Jun 10, 2025 City Council Regular Meeting

>> THANK YOU. MR. CITY SECRETARY, YOU HAVE ANYONE ELSE SIGNED UP?

>> THAT CONCLUDES EVERYONE THAT SIGNED UP TODAY.

>> DO I HAVE ANYONE ELSE HERE TODAY THAT WOULD LIKE TO OFFER PUBLIC COMMENT? MR. FISHER, I SEE YOUR HAND IF YOU COME FORWARD.

>> MY NAME IS MIKE FISHER.

I LIVE IN THE CITY OF [INAUDIBLE] OF AMARILLO.

I'M HERE TODAY BECAUSE I MADE WHAT I THOUGHT WAS A SIMPLE, REASONABLE REQUEST THAT THE CITY OF AMARILLO PUBLISH ITS TECH REGISTER ONLINE, A BASIC TRANSPARENCY MEASURE, ONE THAT CITIES ALL ACROSS TEXAS ALREADY DO.

I THOUGHT ASKING TO SEE WHERE OUR TAX DOLLARS GO WOULD BE EASY, LIKE ORDERING A PIZZA, BUT I DIDN'T READ THE FINE PRINT.

TURNS OUT, I MUST HAVE PICKED THE ONE TOPPING THEY WON'T DELIVER TRANSPARENCY.

THE OTHER THING IN THE FINE PRINT IS IT SAID THEY REFUSED TO SERVE TRANSPARENCY AND ACCOUNTABILITY ISN'T ON THE CITY'S DELIVERY ROUTE.

IT'S A THREE-PART JOKE THERE, DID YOU GET THAT FIGURED YOU DID.

JOKES ASIDE. WHAT CONCERNS ME MORE IS WHAT HAPPENED AFTER MY REQUEST.

THIS ITEM WAS PLACED ON THE AGENDA.

DURING THAT MEETING, WE WERE TOLD IT WOULD CONTINUE TO BE DISCUSSED UNTIL RESOLVED.

SO, IN OTHER WORDS, IT'D BE ON FUTURE AGENDAS AND NOW, IT'S NOT ON THE AGENDA.

WHEN I ASKED WHY, I WAS SURPRISED THAT THE CITY MANAGER, THAT'S YOU OVER HERE.

LOOK AT ME WHEN I'M TALKING TO YOU.

THEY FEEL LIKE THE FAT GUY WALKING DOWN THE AISLE ON A AIRPLANE WHEN NOBODY WANTS TO GET EYE CONTACT.

IT SEEMS LIKE THAT A LOT.

THE CITY MANAGER APPEARS TO HAVE REMOVED THE ITEM WITHOUT DISCUSSION.

THAT RAISES A SERIOUS ISSUE BECAUSE IN SECTION 22 OF THE AMARILLO CITY CHARTER, THE AGENDA IS TO BE DETERMINED BY THE MAYOR IN COOPERATION WITH THE CITY MANAGER, NOT THE CITY MANAGER ACTING ALONE.

AT THE END OF THIS, I'D LIKE THE CITY MANAGER TO AS I'D LIKE TO ASK HIM STATEMENT OF FACT.

WHAT AUTHORITY DO YOU HAVE TO REMOVE AN AGENDA ITEM FROM THE AGENDA WITHOUT CONSULTATION WITH THE MAYOR? YOU GO A MINUTE. WE'VE ALSO HEARD EXCUSES LIKE THE PERSON IN CHARGE ISN'T READY.

BUT WHY IS READINESS AN ISSUE FOR A TRANSPARENCY REQUEST? WE'RE NOW ASKING FOR NEW INFRASTRUCTURE.

WE'RE ASKING TO SEE RECORDS THAT ALREADY EXIST AT THE SAME TIME, QUESTIONS ARE GROWING LOUDER ABOUT WHAT'S REALLY GOING ON WITH THE CITY'S FINANCES.

I'VE BEEN TOLD BY PEOPLE WHO KNOW CITY OPERATIONS WELL, THERE ARE CONCERNS ABOUT MISSING MONEY IN THE NINE FIGURE RANGE.

THERE'S SERIOUS CONFUSION ABOUT WHERE THINGS STAND.

IF AMARILLO HAS HUNDREDS OF MILLIONS IN RESERVES, WHY ARE WE BEING TOLD WE CAN'T SPEND A FEW MILLION DOLLAR TO FIX ROADS? THIS ISN'T ABOUT POLITICS, IT'S ABOUT TRUST.

IF WE CAN'T GET STRAIGHT ANSWERS ON SOMETHING AS SIMPLE AS A CHECK REGISTER, HOW ARE WE SUPPOSED TO BELIEVE ANYTHING ELSE? RESTORE THIS ITEM TO THE AGENDA AND ENSURE THE CITY MANAGER IS COMPLYING WITH THE CHARTER, AND SHOW THE PEOPLE IN AMARILLO THAT THIS CITY IS RUN WITH TRANSPARENCY.

>> MR. FISHER, THANK YOU.

AS A STATEMENT OF FACT, WE'LL GET THAT ON OUR NEXT AGENDA.

I KNOW THAT CITY MANAGER AND I HAD DISCUSSED IT, AND HE'S GIVEN ME A COMMITMENT.

HE'LL HAVE IT READY ON THE NEXT MEETING.

>> CAN HE ANSWER THE QUESTION IF HE HAS THE AUTHORITY TO REMOVE AN AGENDA ITEM AS A STATEMENT OF FACT?

>> MR. CITY MANAGER, AFTER PUBLIC COMMENT IS OVER, IF YOU'D LIKE TO ADDRESS MR. FISHER, FEEL FREE, WE WON'T TAKE THIS TIME UP.

THANK YOU. APPRECIATE YOU.

ANYONE ELSE HERE THAT WOULD LIKE TO OFFER PUBLIC COMMENT?

[00:20:01]

YES, SIR, MR. SKANK.

>> JAMES SKANK, CITY LIMITS.

I JUST HAVE A QUESTION HERE, AND I WISH WE COULD GET SOME EXPLANATION ON IT.

LAST MEETING, WE RAN INTO THE FACT THAT WE ONLY HAD ONE BID ON THESE PARKING LOTS AND THAT SEEMS TO BE A REAL PROBLEM BECAUSE I THOUGHT IT WAS CITY POLICY TO GET SEVERAL BIDS AND DON'T STOP UNTIL YOU GET SEVERAL BIDS.

THIS SOURCE WELL SEEMS TO BE, WELL, TRISTATE IS THEIR FAVORITE PICK.

WE GAVE THEM OVER $3 MILLION IN A CONTRACT TO BUILD A PARKING LOTS LAST MEETING.

AND THIS MEETING, WE'RE GIVING THEM ALMOST $2 MILLION FOR REDOING SOME RESTROOMS, AND WHAT WAS THAT OTHER ONE? THE CIVIC CENTER RESTROOMS, AND THEN THE OTHER ONE HERE WAS 73,000. I'M JUST CURIOUS.

ARE WE JUST GOING TO USE SOURCE WELL EXCLUSIVELY, AND WE'RE GOING TO TAKE WHAT THEY HAVE? IS THERE SOME EXPLANATION AS TO WHY OTHER CONTRACTORS ARE NOT IN THAT SOURCE WELL, AND IF THEY ARE, ARE THEY NOT MAKING PROPOSALS? THAT'S JUST CURIOUS TO ME A SEEM LIKE THEY WOULD WANT.

WE GIVE TRISTATE ABOUT $5 MILLION IN THE LAST TWO MEETINGS TO DO THE WORK? THAT SEEMS A LITTLE BIASED FOR SOME REASON.

THEY'RE PROBABLY A GOOD COMPANY. I DON'T KNOW.

GOT A LOT OF THINGS THEY DO, BUT SPREAD THE WELL. THANK YOU.

>> THANK YOU, SIR. ANYONE ELSE HERE I'D LIKE TO OFFER PUBLIC COMMENT TODAY.

WE'LL GO AHEAD AND CLOSE PUBLIC COMMENT.

WE'LL MOVE FORWARD TO OUR CONSENT AGENDA, SECTION 8.

[8. Consent Items]

COUNSEL, DO I HAVE ANY QUESTIONS ON ANY ITEM THAT IS LISTED ON THE CONSENT AGENDA?

>> I'D LIKE TO PULL OFF AND TALK ABOUT IT.

>> ITEM 8N IS IN NANCY?

>> CORRECT.

>> OKAY. ANYTHING ELSE, COUNCIL? WOULD ASK FOR A MOTION REMOVING ITEM 8N.

>> I MOVE TO ACCEPT THE CONSENT AGENDA AS PRESENTED LESS ITEM 8N.

>> I HAVE A MOTION AND A SECOND.

ALL IN FAVOR, PLEASE SAY AYE.

>> ANY OPPOSED? MOTION PASSES.

ITEM 8N.

[8.N. CONSIDER AWARD - TEMPORARY EMPLOYMENT STAFFING SERVICES (Part 1 of 2)]

MR. PATH. CAN YOU DIRECT THAT ITEM FOR US, SIR?

>> YES. IS MITCH WITH US TODAY?

>> YES. HE'S BACK THERE.

>> GOOD AFTERNOON, MAYOR AND COUNCIL.

>> AFTERNOON, SIR. SO GO RIGHT AHEAD, COUNCIL.

>> WE'RE SHORTERS, DID WE GET MORE THAN ONE BID?

>> WHAT WERE THE OTHER BIDS?

>> WE GOT 33 VENDORS.

>> SECONDLY. DO YOU THINK IF WE TOOK THAT 750,000 PER YEAR AND PUT IT INTO WAGES, WOULD WE NEED A TEMPORARY COMPANY?

>> WELL, THE 750,000 IS A CONTINGENCY BUFFER.

IT'S NOT NECESSARILY JUST FOR STAFFING SHORTAGES, LIKE RECRUITMENT ISSUES.

SOMETIMES THERE ARE SPECIAL PROJECTS OR ONE-TIME GRANT MONIES THAT MAY BE AWARDED, RATHER THAN ON BOARD EMPLOYEES FOR TEMPORARY BASIS DIRECTLY, WE CAN EXERCISE OUR TEMPORARY CONTRACT TO BRING THEM ON FOR THOSE SPECIAL PROJECTS.

>> HOW OFTEN DO WE DO THAT?

>> IT DEPENDS.

MOST RECENTLY THE PAST COUPLE OF YEARS, THERE HAS BEEN A HIGH UTILIZATION, BUT WITHIN THE PAST THIS CURRENT CALENDAR YEAR, THERE WAS A DRASTIC REDUCTION DUE TO FUNDING ENDED FOR CERTAIN GRANT PROGRAMS. I CAN'T SAY CONSISTENTLY.

>> HOW MUCH DID WE SPEND LAST YEAR?

>> FROM DECEMBER OF 2023, I HAVEN'T BROKEN INTO PERIODS.

IT'S NOT AN EXACT YEAR.

>> THAT WOULD BE FINE.

[00:25:12]

>> I'M SORRY, '24 SPEND WAS APPROXIMATELY 613,000.

>> SIX HUNDRED AND THIRTEEN WAS [INAUDIBLE].

MAXIMUM 750 LAST YEAR AS WELL.

>> ACTUALLY, THE RENEWAL TERMS WERE FOR 400,000.

WE ACTUALLY EXPENDED OUR RENEWAL TERMS PREMATURELY DUE TO THE INCREASED UTILIZATION.

WE INITIALLY HAD 400,000 PER YEAR FOR THREE RENEWAL TERMS, BUT WE EXERCISE THOSE RENEWALS EARLY.

THAT'S WHY WE HAD TO GO BACK OUT FOR BID.

>> WE HAD BEEN DOING IT 400,000 A YEAR?

>> NOW WE'RE GOING TO 750,000 A YEAR.

>> AGAIN, THAT'S JUST THE CONTINGENCY.

THAT'S NOT THE ANTICIPATED SPIN, BUT IN ORDER TO ACCOUNT FOR ANY UTILIZATION THAT WE CAN'T NECESSARILY ACCOUNT FOR, AGAIN, LIKE THE ONE-TIME GRANT DOLLARS OR TEMPORARY STAFFING FOR EMERGENCY PROJECTS, THAT'S WHY WE BID FOR A HIGHER ANNUAL LIMIT, BUT THAT'S JUST UP TO 750.

THAT'S NOT NECESSARILY COMMITTING TO 750 ANNUAL.

>> WHAT WOULD BE THE DIFFERENCE IF WE APPROVE THE 400 LIKE WE'VE DONE IN THE PAST, AND IF YOU REACH THAT LIMIT, COMING BACK TO COUNCIL AND ASKING FOR MORE MONEY.

>> I WOULD HAVE TO CONSULT WITH PURCHASING ON HOW TO EXERCISE THAT.

I ASSUME WE'D HAVE TO GO THROUGH ANOTHER BID PROCESS BECAUSE THE TERMS OF WHAT WAS MARKETED IS DIFFERENT.

BUT I'D HAVE TO JUST CONSULT WITH THEM ON HOW TO NAVIGATE THAT.

>> FROM WHAT I'M LOOKING AT HERE, THAT'S A SUBSTANTIAL INCREASE FROM 400-750,000, 40% THEREABOUTS INCREASE FOR THIS YEAR OVER LAST YEAR.

I JUST SEEMED LIKE A LOT OF MONEY TO ME.

>> AGAIN, THESE ARE CONTINGENCIES IN THAT THE FUNDING IS ACTUALLY IN OUR SALARY LINES.

SO IF WE MEAN, WHENEVER WE HAVE A VACANCY, THAT'S A FULL-TIME POSITION THAT'S NOT BEING PAID, SO THAT'S THE FUNDING THAT CAN GO TOWARDS PAYING FOR THESE TEMPORARY POSITIONS HERE.

THE FUNDING IS IN THE BUDGET AND IT'S JUST WHEN WE HAVE VACANCIES, WE CAN UTILIZE THAT TO HELP PAY FOR THIS MY SEC RIGHT, LAURA.

>> YES. AS MITCH MENTIONED, SOMETIMES WE DO GET SHORT-TERM CONTRACTS OR GRANT FUNDING.

AS HE MENTIONED INSTEAD OF BRINGING PEOPLE ON FOR A SHORT PERIOD OF TIME AND THEN ESSENTIALLY HAVING TO LAY THEM OFF, WE UTILIZE SOME OF THESE TEMPORARY SERVICES JUST FOR THAT PERIOD OF TIME.

THOSE HONESTLY JUST VARY FROM TIME TO TIME.

SOMETIMES, THERE MIGHT BE A SEASON THAT'S COMING UP WHERE THEY KNOW THAT WE'RE GOING TO HAVE A LOT MORE WORK, BUT IT'S JUST A SHORT-TERM THING; INSTEAD OF MAYBE HIRING SEASONAL EMPLOYEES, THEY MIGHT BRING ON SOME TEMPORARY STAFF.

THEN, AS SOON AS THEY'RE DONE, LET THOSE GO.

BUT AGAIN, THIS MONEY, I THINK THE REASON THAT THEY BROUGHT THE DOLLAR AMOUNT UP THIS TIME IS SO WE WOULDN'T HAVE TO GO THROUGH A CONTRACT TOO FAST AND HAVE TO GO RIGHT BACK OUT TO BID AGAIN BECAUSE THEY EXPENDED THE LAST CONTRACT FASTER THAN ANTICIPATED.

