LONG TERM LOOKING AND EFFICIENTLY AND HOW WE MANAGE OUR FLEET.

TAKING A LOOK AT THE NEXT SLIDE ON HERE.

ALSO, I WANT TO THROW THIS CAVEAT IN HERE, TOO, AS WELL AS IT WORKS AS A COMPANY HAS BEEN IN BUSINESS OVER 30 YEARS.

THEY HAVE OVER A THOUSAND CUSTOMERS.

THIS IS FROM THE PRIVATE SECTOR AND ALSO FROM THE PUBLIC SIDE OF THE OPERATION AS WELL.

MOST OF THEIR BUSINESS IS ACTUALLY IN WELL.

THIS WENT THE OTHER WAY.

SLIDE SLIDE NUMBER TWO.

WELL, A DIFFERENT. WELL, I'LL JUST GO AHEAD AND SPEAK FROM HERE.

[00:40:05]

RIGHT NOW, WE DO NOT HAVE AS MUCH AS I WOULD LIKE TO SEE AS THE STANDPOINT OF TRANSPARENT WITH OUR CUSTOMERS.

I TREAT MY INTERNAL CUSTOMERS JUST AS WELL AS I TREAT MY EXTERNAL CUSTOMERS AS DEALING WITH THE CITIZENS. AND THIS IS PUTTING SOME ACCOUNTABILITY BACK WITH OURSELVES AS A DEPARTMENT AND ALSO WITH OUR CUSTOMERS AS WELL TO ALLOW THEM MANAGE THEIR OWN FLEET AS WELL INTERNALLY.

AND IT GIVES THEM ACCESS TO INFORMATION THAT THEY PREVIOUSLY DIDN'T HAVE BEFORE.

AS IT PERTAINS TO THEIR SYSTEM AS WELL TO LOOKING AT HOW MANY REPEAT REPAIRS THAT THEY HAVE. ALSO LOOKING AT HOW MUCH MONEY ARE THEY INVESTING IN THEIR EQUIPMENT THEMSELVES THROUGH THEIR DEPARTMENT. AND HELP US MAKE SOME DATA DRIVEN DECISIONS BASED OFF OF WHEN IT'S TIME TO STOP INVESTING IN REPAIRING EQUIPMENT AND WHEN IT'S TIME FOR US TO MOVE FORWARD, BUYING A NEW PIECE OF EQUIPMENT LONG TERM.

ALSO, A THING THAT I WOULD LIKE TO DRAW YOUR ATTENTION TO REGARDING THIS SYSTEM IS OUR ABILITY TO ALSO DO VEHICLE POOLING.

AND THIS IS A LONG TERM COST SAVING.

A LOT OF CITIES ARE LOOKING AT VEHICLE POOLING FROM THE STANDPOINT OF IF WE HAVE VEHICLES WITHIN IT WITHIN OUR FLEET INVENTORY NOW THAT PEOPLE ARE NOT USING TO THEIR MAXIMUM CAPABILITY, INSTEAD OF ANOTHER DEPARTMENT GOING OUT AND PROCURING ANOTHER PIECE OF EQUIPMENT, WE USE THAT PIECE OF EQUIPMENT AS A POOL EQUIPMENT THAT DEPARTMENTS CAN RUN OUT AND USE AS AN AS NEEDED BASIS INSTEAD OF EACH DEPARTMENT HAVING TO GO OUT AND BUY THEIR OWN PIECE OF EQUIPMENT.

THIS IS MAKING SURE THAT WE'RE OPERATING MORE EFFICIENTLY AND ECONOMICAL IN THE WAY THAT WE PROCURE AND USE OUR ASSETS AS WE'RE TANKS TO OUR FLEET.

SOME OTHER THINGS THAT I WOULD LIKE TO DRAW YOUR ATTENTION TO REGARDING THIS SYSTEM AS WELL, TOO, IS PREVENTIVE MAINTENANCE.

THIS IS A TRULY ELECTRONIC SYSTEM.

SO THIS IS PULLING US AWAY FROM PAPER WORK ORDERS.

THIS SYSTEM WILL GIVE THE DEPARTMENTS THE ABILITY TO SUBMIT US ELECTRONIC WORK ORDER AND WE'LL BETTER TRACK THE TIMING ON THAT AS WELL TO TO TRULY SEE HOW LONG HAS IT TAKEN US TO DO A PM? HOW LONG DOES IT TAKE US TO REPAIR A PIECE OF EQUIPMENT? THIS IS HELPING US DEVELOP MATRIX AND SERVICE LEVEL AGREEMENTS WITH OUR DEPARTMENTS FROM THE STANDPOINT OF DEVELOPING A TIMEFRAME.

IF WE'RE SAYING IT TAKES TWO HOURS TO FIX A CARBURETOR, WELL, WE'RE GOING TO HOLD OURSELVES ACCOUNTABLE. AND OUR DEPARTMENT KNOWS HOW LONG IT'S GOING TO TAKE OUT, HOW LONG THAT EQUIPMENT IS GOING TO BE OUT OF SERVICE.

AND THEY HAVE A BETTER CHANCE TO PLAN OPERATIONALLY WISE WHEN THEY DON'T HAVE THAT EQUIPMENT, YOU KNOW, AND EXPECTING WHEN EQUIPMENT BE BACK ON BOARD AND WORKING WITH THEM AS WELL. ALSO, I'D LIKE TO DRAW YOUR ATTENTION TO IS A REPLACEMENT MODEL AS WELL, TOO.

THIS WILL HELP US PROJECT BASED OFF OF FINDING AND WHAT WE HAVE AS WELL.

WHEN SHOULD WE BE REPLACING THINGS IN? WHAT SHOULD WE REPLACE AND AT WHAT TIME? WHICH WE SPOKE ABOUT PROJECTING MODELING PREVIOUSLY BEFORE WHICH STREET MAINTENANCE.

AND WE'RE TAKING THAT SAME CONCEPT AND APPLYING IT TO OUR FLEET AS WELL TOO.

SO HELP US BETTER PLAN FOR OUR FLEET ASSETS IN THE FUTURE AS WELL.

TAKING A LOOK AT SOME OF THE IMPLEMENTATION STRATEGIES AND WHAT WE'LL BE LOOKING AT AND IMPLEMENTING, WE'LL HAVE A KICK OFF MEETING WITH THEM FAIRLY SOON, AS SOON AS COUNCIL HAS THE OPPORTUNITY TO GO AHEAD AND REVIEW THE ACTUAL AGENDA ITEM ITSELF.

AND WE'RE HOPING THAT I'VE COME TO YOU SOMETIME IN NOVEMBER.

WE'RE LOOKING AT A GO LIVE DATE OF OCTOBER 2020 FOR THIS PROJECT.

NOW WE'RE GOING TO START OUT SMALL WHEN WE ROLL THIS.

SO FIRST SPEAK WITH THE PUBLIC WORKS DEPARTMENT AND THEN WE WILL EXPAND WITH OTHER DEPARTMENTS THROUGHOUT THE CITY.

ONCE WE WORK THROUGH THE SYSTEM AS WELL AND GET INDIVIDUALS TRAINED AND OPERATING AND USING THE SYSTEM. ONE THING I WOULD LIKE TO DRAW YOUR ATTENTION TO IS IN THE APPENDIX AS WELL TOO AND IT KIND OF GIVES AND STEPHANIE ALREADY SHOWED THAT SLIDE IN THE VERY BEGINNING, SOME INFORMATION REGARDING THE COMPANY AS WELL.

AND THEN ON SLIDE 8, IT KIND OF GIVES KIND OF BACKGROUND INFORMATION REGARDING THE DIFFERENT CITIES AND MUNICIPALITIES THAT ARE CURRENTLY USING THIS SYSTEM.

YOU HAVE CITIES AS SMALL AS AS ABILENE AND GO AS BIG AS DALLAS.

AND FROM THE PRIVATE SECTOR, YOU HAVE COMPANIES LIKE AMERICAN AIRLINES AS WELL, TOO.

ONE THING I WOULD LIKE TO DRAW YOUR ATTENTION TO AND YOU ALSO SEE THIS IN YOUR PACKET WHEN YOU GET THIS IS THE FUNDING MECHANISM COUNCIL.

YOU APPROVE THE FUNDING OF THIS PROJECT WHEN YOU APPROVE THE BUDGET, WHERE THIS PROJECT FOR THIS PROGRAM IS ROUGHLY AROUND ONE HUNDRED AND EIGHTY THOUSAND DOLLARS AND WE WILL HAVE ROUGHLY AROUND TWELVE THOUSAND DOLLARS ANNUALLY THAT WE WILL HAVE TO FUND FOR THE MAINTENANCE AND UPGRADES OF THE SYSTEM AS WE GO ALONG AS WELL TO.

THIS IS STUFF THAT WE WILL BUILD INTO OUR FLEET MANAGEMENT SYSTEM FOR DEPARTMENTS.

THEIR CHARGEBACKS SO DEPARTMENTS WILL SEE A SLIGHT INCREASE FOR THEIR FLEET ASSETS.

[00:45:04]

SO NOW I'M OPEN TO ANY QUESTIONS THAT YOU MAY HAVE.

SO IN THEORY, REALLY, IF YOU'RE IF YOU HAVE A SYSTEMATIC CONTROL OF HOW YOU'RE EVEN ON YOUR MAINTENANCE, ON YOUR VEHICLES, THEN IT'S LIKE ME WITH MY OWN VEHICLES, IF I'M VERY GOOD WITH MY MAINTENANCE AND I'M FOLLOWING IT AND IT'S ITEMIZED AND I KNOW WHEN I'M DOING IT, THEN I KNOW MY VEHICLE'S GOING TO LAST.

AND SO YOU'RE GOING TO GET A LOT MORE LIFE OUT OF IT.

SO THE EXTENDED LIFE IN THE EXTENDED SAVINGS FROM DOING THESE THINGS MORE THAN PAY FOR ANYTHING THAT WE'RE INVESTING IN SETTING A SYSTEM UP, CORRECT? EXACTLY. AND WE WANT TO KNOW, TOO.

AND A LOT OF CITIES STRUGGLE WITH THIS.

WHEN DO WE STOP PUTTING MONEY INTO IT? I THINK THAT'S THE BIGGEST PIECE THAT WE REALLY NEED TO TAKE OUT OF IT.

WHEN DO WE STOP PUTTING MONEY INTO THE MAINTENANCE, SOMETHING? IT CONTINUOUSLY BREAKS DOWN AND WE GO AHEAD AND PROCURE A NEW ASSET.

THAT'S GOING TO LAST US LONG TERM AND THAT WE'RE NOT SPENDING AS MUCH MONEY ON THE MAINTENANCE ASPECT OF IT.

I THINK THOSE ARE SOME OF THE THINGS THAT AS A DEPARTMENT AND A LOT OF MUNICIPALITIES STRUGGLE WITH TODAY TO TRY TO FIGURE OUT WHAT IS THAT CUT OFF POINT FOR THEM? AND WHEN DO WE GO AHEAD AND MOVE FORWARD A NEW ASSET.

BUT WON'T THIS INFORMATION HELP YOU MAKE THAT CUT OFF BETTER? MOST DEFINITELY IT WILL.

THE OTHER QUESTIONS, COUNCIL.

OK. I AM. THANK YOU, THANK YOU VERY MUCH.

[D. Update on Traffic Management System; and]

DONNY HOOPER, OUR ASSISTANT DIRECTOR OF PUBLIC WORKS.

IS GOING TO BE PRESENTING THE SITE.

AND THIS IS REALLY EXCITING.

UPDATING US ON THE CURRENT PROGRESS IN OUR TRAFFIC MANAGEMENT SYSTEM IMPLEMENTATION STILL GOT A LITTLE BIT OF TIME LEFT TO GO, BUT IT'S ALREADY SHOWN GREAT RESULTS.

YES. THANK YOU SO MUCH FOR HAVING US.

THIS OPPORTUNITY TO PRESENT THIS TO IT IS SOMETHING WE'RE EXCITED ABOUT AND WHERE WE'RE AT AT THIS JUNCTURE IN OUR FOUR PHRASE PROJECT AS FAR AS A TRAFFIC MANAGEMENT SYSTEM IS CONCERNED. SO THE PURPOSE OF OUR PRESENTATION TODAY IS JUST TO GIVE YOU AN UPDATE ON THE TRAFFIC MANAGEMENT SYSTEM AND ALSO TO GIVE AN UPDATE ON THE PLAN MOVING FORWARD AND WHERE WE'RE AT IN THE PHASES OF THIS AND WHERE WE'RE GOING TO BE AT THE END OF THIS NEXT COMING YEAR. WE'LL TAKE A LOOK AT THE BACKGROUND OF THIS.

I WANT TO REMIND YOU OF LAST YEAR WHEN WE SPOKE, WE TALKED ABOUT OUR SOFTWARE SYSTEM.

THE LAST TIME THAT IT HAD BEEN UPDATED FOR OUR TRAFFIC SYSTEM WAS IN 2003.

THAT'S A LONG TIME AGO.

AND IT WAS OUTDATED. IT WASN'T FUNCTIONING PROPERLY ANYMORE.

AND WE HAD TO MAKE SOME CHANGES.

SO WE'VE DONE THAT AND WE'VE IMPLEMENTED SOME OF THOSE PHASES AND YOU'LL SEE IT AS WE GO THROUGH THE PRESENTATION. AND IT'S JUST A TOTALLY DIFFERENT SYSTEM THAN WHAT WE HAD WITH THAT 2003 SOFTWARE.

ALSO, THE CITY CURRENTLY CONTROLS 230 SIGNAL LOCATIONS.

WE PRESENTED THAT TO YOU LAST YEAR AS WELL.

JUST A REMINDER THERE AND THIS IS ALL PROP 1 FUNDED ON THE UPGRADES.

IT WAS 1.45 MILLION.

THAT WAS FOR THE PROP AND FUNDING.

AND I WAS OVER A FIVE YEAR TIME PERIOD.

THE FIRST YEAR WAS ACTUALLY SPENT UPGRADING SOME OF THE HARDWARE AND THINGS THAT WE HAD TO DO IN ORDER TO GET THE FIRST FOUR PHASES OR THE FOUR PHASES OF THIS PROJECT IN THE GROUND AND ACTUALLY WORKING.

SO THERE WAS ACTUALLY 1.2455 FOR PHASES ONE THROUGH FOUR THAT WE'RE TALKING ABOUT TODAY.

THOSE ARE THE FOUR PHASES OF THE TRAFFIC MANAGEMENT SYSTEM IMPROVEMENT OVER FOUR YEAR PERIOD. WE'RE CURRENTLY HEADING INTO PHASE 3 OF THAT PROJECT.

SO WHERE ARE WE AT RIGHT NOW? PHASE ONE WAS THE CENTRAL BUSINESS DISTRICT.

THERE'S 88 CONTROLLERS IN THE DOWNTOWN AREA THAT WAS COMPLETED IN 2018, IS COMPLETED ON SCHEDULE, WAS COMPLETED WITHIN BUDGET.

WE'RE VERY PLEASED WITH WITH THE ACTION THAT TOOK PLACE THERE.

I MIGHT MENTION, TOO, THAT ALL THE WORK THAT WAS DONE IN THAT THAT CENTRAL BUSINESS DISTRICT AND THROUGHOUT THIS PROJECT WAS PRETTY MUCH 90 PERCENT DONE BY OUR STAFF.

WE DIDN'T HAVE TO HIRE THAT OUT.

WE DIDN'T HAVE CONTRACTORS WORKING, SPEND AN EXTRA MONEY ON THAT.

SO IT'S A VERY GREAT LUXURY FOR US TO HAVE THE QUALIFIED STAFF THAT WE HAVE THAT CAN ACTUALLY GET OUT AND DO THE WORK AND GET IN THERE AND MAKE THESE UPGRADES AS THEY HAVE.

PHASE TWO IS THE ARTERIAL STREETS.

THAT INCLUDES 90 CONTROLLERS.

THAT'S ALL THE MAIN ARTERIALS.

WE COMPLETED THAT JUST RECENTLY IN THE SUMMER, 2019.

AND THEN, OF COURSE, WE ALSO ADDED A TRAFFIC MANAGEMENT CENTER.

OUR TRAFFIC MANAGEMENT TO CONTROL CENTERS, WE CALL IT.

AND THAT IS THAT THE SIMMS BUILDING, IT'S DOWNSTAIRS, IS LOCATED NEXT TO THE EOC AND ALSO HAS COMMUNICATIONS WITH THE EOC TO BE ABLE TO PUT DATA INTO THEM AT ANY TIME.

THAT'S 90 PERCENT COMPLETE AT THIS TIME.

THE ONLY REASON THAT WE SAY IT'S 90 PERCENT COMPLETE IS BECAUSE WE STILL HAVE SOME COMMUNICATION CORRECTIONS WE HAVE TO MAKE WHEN PHASE 3 COMES ONLINE, WHEN PHASE 4 COMES ONLINE. AND THAT WOULD COMPLETE OUT THE TRAFFIC MANAGEMENT CENTER.

BUT IT IS UP AND FUNCTIONING AT THIS POINT IN TIME.

SO SOME OF THE UPGRADES.

THIS IS WHAT WE HAVE DONE SO FAR, EVERYTHING WAS WITH THE SAME INS TACTICS, CENTRAL SOFTWARE. THIS IS SOME OF THE LATEST AND GREATEST TRAFFIC SOFTWARE THAT THERE IS

[00:50:01]

AND ONE OF THE REASONS WE'RE SO EXCITED ABOUT IT.

PAN TILT AND ZOOM CAMERAS AT HEAVY TRAVELED INTERSECTIONS.

A LOT OF THOSE HAVE BEEN INSTALLED.

AND WE'RE CURRENTLY USING THOSE.

WE'VE INSTALLED CELLULAR COMMUNICATIONS WITH ALL THE CONTROLLERS AND THE CAMERAS.