AGAIN, IF WE DON'T SPEND THE 750, IT JUST IT GOES AWAY.

IT JUST REMAINS IN THE BUDGET AS IS.

>> HAS THE COUNCIL RECEIVED A COPY OF THIS CONTRACT?

>> WE TYPICALLY DON'T PUT THE CONTRACTS IN THE AGENDA PACK?

>> WELL, I HAVE A PROBLEM WITH THAT, AND I'LL EXPLAIN WHY.

YOU'RE EXPECTING US TO MAKE A COMMITMENT OF $3,750,000 OVER THE TOTAL PERIOD OF THIS CONTRACT BUT YET YOU'RE WANTING US TO MAKE THAT COMMITMENT, BUT WE DON'T SEE A CONTRACT.

YOU'RE WANTING ME TO GIVE MONEY BUT YOU DON'T WANT ME TO SEE WHAT I'M GIVING IT FOR, IS THAT RIGHT?

>> THAT'S NOT RIGHT. NO. WE CAN THAT.

WE CAN CERTAINLY AT THE AGREEMENTS AND GOING FORWARD.

HAS IT EVER BEEN REQUESTED BY THE COUNCIL SINCE I'VE BEEN HERE? IF THE COUNCIL WOULD LIKE FOR US TO INCLUDE CONTRACTS, WE CAN CERTAINLY DO THAT GOING FORWARD.

>> I WOULD THINK ANY TIME WE'RE DOING A CONTRACT, WHETHER IT'S $1 MILLION OR FIVE MILLION, I THINK THESE GENTLEMEN SHOULD HAVE THE RIGHT TO SEE THAT CONTRACT.

WHAT BOTHERED ME LAST MEETING WAS MR. DANFORTH SAID, YOU CAN'T SEE THE CONTRACT UNTIL YOU VOTE FOR IT.

I DON'T BELIEVE IN THAT. THAT'S NOT RIGHT.

THAT'S NOT TRANSPARENT, AND THAT'S NOT WHAT THE CITIZENS OF AMARILLO WANT.

THEY WANT TO KNOW WHAT THEY'RE SPENDING THEIR MONEY FOR.

NOW, IF THEY DON'T WANT TO READ THE CONTRACT, THAT'S UP TO US, BUT I THINK WE SHOULD HAVE THE AVAILABILITY TO SEE EACH AND EVERY CONTRACT, JUST MY PHONE.

[00:30:02]

>> MR. PATH, THE CONTRACT IS AVAILABLE.

WHAT I WOULD ATTEMPT TO DO HERE WOULD BE TO PROVIDE THAT FROM COUNCILMAN SCHERLEN TO READ, WE COULD MOVE FORWARD WITH DISCUSSION ITEMS AND THEN HOPEFULLY PUT THIS BACK UP TO VOTE ON.

IF THE CONTRACT IS THE ISSUE, SO IF YOU DON'T HAVE A PROBLEM WITH THE ITEM PER SE, NOW, IF YOU DON'T NECESSARILY WANT TO READ THE CONTRACT BEFORE VOTING ON IT HERE BECAUSE YOU HAVE A PREDETERMINED VOTE, THEN WE WOULDN'T GO THROUGH THAT EXERCISE.

HOWEVER, IF WE COULD PROVIDE YOU WITH THE CONTRACT SO YOU COULD READ IT.

CONTRACT IS AVAILABLE, MR. PATH? IS IT READY TO? YES. WHY DON'T WE DO THIS? WHY DON'T WE ALLOW FOR THAT TO BE GIVEN TO COUNCIL MEMBER SCHERLEN, IF YOU COULD E MAIL IT TO HIM, HE COULD READ IT ON HIS TABLET.

WE COULD MOVE FORWARD INTO OUR DISCUSSION ITEM, AND I'LL TAKE THIS ITEM UP INDIVIDUALLY AFTER DISCUSSION ON A NON-CONSENT.

>> YEAH. LET ME GIVE IT STAFF AND SEE WHO'S GOT THEM. WE GET IT OVER TO YOU.

>> THAT WORK FOR YOU, COUNCIL?

>> [INAUDIBLE]

>> OKAY. THANK YOU. WE'LL HOLD OFF ON ITEM 8N UNTIL AFTER REVIEW OF THE CONTRACT.

I WILL MOVE US FORWARD INTO OUR DISCUSSION.

THANK YOU, MR. NORMAN.

APPRECIATE YOU COMING UP.

I'LL MOVE US FORWARD INTO OUR DISCUSSION ITEMS.

[9.A. Review agenda items for regular meeting and attachments]

ITEM 9A, REVIEW AGENDA ITEMS FOR REGULAR MEETINGS AND ATTACHMENTS, COUNCIL DO YOU HAVE ANYTHING THAT YOU NEED TO REVIEW BEFORE WE MOVE INTO ITEM 9B?

>> NO. ITEM 9B, POLICE CHIEF RECRUITMENT PROCESS.

[9.B. Police Chief Recruitment Process Update]

MR. FREEMAN, IF YOU DON'T MIND RUNNING THIS ONE FOR US.

>> YES, SIR. I'LL GIVE A LITTLE BIT OF A BACKGROUND BECAUSE WE DO HAVE A NEW COUNCIL MEMBER, MR. REID.

BACK IN MARCH IS WHEN WE STARTED THIS PROCESS, AND I SENT AN EMAIL TO COUNSEL RECAPPING THE THOUGHT PROCESS AND HOW WE WERE GOING TO PROCEED FORWARD SINCE THERE WAS AN IMMEDIATE NEED TO FILL THE POSITION BECAUSE WE HAVE A VERY QUALIFIED COMMAND STAFF IN THE POLICE DEPARTMENT THAT ALLOWS US A LUXURY TO BE THOUGHTFUL IN OUR APPROACH TO THIS SEARCH PROCESS FOR SUCH A KEY POSITION.

BACK IN MARCH IS WHEN WE APPOINTED JIMMY JOHNSON AS OUR INTERIM POLICE CHIEF FOR THE FORESEEABLE FUTURE AS WE GO THROUGH THIS PROCESS.

THAT ALSO GAVE US THE ABILITY TO GIVE OUR OTHER COMMAND STAFF, OUR CAPTAINS, AN ABILITY TO STEP UP ON AN INTERIM BASIS, ROTATING, TO GET SOME EXPERIENCE AS ASSISTANT CHIEF, WHICH WE THOUGHT WOULD BENEFIT THE TEAM TO GET THAT LEADERSHIP EXPERIENCE AS WE GO THROUGH THIS PROCESS.

WHAT I LAID OUT IN THAT EMAIL ALSO IS THAT WE'D GO THROUGH A REQUEST FOR PROPOSAL PROCESS.

WE HAVE DONE THAT SO FAR.

WE ISSUED THAT IN LATE MARCH, AND THEY HAD UNTIL THE END OF APRIL TO SUBMIT THEIR RESPONSES.

WE HAD A GREAT RESPONSE, 10 DIFFERENT FIRMS SUBMITTED FOR IT, WHICH WAS MUCH HIGHER THAN I THOUGHT WE WOULD GET FOR THE REQUEST.

ALL EXTREMELY QUALIFIED.

WE NARROWED THAT DOWN TO THREE AND THEN GOT IT DOWN TO A SINGLE ONE TO MOVE FORWARD WITH, STILL IN THE PROCESS OF NEGOTIATING AND FINALIZING AN AGREEMENT TO MOVE FORWARD.

BUT LITTLE DETAILS AS FAR AS WHAT THE NEXT STEPS MIGHT LOOK LIKE.

WE WOULD HOPE TO GET THAT AGREEMENT FINALIZED WITHIN THE NEXT COUPLE OF WEEKS OR SO SO WE CAN BEGIN OUR PROCESS WITH THE RECRUITMENT FIRM.

WHAT THAT WOULD FOCUS LIKE, WE'D KICK OFF WITH A PROJECT MEETING WITH INTERNAL CITY MANAGEMENT STAFF, HR, AS FAR AS LOGISTICS OF THE SEARCH.

BUT WHAT WE'D IMMEDIATELY MOVE INTO IS OUR STAKEHOLDER ENGAGEMENT.

THAT INCLUDES REACHING OUT TO COUNSEL, EMPLOYEES INTERNALLY TO THE DEPARTMENT, BUT WE WOULD ALSO HAVE OUTREACH AND OPPORTUNITIES FOR THE COMMUNITY TO GET INVOLVED, WHETHER IT'S OUR COMMUNITY PANEL THAT THE POLICE DEPARTMENT WORKS WITH, CITIZENS AT LARGE.

WE WANT TO TRY AND GET AS MUCH FEEDBACK IN THIS PROCESS AS POSSIBLE.

THIS INCLUDES SURVEY OPPORTUNITIES FOR THE COMMUNITY, SURVEYING OUR POLICE DEPARTMENT STAFF AS WELL, GIVE THEM AN OPPORTUNITY TO WEIGH IN IF THEY DON'T HAVE THE OPPORTUNITY TO MEET WITH THE CONSULTANTS IN PERSON TO PROVIDE THEIR FEEDBACK.

THIS PART OF OUR RFP PROCESS, WE MADE IT VERY CLEAR THAT THIS IS GOING TO BE AN ENGAGEMENT PROCESS. WE WANT FEEDBACK.

ANYTIME YOU HAVE A KEY POSITION LIKE THIS, YOU WANT TO MAKE SURE WE KNOW WHAT DIRECTION WE'RE HEADING, WHAT QUALITIES DO WE WANT TO SEE AND ACHIEVE? WHAT'S THE DIRECTION OF THE POLICE DEPARTMENT? A LOT OF BUY IN ON THE FRONT END.

BASED ON ALL THAT COMMUNITY ENGAGEMENT, THAT'S WHEN WE'LL MOVE FORWARD IN DEVELOPING THE PROFILE FOR THE BROCHURE AND ALL THE ADVERTISING THAT THEY'LL USE TO TRY AND GATHER CANDIDATES FOR THE POSITION.

GO THROUGH AN ADVERTISING TIME PERIOD AFTER THAT.

THEN THEY'LL START TO HONE IN ON IDENTIFYING THE CANDIDATES, VETTING THEM, GOING THROUGH SOME OF THEIR BACKGROUNDS, THEY'LL SCREEN THEM, DO SOME INTERVIEWS IF THEY NEED TO ON THEIR END.

THEN THEY'LL ALSO DO SOME OF THE COMPREHENSIVE BACKGROUND CHECKS ON THAT FRONT END BEFORE WE EVER SEE THEM, SO WE KNOW THAT WE'RE GETTING QUALITY CANDIDATES.

THAT WE'RE NOT GOING TO HAVE SOMEBODY SLIP THROUGH THE CRACKS THAT ISN'T QUALIFIED OR HAS SOMETHING ON THEIR RECORD THAT WOULDN'T ALLOW THEM TO EVEN SERVE AS A POLICE CHIEF.

WE WANT TO GET THAT ALL TAKEN CARE OF ON THE FRONT END.

[00:35:01]

THEY WILL PROVIDE US A DETAILED SCREENING REPORT ON RECOMMENDED, QUALIFIED, OR A NARROWED DOWN LIST OF CANDIDATES.

WE'RE LOOKING AT 6-8 THAT THEY WOULD HONE IN ON AS THEIR RECOMMENDED CANDIDATES.

BUT ON TOP OF THAT, WE WOULD ALSO GET THE RESUMES AND COVER LETTERS OF ALL OF THEM IN CASE WE SEE SOMETHING IN THERE THAT LOOKS LIKE, HEY, THAT PERSON MIGHT BE A GOOD FIT TO CONSIDER IN THIS PROCESS.

WE STILL HAVE THAT OPPORTUNITY AS WELL.

AFTER THAT, THAT IS OF COURSE WHEN WE MOVE INTO THE INTERVIEW PROCESS.

AGAIN, WE WANT IT TO BE ENGAGING, SO IT'S NOT GOING TO JUST BE ME AND THE CITY MANAGER INTERVIEWING THESE CANDIDATES.

WE WANT A COMMUNITY PROCESS.

THERE WILL MOST LIKELY BE A FEW DIFFERENT PANELS MADE UP OF VARIOUS STAKEHOLDERS TO AT LEAST PROVIDE FEEDBACK BUY IN.

WE'RE NOT ASKING THEM TO RANK OR PICK ONE, BUT WE WANT TO KNOW WHAT THEIR THOUGHTS ARE ON THOSE CANDIDATES.

THEN ULTIMATELY HONING IN ON A FINAL CANDIDATE THAT IS ULTIMATELY THE CITY MANAGER'S RECOMMENDATION THAT ULTIMATELY GOES TO COUNSEL FOR APPROVAL.

THAT'S NOT ONLY IN OUR CODES, BUT STATE LAW REQUIRES A CHIEF OF POLICE TO BE APPROVED BY THE GOVERNING BODY.

THAT WOULD BE THE FINAL STEP IN THE PROCESS.

SPEAKING WITH THE RECRUITMENT FIRM THAT WE'RE FINALIZING WITH, WE COULD LIKELY HAVE THIS DONE AND SOMEONE POSSIBLY HIRED BY THE END OF THE YEAR.

MY HOPE WAS AT MOST, HAVE SOMEBODY BY JANUARY, BUT WE'RE ON TRACK.

WE COULD HAVE SOMEONE IN SOONER, BASED ON THEIR AVAILABILITY, NOTICE, AND ALL THAT.

THE REASON WE'RE IN THE TIME PERIOD WE WERE GOING THROUGH, WE OF COURSE, HAD THE COUNCIL ELECTIONS.

WE'D WANT PEOPLE TO KNOW WHO THEIR COUNSEL IS, AND THEN WE WANTED TO GET THROUGH THIS BUDGET PROCESS COMING UP.

WE DIDN'T WANT SOMEBODY TO STEP IN RIGHT IN THE MIDDLE OF THE BUDGET PROCESS, WHICH IS A PRETTY CHALLENGING SITUATION FOR A NEW EMPLOYEE.

WE THOUGHT WE'D TRY AND GET IT TOWARD THE END OF THE YEAR.

WE'RE RIGHT ON PATH WITH THE PLAN SO FAR.

HAPPY TO TAKE ANY QUESTIONS OR FEEDBACK YOU MIGHT HAVE.

>> QUESTIONS FOR DEPUTY FREEMAN, COUNCIL?

>> IN THE SEARCH PROCESS YOU MAY HAVE SAID THIS, BUT SO OBVIOUSLY, AS PEOPLE APPLY, THERE'S A CERTAIN SENSE OF PRIVACY THAT WE DON'T REVEAL WHO THEY ARE.

IS THERE A POINT WHERE GENERALLY IS THE CONSULTANT RECOMMENDING MAYBE MAKING THREE AVAILABLE TO THE PUBLIC OR LETTING THE PUBLIC MEET PEOPLE LIKE WE DID WITH [OVERLAPPING]

>> YES. WE WOULD HAVE THAT STAKEHOLDER INTERVIEW PROCESS, BUT I THINK WE WOULD ALSO HAVE A MEET AND GREET TYPE PROCESS AS WELL SO EVERYONE COULD COME IN AND MEET THOSE FINAL CANDIDATES AND KNOW WHO THEY ARE AND WHAT THEIR BACKGROUNDS ARE.