AND AGAIN, AN IMPORTANT PART OF THIS IS THAT THIS IS COMPATIBLE WITH TEXT SYSTEMS, THE SAME SYSTEM THEY USE.

SO WE HAVE SOME REDUNDANCY THERE.

IF SOMETHING HAPPENS WITH THEIR SYSTEM, THEY CAN PIGGYBACK ONTO OURS AND VICE VERSA.

PHASE ONE, WE BUDGETED THREE HUNDRED EIGHTEEN THOUSAND FIVE HUNDRED.

WE SPENT THAT IN PHASE ONE TO COMPLETE THAT PROJECT.

PHASE TWO, WE HAD BUDGETED THREE HUNDRED AND NINE THOUSAND.

AND I WANT TO POINT OUT THAT WE CAME IN UNDER BUDGET BY FORTY FOUR THOUSAND DOLLARS.

AND THE REASON THAT WE CAME IN UNDER BUDGET IS BECAUSE OUR STAFF BUILT THE TRAFFIC MANAGEMENT CENTER IN-HOUSE.

WE ACTUALLY WENT OUT FOR QUOTES ON THAT.

WE HAD SOME PEOPLE LOOK AT THAT AND IT'S GOING TO COST US AROUND $80000 TO DO THAT.

SO WE RE-EVALUATED AND WE ASKED IF THEY FELT LIKE THEY COULD DO IT IN-HOUSE.

AND THEY SAID SURE. AND THEY JUMPED ON THAT.

IT MAY HAVE TAKEN US A LITTLE BIT LONGER TO COMPLETE AND GET TO WHERE WE'RE AT, BUT THEY DID COMPLETE IT UNDER BUDGET AND WE SAVED QUITE A BIT OF MONEY BY DOING THAT.

AND AGAIN, I WAS VERY, VERY IMPRESSED WITH THE TECHNICAL ABILITIES OF OUR STAFF TO BE ABLE TO GET IN AND DO IT. IT'S A PRETTY COMPLEX SYSTEM.

PHASE 3, WHICH IS THE NON ARTERIAL STREETS, THAT'S ALL OF THE SIGNALS THAT ARE LEFT IN OUR COMMUNITY. THAT'S WHAT THAT IS.

THREE HUNDRED NINE THOUSAND FOR THAT.

THE ESTIMATED COMPLETION FOR THAT IS IN APRIL OF 2020.

AND IN FACT, WE'RE GOING TO BE BRINGING TO COUNCIL IN MID-NOVEMBER THAT ITEM FOR APPROVAL FOR THE PURCHASE OF THAT EQUIPMENT FOR PHASE 3.

PHASE FOUR WILL BEGIN IN OCTOBER OF 2020 WHEN WE HEAD INTO A NEW BUDGET YEAR.

AND THERE'S THREE HUNDRED AND NINE THOUSAND DOLLARS THAT WILL BE ALLOCATED TO PHASE FOUR, WHICH IS REALLY A PHASE WHERE WE'RE GOING TO GO BACK AND RE-EVALUATE PHASES 1, 2 AND 3 AND CLEAN UP EVERYTHING THAT NEEDS TO BE CLEANED UP, ADD THE FINAL COMMUNICATION PIECES AND EVERYTHING TO CLOSE OUT THE PROJECT AND COMPLETE IT.

SO THESE ARE SOME SHOTS FROM INSIDE THE TRAFFIC MANAGEMENT CENTER.

I WANTED TO PRESENT THIS TO YOU BECAUSE WE JUST GOT THIS UP AND RUNNING A COUPLE OF WEEKS AGO. THAT'S TWO OF OUR OUR BEST RIGHT THERE LOOKING AT THE SYSTEM.

IF YOU NOTICE THE BOTTOM LEFT CORNER OF THE OF THE LARGE MONITOR THAT'S IN FRONT THERE WHERE IT HAS THE GREEN AND BLACK ON IT.

THAT IS ACTUALLY A WAY FOR US TO BE ABLE TO ADDRESS A QUESTION THAT CAME UP LAST WEEK.

YOU KNOW, HOW ARE WE GONNA BETTER EVALUATE OUR ARTERIALS AND OUR FLOW OF OUR TRAFFIC AND MAKE IMPROVEMENTS ON THAT? THEY CAN ACTUALLY TAKE THAT SCREEN AND STREAM IT ACROSS ALL OF THOSE MONITORS AND COMPLETE ONE STREET JUST JUST TO TAKE CULTURE, FOR EXAMPLE, THEY COULD TAKE IT FROM I40 ALL THE WAY TO HOLLYWOOD AND IT WOULD HAVE EVERY SIGNALIZED INTERSECTION ALONG THAT PATH.

AND YOU CAN SEE WHAT DIRECTION THE LIGHTS ARE CHANGING, THE CROSS LIGHTS ARE CHANGING, HOW YOU'RE PROTECTED ARROWS ARE.

AND THEN THAT GIVES THEM THE TIMING METHODS RIGHT THERE IN THAT OFFICE.

THEY DON'T HAVE TO GO OUT. THEY DON'T HAVE TO SETTLE WITH STOPWATCHES AND DO ALL THE OLD OLD SCHOOL TRAFFIC MANAGEMENT.

THEY CAN DO IT FROM RIGHT THERE IN THE CENTER.

AND BETTER PHASE.

THOSE STREETS NEED TO BE PHASED.

THERE'S OTHER MECHANISMS TO DO THAT AS WELL.

BUT THIS GIVES THEM A BIRD'S EYE VIEW ON TWO BIG SCREENS TO BE ABLE TO LOOK AT AN ENTIRE ARTERIAL ALL AT ONE TIME.

IT'S FASCINATING. IT JUST CAME ONLINE.

THE TRUE BENEFIT, THE FULL BENEFITS OF THE ARTERIALS WON'T BE REALIZED UNTIL WE HAVE ALL OF THE OTHER STREETS BECAUSE SO MANY OF THOSE OTHER STREETS IMPACT THE ARTERIALS SO THAT WE WILL SEE IMPROVEMENTS IMMEDIATELY.

BUT THE REAL IMPROVEMENTS ARE A YEAR AWAY, CORRECT? YEAH. I THINK ONCE WE GET EVERYTHING TIED IN, IT'S REALLY GOING TO MAKE A HUGE DIFFERENCE. WELL, YOU ALSO ON THAT SCREEN ON THE RIGHT SIDE THIS WAS ON THURSDAY WHEN THIS PICTURE WAS TAKEN.

AND YOU CAN SEE THE FOUR CAMERAS THAT ARE UP ON THE RIGHT SIDE.

THOSE ARE ALL THAT IS ONE INTERSECTION.

THAT'S AT 34TH AND COULTER.

AND WE WERE ABLE TO LOOK AT THE TRAFFIC PATTERNS AND LOOK AT WHAT WAS GOING ON OUT THERE.

WE ALSO HAVE THE ABILITY NOW TO PIPE THOSE CAMERAS INTO THE EOC.

SO IF WE HAVE SOME SEVERE WEATHER THAT'S GOING ON, THINGS LIKE THAT, THEY CAN LOOK AT THESE SHOTS LIVE AS THEY'RE HAPPENING.

AND THERE'S STILL SOME SOME MORE OF THOSE CAMERAS THAT HAVE TO BE PUT UP.

BUT THEY'RE NOT JUST VISUAL EITHER.

THERE'S A LOT OF DATA THAT YOU CAN COLLECT FROM THOSE AS WELL.

THIS IS A DIFFERENT SHOT, DIFFERENT DAY.

THIS WAS ACTUALLY YESTERDAY.

AND YOU SEE THERE THEY HAVE ONE OF THE GREEN SCREENS UP ON THE LEFT SIDE SHOWING THE TRAFFIC LIGHTS AT ONE OF THE INTERSECTIONS THERE.

THE TOP LARGE MONITOR HAS ALL OF THE CBD, AND THAT'S THE CENTRAL BUSINESS DISTRICT AND ALL OF THE LIGHTS. I'VE GOT A CLOSE UP OF THAT.

I WANT TO SHOW YOU IN JUST A SECOND AND EXPLAIN TO YOU A LITTLE BIT ABOUT HOW WE'RE GOING TO BE ABLE TO BE MORE EFFICIENT WITH WHAT WE'RE DOING AS WELL.

THE LARGE SCREEN ON THE RIGHT HAS ALL OF THE SCHOOL FLASHERS ON IT.

AND THE THING THAT WE LOOK AT AND IT'S REALLY DIFFICULT TO SEE, BUT THERE'S A COLUMN ON THE LEFT SIDE OF THAT MONITOR THAT HAS ALL GREENS ALL THE WAY DOWN.

AND IF THAT SAYS GREEN, THAT MEANS THAT ALL THE FLASHERS IN GOOD SHAPE, EVERYTHING'S WORKING AS IT'S SUPPOSED TO BE.

AND AND THAT'S WHAT WE WANT TO SEE EVERY MORNING WHEN WE GO INTO THE TMC.

THAT'S SOMETHING WE HAVEN'T BEEN ABLE TO DO BEFORE.

OR YOU HAVE TO REALLY GET OUT.

YOU HAVE TO DROP OR YOU HAVE TO LISTEN TO A CITIZEN CALL IN AND SAY, HEY, HERE'S WHAT'S GOING ON HERE AND WE SEND A TECHNICIAN OUT.

[00:55:01]

THE GREEN SHOWS, THIS IS DOWNTOWN WHERE ALL THE LIGHTS ARE SYNCHRONIZED.

OF COURSE, THE GREEN SHOW ALL THE GREEN LIGHTS.

THE GREEN HAD THE RED DOTS IN THE CENTER SHOW THE RED LIGHTS, THE TWO RED DOTS THAT YOU SEE TO THE LEFT. SHOW US THAT THERE ARE TWO COMMUNICATION ISSUES BETWEEN THE CELLULAR MODEM ON THAT AND THE TMC.

THE BIG NUMBERS WE'RE GOING TO LOOK AT AS THE TOP NUMBERS ACROSS THAT SCREEN.

79 THEY ALL HAVE A CHECKMARK.

THAT MEANS THAT THEY'RE ALL WORKING PROPERLY.

WE DON'T HAVE ANY. THOSE ZEROS RIGHT THERE.

THAT'S HUGE. THAT SHOWS US THAT WE HAVE AN ISSUE OUT THERE.

AND THIS IS WHERE I WANT TO I WANT TO SAY OUR EFFICIENCY IN THE WAY THAT WE HANDLE BUSINESS IS GOING TO CHANGE COMPLETELY WITH THIS.

RIGHT HERE, WE'RE GOING TO BE ABLE TO TAKE SOMEONE INTO THE TRAFFIC MANAGEMENT CENTER EVERY MORNING AND EVALUATE WHAT WE HAVE GOING ON OUT THERE IN THE FIELD AND WITH ALL OF OUR LOCATIONS JUST LIKE THAT.

IT'S INSTANTANEOUS AND THEY'LL BE ABLE TO IDENTIFY IF THERE'S A PROBLEM, THEY'LL BE ABLE TO DISPATCH A TECHNICIAN TO THAT, OR IN SOME CASES THEY'LL BE ABLE TO MAKE AN ADJUSTMENT FROM RIGHT THERE WITHIN THEIR LAPTOPS OR WITHIN THE TMC TO CORRECT THE PROBLEMS THAT THEY HAVE OUT IN THE FIELD.

TYPICALLY, WHAT WE HAVE NOW IS REALLY SOMEONE WILL CALL IN AND SAY THERE'S AN ISSUE, HOW ARE YOU PLANNING ON ADDRESSING THAT? AND WE GO THROUGH THIS PROCESS.

SO YOU CAN SEE THAT THAT RIGHT THERE IS JUST CRITICAL TO US WHEN WE GET IT ALL COMPLETE.

YOU'LL BE ABLE TO SEE EVERYTHING IN THE TMC.

EVERY SIGNALIZED INTERSECTIONS OUT THERE LOOK JUST LIKE THIS SPEED DISTRIBUTION WHEN WE GET A CALL BECAUSE CALLS ARE STILL GOING TO BE, YOU KNOW, A LOT OF TIMES THAT WE GET THE INFORMATION. SURE.

SPEED THE SOLUTION WILL BE A LOOK AT OUR AT OUR DEVICE.

KNOW WHAT THE PROBLEM IS INSTEAD OF SENDING A TECH OUT THERE TO LOOK AT IT AND EVALUATE IT AND HOOK UP, YOU KNOW, PROBES AND TRY AND FIGURE OUT WHERE THE SHORT IS, THEY'LL KNOW THEY'LL KNOW EXACTLY WHAT TOOLS TO BRING IN, WHAT PARTS TO BRING IN AND BE FIXED.

A LOT OF TIMES AND LIKE [INAUDIBLE] SAID, LOT TIMES, WE CAN FIX IT FROM THE DEVICE WITHOUT EVEN GOING OUT THERE PHYSICALLY.

JUST THE SPEED. THE SOLUTION IS SO MUCH FASTER.

AND OUR GOAL IS TO BE ABLE TO TELL SOMEONE WHEN THEY CALL.

WE'RE AWARE OF THAT AND WE ALREADY HAVE SOMEONE LOOKING AT IT.

I THINK THAT'S THE ULTIMATE GOAL HAS ALREADY BEEN TAKEN CARE OF IT AHEAD OF TIME.

OK, SO THIS IS ONE OF THE SCREENS THAT HAS A CAMERA ON IT.

THIS WAS ON THURSDAY DURING THE SNOW EVENT.

BUT I WANTED YOU TO JUST KIND OF GIVE YOU A BRIEF OVERVIEW.

AND THERE'S A LOT OF TECHNICAL DATA THAT YOU CAN GET INTO ON THIS AND WE COULD SPEND A LOT OF TIME ON IT. BUT BUT THIS IS BASICALLY WHAT HAPPENS AT THESE INTERSECTIONS.

YOU SEE THAT THE SMALLER RECTANGLES THAT ARE KIND OF IN FRONT OF THE BLUE RECTANGLES OUT THERE, THAT THOSE ARE COUNTERS.

AND AS A VEHICLE CROSSES THAT SMALL RECTANGLE, THAT NUMBER WILL CHANGE.

EVERY TIME A VEHICLE CROSSES THAT, THAT'S GOING TO INCREASE.

IF YOU LOOK BACK AT THE BLUE CIRCLES, SQUARES THAT ARE SORRY, RECTANGLES THAT ARE THERE, GIVE US SHAPES RIGHT IN A MINUTE.

THOSE ALL INDICATE THAT SOMEONE IS IN THAT LANE OF TRAFFIC AND IT'LL COUNT THOSE AS WELL.

YOU CAN COUNT YOUR LEFT TURNS.

YOU CAN COUNT YOUR RIGHT TURNS.

THERE WAS EVEN A PEDESTRIAN WALKING ACROSS HERE THE OTHER DAY AND IT PICKED UP ON ONE OF THE COUNTERS AND IN THE ONE THAT WE WERE LOOKING AT.

SO WHAT THIS DOES FOR US IS THIS GIVES US INSTANTANEOUS DATA WHERE WE SAY IF SOMEONE HAS AN ISSUE, GO BACK TO COULTER 34TH AND COULTER.

AND THEY SAY, HEY, WE WERE REALLY STRUGGLING BETWEEN 12 AND 2 TODAY.

THERE WAS A REALLY A BACKUP THERE.

WE CAN GO BACK AND PULL THE DATA FROM 12 TO 2 AND LOOK AT THAT.

LOOK AT THE EXACT NUMBERS OF TRAFFIC, CROSS TRAFFIC, IF THERE WERE ANY ISSUES WITH ANY OF THE SIGNALS. AND WE CAN GET IT CORRECTED PRETTY PRETTY QUICKLY.

SO THAT IS IT.

I WAS FASCINATED BY THAT.

I THINK I DROVE HIM CRAZY.

I SAT AND WATCHED THAT FOR ABOUT 30 MINUTES WHEN THEY JUST FASCINATED BY THE DATA THAT THAT AUTOMATICALLY COLLECTS WHENEVER IT IS COMING ACROSS.

AND THIS IS A NEW TECHNOLOGY THAT WE'RE DEMOING, BY THE WAY.

THIS HAS TWO DIFFERENT TECHNOLOGIES.

IT HAS A RADAR TECHNOLOGY AS WELL AS A CAMERA TECHNOLOGY.

THE RADARS ARE WHAT YOU WOULD USE AS IF WE USE THE OLD LOOP DETECTORS WHERE SENSORS AT A CAR IS THERE AND IT'S GOING TO CHANGE A LIGHT AT 3:00 IN THE MORNING THAT'S BEEN SETTING THEIR OWN GREEN SOLID. IF AS ACROSS PIECE, IT'LL CHANGE, THE RADARS WILL DO THAT.

THE CAMERAS, OF COURSE, DO THIS RIGHT HERE.

AND WE'RE JUST VERY EXCITED ABOUT THIS PIECE OF TECHNOLOGY THAT'S ADDED TO OUR STAR SYSTEM. SO HERE'S THE POSITIVE RESULTS WE'RE SEEING FROM IT.

WE HAVE BETTER PHASING OUT OUR CBD.

OUR COMPLAINTS HAVE LITERALLY DROPPED TO ZERO.

AND THAT'S IN THE CENTRAL BUSINESS DISTRICT WHERE WE WOULD HAVE CALLS AND SOMEONE SAY, HEY, THEY'RE ON FLASH OR THESE ARE OUT OF SYNC AND WE'RE NOT.

TRAFFIC IS NOT MOVING.

WE'VE ALSO BEEN ABLE TO MAKE ADJUSTMENTS TO UNEXPECTED TRAFFIC SITUATIONS.

EVEN IN THE CBD, WE HAD A SITUATION WHERE RAYMOND LEE LOOKED OUT HIS WINDOW ONE DAY AND TEXT OUT WAS SETTING UP SOME TRAFFIC CONTROL TO REDUCE THE LANES DOWN TO ONE LANE.

AND WE GOT ON THE PHONE, WE MADE A CALL AND WE INSTANTLY GOT ON.