>> OKAY.

I THINK IF WE JUST COULD SPEAK A LITTLE MORE CLEARLY TO THE COMMITTEE VERSUS THE PANELIST SIDE, THAT WAY THE PUBLIC HEARS THAT.

>> I APPRECIATE THAT.

IS THAT PANEL SOMEONE THAT YOU WOULD PUT TOGETHER? IS THAT [OVERLAPPING]

>> YES. WE WORK WITH THE RECRUITMENT FIRM TO TRY AND GET A DIVERSE GROUP, A STAKEHOLDER.

SOME OF THOSE WOULD BE EMPLOYEES.

WE'D HAVE MAYBE IT'S A CIVILIAN IN THE PD, A SERGEANT, A LIEUTENANT, THE DIFFERENT RANKS.

THEN WE'D PROBABLY HAVE A COMMUNITY PANEL OF DIFFERENT STAKEHOLDER GROUPS IN THE COMMUNITY.

WE TRY AND WORK THROUGH THAT PROCESS TO MAKE A DIVERSE GROUP.

>> SEARCH FIRM, STEP 1, STEP 2, MAYBE START STAKEHOLDER ENGAGEMENTS, COMMUNITY INVOLVEMENT, PANEL THAT WILL BE PUT TOGETHER WHILE YOU'RE OUT FOR RFP OR RFQ, WHILE THE APPLICATION'S OPEN, I SHOULD SAY.

DO YOU FEEL LIKE STAFF HAS A GOOD VISION FROM COUNCIL AS A GOVERNING BODY FOR WHAT THE VISION IS FOR APD AND THOSE STRENGTHS AND QUALITIES WE'RE LOOKING AT FOR THAT DEPARTMENT?

>> I THINK WE DO, BUT PART OF THAT PROCESS, THE RECRUITER WILL ACTUALLY SPEAK ONE ON ONE PHONE CALLS TO TRY AND GAUGE SOME OF THAT AS WELL, WHICH I THINK WILL BE IMPORTANT SINCE WE DO HAVE A NEW MEMBER ON COUNCIL TO GET THAT BUY IN.

BUT I THINK WE HAVE A PRETTY GOOD IDEA JUST FROM THE LAST COUPLE OF YEARS OF WHAT DIRECTION WE'RE HEADING.

>> I THINK THAT GETS US TO THE POINT TO WHERE YOU'RE BACK THROUGH THAT PANEL, AND YOU'RE NARROWING THIS DOWN.

IT GOES THROUGH THE RECOMMENDATION PROCESS OF STAFF.

THEN THE APPOINTMENT IS BY THE GOVERNING BODY.

>> YES. CONFIRMATION OF THE APPOINTMENT.

>> I APPRECIATE YOU RESTATING IT.

I JUST WANTED TO MAKE SURE THAT EVERYBODY HEARD THE PROCESS BROKEN DOWN IN THOSE STEPS.

THEN WE APPRECIATE THE UPDATE.

COUNCIL, IF YOU'VE GOT NOTHING FURTHER, THEN WE'LL MOVE FORWARD.

>> I THINK OUR GOAL WOULD BE TO HAVE THIS ON AN AGENDA EVERY SO OFTEN, JUST TO PROVIDE AN UPDATE DURING THE PROCESS, EVERYBODY KNOW WHAT'S GOING ON, AND IF THERE'S AN OPPORTUNITY TO GIVE FEEDBACK THROUGH A SURVEY, THOSE THINGS.

>> I THINK IF YOU COULD DO SOME UPDATES AS YOU MAKE PROGRESS, ONCE SEARCH FIRM IS NARROWED DOWN, ONCE APPLICANTS OR PANEL IS SELECTED, THAT'D BE GREAT TO COMMUNICATE.

>> WE'LL DO THAT.

>> GOOD PRESENTATION. THANK YOU, DEPUTY.

[00:40:01]

>> WE'RE GOING TO MOVE INTO ITEM 9C,

[9.C. Request future agenda items and reports from City Manager]

REQUESTS FOR FUTURE AGENDA ITEMS. DO I HAVE ANYTHING THAT ANYONE NEEDS TO PUT ON FOR THE AGENDA NEXT? NO? GREAT. WE HAVE SUCCESSFULLY MADE IT ALL THE WAY THROUGH THAT ITEM.

WE'RE GOING TO GIVE COUNCILMAN SCHERLEN A LITTLE TIME ON ITEM 8N, AND THEN I'M GOING TO PUSH FORWARD HERE INTO OUR NON-CONSENT.

IF STAFF WOULD BE SO GRACIOUS AS TO REMIND ME NOT TO FORGET ITEM 8N IF WE GET TO THE END OF THE AGENDA, BECAUSE I COULD DO IT.

MR. STORES, IF YOU DON'T MIND,

[10.A. CONSIDERATION OF ORDINANCE NO. 8199]

WALKING US INTO ORDINANCE NUMBER 8199.

>> YES, SIR. GOOD AFTERNOON, MAYOR AND COUNCIL.

I ALSO WANTED TO MENTION WE'RE WORKING TO GET THAT CONTRACT TO YOU ALL'S EMAILS RIGHT AWAY, SO YOU SHOULD HAVE THAT PRETTY QUICK. THANK YOU.

WE HAVE AN ITEM HERE TO CONSIDER, AN ORDINANCE RELATED TO SOME CERTIFICATES OF OBLIGATION THAT WE ACTUALLY PUT OUT ON A COMPETITIVE BID EARLIER TODAY, AND WE GOT VERY GOOD RESULTS OF IT.

I WANTED TO JUST REAL QUICK, REMIND Y'ALL OF WHAT THIS IS AND INTRODUCE OUR BOND COUNSEL AND OUR FINANCIAL ADVISORS THAT ASSISTED WITH THIS.

BACK IN APRIL, ACTUALLY LAST YEAR DURING THE BUDGET PROCESS, WE TALKED ABOUT SOME STREET PROJECTS THAT WERE NEEDED.

WHAT WE'RE DISCUSSING TODAY IS FOR STREETS RESURFACING.

THIS WOULD BE A 10-YEAR ISSUANCE, AND THE GOAL WOULD BE TO HOPEFULLY DO THIS ON AN ANNUAL BASIS SO WE COULD HAVE A RECURRING FUNDING STREAM GOING FORWARD TO FUND STREETS.

ON APRIL 8TH, WE BROUGHT A PRESENTATION TO YOU ALL AND HAD AN ESTIMATED INTEREST RATE.

WE ARE VERY PLEASED THAT WE WERE ABLE TO ACHIEVE A MUCH LOWER INTEREST RATE TODAY FROM THE WINNING BID AND LOOKING TO SAVE APPROXIMATELY 400,000 OVER THE LIFE OF THIS DEBT FROM WHAT WE ORIGINALLY ANTICIPATED, SO VERY EXCITED ABOUT THAT.

I'M GOING TO INTRODUCE PAUL JASON WITH SPECIALIZED PUBLIC FINANCE, AND THEN WE ALSO HAVE BOB DRANSFELD, YOUR BOND COUNSEL IN THE AUDIENCE TO ANSWER ANY QUESTIONS AS WELL.

>> THANK YOU, LAURA. GOOD AFTERNOON, MAYOR, COUNCIL, CITY STAFF.

PAUL JASON WITH SPECIALIZED PUBLIC FINANCE.

LAURA DID A GREAT JOB SUMMARIZING THE TRANSACTION.

WE TOOK BIDS THIS MORNING.

WE GOT SIX BIDS.

THE LOW BID WAS 3.27% FROM BOK FINANCIAL SERVICES.

THIS IS A FIXED RATE.

AS LAURA MENTIONED, IT'S SLIGHTLY LESS THAN 10 YEARS, AROUND NINE-AND-A-HALF YEARS RATES.

WE'RE VERY PLEASED THAT THE RATES CAME IN LOWER THAN WE ANTICIPATED.

ON THAT MEETING ON APRIL 8TH THAT LAURA MENTIONED, THIS WAS THE MEETING THAT COUNCIL AUTHORIZED THE RESOLUTION.

MOVING FORWARD, THAT REALLY KICKED OFF THE PROCESS FOR THE COS, AND THEN WE'RE HERE TODAY TO HAVE THIS COUNCIL CONSIDER THE ORDINANCE.

IF YOU DO APPROVE THAT ORDINANCE TODAY, WE'LL MOVE FORWARD.

YOUR BOND COUNSEL, BOB DRANSFELD, IS HERE TO ANSWER ANY LEGAL QUESTIONS ABOUT THE PROCESS, BUT WE'LL CLOSE ON JULY 10TH.

PART OF THE PROCESS, THE CITY GOT THE AAA RATING AFFIRMED.

THAT'S AGAIN, AN ACCOMPLISHMENT TO MAINTAIN THAT RATING.

THE BID SUMMARIES ON THIS PAGE.

WHAT WE LOOK AT IS REALLY THE HIGH TO LOW, THERE'S AROUND 26 BASIS POINTS BETWEEN THE HIGH AND LOW BIDDERS.

SOME OF THESE BIDDERS HAVE SUPPORTED THE CITY IN THE PAST.

WE APPRECIATE ALL THE BIDS SUPPORTED BY THESE FIRMS. AGAIN, THE FINAL RATE WAS AROUND 3.27%.

THE SOURCES AND USES OF THE TRANSACTION.

THE LEGAL AMOUNT OF THE COS IS 11.2 MILLION.

COUNCIL APPROVED THE NOTICE OF INTENT FOR 12.5, SO WE CAME IN BELOW THAT.

THIS FUNDS 11.86 MILLION IN PROJECTS.

BIDDERS BID A PREMIUM.

THEY WANTED A COUPON RATE HIGHER THAN THE PREVAILING MARKET RATE, THAT PREMIUM GOES TO THE CITY AND HELPS FUND THE PROCEEDS.

THE DEBT IS STRUCTURED, LEVEL DEBT.

THE FINAL MATURITY IS 215 OF 35, AND AGAIN, THIS IS A FIXED RATE FOR THE LIFE OF THIS TRANSACTION.

THIS IS JUST THE INTEREST RATE CHART.

RATES HAVE OBVIOUSLY RUN UP SINCE 2021, BUT IT'S STILL A FAVORABLE TIME TO BORROW.

AS YOU CAN SEE, THE HIGH RANGE IS AROUND 13.4%, THE LOW WAS AROUND 2% IN 2021.

WE'RE COMING IN STILL A PRETTY FAVORABLE TIME TO BORROW DEBT.

UNLESS THERE'S ANY QUESTIONS BY COUNCIL AND STAFF, WE'RE RECOMMENDING THAT THE COUNCIL AWARD THE 11.2 MILLION COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION 2025A TO BOK FINANCIAL SERVICES.

[00:45:03]

>> ANY QUESTIONS FOR MR. JASON? JUST AS A REMARK OR A STATEMENT, TO MR. HOOPER FOR PUSHING THIS FORWARD, GETTING THIS PUT INTO THAT OVERALL STREETS PLAN, WHERE, YOU'VE GOT DURA PATCHES THAT ARE OUT THERE CATCHING A LITTLE BITTY POTHOLES AND DOING MITIGATION AND TRYING TO PREVENT THINGS FROM GETTING WORSE.

BUT NOW YOU'VE GOT STREET RESURFACING, POSSIBLE MILL AND OVERLAY.

YOU ALSO HAVE LARGE PROJECTS LIKE GEORGIA STREET THAT WE'RE LOOKING FORWARD TO, WE'RE HOPING TO SEE MAYBE OSH COMING ON BEFORE TOO LONG.

AS YOU CONTINUE TO STEER AND DRIVE, WE SEE MORE AND MORE GOOD THINGS MOVING, AND WE FEEL LIKE THIS IS THE BEST WAY FOR COUNCIL TO SUPPORT YOU, EVEN THOUGH THIS IS A DEBT ISSUANCE.

WE'RE NOT GOING TO MAYBE CASH FUND OUR WAY OUT OF THIS.

IF FUTURE COUNCIL SEE THAT THIS 10-YEAR LOOK IS A GOOD WAY TO CONTINUE TO SUPPORT THAT, THEN WE'VE BUILT INTO OUR CURRENT TAX RATE A REVOLVING LINE OF CREDIT THAT WOULD HOPEFULLY GROW FROM 11 MILLION TO SAY 14 MILLION IN ANNUALIZED PROJECTS, AND THAT YOU GUYS WOULD HAVE SOMEWHAT OF THAT INTEREST IN SINKING BUDGET BUILT INTO YOUR RATE.

IF YOU GOT ANYTHING TO COMMENT.

>> THANK YOU FOR THE SUPPORT ON THAT.

WE'RE READY TO GO.

THIS WOULD BE CAPE CEILING, MILL AND OVERLAY, AND MICRO SURFACING PROJECTS, ALL THE THINGS THAT WE TALKED ABOUT IN THAT PRESENTATION THAT WE GAVE YOU BACK IN APRIL.

WE'RE ALREADY PUSHING FORWARD WITH ASSESSMENT AND MOVING TOWARD WHAT WE WOULD BE DOING IN THESE UPDATES, AND WE'LL LOOK FORWARD TO CONTINUED WORK OVER THE SUMMERS TO GET A LOT OF WORK DONE.

I THINK IT'S GOING TO BE ONE OF THE BIGGER PROJECTS WE'VE BEEN ABLE TO ACCOMPLISH AND PUT US BACK ON TRACK WITH KEEPING UP WITH WHAT WE NEED TO BE KEEPING UP WITH.

THANK YOU FOR THE SUPPORT ON THAT FOR SURE.

>> WE APPRECIATE THE PUSH, THE DILIGENCE, AND THEN ALL HANDS ON DECK APPROACH.

PLEASE KEEP MOVING WITH THE DIRECTION YOU'RE GOING.

COUNCIL WOULD LOOK FOR A MOTION ON ITEM 10A.

>> MOVE TO ADOPT ORDINANCE NUMBER 8199.

>> MOTION AND A SECOND. ANY FURTHER DISCUSSION? ALL IN FAVOR, PLEASE SAY, AYE.

>> ANY OPPOSED? MOTION PASSES WITH A 5-0 VOTE.

WE WILL MOVE ON NOW.

ITEM 10.B. MR. DANFORTH,

[10.B. CONSIDER AWARD - SERVICE CENTER COMPLEX OFFICE REMODEL (Part 1 of 2)]

I BELIEVE THIS ONE IS YOURS, SIR.

>> MAYOR AND COUNCIL, WE'RE BRINGING BACK THE SERVICE CENTER COMPLEX CONTRACT.

IT WAS TABLED SO THAT THE MAYOR WOULD HAVE A CHANCE TO REVIEW THE BLUEPRINTS, AND THE BIDDING PROCESS, AS WELL AS WE RECEIVED A SECONDARY BID ON THAT PROJECT AS WELL.

BUILDERS IS STILL THE LOW BID.

IT WAS A DIFFERENCE OF ABOUT $15,000 BETWEEN THE TWO.

BUT WE WERE SATISFIED WITH WHERE WE ENDED UP IN THE PROJECT.