THEY GOT ON THEIR SYSTEM AND WE MADE CHANGES SO THAT WE COULD BETTER FLOW TRAFFIC THROUGH THERE JUST INSTANTLY LIKE THAT.

OUR RESPONSE TIME, OF COURSE, AS I TALKED ABOUT TO COMPLAINTS BETTER FLOW IN THE CBD AND MAJOR EVENTS. WE WERE ABLE TO GO IN DURING THE HODGETOWN ADVANCE AND SET NEW TRAFFIC PATTERNS AND TRAFFIC WAS GOING OUT.

I THINK THE AVERAGE TIME THAT THEY TOLD ME WAS 17 MINUTES TO GET A BIG CROWD OUT OF HODGETOWN BEFORE WE WOULD.

WE HAVE PEOPLE STAGED AT INTERSECTIONS AND CHANGING THE LIGHTS MANUALLY TO GET TRAFFIC MOVING. SO THAT WAS SOMETHING THAT WE WERE ABLE TO DO WITH THIS AND CHANGE THOSE

[01:00:01]

AND WE FOUND THE ONES THAT WORK CORRECTLY FOR THIS TO MOVE THE TRAFFIC.

AND THAT'S THE IDEA IS TO GET IT MOVING.

AND OF COURSE, IT'S REDUCED STAFF REQUIREMENTS FOR SPECIAL EVENTS.

I DON'T KNOW IF YOU ARE AWARE OF THIS OR NOT, BUT I WAS SURPRISED TO LEARN THAT DURING PARADES AND THINGS LIKE THAT, WE'D ACTUALLY HAVE PEOPLE STATIONED AT CONTROLLERS TURNING ON THE FLASH AS THE PARADE GOES THROUGH.

NOW, THAT'S THAT'S A THING OF THE PAST FOR US.

WE CAN DO THAT AHEAD OF TIME.

WE CAN SCHEDULE IT. WE CAN WE CAN MONITOR IT.

WE CAN LOOK AT IT ON ON OUR SCREENS AND DO IT ALL FROM FROM ONE PLACE.

SO THOSE ARE THE RESULTS.

OUR NEXT STEPS TO PURCHASE EQUIPMENT FOR PHASE 3.

THAT'LL BE ON THE NOVEMBER AGENDA.

ITEM FOUR FOR YOU.

AND THAT'LL BE COMPTROLLERS COMMUNICATIONS AND THE PAN TILT ZOOM CAMERAS AND DETECTION EQUIPMENT FOR THE REMAINING SIGNALS THAT ARE OUT THERE THAT ARE NOT ON ARTERIAL SAYS.

EIGHTY SIX OF THOSE THAT ARE WITHIN THE SYSTEM AND THAT WE PLAN TO GET THOSE PURCHASED IN AND READY TO GO. AND WE'LL START EVALUATION FOR PHASE FOUR AS SOON AS WE GET ALL OF THOSE. AND SO ALL THE ARTERIAL STREETS ARE BEING RE-EVALUATED AND SAID FOR COORDINATION WITH ADJACENT SIGNALS THAT'S UNDERWAY RIGHT NOW.

WHEN YOU HAVE A TRAFFIC ENGINEER IN PLACE AND HE'S HEAVILY INVOLVED IN THIS, AS WELL AS A NEW TRAFFIC TECHNICIAN THAT'S INVOLVED IN IT HEAVILY, AND HE'S JUST AS FASCINATED AS I AM WHEN HE GOES DOWN THERE, WANT TO LEARN ALL THE STUFF.

SO TECHNOLOGY, WE'VE MOVED WE'VE MOVED WELL IN ADVANCE ON OUR TRAFFIC SIGNALS.

AND I THINK EVERYBODY'S GOING TO BE PLEASED WITH THE FINAL RESULTS OF IT TO HAVE ANY QUESTIONS. I'LL BE GLAD TO TRY TO ANSWER.

SO WHEN YOU SAID JUST THAT ONE COMMENT YOU JUST MADE.

IF I REMEMBER CORRECTLY, WHENEVER WE TOOK OFFICE ORIGINALLY, THERE WAS NOT A TRAFFIC ENGINEER. THAT POSITION WAS VACANT.

SO CORRECT. WE HAVE A ACTUAL LIVE BODY.

WE DO. WE DO.

I TALKED TO HIM DAY BEFORE YESTERDAY.

I TALKED HIM FRIDAY. SO I KNOW HE'S STILL HE'S STILL HERE.

SO HERE'S ONE COMMENT THAT I THINK'S REALLY INTERESTING.

AND I LOOKED IT UP REALLY QUICK.

2003, MARCH OF 2003 WAS WHEN THEY RELEASED WINDOWS XP.

WINDOWS XP WAS PUT TO SLEEP FOR GOOD.

IN MARCH OF 2014.

CORRECT. AND IN OUR TRAFFIC SYSTEM IS JUST NOW BEING REDONE.

CORRECT. SO THAT'S THAT'S A VALID RELATIVE.

AND WE KNEW WE COULDN'T GET ANY UPDATES AND THERE WAS NOTHING MORE THAT WE COULD REALLY DO TO THAT SYSTEM. SO I KNOW THAT THE OLD JOKE WAS WHEN YOU WALKED IN THE ROOM WHERE THAT SYSTEM WAS IT, YOU TIPTOED BECAUSE YOU DON'T WANT TO MOVE TOO FAST AND SHAKE THAT COMPUTER AND MAKE SOMETHING HAPPEN TO IT.

SO THAT'S PRETTY FASCINATING, ACTUALLY.

YEAH. SO, DONNY, YOU WENT THROUGH A LOT OF THE LIKE THE TECHNOLOGY BEHIND IT AND SOME OF THE SPECIFICS ON HOW IT OPERATES.

CAN YOU JUST KIND OF MAKE A STATEMENT ON FOR OUR CITIZENS HOW THIS IMPROVES THEIR LIFE AS A CITIZEN? OH, WELL, THE FIRST THING THAT I CAN SAY IS THAT IT TOUCHES EVERYONE.

I MEAN, IF YOU'RE IF YOU'RE OUT MOVING AROUND, THIS TOUCHES YOU IN SOME WAY, SOMEHOW IT'S GOING TO MAKE COMMUTES SMOOTHER.

IT'S GOING TO MAKE. WE'RE GONNA BE ABLE TO I THINK THE THING THAT I'D MAKE AS A STATEMENT IS WE'RE GOING TO BE ABLE TO IDENTIFY ISSUES THAT WE'VE BEEN UNABLE TO IDENTIFY BEFORE AND SOLVE THOSE PROBLEMS IN A WAY THAT WE'VE NEVER BEEN ABLE TO DO IT BEFORE, WHICH AGAIN, EQUATES TO QUICKER COMMUTE TIMES AND BEING ABLE TO GET TO YOUR DESTINATION A LITTLE BIT BETTER NOW. IT'S NOT ALWAYS GONNA BE SMOOTH EVERYWHERE THAT WE GO.

WE KNOW THAT. BUT I THINK THAT THIS GIVES US THE BEST OPPORTUNITY TO MAKE IT THE BEST THAT IT CAN BE. AND IN EVERY ASPECT.

YOU MENTIONED RADAR.

THAT'S A QUESTION THAT I GET QUITE A BIT FROM CITIZENS ABOUT.

YOU KNOW, THEY WEREN'T THERE SITTING AT A LIE.

NOBODY'S COMING. THEY'RE LIKE, HOW COME IT DOESN'T KNOW I'M HERE? AND CHANGE TO GREEN THE THE OLDER SYSTEM OF THE SYSTEM THAT WE STILL HAVE IN PLACE IN SOME AREAS OR LOOP DETECTORS.

AND THEY SAID UNDERNEATH THE PAVEMENT AND A LOT OF PEOPLE ARE AWARE OF THOSE AND THOSE GO OUT. THEY REQUIRE A LOT OF MAINTENANCE.

AND THAT'S SOME OF THE CALLS THAT WE GET A LOT OF IS TO GO REPLACE A LOOP DETECTOR HERE.

THERE THE RADAR TECHNOLOGY ACTUALLY SITS ON TOP OF THE MAST AND IT POINTS DOWN.

AND WHEN IT SEES MOVEMENT FROM THERE, THAT'S WHEN IT MAKES THE CHANGE.

SO IT'S JUST A BETTER TECHNOLOGY.

IT'S PRETTY WELL ACCEPTED ALL OVER THE ESPECIALLY THE MAJOR CITIES ARE ALL USING THAT LOOP DETECTORS ARE KIND OF BECOMING A THING OF THE PAST.

SO WE HAVE SO MANY DIFFERENT WEATHER CHANGES HERE TO THAT EFFECT THAT, YOU KNOW, WITH LOOP DETECTORS. SO THERE'S NOTHING MORE FRUSTRATING TO BE SENDING OUT A LOT AND IT'S RED AND IT WON'T CHANGE. AND SO I THINK THIS WILL CORRECT THAT FOR SURE.

I THINK THERE'S A LOT OF GRACE IN OUR COMMUNITY.

IT'S BEEN TWO MINUTES AND YOU'RE GOING TO ROLL THROUGH IT RIGHT.

I'VE NEVER DONE THIS. NOT HERE TODAY.

I SPEAK FOR THE POLICE DEPARTMENT.

ALL RIGHT. I'M JUST WONDERING, YOU KNOW, CITIZENS ARE ALL ABOUT FOLLOWING THE RULES.

BUT WE GOT PLACES TO BE.

THE OTHER THING I JUST YOU MIGHT HAVE SAID IT AND I'M OPTIMISTIC, BUT JUST HOW THOROUGHLY. LIKE BASED ON THE NUMBER OF LIGHTS THAT WE HAVE IN THE CITY, ARE ALL THE LIGHTS, ALL SIGNALS GETTING THIS EQUIPMENT UPGRADE OR JUST THE ONES AT PRIMARY ARTERIAL?

[01:05:03]

THAT'S WHY THREE PHASES.

THERE'S ROUGHLY ABOUT 90 OF THOSE IN EACH OF EACH OF THOSE PHASES.

AND IT WILL COVER ALL OF THEM WITHIN CITY LIMITS THAT WE CONTROL.

WE'VE GOT ONE MORE PHASE TO GO.

CORRECT. CORRECT. THAT'S A PHASE THAT WE'RE WE'RE GOING TO BEGIN IN NOVEMBER.

THAT'LL BE THE SUB ARTERIALS, THE SMALLER STREETS WITH LIGHTS.

SO EVERY SINGLE TRAFFIC SIGNAL, JUST STREETS THAT ARE NOT ONLY ARTERIALS.

AND THERE'S A LOT OF. SO I THINK THERE'S EIGHTY SIX OF THOSE SO.

RIGHT. ANY OTHER QUESTIONS? DONNY, YOU'RE RIGHT. THIS IS VERY EXCITING.

THANK YOU FOR YOUR LEADERSHIP ON THIS PROJECT.

THANK YOU. HEY, ITEM ONE, NEED TO REQUEST FUTURE AGENDA ITEMS OR REPORTS FROM THE CITY MANAGERS. ANYBODY HAVE ANYTHING? LET'S MOVE ON TO ITEM NUMBER TWO, THE CONSENT AGENDA.

[2. CONSENT ITEMS]

MAY I MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED? SECOND. IT'S BEEN MADE BY COUNCIL MEMBER POWELL AND SECONDED BY COUNCIL MEMBER SAUER TO APPROVE THE ITEMS ON THE CONSENT AGENDA.

ALL IN FAVOR. PLEASE SAY AYE.

AYE. ANY OPPOSED THAT ITEM PASSES 5-0 VOTE.

MOVING ON TO ITEM 3A IS CONSIDERATION OF A LOCATION INCENTIVE AGREEMENT BETWEEN THE AEDC

[A. CONSIDER APPROVAL - LOCATION INCENTIVE AGREEMENT - BETWEEN AMARILLO ECONOMIC DEVELOPMENT CORPORATION AND 551 FOODS, LLC AND BOVINA BURGER, LLC: (Contact: Kevin Carter, Amarillo Economic Development Corporation) This item discusses, considers and possibly approves a location incentives agreement with SSI Foods, LLC and Bovina Burger, LLC, for the creation of new jobs in Amarillo. The Location Incentive Agreement (LIA) provides for the conveyance of 17.1 acres of land in the Centerport Business Park and incentives that are performance based for the creation of up to 150 new jobs over a five-year period. The agreement prescribes a total grant of up to $2.1 million dependent upon specific performance achievements detailed in the agreement. The agreement requires SSI Foods, LLC and Bovina Burger, LLC to create the jobs and payroll first and. then receive incentive payments upon the achievement of annual performance metrics.]

[B. CONSIDER APPROVAL -TAX ABATEMENT AGREEMENT- BOVINA BURGER LLC AND SSI FOODS LLC: (Contact: Andrew Freeman, Director of Planning and Development Services) This item considers approving a tax abatement agreement between the City of Amarillo and Bovina Burger LLC, and SSI Foods LLC associated with an Amarillo Economic Development Corporation incentive project. The requested tax abatement agreement is for a 10-year, 100% abatement on real and business property for the approximately $42 million project investment, less the real property's current value. The Amarillo City Council adopted the required Guidelines and Criteria for Tax Abatement on August 20, 2019. The project is located within Reinvestment Zone #10, established by the Amarillo City Council on October 15, 2019. The project is eligible for consideration of an ad-valorem tax abatement.]

WELL, NON-CONSENT ITEMS THREE A AND THREE B ARE BOTH ASSOCIATED WITH THIS TOPIC.

THEY HAVE TO BE TAKEN IN SEQUENTIAL ORDER.

WE'VE GOT A PRESIDENT CEO KEVIN CARTER, WHO'S GOING TO PRESENT THE ITEM IN ANSWERING QUESTIONS. COUNCIL MIGHT HAVE ALSO INTRODUCED ARE OUR GUEST.

AND SO HE'S GOING TO PRESENT BOTH ITEMS AT ONE TIME AND GIVE YOU ALL THE INFORMATION FOR THIS TOPIC. THEN WE'LL HAVE TO CONSIDER EACH ITEM INDIVIDUALLY.

BUT FEEL FREE TO ASK QUESTIONS AS KEVIN GOES.

OR AT THE END OF THE PRESENTATION.

THANK YOU, MAYOR COUNCIL.

BEFORE I START, I WANT TO JUST SAY WHAT A PLEASURE WAS TO WORK ON THIS PROJECT AND COULD NOT HAVE DONE IT WITHOUT THE MAGNIFICENT TEAM THAT I HAVE AND HAVE THREE MEMBERS OF THAT TEAM HERE TODAY WITH ME.

AND SO HAVE DOUG NELSON, MICHAEL KITTEN AND REAGAN HALES, WHO WORKED TIRELESSLY ON THIS PROJECT. SSI CAME FOR THEIR FIRST VISIT MARCH 11TH OF THIS YEAR, AND WE'VE BEEN WORKING ON THIS EVER SINCE AND PROUD TO GET TO THIS DAY AND TO BE ABLE TO TO PRESENT THIS PROJECT FOR APPROVAL. SSI FOODS IS A COMPANY THAT WAS STARTED BY INDUSTRY VETERANS TO FILL A NEED IN PROCESSING BEEF PATTIES FOR THE FAST FOOD RESTAURANT BUSINESS.

THAT COMPANY IS MADE UP OF THREE PRIMARY PRINCIPALS GAUGE CAPITAL TEXAS CORPORATION AGRO BEEF, WHO HAS OVER 50 YEARS IN THE BEEF INDUSTRY, AND THEN ALSO SSI.

FOODS. THE COMPANY WILL BE HELD.

WE'LL BE LED BY KIRK SMITH, PRESIDENT AND CEO, AND KIRK IS HERE AND AS WELL AS ANOTHER MEMBER OF HIS TEAM. AND I'LL GET KIRK UP TO THE PODIUM HERE IN A FEW MINUTES WHEN WE GET THROUGH THE PRESENTATION. BUT VERY HAPPY TO WORK WITH KIRK AND HIS TEAM THROUGH THIS PROCESS. HAVE MADE IT A VERY PLEASANT PROCESS.

THE OPPORTUNITY THAT SSI IS GIVEN TO GO TO THE CITY, TO THE CITY OF AMARILLO AND AMARILLO IS GIVEN TO THEM, IS THAT THE PROXIMITY TO CUSTOMERS WITH THE LOCATION OF AMARILLO BEING RIGHT IN THE MIDDLE OF I-40 ON THE EAST WEST CORRIDOR.

OUR TAXATION, OF COURSE, HERE HAVING TEXAS HAVING FAVORABLE TAX CONDITIONS AND ALSO FINANCING OPTIONS AND THEN THE FAVORABLE WORKFORCE CONDITIONS THAT WE HAVE IN THE FOOD PROCESSING INDUSTRY ALONG WITH THAT.

WE OBVIOUSLY WANT THEM IN AMARILLO, TEXAS, BUT THEY ARE LOOKING AT TWO OTHER LOCATIONS, ONE IN IDAHO AND ONE IN NEVADA.

SO COMING TODAY TO PRESENT THAT, TO MAKE SURE THAT AMARILLO IS THE PLACE THAT THEY CHOOSE FOR THIS OPPORTUNITY, PROJECT SCOPE WOULD BE THE PLANT THAT THEY WOULD BUILD WOULD BE APPROXIMATELY 75000 SQUARE FOOT MANUFACTURING FACILITY ON 17.1 ACRES AT CENTER PORT.

THE LOCATION THAT THEY WOULD BE WOULD BE IN A NEWER PORTION OF CENTER PORT, WHICH IS AT THE CORNER NORTHWEST CORNER OF FOLSOM AND 24TH STREET, WOULD BE ACROSS FROM WHERE MOST OF THE CURRENT PROJECTS THAT WE'VE HAD IN CENTER PORT, SO BE ON THE EAST SIDE OF FOLSOM, $42 MILLION PROJECT, 23 MILLION OF THAT IN EQUIPMENT, 19 MILLION OF THAT IN THE CONSTRUCTION OF THE 75000 SQUARE FOOT FACILITY, 150 FULL TIME JOBS AT CAPACITY.