JUST AS A REFRESHER, WE'LL GO THROUGH THE POWERPOINT AGAIN, SO YOU CAN SEE EXACTLY WHAT ALL WAS ENTAILED.

THIS PROVIDES MORE EFFICIENT AND MODERN SPACE FOR THE WATER DISTRIBUTION DEPARTMENT, RELOCATES THE DRAINAGE DEPARTMENT TO THE FORMER WATER DISTRIBUTION OFFICES.

THE PROJECT ALIGNS WITH THE RECOMMENDATION AND THE SPACE STUDIES COMPLETED BY THE GUERNSEY COMPANY BACK IN 2020 TO INCREASE THE EFFICIENCIES OF OPERATIONS AT THE SERVICE CENTER.

THE GOAL IS TO ENSURE ALL DEPARTMENTS HAVE ADEQUATE SPACE FOR CURRENT AND FUTURE NEEDS.

OBVIOUSLY, WE'RE LOOKING AT THIS CONSTRUCTION NOT ONLY FOR WHAT WE NEED THIS YEAR, BUT FOR WHAT WE NEED IN THE FUTURE.

THE CURRENT CONDITION OF THE CURRENT SPACE, THAT WAS BUILT BACK IN THE EARLY 1960S.

THE MECHANICAL ELECTRICAL AND PLUMBING IS OBSOLETE, NO LONGER MEETS ANY OF THE CURRENT STANDARDS AND ENERGY STANDARDS.

THE REST ROOMS DO NOT COMPLY WITH ADA STANDARDS, WHICH IS REQUIRED FOR OUR TYPE OF FACILITY.

THE ENTRANCE DOES NOT COMPLY WITH ADA STANDARDS, AND THE CURRENT CONDITION OF THE OFFICE IS OBVIOUSLY OUTDATED AND NEEDS RENOVATION.

THIS IS THE FRONT ENTRANCE AS IT SITS RIGHT NOW.

WE JUST COMPLETED THE CONCRETE SLAB WORK IN FRONT OF THAT.

YOU GUYS SAW THAT WHEN WE DID THE RIBBON CUTTING FOR THE FUEL ISLANDS.

AS YOU CAN SEE, THE ADA RAMP DOES NOT MEET ANY KIND OF COMPLIANCE, AND THE FRONT ENTRANCE NEEDS NEW CONCRETE AND HANDICAP SPOTS IDENTIFIED THERE AS WELL.

THIS IS AN OVERVIEW OF THAT SPACE, SO YOU CAN SEE THE COMPLETENESS OF THAT.

THE BUILDING ITSELF IS ALMOST 90,000 SQUARE FEET, WHICH REALLY ENHANCED OPERATIONS.

REALLY WORKS WELL WITH US WHEN WE'RE IN EMERGENCY SITUATIONS DEALING WITH SNOW OR ANY OTHER TYPE OF CIVIL EMERGENCY THAT REQUIRES QUICK RESPONSE FROM EITHER THE STREETS,

[00:50:03]

PUBLIC WORKS DEPARTMENTS, OR THE UTILITIES DEPARTMENTS.

THIS IS A LOOK AT SOME OF THE EQUIPMENT THAT'S IN THERE.

LIKE I SAID, OBVIOUSLY, THIS IS OUTDATED EQUIPMENT.

WE WON'T BE UTILIZING THE STUFF THAT CURRENTLY EXISTS BECAUSE IT CAN'T SERVICE THAT AREA AND WASN'T SERVICING IT WHEN IT GOT TAKEN OUT OF COMMISSION.

RESTROOMS AS THEY CURRENTLY LOOK, THE OFFICE SPACES THAT CURRENTLY LOOKS, ASBESTOS THAT WE'RE GOING TO BE DEALING WITH IN SEVERAL OF THOSE AREAS THROUGH THE DEMOLITION PROCESS.

THE DRAINAGE DEPARTMENT WILL BE MOVING AS A RESULT OF THE LAND EXCHANGE WITH POTTER COUNTY.

THE DRAINAGE DEPARTMENT REQUIRES ADDITIONAL OFFICE SPACES IN AN EXPANDED SHOP AREA.

WATER DISTRIBUTION HAS OUTGROWN ITS CURRENT SPACE IN THE SERVICE CENTER.

RELOCATING THEM TO THIS AREA MADE LOGISTICAL SENSE BECAUSE WE CAN BUILD TO WHAT THEY NEED WITHOUT HAVING TO MODIFY AN EXISTING STRUCTURE IN THE MAIN BUILDING FOR THE SERVICE CENTER.

ENHANCED WORKFLOW BY RELOCATION OF WATER DISTRIBUTION TO THE SAME BUILDING WHERE THEIR EQUIPMENT AND ALL OF THEIR OPERATIONAL COMPONENTS ARE STORED.

THIS IS THE FLOOR PLAN.

IT'S A TWO STORY FLOOR PLAN THAT WE'RE LOOKING AT.

MARA, I APPRECIATE YOU COMING OUT AND WALKING THROUGH THAT WITH ME.

GETTING A BETTER UNDERSTANDING OF THE FULL SCOPE OF THE PROJECT.

I UNDERSTAND AS A COUNCIL, YOU'VE GOT TO HAVE A CERTAIN AMOUNT OF FAITH IN US THAT WE KNOW WHAT WE'RE DOING ON THIS, BUT HAVING A SECOND SET OF EYES COMING OUT AND SEEING EXACTLY WHAT WE'RE DEALING WITH, WE FIND THAT BENEFICIAL.

THE OFFICE RELOCATION PLAN, WATER DISTRIBUTION, OBVIOUSLY, AS I STATED EARLIER, WILL RELOCATE TO THAT NEW SPACE THAT WAS JUST REFLECTED IN THE FLOOR PLAN.

DRAINAGE WILL MOVE INTO THE SPACE THAT WATER DISTRIBUTION WAS IN.

WE'RE ASKING THAT YOU CONSIDER THIS PRESENTATION.

THAT JUMPED INTO THE CIVIC CENTER.

THAT GETS YOU TO THE CONCLUSION OF THIS.

I DIDN'T ENTERTAIN. ANY QUESTIONS ON THIS?

>> GO RIGHT AHEAD, COUNCILMAN.

>> A COUPLE OF QUESTIONS.

>> HOW LONG WE OWNED THIS BUILDING?

>> I'LL ASK MR. HARTMAN, 2001 OR '02.

>> WHY DID WE GO TO SOURCEWELL FOR BIDDING WHEN WE'VE HAD IT THIS LONG THAT WE COULD HAVE TAKEN IT OUT FOR BIDS?

>> THIS IS TEXT BY.

>> THIS IS ACTUALLY TEXT BY, THIS IS NOT SOURCEWELL.

>> SAME AGREEMENT, THOUGH.

>> SAME AGREEMENT.

>> IT'S THE SAME TYPE OF AGREEMENT.

IT'S STILL A STATE-CONTROLLED PRICING CONTRACT.

>> WHY DID WE TAKE IT OUT OF THE BID?

>> PREDOMINANTLY BECAUSE WE CURRENTLY HAD PLAINS BUILDERS, AS I REFLECTED EARLIER, WERE ALREADY ON SITE DOING WORK FOR US IN THAT AREA.

WE LOOKED TO TAKE ADVANTAGE OF NOT HAVING TO REMOBILIZE, NOT HAVING TO DEMOBILIZE, AND WE KNEW THAT WE HAD CONTROLLED PRICING IN THAT AREA.

>> THAT'S THE SAME ANSWER YOU BASICALLY GAVE ME TWO WEEKS AGO FOR THE PARKING LOTS.

>> THAT WOULD HAVE BEEN THE VALUES TO USE [OVERLAPPING]

>> I STILL DISAGREE WITH THIS WAY OF DOING BUSINESS.

I THANK THE CITY, WE'VE HAD THIS FOR PLENTY OF TIME.

THERE'S NO REASON THIS SHOULD NOT HAVE GONE OUT FOR A GOOD BID AMONGST EVERYBODY.

WHAT WE'RE DOING HERE IS PICKING AND CHOOSING CONTRACTORS OF WHO YOU LIKE OR HOWEVER IT WORKS, I DON'T LIKE THE WAY IT WORKS BECAUSE THE CITIZENS OF AMARILLO HAVE A RIGHT TO KNOW THEY'RE GETTING A GOOD QUALITY BID AND NOT SOMETHING THAT'S SAID THE STATE SAYS IT'S OKAY.

THAT DOESN'T MAKE IT RIGHT.

YOU'RE NOT GIVING EVERY CONTRACTOR IN AMARILLO THE SAME ABILITY TO BID.

THAT'S NOT RIGHT.

WE'RE PICKING AND CHOOSING WINNERS AND LOSERS.

THAT IS NOT THE CITY'S JOB, IN MY OPINION.

NOW, Y'ALL TOLD ME LAST TIME, THIS IS LEGAL.

IT IS LEGAL. IT'S NOT RIGHT.

IT'S NOT MORALLY RIGHT.

THE CITIZENS OF AMARILLO NEED TO HAVE TRUST IN THEIR CITY STAFF.

RIGHT NOW, I'M GOING TO SAY THIS.

I DON'T HAVE TRUST BECAUSE I DON'T KNOW WHAT THE BIDS ARE.

I'LL LEAVE IT RIGHT THERE FOR THE MOMENT.

>> WE APPRECIATE YOUR CONCERNS, COUNCILMAN SCHERLEN, IF THE COUNCIL WOULD LIKE TO DIRECT US GOING FORWARD, WE WOULD TAKE GUIDANCE.

>> GO RIGHT AHEAD, SIR.

>> THAT'S FINE.

>> I THINK SOME ADDITIONAL INFORMATION THAT WOULD BE USEFUL HERE.

[00:55:02]

YOU DID GET ANOTHER BID ON THIS PROJECT, CORRECT?

>> YES, WE DID.

>> WAS IT THROUGH SOURCEWELL?

>> THAT WAS ACTUALLY ANOTHER GOVERNMENT CONTRACT BIDDED AS WELL, YES.

>> YOU AND I SAT OUT AND WE TALKED OR YOU AND I AND GRAYSON AND WE GROUP, BECAUSE TOM BROUGHT THIS UP BEFORE.

BECAUSE WE HAVE THESE COOPS THAT WE CAN GO TO FOR EFFICIENCY OR WHATEVER REASON OR URGENCY.

WE PROPOSED, WHY NOT USE THEM AS ALMOST A BID SOURCE? IF WE HAVE THESE INDIVIDUALS, WE COULD GO TO DIFFERENT ONES AND GET DIFFERENT BIDS FOR THE SAME JOB?

>> THAT'S CORRECT. WE DID.

>> WE DID THAT ON THIS ONE AND FOUND OUT THAT PLAINS BUILDERS WAS LESS THAN, WAS IT TRUSTEE?

>> THAT'S CORRECT.

>> IT WAS LESS.

>> DID WE SEE A COPY OF THAT OTHER BID? I DIDN'T. DID Y'ALL GET A COPY OF IT?

>> NO. I THINK THE PROCESS IS DIFFERENT.

BUT WHAT I REQUESTED TO YOUR POINT WAS LET'S LOOK AT THESE THINGS AND SEE.

NOW, THERE'S SOME EFFICIENCIES, AND I THINK WE'LL TALK ABOUT SOME OTHER STUFF HERE IN TO SAY.

BUT BUT I APPRECIATED YOU AT LEAST GOING TO THAT AND SEEING, ALMOST NOT A LOW BID, BUT IS THERE SOMEBODY ELSE, ANOTHER LOCAL CONTRACTOR THAT COULD DO THIS FOR LESS, BEING GOOD STEWARDS OF TAXPAYER DOLLARS, MAKING SURE WE'RE NOT GETTING TAKEN JUST BECAUSE IT'S A GOVERNMENT PROGRAM THAT'S LEGAL, BUT TO BE A GOOD STEWARD OVER IT.

I APPRECIATE Y'ALL DOING THAT, AND I THINK IT SHOWED THAT MAYBE IT IS WORKING OR MAYBE THAT IT IS, ANYWAY.

I THINK THAT'S GOOD INFORMATION THAT I THINK TO BE SHARED.

>> YOU WANT TO?

>> I'M GOING TO JUMP OVER HERE TO COUNCILMAN REID.

>> I'M JUST INTERESTED IN WHAT THE ORIGINAL AMOUNT WAS THAT WAS BUDGETED FOR THIS PROJECT?

>> ACTUALLY, THIS PROJECT IS FUNDED OUT OF THE OPERATIONS OF THE DEPARTMENTS THAT WERE AFFECTED IN THIS PROJECT.

IN OTHER WORDS, THE WATER DEPARTMENT OUT OF THEIR OPERATIONAL FUNDING IS A PART OF THIS, DRAINAGE IS A PART OF THIS, FACILITIES IS A PART OF THIS.

WE'RE NOT COMING TO YOU FOR ADDITIONAL FUNDING.

THE DEPARTMENTS OF, IN ESSENCE, TAKEN, AND THROUGH EFFICIENCY, SAVES MONEY TO WHERE THEY COULD PERFORM THIS OUT OF THEIR OWN OPERATIONAL EXPENSES.

>> EVEN THOUGH IT SAYS THAT IT WAS BUDGETED FOR, THERE WASN'T $1 AMOUNT THAT THEY SAID, THIS IS WHAT WE NEED?

>> NO, SIR. WHAT WE LOOKED AT WAS WE ESTIMATED ON THIS JOB THAT IT WAS GOING TO TAKE AROUND $2 MILLION AND COMMUNICATED THAT WITH THE DEPARTMENTS.

THEN THE DEPARTMENT SAID, THIS IS WHAT OUR GOAL IS.

THEY WORKED TO SAVING THAT AMOUNT OF MONEY FOR US TO BE ABLE TO PERFORM THOSE PROJECTS THROUGH EFFICIENCIES AND THROUGH DIFFERENT MEANS AND METHODS.

THEY DID EVERYTHING THEY COULD TO WHERE WE WOULDN'T HAVE TO COME TO YOU FOR ADDITIONAL FUNDING.

>> YOU SAID WE DIDN'T BUDGET IT, PER SE.

>> CORRECT.

>> BUT WE'VE GOT A NUMBER HERE.

>> CORRECT.

>> HOW DO WE KNOW THAT NUMBER CORRELATES WITH WHAT YOU'RE GOING TO SPEND?

>> MR. SCHERLEN, TYPICALLY, WHAT WE DO WHEN WE HAVE ANY CONSTRUCTION PROJECT, AND MAYOR STANLEY AND I HAD THIS DISCUSSION RATHER INTENSIVELY THROUGHOUT THIS PROCESS.

WHAT WE DO, ESPECIALLY WITH MY CONSTRUCTION BACKGROUND AND HISTORY, WE GO BACK INTO A PROJECT AND WE LOOK AT THE SCOPE OF THE PROJECT.

THEN WE DO A PHYSICAL TAKEOFF OF THE PROJECT TO GET A TRUE ESTIMATED NUMBER.

THAT'S THE REASON THE MAJORITY OF THE TIME WHEN YOU SEE ME COME BEFORE YOU WITH A CONSTRUCTION PROJECT, GENERALLY IT'S WITHIN THAT SCOPE.

AS I SHARED WITH YOU AT THE PREVIOUS PRESENTATION OF THIS, WE ACTUALLY VE THIS PROJECT DOWN ALMOST $0.5 MILLION FROM WHAT THE ORIGINAL PROPOSED PRICE WAS SO THAT WE COULD STAY WITHIN THAT BUDGET SAVINGS THAT THOSE DEPARTMENTS HAD IDENTIFIED, WE WOULD HAVE FUNDING TO BE ABLE TO DO.

IN DOING SO, WE'RE ABLE TO DO THAT WITH GOVERNMENT CONTRACTS, WHEREAS, IF WE JUST GO OUT TO BID AS A BID PROPOSAL, WE HAVE TO ACCEPT THAT LOW BID, AND I DON'T HAVE THE ABILITY TO VE IT THROUGH THE PROCESS.

THROUGH THE PROCESS, WE'VE DETERMINED THAT THIS IS THE NUMBER THAT WE'VE GOT TO HIT.

THOSE GOVERNMENT CONTRACTORS CAN WORK WITH US THROUGH THAT PROCESS TO HIT THOSE NUMBERS.

>> WE'RE GUARANTEED WE WON'T HAVE ANY OVERRIDES ON THIS PROJECT.

THAT'S IN OUR CONTRACT AND EVERYTHING?

>> IT WILL BE. YES, SIR.

>> IT WILL BE OR IT IS?

>> THE ONLY WAY YOU WOULD SEE A PRICE INCREASE WOULD BE IF WE CHANGE THE SCOPE OR ASK FOR SOMETHING ADDITIONAL.

>> IT IS IN THE CONTRACT?

>> WE DO HAVE A CONTRACT?

>> YES, SIR. WHAT YOU REFERRED TO EARLIER, WE HAD A CONTRACT AT THE PREVIOUS MEETING.

I THINK THE MISUNDERSTANDING IS WHEN MAYOR STANLEY ASKED ME IF I COULD GIVE THE LINE ITEMS,

[01:00:05]

I CAN'T GIVE THE LINE ITEMS BECAUSE THAT PUTS THE BREAKDOWN OF HOW THAT CONTRACTOR PUT THE BID TOGETHER.

THE CONTRACT EXISTED, BUT THE LINE ITEMS, I CAN'T ADVERTISE THOSE UNTIL AFTER THE CONTRACT IS AWARDED, BECAUSE I CAN'T SHARE THE INFORMATION.

IF I WAS TO DO THAT, EVERY TIME I CAME UP HERE AND YOU ASKED FOR THAT, IT WOULD BE LIKE ME ASKING MAYOR STANLEY, SHOW ME EXACTLY WHAT YOU CHARGE PER SQUARE FOOT TO DO A JOB.

THAT ETHICALLY, I DON'T WANT TO PUT OUR CONTRACTORS, ANY CONTRACTOR IN THE CITY OF AMARILLO IN THAT POSITION.

>> CAN I JUMP IN REAL QUICK.

DID YOU HAVE A POINT YOU NEED TO MAKE OR YOU GOOD? DON'T FORGET IT. LET ME ATTEMPT TO REDIRECT THIS A LITTLE BIT.

I'M IN TOTAL SUPPORT OF THE PROJECT.

I'M IN TOTAL SUPPORT OF THE SERVICE CENTER.

I'VE BEEN IN THE BUILDING.

I SEE THE NEED FOR IT.

THIS IS A WORKING COUNCIL THAT WE BELIEVE IN INFRASTRUCTURE, WE BELIEVE IN OUR STAFF AND THAT THOSE BOOTS ON THE GROUND MATTER, AND WE WANT THEM TO HAVE RESTROOMS THAT FUNCTION AND OFFICE SPACE.

I'M HOPEFUL THAT ALL OF COUNCIL CAN SUPPORT THE PROJECT.

I THINK WHERE WE'RE STRUGGLING HERE A LITTLE BIT, MR. CITY MANAGER, IS WE NEED A PROCESS THAT I THINK IS TYPICAL AND ADOPTED AND IN LINE WITH THE WAY COUNCIL HAS SEEN THINGS GO IN THE PREVIOUS YEAR TWO.

MR. DANFORTH, I APPRECIATE YOU BEING WILLING TO LET ME BE CANDID IN OUR CONVERSATIONS BECAUSE YOU AND I DID.

WE JUMPED INTO THIS.

IN THIS VALUE ENGINEERING, THIS VE TERM THAT WE'RE USING SO THAT ALL A PUBLIC CAN HEAR, IF YOU'RE GOING TO GO THROUGH A COOPERATIVE AGREEMENT PROCESS, YOU MAY HAVE SOME PROS THAT COME ALONG WITH THAT.

MAYBE YOU CAN SAY, WELL, WE'VE ALREADY ACCEPTED TO WORK ALONGSIDE OF THIS CONTRACTOR, BUT WE STILL HAVE THE OPPORTUNITY TO GO BACK AND FORTH WITH COUNCIL, WITH ENGINEERS, VALUE ENGINEERS, SOMETHING BEFORE WE AWARD IT.

IN MY ESTIMATION, THAT WOULD BE VERY BENEFICIAL, BECAUSE I KNOW YOU CAN TAKE ARCHITECT ENGINEERS, PUT THEM ON A PLAN, YOU CAN GET ALL SORTS OF HARD BID TOTALS THAT ARE HIGHER THAN WHAT YOU WANTED BECAUSE NOBODY HAD A GOOD HARD SPEC THAT WE HELD TO.

IN THIS PARTICULAR ONE, YOU AND I WENT AND LOOKED AT IT BECAUSE YOUR PRICE PER SQUARE FOOT IS A LITTLE SKEWED.

>> YOU WERE FORTHCOMING, AND YOU GAVE ME QUITE A BIT.

MR. PATH, I THINK WHAT I WOULD HOPE IS IF COUNCIL COULD GIVE A LITTLE DIRECTION MOVING FORWARD THAT WHAT WE WOULD LIKE TO SEE IN THESE VALUE-ENGINEERED COOPERATIVE AGREEMENTS, MAYBE SOME BETTER GUIDELINES AND HOW WE UTILIZE THOSE VERSUS MAYBE NOT HAVING TYPICAL CONSTRUCTION PROJECTS THAT WE DO STILL WANT TO HONOR THOSE PUBLIC MONIES THAT ARE GOING OUT TO EVERYBODY, THAT SIGNED UP AND MEETS CRITERIA.

YOU'RE BONDED, YOU'RE ABLE TO BID ON THIS WORK, WE WANT TO GIVE OPPORTUNITY.

SOME OF THE STRUGGLE HERE, I'D SAY, IS IN THE PROCESS, NOT IN THE PROJECT. YES, SIR.

>> YES. ONE OF THEIR PREVIOUS COUNCIL MEETING WAS TO BRING BACK A PRESENTATION ON PURCHASING, SO WE ARE PREPARING THAT.

WE DIDN'T HAVE IT READY TO GO YET, BUT PURCHASING DEPARTMENT IS PREPARING THAT PRESENTATION.

PART OF THE GOAL OF THAT IS THAT CITY COUNCIL WISH TO GIVE US GUIDANCE.

AGAIN, THESE PROJECTS HERE HAVE BEEN IN THE WORKS NOW FOR A COUPLE OF MONTHS HERE, SO WE DIDN'T FORESEE THESE CONVERSATIONS. WE STARTED THE PROCESS.

WE'VE BEEN FOLLOWING OUR NORMAL PROCEDURE FOR THE LAST SEVERAL YEARS, INCLUDING STATE LAW AND STATE REGULATIONS.

THESE ARE ALL LEGAL PROCESSES THAT HAVE ALL BEEN PROCURED THROUGH STATE CONTROL PRICING.

BUT WITH THAT THOUGH, IF COUNCIL WOULD LIKE TO GUIDE US ON DIFFERENT DIRECTION, WE JUST SEEK GUIDANCE FROM THE COUNCIL ON THIS.

WE'RE JUST BRINGING THIS TO YOU AS WHERE THEY ARE TODAY.

>> LET ME ADD TO MAYBE OUR CONVERSATION, AND THE PROCESS THAT YOU'VE CHOSEN RIGHT NOW IS TO GO THROUGH A COOPERATIVE PURCHASING AGREEMENT.

YOU'VE SELECTED A CONTRACTOR, AND YOU'RE WANTING COUNCIL TO SUPPORT THAT AND AWARD THAT CONTRACT.

WE'RE IN THIS VALUE ENGINEERING TERM, AND SO YOU AND I LOOKED AT THAT.

YOU CORRECT ME IF I'M SPEAKING ON YOUR BEHALF, BUT IN OUR DISCUSSION, THE ME&P ARE HIGHER THAN WHAT YOU COULD SPEND IF YOU CHOSE TO GO BACK AND REDESIGN THOSE.

BY ME&P, I MEAN MECHANICAL, ELECTRICAL, PLUMBING.

THE MECHANICAL COST ON THIS LINE ITEM WAS ROUGHLY, I DON'T KNOW, TWICE WHAT YOU COULD GET IT DONE FOR, BUT IT'S A CADILLAC.

IT'S A DIFFERENT SYSTEM, AND IT'S SOMETHING THAT YOU PREFER.

THE PLUMBING WAS HIGH AS WELL, COULD HAVE BEEN VALUE-ENGINEERED ON EVERYTHING FROM FIXTURES PROBABLY TO THE WAY IN WHICH IT WAS DESIGNED.

BUT ALL OF THAT TO SAY, THAT'S NOT NECESSARILY COUNCIL'S JOB IS TO BRING THIS HERE.

BUT IF WE WORKED REALLY HARD ON THIS, A POTENTIAL OF $200,000,

[01:05:02]

$300,000 TO BRING THIS DOWN FROM 195 TO SAY 175.

YOU WOULD HAVE THE OPPORTUNITY TO TAKE THAT BACK WITH THAT CONTRACTOR, REWORK THOSE ME&P PLANS, BRING THAT BACK TO COUNCIL, AND THEN COUNCIL COULD MOVE FORWARD IF YOU WERE DIRECTED TO DO SO.

IS THAT WHAT WE'RE UNDERSTANDING?

>> THERE IS THE POTENTIAL TO DO THAT.

HERE'S THE CHALLENGE OF THAT.

AS YOU AND I DISCUSSED, WE'LL TALK THE MECHANICAL, SO THAT'S EASY TO DEAL WITH.

WHEN WE'RE TALKING THE MECHANICAL SYSTEM ON THIS.

KEEP IN MIND, WE'RE TALKING HEAVY COMMERCIAL UTILIZATION OPERATIONS.

THAT FACILITY ACTUALLY HAS SIX DIFFERENT KINDS OF FUNCTIONS THAT OCCUR WITHIN THAT OFFICE COMPLEX.

JUST HAVING A UNIFORM HVAC SYSTEM, WE WOULD STILL HAVE TO BUILD IN THE CONTROL SYSTEMS AND EVERYTHING ELSE.

EVEN IF WE WERE TO SAY A 20-TON ROOFTOP UNIT COSTS THIS MUCH MONEY TO SERVICE THIS MUCH SQUARE FOOTAGE, THE CONTROL SYSTEMS WOULD BE EXPENSIVE ON THAT.

IT WOULDN'T REALLY EQUATE TO A COST PER SQUARE FOOT IN A SCENARIO LIKE THIS BECAUSE WE'RE GOING TO HAVE OFFICES STAFF THAT IS NOT EXPOSED TO EVERYTHING.

WE'LL HAVE MEETING AREAS, WHICH IS A LARGER AREA THAT HAS A DIFFERENT HEATING AND COOLING LOAD.

THEN WE'RE TALKING ABOUT AREAS WHERE THE FIELD GUYS ARE WALKING IN AND OUT ALL DAY LONG, PROCESSING WORK ORDERS.

WELL, THAT'S GOT A DIFFERENT LOAD.

YOU LOOK AT ALL OF THAT, AND THEN WE TAKE A LOOK TOO, AS FAR AS COST OF OPERATIONS FOR THE CITY.

IN OTHER WORDS, WE'VE GOT THOSE SYSTEMS IN PLACE IN THIS BUILDING, IN THE SIMMS BUILDING, AND MULTIPLE STRUCTURES THROUGHOUT THE CITY.

IN DOING SO, WE'VE CREATED A CERTAIN LEVEL OF UNIFORMITY TO WHERE, FOR THE FACILITIES DEPARTMENT, WE'RE LOOKING AT, I'VE GOT THESE REPLACEMENT PARTS TO KEEP NOT JUST THIS FACILITY, BUT ALL THOSE FACILITIES THAT IT MINGLES WITH ALL OF THEM.

I LOOK AT THE EFFICIENCIES OF HAVING THAT, NOT HAVING TO CARRY A SEPARATE INVENTORY FOR A DIFFERENT STYLE OF SYSTEM.

WE'VE GOT THAT EFFICIENCY.

WE LOOKED AT, LIKE I SAID, THE CONTROL SYSTEM.

THAT INCREASES DRAMATICALLY WHEN WE START TRYING TO MAKE A BIG UNIT, THAT WAS PART OF THE PROBLEMS WE HAD AT OLD CITY HALL.

WE HAVE SOME OUR OLDER STRUCTURES THAT WE CAN'T GET UNIFORM TEMPERATURES THROUGHOUT THOSE BUILDINGS BECAUSE WE GOT ONE UNIT THAT CONTROLS THE ENTIRE BUILDING, BUT WE HAVE DIFFERENT FUNCTIONS THROUGHOUT THE BUILDING AND DIFFERENT LOADS.

IT CREATES A LOGISTICAL CHALLENGE WHEN WE BUILD OUT LIKE THAT.

THIS SET OF PLANS WAS ACTUALLY AN ENGINEERED SET OF PLANS THAT WAS DONE, AND WE'RE REQUIRED TO MEET THOSE ENGINEERING SPECS.

FOR US TO MAKE A CHANGE.

FOR EXAMPLE, MARY AS YOU AND I TALKED, IF I WAS TO MAKE THAT CHANGE, I WOULD HAVE TO GO BACK TO THE ENGINEERS THAT DESIGNED THIS AND ASK THEM TO REDESIGN IT SO THAT WHEN WE PULL A PERMIT, WE'RE JUST LIKE EVERY OTHER CONTRACTOR, WE HAVE TO MEET THOSE STANDARDS.

WE CAN'T GO OUTSIDE OF THOSE STANDARDS.

TO A CERTAIN DEGREE, WE'RE HELD TO A HIGHER STANDARD BECAUSE WE CANNOT CIRCUMVENT THE BUILDING CODES FOR THE CITY OF AMARILLO, SO WE HAVE TO MEET THOSE.

IN DOING SO, SOMETIMES IT COSTS US A LITTLE BIT MORE MONEY IN THOSE SCENARIOS.

THE MEP, WHEN WE TALK ABOUT THE PLUMBING, YOU'RE RIGHT, IF WE'RE LOOKING AT A BARE DEVELOPMENTAL SITE, AND WE'RE NOT GOING IN THERE AND CUTTING CONCRETE AND DOING ASBESTOS ABATEMENT, THAT NUMBER WORKS THAT YOU HAD IN YOUR HEAD.

BUT AS YOU AND I TALKED ABOUT, NO, I'VE GOT TO GO IN THERE AND CUT CONCRETE OUT TO PUT IN NEW SEWER LINES.