[01:10:08]

SIX HUNDRED THOUSAND OF THAT WOULD BE IN THAT LAND VALUE WOULD BE THAT CONVEYANCE.

ALSO, THE ADC WOULD PROVIDE A 10000 PER JOB INCENTIVE UP TO THE HUNDRED AND FIFTY JOBS, WHICH WOULD EQUATE TO 1.5 MILLION DOLLARS OVER A FIVE YEAR PERIOD.

SIX HUNDRED THOUSAND IN ROAD CONSTRUCTION.

THAT'S GOING TO BE A TWELVE HUNDRED FOOT BY FORTY NINE FOOT WIDE ROAD COMING OFF OF FOLSOM. ONE HUNDRED SEVENTY FIVE THOUSAND DOLLARS IN NEW WATER AND SEWER LINES.

THAT INCLUDES A TWELVE HUNDRED FORTY THREE DOLLAR TWELVE HUNDRED FORTY THREE FOOT WATER LINE AND AN EIGHT HUNDRED FOOT SEWER LINE AS WELL.

THE ALSO WE ARE HERE ALSO TO TALK ABOUT A 10 YEAR, 100 PERCENT TAX ABATEMENT ON THE REAL AND BUSINESS PERSONAL PROPERTY.

THE COUNTY APPROVED THAT SAME 10 YEAR HUNDRED PERCENT ON THE COUNTY PORTION YESTERDAY ON A 5 0 VOTE AT THEIR MEETING YESTERDAY MORNING.

AND THEN WE WILL BE GOING ALSO THIS EVENING TO THE AC BOARD OF REGENTS TO ASK FOR THAT SAME REQUEST. AEDC BOARD APPROVED THIS LOCATION INCENTIVE AGREEMENT ON SEPTEMBER THE 20TH ON A 4 0 VOTE.

SO THAT WOULD BE THE PROPOSAL ON THE LOCATION INCENTIVE AGREEMENT.

I'M GONNA GO AHEAD AND TALK ABOUT THE TAX ABATEMENT AND WHAT THAT WOULD INCLUDE, AS YOU CAN SEE ON THIS CHART.

AND I ALSO WANT TO THANK YOU FOR I GET STARTED.

I WANT TO THANK ANDREW FREEMAN.

IT'S NICE TO HAVE THAT COLLABORATION BETWEEN OUR ORGANIZATION AND THE CITY AND ALSO TIRELESSLY WHO WORKED ON THIS PROJECT IS MARCUS NORRIS, ASSISTANT CITY ATTORNEY, GETTING THIS ABATEMENT AGREEMENT DRAWN OUT.

AND I CERTAINLY APPRECIATE THOSE TWO.

AND THE NICE WORK ENVIRONMENT THAT WE HAVE WORKING BETWEEN BOTH ORGANIZATIONS.

SO WE USE A COMPANY CALLED IMPACT DATA SERVICE TO ANALYZE WHAT THE IMPACT FINANCIALLY WOULD BE ON THE ECONOMY GOING FORWARD.

WE DID THIS ON A 20 YEAR ANALYSIS.

AND SO AS YOU CAN SEE IN THE RIGHT HAND CORNER OF THAT GRAPHIC, IT'S ONE HUNDRED AND FIFTY FULL TIME JOBS.

THAT'S THE DIRECT. AND IT WOULD ALSO CREATE 480 EIGHTY SPINOFF JOBS OFF OF THAT.

THE SALARIES ON THOSE HUNDRED AND FIFTY DIRECT ARE FORTY FIVE THOUSAND DOLLAR AVERAGE, WHICH IS A 6.75 MILLION PAYROLL PER YEAR.

AND THEN THE SPINOFF JOBS WOULD BE AT A THIRTY TWO THOUSAND DOLLAR AVERAGE ON THOSE SALARIES. AND THAT'S SOMEWHERE IN THE NEIGHBORHOOD OF TWENTY ONE MILLION DOLLARS IN ADDED SALARIES OFF OF THOSE SPINOFF JOBS.

OF COURSE THE CAPITAL INVESTMENTS 42 MILLION DOLLARS.

TWENTY THREE MILLION IN THE EQUIPMENT, 19 IN THE CONSTRUCTION.

OUT OF THAT, WE'RE PROJECTING TO HAVE 22 RELOCATIONS OUT OF ONE HUNDRED AND FIFTY WOULD BE TWENTY TWO RELOCATIONS.

OUT OF THAT, WE PROJECT THEM TO BUILD 3.3 NEW HOMES. IF YOU'LL FLIP TO THAT INTO THAT NEXT PAGE THERE YOU CAN SEE SOME OF THE THE REALIZED VALUE THAT WILL WILL HAPPEN OVER THAT 20 YEARS WITH THOSE HUNDRED FIFTY JOBS.

ALSO WITH THE CONSTRUCTION, YOU'LL SEE $2 MILLION DOLLARS IN SALES TAX REVENUE, A MILLION DOLLARS IN REAL PROPERTY TAX 3:53 AND 57 IN THE EQUIPMENT TAX, NEW NEW RESIDENTIAL PROPERTY TAX THAT WILL BE OUT OF THOSE NEW HOMES THAT WERE BUILT OVER THAT 20 YEAR PERIOD. AND THEN SOME UTILITY FRANCHISE FEES WITH WATER AND ALSO NEW SERVICES, ELECTRICITY IN THAT.

AND THEN YOU CAN SEE THE MISCELLANEOUS TAXES AND USER FEES.

AND SO THE PROPERTY TAX THAT WOULD BE COLLECTED OVER THAT 20 YEAR PERIOD IS 2.7 MILLION. IF YOU TAKE 10 YEARS OF THAT, THAT'S 1.353 MILLION. SO IN A 20 YEAR PERIOD, THE CITY WOULD COLLECT 1.4 MILLION ROUGHLY ON THAT SALE AND ON THAT PROPERTY TAX.

MOST OF THAT OBVIOUSLY WOULD BE IN YEARS 11 THROUGH 20.

I'M GONNA GET WANT TO INTRODUCE Y'ALL TO KIRK SMITH, WHO IS PRESIDENT AND CEO OF SSI FOODS. WELCOME, MR. SMITH. HOW ARE YOU GUYS? GOOD TO HAVE YOU HERE.

YEAH. WELL, THANK YOU.

I APPRECIATE THE OPPORTUNITY TO BE HERE.

AND BEFORE I KIND OF BEGIN TO LEARN MORE OF THE BACKGROUND OF THIS PROJECT, I'D ALSO LIKE TO THANK THE CITY BECAUSE THE EFFORTS THEY'VE MADE AND THE DEPARTMENTS, WHEN WE NEEDED SOME, THEY WERE VERY RESPONSIVE.

SO THANK YOU AND THANKS TO THE ECONOMIC DEVELOPMENT FOR ALL THEIR WORK, BUT KIND OF BACKING UP A LITTLE BIT.

[01:15:01]

IT'S BEEN IN THE MAKING. AND AS KEVIN MENTIONED, WE'VE BEEN TO [INAUDIBLE], IDAHO, WE'VE BEEN. HENDERSON, NEVADA.

AND AS WE WORK WITH OUR CUSTOMERS IN THE SUPPLY AND EVERYTHING WE MOVE FURTHER EAST IN AMARILLO REALLY REPRESENTS THE BEST PLACE FOR A COMPANY.

THE RAW MATERIALS HERE THAT WE'RE GONNA BE USING, THE DISTRIBUTION AREAS BIGGER, WE GO INTO THE MIDWEST, SOUTHEAST, SOUTHWEST AND NORTH.

SO ANYWAY, IT REPRESENTS A GOOD SPOT FOR THE COMPANY.

AND SO WE JUST RECEIVED HERE ABOUT A WEEK AGO OR BIDS FOR CONSTRUCTION.

AND TO GIVE YOU A LITTLE BACKGROUND ON AT THE LAST PLANT THAT I BUILT WAS IN SAGINAW, TEXAS. AND THE COST OF IT, INCLUDING FREEZER WAREHOUSE, WAS ABOUT HUNDRED AND FIFTY DOLLARS SQUARE FOOT.

ALL THESE BIDS ARE COMING IN ABOUT TO 67.

AND SO, NEEDLESS TO SAY, THERE WAS SOME STICKER SHOCK THERE.

AND BUT WE'VE MADE IT WORK.

WE'VE GOT THE CUSTOMER BASE, I THINK, LINED UP TO MAKE IT WORK.

AND AS WE'VE KIND OF PUT THIS TOGETHER IN OUR FINANCIAL MODEL, WE HAVE BAKED INTO THOSE MODELS, THE TAX ABATEMENTS AND ALL THE INCENTIVES THAT WE CAN PUT TO HELP PAY FOR IT.

AND WE ARE VERY SET ON DOING THIS FACILITY.

I THINK WE'RE GETTING VERY CLOSE TO IT.