I'VE GOT TO GO AND DIG THOSE OLD CAST IRON SEWER LINES OUT, REPLACE THOSE, LAY NEW SEWER LINES.

THEN BY CODE, THE WAY I HAVE TO BED THAT, IT'S A LITTLE BIT DIFFERENT THAN WHAT YOU WOULD DO ON YOUR STANDARD NEW CONSTRUCTION PROJECT.

I THINK YOU AND I WERE ABLE TO COME TO AN UNDERSTANDING WHERE SOME OF THOSE COSTS CAME IN THAT, QUITE JUSTLY, SHOCKED YOU TO BEGIN WITH, AND IT WOULD HAVE ME TOO.

THAT'S WHERE WE ENDED UP WITH SOME OF THOSE NUMBERS.

>> I WANT TO CONTRIBUTE ON THE SUPPORTING TESTIMONY.

IF MY COMPANY BID THOSE EXACT SAME PLANS AS DRAWN, I THINK IT WOULD RUN THAT 19 AS WELL.

I'M NOT CRITICIZING THE OVERALL COST, I'M JUST TALKING ABOUT THE PROCESS.

IN THE WAY IT'S DRAWN, I THINK THE VALUE IS THERE.

I'VE LOOKED AT IT, YOU'VE LOOKED AT IT.

YOU'VE HAD A THIRD PARTY THAT GAVE YOU A COMPETITIVE QUOTE.

YOU'VE GOT ONE THAT YOU WANT TO AWARD.

I THINK WHERE THE COMFORT IS THAT MAYBE COUNCIL DOESN'T HAVE IS MAYBE MOVING FORWARD WITH SOME BETTER GUIDELINES ON HOW WE USE THESE COOPERATIVE AGREEMENTS, PURCHASING AGREEMENTS.

MR. DANFORTH, I KNOW YOU AND I TALKED ABOUT, IN THE WAY IN WHICH THESE ARE A HUGE VALUE, IF YOU'RE GOING TO GO OUT AND BUY 10 F-150S AND YOU WANT TO GO BUY THEM ON BUYBOARD, IT MAY BE SUPER FAST AND EASY.

YOU KNOW WHAT THAT F-150 COSTS YOU,

[01:10:02]

AND YOU'VE GOT ALL THINGS THAT ARE EFFICIENT.

WE WANT BUSINESS TO RUN AND GOVERNMENT TO RUN BUSINESS MORE EFFICIENTLY.

HOWEVER, WHEN WE'RE DEALING WITH TYPICAL CONSTRUCTION PROJECTS WHERE WE DO HAVE TIME, WE'RE NOT UNDER A SPECIAL CIRCUMSTANCE, AND YOU AND I USED THE MILLION DOLLAR, SO I'M NOT GOING TO TRY TO MAKE IT LOOK LIKE WE'VE NEVER TALKED.

WOULD YOU SAY, IF YOU HAD A SMALL PROJECT IN THE SCHEME OF CITY WORK WOULD BE UNDER $100 MILLION, THAT THAT COOPERATIVE PURCHASING AGREEMENT MAY BE A GOOD VALUE? BUT WHEN WE'RE GETTING INTO 3, 4, $5 MILLION PROJECTS, WOULD WE BE BETTER TO GO BACK TO A TYPICAL BID AND AN AWARD? WE JUST HAVE COMPETITIVE BID WITH CONTRACTORS.

WE PUT IT ON BOND FIRE, WE LET EVERYBODY BID IT.

>> THE CITY MANAGER, CORRECT ME IF I'M MAKING A MISSTATEMENT, BUT THERE AGAIN, THIS COMES BACK TO YOU AS A COUNCIL, GIVING US DIRECTIONS AS TO WHAT YOU WANT US TO DO.

IF YOU WANT TO PUT A MILLION DOLLAR CAP ON SOURCEWELL AND THEN EVERYTHING ABOVE THAT, WE ARE FULLY CAPABLE OF DOING THAT.

I THINK THAT'S A DISCUSSION THAT WHEN PURCHASING DOES THAT PRESENTATION TO YOU, I THINK YOU'LL HAVE THE INFORMATION TO BE ABLE TO SAY, HEY, ANY PROJECT LIKE THAT, MAYBE YOU PUT A CAVEAT IN IT, AND YOU SAY, HEY, IF THIS IS A PROJECT THAT WE NEED YOU TO START ON RIGHT NOW, WE'RE GOING TO WAIVE THAT CAP SO THAT YOU GUYS CAN START ON IT RIGHT NOW WITH THE BUYBOARD CONTRACT.

ALL OF THOSE DISCUSSIONS ARE VALID, AND THEY WOULD BE HELPFUL TO STAFF BECAUSE STAFF IS OPERATING UNDER WHAT WE'VE BEEN DIRECTED TO OPERATE UNDER.

THIS IS NOT A SELECTION WHERE STAFF IS GOING OUT AND JUST PICKING AND CHOOSING CONTRACTORS.

THAT'S NOT WHERE WE WANT TO BE.

WE DON'T WANT THAT PERCEPTION TO EXIST, LIKE MR. SCHERLEN SHARED WITH YOU EARLIER. THAT'S NOT OUR GOAL.

OUR GOAL IS TO GET THE BEST PROJECT AND THE BEST PRICE WE CAN FOR THE CITY OF AMARILLO, AND THAT'S ALWAYS BEEN OUR GOAL AND ALWAYS WILL BE.

>> WE WANT COUNCIL TO SUPPORT YOU, SO COUNCIL IS DOING THEIR DUE DILIGENCE OF MAKING SURE THAT MONIES ARE PROVIDED IN THE BUDGET AND THAT YOU GUYS CAN GO OUT AND AWARD PARKING LOTS.

THEN WE'RE TURNING BACK AROUND AFTER THE MONIES HAVE BEEN IDENTIFIED, AND WE'RE QUESTIONING THE WAY IN WHICH WE DID THE PROCUREMENT.

COUNCIL, YOU GUYS WEIGH IN HERE, BUT I THINK THAT WE COULD WORK TOWARDS SOME GUIDELINES ON THESE COOPERATIVE PURCHASING AGREEMENTS THAT FIT MANUFACTURED ITEMS, BULK INVENTORY PURCHASES THAT ARE OFF-THE-SHELF ITEMS. WE'RE NOT QUESTIONING THOSE.

I DON'T THINK THIS COUNCIL HAS QUESTIONED ANY OF THAT, BUT WHEN WE ARE GETTING TO TYPICAL CONSTRUCTION PROJECTS, AND WE WANT TO ADVERTISE THOSE CONSTRUCTION PROJECTS, AND WE WANT TO TAKE THE TIME THAT IT TAKES IN ORDER TO PUT THOSE OUT FOR BID, MAKE SURE YOUR DESIGNS ARE CORRECT, MAKE SURE THAT WE HAVE DONE THE VALUE-ENGINEERING FROM STAFF.

IT WOULD GIVE A LOT MORE CONFIDENCE TO THIS COUNCIL IN KNOWING THAT THE PROCUREMENT PROCESS HAS BEEN FOLLOWED WHERE WE AVOID THOSE OTHER PERCEPTIONS.

I APPRECIATE YOU BEING WILLING TO DISCUSS THAT THIS WAY.

I WOULD ASK COUNCIL, DO WE FEEL TOTALLY COMFORTABLE WITH THESE COOPERATIVE AGREEMENTS? WOULD YOU ALL LIKE TO BRING THAT BACK WITH THIS TYPE OF GUIDANCE SO THAT STAFF COULD BRING THAT BACK TO US? DO YOU HAVE ANYTHING ELSE YOU WANT TO WEIGH IN ON?

>> WELL, I THINK BEFORE WE START THINKING ABOUT POLICY OR GUIDANCE, WE NEED EDUCATION, AT LEAST I DO.

I HAD TRIED TO LOOK A LITTLE BIT INTO, WHATEVER YOU WANT TO CALL THEM ARE USED ACROSS THE STATE.

I DON'T KNOW IF I'VE GOT A REAL GOOD PERCEPTION OF HOW THEY WORK DOWN TO GET TO THE PRICE THAT WE GET.

AS I UNDERSTAND, BUT I'M NOT AN EXPERT ON THIS, THERE'S SOME WORK TO GET DOWN TO GET TO THE PRICE THAT THEY'RE COMING WITH.

IT'S JUST NOT LIKE SOMEBODY'S GOING IN AND SAYING, BUT I THINK BEFORE I FEEL COMFORTABLE AND OFFERING ANY ADVICE, I'D LIKE TO SEE THE PRESENTATION, I'D LIKE TO HEAR FROM PROCUREMENT, I'D LIKE TO HEAR HOW THIS WORKS.

AFTER THAT ADVICE, THERE MAY NOT BE ANY NEED TO GIVE ANY SPECIFIC GUIDANCE, OR WE MAY SAY, STAFF, USE THE GUIDANCE THAT YOU THINK IS BEST TO USE ON THIS, OR WE MAY SAY, HEY, THERE MAY BE A NEED FOR THAT.

BUT I THINK, FOR ME, I'VE JUST GOT TO LEARN A LOT MORE ABOUT THIS PROCESS BEFORE I'D BE WILLING TO SUPPORT ANY GUIDANCE OR SUGGESTIONS ON THAT.

IF WE'RE GOING TO SET UP THE EDUCATION SESSION IN JULY, I'D LIKE TO SET THAT UP, GIVE US A CHANCE TO REALLY DIG INTO THAT, GET QUESTIONS ANSWERED.

THEN ONCE WE FEEL COMFORTABLE THAT WE HAVE A KNOWLEDGE BASE THAT MOVING FORWARD TO SAY, HERE'S HOW WE NEED TO ALTER ANYTHING IF WE DO NEED TO DO THAT.

>> I AGREE, AND THAT'S A GOOD POINT.

THE EDUCATION PIECE ISN'T JUST FOR US UP HERE, BUT IT'S FOR ALL WHO ARE WATCHING AND SEEING THE BUSINESS THAT WE'RE TRYING TO DO IN PUBLIC.

COOPERATIVE PURCHASING AGREEMENT, WE'RE NOT TRYING TO TAKE THAT TOOL OUT OF YOUR HAND.

WE'RE ALSO NOT TRYING TO RUN EVERYTHING THROUGH A COOP AGREEMENT AND GET AWAY FROM ADVERTISING FOR BIDS AND BUILDING THAT BIDDER BASE.

[01:15:04]

COUNCILMAN, DID YOU HAVE SOMETHING?

>> NO. I WOULD SAY THE SAME THING IN THE PRESENTATION.

I'M GUESSING, MIKE WOULD PROBABLY BRING IT, BUT ON THE PROS AND CONS OF THE COOPERATIVES, WHAT DO WE GAIN OUT OF IT? WHAT EFFICIENCIES DO WE GAIN, IF ANY, VERSUS THE TRADITIONAL BID-TYPE PROCESS, AND WHEN I THINK, LIKE LES SAID, JUST THE EDUCATIONAL PIECE FOR EVERYBODY INVOLVED, AND TO SEE? BECAUSE AGAIN, WE WANT THE EFFICIENCIES THAT I TOLD COLE TODAY.

WE TALKED, AND WE HAVE PEOPLE GRUMPED THAT GOVERNMENT'S NOT EFFICIENT, NOT MOVING FAST ENOUGH.

THEN WE CHOOSE A WAY TO MOVE A LITTLE BIT QUICKER AND NOW WE HAVE COMPLAINTS ABOUT THAT.

I THINK WE JUST NEED TO BE EDUCATED ON IT AND GO, WHAT MAKES SENSE, AND TO BE A GOOD STEWARD AGAIN.

I WOULD AGREE WITH LES. I THINK IT WILL BE BETTER POSITION TO MAKE POLICY ONCE WE'VE BEEN EDUCATED.

>> I THINK YOU SAID IT THE BEST.

IT'S NOT JUST FOR US, IT'S FOR THE PUBLIC THAT'S HERE TO HEAR HOW THAT PROCUREMENT TAKES PLACE AND WHY ONE IS CHOSEN OVER ANOTHER AT A GIVEN TIME.

I THINK THAT'S THE MOST IMPORTANT THING.

>> WELL, AND I DON'T BELIEVE WE HAVE A SOURCEWELL PROJECT THAT'S ON THE AGENDA ON THE 24TH, SO WE'LL GET THIS MEETING IN JULY.

WE'RE NOT ANTICIPATING YOU GUYS CONTINUING TO BRING PROJECTS, ESPECIALLY KNOWING THAT WE'VE GOT SOME QUESTIONS HERE.

WE DON'T HAVE GREAT CLARITY ON OUR SIDE, AND WE WANT TO WORK ALONGSIDE STAFF VERY WELL, AND WE APPRECIATE THE IDENTIFICATION OF THE MONIES.

BUT WE STILL UNDERSTAND OUR JOB AS OVERSIGHT AS MAKING SURE THAT THOSE MONIES, WE'RE ACCOUNTABLE FOR EVERY DOLLAR.

YOU'VE SEEN US ARGUE OVER AN $80,000 TACO TRUCK.

THIS IS A $300,000 EFFICIENCY THAT COULD BE MADE, SO IT'S GOOD TO HEAR WHAT YOU HAVE TO ADD TO IT.

I DO WANT TO GO BACK TO COUNCILMAN SCHERLEN.

THERE IS A CONTRACT THAT'S NOT IN THIS, BUT CAN WE GET A COPY OF THE CONTRACT?

>> ABSOLUTELY.

>> WE ARE AWARDING A CONTRACT, CORRECT, ON ITEM 10B?

>> YOU'RE AWARDING A PROJECT.

>> TO PLAINS BUILDERS, THAT'S CORRECT.

>> COUNCILMAN SCHERLEN, ARE YOU COMFORTABLE VOTING ON THIS ITEM BEFORE YOU LOOK AT THAT CONTRACT OR DO YOU WANT A COPY OF THAT CONTRACT, AND THEN WE'LL BRING THIS ONE BACK AS WELL?

>> WELL, I WOULD PREFER TO SEE A CONTRACT.

BUT BASICALLY, THIS IS MY LAST MEETING.

>> CONTRACTS AVAILABLE?

>> I BELIEVE IT SHOULD BE.

>> LET'S GET THAT CONTRACT EMAILED TO COUNCILMAN SCHERLEN, AND WE CAN VOTE ON THAT ITEM AFTER WE RECESS.

>> WE MAY NEED A RECESS.

ALSO, WE DIDN'T COME PREPARED FOR THAT, HAD WE KNOWN WE COULD HAVE BROUGHT THAT TO THE MEETING, BUT WE CAN TRY TO WORK ON THAT, MAY NEED A RECESS TO GET IT TO YOU, THOUGH.

>> WELL, RIGHT NOW, WE HAVE THE EXPECTATION OF MOVING FORWARD WITH ITEM 10 B.

WE WANT EVERYBODY TO HEAR US SAY THAT.

WE'RE JUST GOING TO TAKE A MINUTE TO DO OUR DUE DILIGENCE TO MAKE SURE THAT COUNCIL HAS SEEN ALL THE DOCUMENTS BEFORE VOTING ON IT.

WE ALL KNOW THAT'S GOOD BUSINESS PRACTICE.

COUNCILMAN SCHERLEN, I APPRECIATE YOU BRINGING IT UP ON YOU BEING ABLE TO SEE THAT CONTRACT.

MR. DANFORTH, WHY I'VE GOT YOU HERE, I THINK IT WOULD BE NICE TO TALK ABOUT 10 C. THEN I'M GOING TO RECESS US AFTER THAT.

THEN THAT WAY, YOU DON'T HAVE TO COME BACK UP NECESSARILY ON EITHER OF THOSE TWO ITEMS. WE COULD HAVE LOOKED OVER THE DOCUMENTS, AND I'LL BRING THEM FORWARD FOR A VOTE.

>> WELL, I ALMOST HATE TO TALK ABOUT 10 C RIGHT NOW BECAUSE WE'RE GOING RIGHT BACK INTO THE SOURCEWELL CONTRACT.

BUT THIS IS AN EXAMPLE OF WHY SOURCEWELLS HAS CERTAIN ADVANTAGES THAT WE DON'T HAVE IN A STRAIGHT BID PROCESS.

AS WE GO THROUGH THIS, BEFORE I GET STARTED, THOUGH, I'D LIKE TO INTRODUCE YOU TO MR. TERRY WRIGHT.

WHERE ARE YOU AT, TERRY? HERE WE GO.

TERRY IS THE PRESIDENT OF VENUE DISTRICT, AND I'M SURE HE WOULD BE HAPPY TO CONFIRM THE HEADACHES WE'VE BEEN GOING THROUGH TO GET THIS PROJECT FORWARD.

THE CIVIC CENTER RESTAURANT REMODEL, LET ME GIVE YOU SOME OF THE FACTS REAL QUICK.

THE PURPOSE OF THE REMODEL IS TO REPLACE THE DETERIORATING CAST IRON AND PVC PIPING TO IMPROVE THE FLOW AND REDUCE MAINTENANCE IN THE CIVIC CENTER.

INSTALL ENERGY EFFICIENT, MODERN FIXTURES AND ENHANCE THE AESTHETICS AND FUNCTIONALITY WHILE REDUCING MAINTENANCE NEEDS.

ENSURE COMPLIANCE WITH ADA REGULATIONS AND IMPROVE ACCESSIBILITY FOR ALL USERS BY ADDING GRAB BARS, WIDENING STALL DOORS, AND ADJUSTING FIXTURE HEIGHTS.

THE CURRENT CONDITION OF THE CIVIC CENTER.

AS YOU GUYS REMEMBER, LAST YEAR, I CAME BEFORE YOU AND TOLD YOU ABOUT THE COLLAPSED LINE THAT WE HAD THE EMERGENCY REPAIR ON.

THIS LINE IS ACTUALLY TIED IN TO THE EAST BANK OF RESTROOMS AROUND THE COLOSSEUM.

WHAT WE EXPERIENCED AND WHAT WE SAW WHEN WE STARTED DOING THOSE EMERGENCY REPAIRS,

[01:20:01]

THE CAST IRON PIPE WAS ACTUALLY COLLAPSING AND FELLING IN MULTIPLE PLACES.

THIS IS WHAT WE LOOKED AT WHEN WE ENDED UP PULLING THE PIPE OUT OF THE GROUND, AS YOU CAN SEE, IT WAS IN PRETTY BAD CONDITION.

THE RESTROOMS THEMSELVES, AT THE TIME THAT THEY WERE BUILT IN THE '60S WAS PROBABLY A GOOD IDEA, BUT FROM A SANITARY PERSPECTIVE, THAT MOSAIC TILE IS AWFUL TOUGH TO MAINTAIN AND KEEP CLEAN.

WE HAVE SOME HEALTH CONCERNS THERE.

WHEN YOU LOOK AT THE AT THE DIVIDERS FOR THE STALLS, YOU SEE THAT WE DO NOT MEET COMPLIANCE IN A LOT OF THOSE AREAS.

WE'VE ACTUALLY HAD TOILETS BEING PULLED OFF OF THE WALLS BECAUSE THE HANGERS THAT THE TOILETS HANG OFF OF ARE CORRODED AND FALLING APART.

THIS IS A LONG VIEW OF WHAT YOU'RE LOOKING AT IN THAT AREA.

THE RESTROOMS ARE ACTUALLY OLD, GLAZED BLOCK WALLS THAT HAVE BEEN PAINTED OVER MULTIPLE TIMES JUST TO KEEP THAT RESTROOM OPERATIONAL.

THE PROPOSED PLAN GOING FORWARD IS TO PROVIDE A CLEAN, MODERN APPEARANCE, INCLUDING NEW TILE, TOILET PARTITIONS, AND MIRRORS, WE'LL ACTUALLY BE CUTTING THE ENTIRE CEMENT FLOOR OUT OF THOSE RESTROOMS TO MEET ADA COMPLIANCE.

ENHANCE THE SANITIZATION OF THAT WITH SMOOTH, NON PORE, EASY TO CLEAN SURFACES.

MODERNIZE THE FIXTURE, SUCH AS THE URINALS, TOILETS, AND SINKS, AND FAUCETS, AND UPGRADE TO NEW LED LIGHTING IN THOSE AREAS.

THESE ARE THE FLOOR PLANS THAT YOU'RE GOING TO BE LOOKING AT GOING FORWARD.

AS YOU NOTICE IN THIS, IN SOME OF THESE AREAS, WE ACTUALLY LOSE A HOLE JUST TO PICK UP ADA COMPLIANCE.

BUT YOU CAN UNDERSTAND WHY WE WOULD HAVE TO CUT OUT THAT ENTIRE SLAB AND RE-POUR ALL OF THAT.

THIS IS A ARTISTIC RENDERING OF WHAT THE NEW RESTROOMS WOULD LOOK LIKE, A LOT MORE CLEANER, A LOT MORE ENERGY EFFICIENT.

THE CONCLUSION OF THIS, WELL, I'LL DO THE UPDATE ON THE REASON WHY WE DID WHAT WE DID.

MOVING FORWARD WITH THE RESTROOM REMODEL WILL REPLACE THE AGING INFRASTRUCTURE, PROVIDE CODE-COMPLIANT ENVIRONMENT, IMPROVE THE FUNCTIONALITY, AND TRANSFORM THE SPACE INTO A MODERN USER-FRIENDLY FACILITY.

WE'VE BEEN DEALING WITH THIS PROJECT FOR ALMOST TWO YEARS.

WE REACHED OUT TO THE SEVENTH FIRM THAT FOR LACK OF A BETTER PHRASE, WE STRONG ARMED TO TAKE THE JOB.

WE WERE REJECTED BY SIX DIFFERENT GROUPS THAT DID NOT BECAUSE THIS IS SUCH A COMPLEX PROJECT BECAUSE OF THE TIMING OF EVENTS WITHIN THE COLOSSEUM, AND BECAUSE OF THE CHALLENGES OF THE COLLAPSED PIPE AND THE LACK OF A HISTORICAL DOCUMENTATION AS FAR AS WHAT'S UNDERGROUND THERE.

THERE WAS A LOT OF PEOPLE THAT JUST WALKED AWAY AND SAID, THIS JOB IS A LOT MORE THAN I WANT TO DO.

THE CHALLENGE THAT WE RAN INTO, KNOWING THAT WHEN WE ENGAGED WITH SIMS ARCHITECTS TO DO THIS WORKFORCE, WHICH WAS THE ARCHITECTS THAT JUST COMPLETED CITY HALL.

WHEN WE ENGAGED THEM, WE SAID, FOR LACK OF A BETTER PHRASE, I SAID, YOU GOT THE GRAVY NOW, YOU'RE GOING TO GET THE OTHER END OF THE DEAL.

I NEED SOMEBODY TO DO THIS JOB.

SIMS ARCHITECTS AGREED TO DO THE JOB WITH US.

IT WAS A CHALLENGE.

AS THE ARCHITECTS AND ENGINEERS LOOKED AT THIS, THEY NEEDED A CONTRACTOR TO WORK ALONGSIDE THEM TO HELP THEM WITH THE BEST MEANS AND METHODS TO DO THIS JOB IN A TIMELINE THAT WOULD WORK.

UNDERSTAND THE REASON THIS IS IN FRONT OF YOU RIGHT NOW, WE JUST GOT THIS COMPLETED.

WE UTILIZE SOURCEWELL BASICALLY IS A SKINNY VERSION OF A CMAR CONTRACTOR.

THEY SAT THERE AND WORKED ALONGSIDE THE ARCHITECT SAYING, IF YOU USE THIS METHOD, WE COULD SAVE YOU SOME MONEY.

IF YOU DO THIS, THIS WILL LET US MOVE FASTER.

THAT WAS THE SCENARIO WE WORKED IN IN THIS INSTANCE.

THAT'S THE REASON YOU'RE LOOKING AT A SOURCEWELL CONTRACT ON THIS ONE.

HISTORICALLY, WE WOULD HAVE LIKED TO HAVE BID THIS PROJECT OUT BECAUSE IT IS A BIGGER PROJECT.

BUT BECAUSE WE ENGAGE THIS SOURCEWELL CONTRACTOR IN THIS INSTANCE, THEY HAD ALREADY INVESTED THE TIME IN HELPING IN THE DESIGN AND THE CONSTRUCTION MEANS AND METHODS FOR THIS PROJECT.

THAT'S THE REASON THEY'RE BROUGHT TO YOU ON THIS INSTANCE.

I'M HAPPY TO ANSWER ANY QUESTIONS OR IF YOU NEED TERRY TO COME UP AND ADDRESS THEM.

LIKE I SAID, THEY'VE BEEN A PATIENT PARTNER WORKING WITH US.

WE'VE BEEN WORKING WITH THEM FOR TWO YEARS ON THIS.

I CAN TELL YOU THAT HISTORICALLY ABOUT EVERY OTHER MEETING, THEY WERE ASKING, WHEN ARE WE GOING TO GET THIS JOB DONE? THAT'S WHERE WE'RE AT.

>> CLARIFY FUNDING REAL QUICK, AND THEN WE'LL GO TO COUNCILMAN SCHERLEN FUNDING,

[01:25:01]

OR THIS IS IN THE EVENT VENUE DISTRICT?

>> THIS IS VENUE DISTRICT FUNDING, AND LAURA CAN GIVE YOU SOME CLARIFICATION.

>> MONEY SET ASIDE FOR THIS EXACT PURPOSE?

>> YES. IT'S BEEN PUT ASIDE THE LAST FEW YEARS, AND IT'S FULLY FUNDED WITHOUT ANY CITY DOLLARS GOING INTO IT.

>> COUNCIL, I KNOW WE HAVE AN OVERSIGHT DUTY HERE, BUT THEN WE SHOULD, AND WE WOULD RELY PRETTY HEAVILY ON THAT BOARD DIRECTING THIS.

I THINK CONVERSATIONS THAT HAVE BEEN HAD LATELY ARE CONCESSIONS, UPDATING THE CONCESSIONS AREAS AND CONTINUING TO UPDATE CIVIC CENTER.

I THINK WE'RE GOING TO PUSH IN THE SAME DIRECTION THAT YOU GUYS ARE PUSHING.

WE DEFINITELY SEE THE NEED FOR THE UPDATES ON THE RESTROOMS AND THE CONCESSION AREAS, DOING EVERYTHING WE CAN WITH WHAT WE'VE GOT TO WORK WITH OVER THERE.

THE FUNDING PIECE DOES MATTER, I THINK IN THIS.

IT'S NOT COMING OUT OF THE GENERAL FUND. COUNCILMAN SCHERLEN.

>> THIS IS ONE I WOULD AGREE WITH SOURCEWELL.

TO ME, IT'S AN EMERGENCY TYPE SITUATION.

WE'VE BEEN WORKING ON IT TWO YEARS.

YOU JUST GOT THE STUFF.

I CAN AGREE WITH THAT.

IT'S WHEN WE HAVE THESE PROJECTS.

I'VE HAD A BUILDING FOR 20 YEARS, AND ALL OF A SUDDEN WE GOT TO DO SOMETHING ELSE.

BUT I'LL AGREE WITH THIS.

>> WE MAKE CAN GIVE YOU THE CONTRACT ON THIS ONE, AS WELL, TOO, FOR YOU TO REVIEW IT.

THEN THAT WAY, YOU CAN SAY YOU'VE VETTED IT.

BUT I WOULD COME BACK TO THIS ONE, AND I WOULD JUST SAY, THE CIVIC CENTER IN AND OF ITSELF IS AN ANIMAL.

THE REASON IT IS IS BECAUSE IT GETS USED WAY MORE.

EVEN THOUGH WE LIKE TO CRITICIZE AND IT'S AGED AND WE NEED ALL THIS AND WE WANTED A NEW ONE AND THE ARGUMENT'S BEEN HAD NOW FOR ALMOST A DECADE, BUT LIKE THAT GIRL GETS A LOT OF USE, AND THAT IS NOT AN APPEALING PROJECT IN THE LOGISTICS OF GETTING IN AND OUT, PLUS WITH THERE BEING CONCEALED CONDITIONS AND A LOT IN THERE.

WE'RE TRYING TO BACK YOU UP AS MUCH AS WE CAN.

KEEP IN MIND, I'M PLAYING A LITTLE POLITICS UP HERE, AND I WANT GUIDELINES ON OUR COOPERATIVE AGREEMENTS.

I'M NOT COMFORTABLE WITH JUST HANDING EVERYTHING OVER, AND ALL OF A SUDDEN EVERYTHING JUST GOES THROUGH SOURCEWELL.

THIS IS A GOOD EXAMPLE OF THERE'S A TIME IN A PLACE TO USE THAT TOOL OUT OF YOUR TOOLBOX.

I THINK COUNCIL HAS THE WHEREWITHAL TO SEE WHEN IT BENEFITS YOU AND EXTEND THAT IN THE FORM OF TRUST.

THEN THERE'S ALSO A TIME TO HAVE THAT HARD BID TOTAL AND US WARD THE PROJECT THROUGH TO A GROUP OF CONTRACTORS THAT ALL HAD A FAIR SHOT. EVERYBODY LOOKED AT IT.

GREAT EXAMPLE WAS FROM MITCH NORMAN.

I DON'T THINK WE EXPECTED 33 WAS THE ANSWER WHEN WE SAID, HOW MANY PEOPLE HAVE LOOKED AT THIS CONTRACT? WELL, THERE WERE 33 VENDORS THAT ALL GOT A SHOT AT THAT CITY BUSINESS.

I THINK IF WE'RE SAYING IT RIGHTLY, WE'RE TRYING TO MOVE FORWARD WITH PUSHING THIS, BUT SOME GOOD GUIDELINES ON HOW WE UTILIZE THOSE TOOLS IN THE TOOLBOX IS WHAT WE'RE LOOKING FOR, NOT ANY PUSH BACK ON THESE PROJECTS.

COUNCIL, ANYTHING FURTHER? NO. AM I CORRECT? THERE ARE CONTRACTS AVAILABLE FOR ITEM 10 B AND C THAT HAVE BEEN SENT TO US TO READ?

>> YES. I EMAILED THE ONE FROM THE CONSENT ITEM, THE TEMPORARY STAFFING SERVICES THAT WENT, AND THEN ITEM 10 B IS IN THE WORKS, I'LL HAVE THAT TO YOU ALL HERE IN JUST A SECOND.