AND ANY HELP THAT YOU COULD GIVE ANY CONSIDERATION TO THIS WOULD BE GREATLY APPRECIATED.

DO I HAVE ANY QUESTIONS FOR MR. SMITH? THANK YOU.

THANK YOU. QUESTIONS FOR MANY, QUESTIONS FOR MR. CARTER. KEVIN, CAN YOU JUST EXPLAIN, KIND OF LIKE THE EDC'S LITMUS TEST ON TO QUALIFY FOR LIKE 100 PERCENT TAX ABATEMENT BECAUSE NOT EVERYBODY QUALIFIES FOR A 100 PERCENT JUST KIND OF SOME OF THE THE REQUIREMENTS.

IT HAS TO BE THE SIZE OF A PROJECT.

ABSOLUTELY SO THE CITY APPROVED THAT.

I THINK PROBABLY TWO OR THREE MONTHS AGO YOU ALL APPROVED THE COMPREHENSIVE INCENTIVES GUIDELINE. AND IN THAT THERE IS A A MATRIX THAT'S IN THAT OBVIOUSLY IT HAS TO BE THE JOBS HAVE TO BE OVER THE THRESHOLD OF FORTY FIVE THOUSAND DOLLARS A YEAR TO PROVE THAT ANY ANY INCENTIVE THAT THE AEDC IN THAT GUIDELINE IS ALL HAS TO BE ABOVE THE FORTY FIVE THOUSAND DOLLAR THRESHOLD. AND THEN THE 100 PERCENT TAX GUIDELINE IS BASED ON HOW MUCH CAPITAL EXPENDITURE IS IN THERE.

AND I BELIEVE IT'S OVER THREE AND A HALF MILLION DOLLARS.

IF IT'S OVER THREE AND A HALF MILLION DOLLARS IN THAT, THEN THEN WE CAN APPLY THAT PROJECT FOR 100 PERCENT TAX ABATEMENT.

THIS ONE IS WAY OVER.

YES, MA'AM. I REALLY LIKE THE WAY THIS DATA'S PRESENTED, AND I KNOW YOU GUYS HAVE BEEN WORKING VERY HARD TO FIND THE SYSTEM EYES AND TO FIND HOW TO PUT THIS DATA INTO A FORMAT THAT WE CAN SEE THE BREAKDOWN ON IT.

SO THANKS FOR ALL YOUR DILIGENCE ON THAT.

I KNOW I'VE BEEN WORKING ON IT AS A TEAM AND I THINK, WELL, LIKE I SAY, I HAVE A GREAT TEAM. AND THEN ALSO THE COLLABORATION WITH THE THREE TAXING ENTITIES HAS BEEN TREMENDOUS WITH AMARILLO COLLEGE IN THE COUNTY AND THE CITY AS WELL AND APPRECIATE BEING IN A COMMUNITY THAT BELIEVES IN WORKING TOGETHER TO TRY TO GET A PROJECT HERE.

SO I APPRECIATE THAT. YOU KNOW, WE HAVE A LOT OF CITIZENS WHO ARE ENGAGED IN THESE ECONOMIC INCENTIVE DEALS AND THEY WANT TO KNOW THE INFORMATION.

AND IT'S IT'S A COMPLICATED, LAYERED PROCESS.

AND SO IT'S NOT THE KIND OF INFORMATION THAT SUITS ITSELF TO A FIVE MINUTE SCAN OR BUT AT LEAST YOU GUYS HAVE PRESENTED THE DATA FOR A YOU KNOW, I'M A BUSY MOM OR A BUSY BUSINESS PERSON TO BE ABLE TO SPEND JUST A FEW MINUTES AND CAPTURE HOW THEIR TAX DOLLARS BENEFIT THE OVERALL ECONOMY THROUGH AN INCENTIVE.

AND SO I REALLY APPRECIATE THE WAY YOU ARE RESPECTING CITIZENS AND THEIR QUESTIONS ABOUT ECONOMIC DEVELOPMENT BY PRESENTING THE DATA IN A FORM THAT THEY CAN DIGEST IT QUICKLY.

YEAH, I THINK THERE'S USING THIS IMPACT DATA SERVICE MAKES IT PUTS IT IN LAYMAN'S TERMS FOR THE AVERAGE PERSON TO BE ABLE TO TO SEE THE BENEFIT OF US DOING A PROJECT LIKE THIS.

DID YOU WANT TO MENTION THE DIFFERENCE BETWEEN.

ABSOLUTELY. MARCUS, I'M SORRY.

THE ON THE TAX ABATEMENT.

THIS IS REINVESTMENT ZONE NUMBER 10.

IT IS. IT DOES IT IS DIFFERENT THAN THE TWO TIERS THAT WE HAVE.

IT'S THEY SEEM A LOT ALIKE BECAUSE THE REINVESTMENT ZONE, THIS IS A TOTALLY SEPARATE TYPE OF DEAL. AND THIS IS REINVESTMENT ZONE NUMBER 10 OUT IN CENTER PORT.

[01:20:01]

ANYTHING ELSE? GREAT.

THANK YOU. KEVIN.

DO WE HAVE EMOTION THEN ON ITEM 3A? YES, MAYOR, I MOVE TO APPROVE THE LOCATION INCENTIVE AGREEMENT BETWEEN AMARILLO ECONOMIC DEVELOPMENT CORPORATION IN SSI FOODS LLC AND BOVINA BURGER LLC.

IT'S BEEN MOVED BY COUNCIL MEMBER POWELL AND SECONDED BY COUNCILMEMBER SMITH TO APPROVE THE LIA FOR ITEM 3A AND THEN ALSO THE TAX ABATEMENT AGREEMENT FOR ITEM 3B.

I WAS GOING TO DO THAT IN SEPARATE.

OKAY. SORRY. SO WE'RE JUST ON ITEM 3A.

JUST ON THE LIA THEN? THAT IS CORRECT. RIGHT. OKAY.

THANKS FOR CLARIFYING THAT.

YOU'RE WELCOME. ANYBODY HAVE QUESTIONS OR MORE DISCUSSION ABOUT THAT? OK. ALL OF THOSE IN FAVOR, PLEASE SAY AYE.

AYE. I AM ALSO IN FAVOR.

THANK YOU. ANYBODY ELSE? ANYBODY AGAINST IT. IF THAT PASSES WITH A 5 0 VOTE.

ON TO ITEM 3B.

ANY FURTHER QUESTIONS FOR MR. CARTER NEEDING FURTHER INFORMATION ON THIS? IF NOT, DO WE HAVE A MOTION? YES, MA'AM. I MOVE TO APPROVE THE TAX ABATEMENT AGREEMENT BETWEEN BOVINA BURGER LLC AND SSI FOODS LLC WITH AN AMARILLO ECONOMIC DEVELOPMENT CORPORATION INCENTIVE PROJECT 14 YEAR 'SCUSE ME FOR 10 YEARS 100 PERCENT ABATEMENT ON REAL AND BUSINESS PROPERTY FOR THE APPROXIMATELY 42 MILLION DOLLAR PROJECT INVESTMENT, LESS THE REAL PROPERTY'S CURRENT VALUE. IT'S BEEN MOVED BY COUNCIL MEMBER POWELL, SECONDED BY COUNCIL MEMBER SMITH TO APPROVE THE TAX ABATEMENT AGREEMENT AS DESCRIBED IN THE MOTION.

ANY FURTHER QUESTIONS OR DISCUSSION? HEARING NONE, ALL OF THOSE IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED.

OK. THAT PASSES WITH THE 5 0 VOTE.

I THINK WE IF WE HAVE STUDENTS HERE IN THE AUDIENCE TODAY, YOU GUYS ARE FREE TO COME UP, GET YOUR AGENDA SIGNED OR ANYTHING YOU NEED TO DO TO PROVE THAT YOU WERE HERE.

AND YOU'RE ALWAYS WELCOME TO COME.

YOU DON'T HAVE TO BE ASSIGNED TO COME TO THE CITY COUNCIL MEETING, BUT WE'RE GLAD YOU'RE HERE. AND AT THIS TIME, THEN I WOULD ASK MARCUS NORRIS TO READ OUR SPECIAL EXECUTIVE

[C. EXECUTIVE SESSION: City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters: (1) Section 551.072 -- Discuss the purchase, exchange, lease, sale, or value of real property and public discussion of such would not be in the best interests of the City's bargaining position: a. Discuss property located in the NE quadrant of the Central Business District.]

THANK YOU, MAYOR. THE CITY COUNCIL.

WE'LL KNOW HOW THE EXECUTIVE SESSION OF THE TO THE REAL ESTATE EXCEPTION OF THE POPE OF THE OPEN MEETINGS ART TO DISCUSS, TO PURCHASE, EXCHANGE, LEASE SALE OR VALUE OF REAL PROPERTY. THE PUBLIC DISCUSSION OF WHICH WOULD BE DETRIMENTAL TO OUR BARGAINING POSITION THE TIME IS 2:28 P.M.

THANK YOU. AT THIS TIME, WE'RE ADJOURNED TO EXECUTIVE SESSION.

* This transcript was compiled from uncorrected Closed Captioning.