>> GREAT. WILL YOU BE ABLE TO SEND 10 C AS WELL?

>> YES, WE CAN WRAP THAT ONE UP TOO.

>> I WOULD ASK FOR COUNCIL TO READ QUICKLY, IF YOU FEEL THAT THAT IS YOUR DUE DILIGENCE TO LOOK THAT DOCUMENT OVER SO THAT WE HAVE SEEN THE DOCUMENTS THAT WE'RE AWARDING, AND THEN TO COME BACK AFTER THE RECESS READY TO MOVE FORWARD ON ITEM 10 B AND C, WE'LL PULL BACK UP ITEM 8 N AS WELL, AND THEN WE'LL MOVE INTO OUR LAST TWO ITEMS. IF YOU GUYS WOULD BEAR WITH US, WE'RE GOING TO TAKE A 15 MINUTE RECESS.

WE APPRECIATE STAFF FOR GETTING THAT DOCUMENTATION TO US. THANK YOU.

ON OUR SIDE AND COMMUNICATION.

WE'LL CALL OURSELVES BACK INTO SESSION, AND WE ARE GOING TO GO AHEAD AND PULL UP ITEM 8 N AND BRING THAT ITEM BACK UP.

[8.N. CONSIDER AWARD - TEMPORARY EMPLOYMENT STAFFING SERVICES (Part 2 of 2)]

COUNCIL, CAN I GET A MOTION ON ITEM 8 N?

>> I MOVE TO AWARD THE TEMPORARY EMPLOYMENT STAFFING SERVICES CONTRACT AS PRESENTED IN ITEM 8 N.

>> I HAVE A MOTION AND A SECOND.

ANY FURTHER DISCUSSION? ALL IN FAVOR, PLEASE SAY, AYE.

>> ANY OPPOSED? ITEM 8 N PASSES.

WE'LL NOW MOVE INTO ITEM 10 B.

[10.B. CONSIDER AWARD - SERVICE CENTER COMPLEX OFFICE REMODEL (Part 2 of 2)]

WE HAVE BEEN GIVEN THE DOCUMENTATION FOR REVIEW.

COUNCIL, HAS EVERYBODY REVIEWED EVERYTHING THAT YOU FELT LIKE YOU NEEDED TO? WOULD REQUEST A MOTION ON ITEM 10 B?

[01:30:02]

>> I MOVE TO AWARD ITEM 10 B THE SERVICE CENTER COMPLEX OFFICE REMODEL AS PRESENTED.

>> I HAVE A MOTION AND A SECOND FROM PLACE 2.

ANY FURTHER DISCUSSION ON ITEM 10 B? ALL IN FAVOR, PLEASE SAY, AYE.

>> ANY OPPOSED? ITEM 10 B PASSES WITH A 5-0 VOTE.

WE'LL NOW PULL UP ITEM 10 C.

[10.C. CONSIDER AWARD - CIVIC CENTER COLISEUM RESTROOM UPGRADE]

DO I HAVE ANY QUESTIONS ON ITEM 10 C FROM ANY OF THE COUNCILMEN? WOULD REQUEST A MOTION ON 10 C.

>> I'LL MAKE A MOTION WE ACCEPT 10 C AS STATEMENT.

>> I HAVE A MOTION AND A SECOND FROM PLACE 1.

ALL IN FAVOR, PLEASE SAY, AYE.

>> ANY OPPOSED? ITEM 10 C PASSES.

WE WILL NOW MOVE INTO ITEM 10 D,

[10.D. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8200]

WHICH IS A PUBLIC HEARING.

WE'RE GOING TO BRING MR. BRADY KENDRICK UP HERE TO DISCUSS WHAT'S GOING ON ON THE SOUTH SIDE OF TOWN.

>> GOOD EVENING, AMARILLO COUNCIL.

THIS IS A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 8200.

THIS IS A ORDINANCE THAT CONSIDER ANNEXING INTO THE CITY OF AMARILLO ON PETITION OF THE PROPERTY OWNERS TERRITORY DESCRIBED AS A 477.36 ACRE TRACK OF UNPLATTED LAND THAT IS LOCATED IN SECTIONS 32, 33, 36, AND 37 OF BLOCK 9 BSNF SURVEY, RANDALL COUNTY, TEXAS.

THIS IS IN THE VICINITY OF INTERSTATE 27 AND SUNDOWN LANE, AND THE APPLICANTS ARE FURMAN LAND SURVEYORS INC., REPRESENTING ATTEBURY ELEVATORS, LLC, AND JOSH LANGHAM REPRESENTING LARRY TAYLOR.

ON THE SCREEN RIGHT THERE ON THE MAP, THE YELLOW IS THE PRIVATE PROPERTY THAT IS REQUESTING ANNEXATION, AND THE AREAS IN BLUE ARE THE ADJACENT RIGHT OF WAYS THAT ARE UNDER PROPOSAL FOR ANNEXATION AS WELL, WHICH INCLUDES I27, PORTIONS OF SUNDOWN LANE AND A SMALL PORTION OF COULTER STREET AT THE INTERSECTION WITH SUNDOWN.

ON MAY 27TH, YOU SET THIS MEETING AS THE PUBLIC HEARING THAT'S REQUIRED PER STATE LAW FOR THE ANNEXATION.

YOU SET THIS MEETING AS THAT OPPORTUNITY, AND AT THIS STAGE, YOU ALL CONSIDER THE ANNEXATION AND WHETHER TO CONSIDER ADOPTING IT OR NOT.

IF YOU WERE TO ADOPT THIS TODAY, IT WOULD GO FOR A SECOND READING ON JUNE 24TH, AND AT THAT POINT, IF IT WERE TO BE APPROVED, THEN THE SERVICE PLAN THAT WAS PREVIOUSLY NEGOTIATED WOULD COME INTO EFFECT AND WOULD BE BINDING AT THAT STAGE.

THAT'S A LITTLE DETAILS ON THE PROCESS THERE.

STAFF NOTES THAT IF APPROVED, THERE WOULD BE THREE PROPERTIES THAT WOULD BECOME ENTIRELY SURROUNDED BY THE CITY LIMITS, THEY'RE HIGHLIGHTED IN THE YELLOW, BUT WOULD REMAIN WITHIN RANDALL COUNTY'S JURISDICTION, ESSENTIALLY.

>> THE STATE LAW, 43.057 OF THE LOCAL GOVERNMENT CODE DOES STATE THAT THE LOCAL GOVERNING BODY MUST FIND IT IS IN THE PUBLIC INTEREST TO DO SO.

WE DID APPROACH THESE THREE PROPERTY OWNERS TO SEE IF THEY WERE INTERESTED IN COMING INTO THE CITY AS PART OF THIS ANNEXATION.

NEITHER OF THOSE THREE WHEN THEY WERE APPROACHED AS PART OF THIS PROCESS, WANTED TO BE INCLUDED, THEY WANTED TO REMAIN OUTSIDE THE CITY LIMITS, SO THEY WERE NOT INCLUDED.

STATE LAW, OUTSIDE OF A VERY FEW EXCEPTIONS, ESSENTIALLY NOW REQUIRES THAT ANNEXATIONS ARE PROPERTY OWNER INITIATED.

SO WITH THEM NOT WANTING TO PARTICIPATE, WE LEFT THEM OUT OF THE BOUNDARY AT THIS STAGE.

I JUST WANTED TO NOTE THAT.

THE PROPERTY, IF ANNEXED, IS PROPOSED TO BE DEVELOPED WITH THE KIDS INC. ROCKROSE SPORTS PARK.

ADDITIONALLY, WOULD ALSO INCLUDE FUTURE RETAIL PAD SITES AND DEVELOPMENT SITES.

ON YOUR SCREEN NOW IS A GRAPHIC THAT WAS PROVIDED BY THE DEVELOPER THAT WANTED TO SHARE THIS TODAY.

THE AREA IN RED IS THE TRACT THAT IS UNDER CONSIDERATION FOR ANNEXATION.

THE BOUNDARY YOU SEE THERE IN YELLOW IS THE TIRZ 3 BOUNDARY, THE SOUTH GATEWAY TIRZ BOUNDARY, AND I'LL GET TO THAT HERE IN A SECOND.

SOME DETAILS ABOUT THAT.

REGARDING THE SERVICE PLAN, I JUST WANTED TO HIGHLIGHT A FEW THINGS THAT WERE WITHIN THAT.

THIS TRACT WOULD BE CONSIDERED SERVED BY EXISTING WATER AND SEWER MAINS THAT BORDER THE PROPERTY.

THERE ARE ALREADY EXISTING SERVICES THAT ARE ADJACENT TO THIS TRACT UNDER CONSIDERATION TODAY.

THE DEVELOPER WILL PROVIDE OR WILL CAUSE TO BE PROVIDED FOR THE EXTENSION OF UTILITIES INCLUDING WATER, SEWER, STORMWATER AND STREETS WITHIN THE AREA TO BE ANNEXED.

UPON COMPLETION OF A WARRANTY PERIOD AND REVIEWED BY THE CITY, THOSE ULTIMATELY WOULD BECOME FUTURE CITY INFRASTRUCTURE THAT WE WOULD MAINTAIN LONG-TERM.

REGARDING COULTER STREET.

COULTER STREET ADJACENT TO THE MAJORITY OF THE ANNEXATION BOUNDARY IS ALREADY IN THE CITY LIMITS, AND THERE IS ALREADY A PROJECT UNDER DESIGN FOR COULTER STREET THAT THE CITY IS WORKING ON CURRENTLY.

THE DEVELOPER WITHIN 120 DAYS OF THE ANNEXATION

[01:35:02]

WILL PROVIDE THE ADDITIONAL RIGHT OF WAY NEEDED TO ALLOW FOR THAT TO BE UPGRADED TO A FULL ARTERIAL IN THE FUTURE ONCE THAT PROJECT MOVES FORWARD IN THE FUTURE.

SAME THING FOR SUNDOWN.

SUNDOWN ULTIMATELY AS THE DEVELOPER, DEVELOPS TRACKS ALONG SUNDOWN, THEY'D BE REQUIRED TO UPGRADE IT AS DEVELOPMENT OCCURS, AND THEY WILL ALSO BE PROVIDING THAT ADDITIONAL RIGHT OF WAY FOR SUNDOWN LANE ON THEIR SIDE OF THE SECTION LINE WITHIN 120 DAYS OF ANNEXATION.

THAT COULD ULTIMATELY BE BUILT OUT TO A FULL ARTERIAL SOMEDAY.

FOR EMERGENCY SERVICES, THE POLICE DEPARTMENT STATED THAT THEY'D BE ABLE TO PROVIDE SERVICES TO THIS AREA UPON ANNEXATION WITH CURRENT BUDGET APPROPRIATIONS.

THE FIRE DEPARTMENT STATED THAT THE MAJORITY OF THIS TRACT IS WITHIN THE 1.5 MILE ISO BOUNDARY FOR STATION NUMBER 3, AND A MAJORITY OF IT IS WITHIN THE FOUR MINUTE RUN TIME OF STATION 3.

THERE IS 25 ACRES APPROXIMATELY AT THE FAR SOUTHEAST CORNER OF THE BOUNDARY TODAY THAT WOULD NOT BE COVERED.

THEN THE FIRE DEPARTMENT STATED THAT IF ANNEXATIONS AND DEVELOPMENT CONTINUES TO THE SOUTH AND EAST OF THE ONE UNDER CONSIDERATION TODAY, ULTIMATELY, WE WOULD NEED TO CONSIDER A FIRE STATION AT A FUTURE DATE DOWN THE ROAD TO SERVE THAT 25 ACRES AND ANYTHING ELSE THAT WOULD CONTINUE SOUTH AND EAST OF DEVELOPMENT OCCURS IN THIS AREA.

TYPICALLY UPON ANNEXATION, WE WOULD BEGIN TO COLLECT PROPERTY TAXES WITHIN THE AREA.

IN THIS INSTANCE, AS I PREVIOUSLY MENTIONED, THIS IS IN THE TIRZ 3 BOUNDARY.

WE WOULD UPON ANNEXATION, IF APPROVED, COLLECT THE BASELINE VALUES THAT WERE SET AS OF JANUARY 1ST OF 2023, I BELIEVE IT WAS, WHEN THE TIRZ WAS ESTABLISHED.

HOWEVER, AS PROPERTY VALUES INCREASE, THOSE VALUES WOULD ESSENTIALLY STAY WITHIN THE TIRZ, TO HELP FUND THAT FUTURE INFRASTRUCTURE WITHIN THE TIRZ AND UPON CONCLUSION OF THE TIRZ IN 2042, ULTIMATELY, WE WOULD BEGIN COLLECTING THOSE FULL PROPERTY TAXES AT THAT TIME, PROVIDED THAT THE TIRZ IS NOT EXTENDED IN LENGTH.

REGARDING THE SALES TAXES FOR THIS AREA.

THIS IS WITHIN THE RANDALL COUNTY ASSISTANCE DISTRICT 1, WHICH WAS PASSED BY RANDALL COUNTY VOTERS, WHICH MEANS THE CITY WILL NOT COLLECT THE FULL TYPICAL ALLOCATION OF SALES TAXES FOR THE AREA.

TYPICALLY, THERE'S 2% THAT'S LEFT FOR THE CITY, THE SPLIT BETWEEN THE CITY AND THE ADC.

HOWEVER, RANDALL COUNTY HAS ALREADY CLAIMED HALF PERCENT OF THAT 2%.

EVEN IF WE ANNEX IT, WE DON'T GET THAT BACK, SO THERE IS ONLY 1.5% INSTEAD OF THE TYPICAL 2% OF THE SPLIT.

WE ARE GOING TO COLLECT SOME SALES TAX, BUT JUST NOT THE FULL 2% THAT NORMALLY WOULD BE GENERATED BECAUSE OF THAT RANDALL COUNTY ASSISTANCE DISTRICT 1.

WE DID SEND AND POST PUBLIC NOTICE AS REQUIRED BY STATE LAW FOR THIS ANNEXATION AND WE HAVE NOT RECEIVED ANY COMMENTS AS OF THIS MEETING TODAY.

IF APPROVED, WE WOULD BEGIN TO PROVIDE SERVICES TO THE AREA PER THE EXECUTED SERVICE PLAN UPON THE SECOND READING OF THE ANNEXATION IF APPROVED.

WITH THAT, THE PLANNING AND ZONING COMMISSION DID RECOMMEND TO FORWARD THIS CASE TO CITY COUNCIL FOR CONSIDERATION WITH A 6, 0 VOTE WITH ONE ABSTENTION.

WITH THAT, I COULD TAKE ANY QUESTIONS Y'ALL MAY HAVE, AND WE ALSO HAVE REPRESENTATION FOR THE APPLICANTS HERE AS WELL THAT COULD TAKE QUESTIONS.

>> QUESTIONS, COUNCIL FOR MR. KENDRICK? NONE? BRADY, THANK YOU.

>> NO PROBLEM.

>> AT THIS TIME, WE'RE GOING TO OPEN A PUBLIC HEARING.

DO I HAVE ANYONE HERE TODAY THAT WOULD LIKE TO SPEAK FOR OR AGAINST THIS ITEM? YES, SIR. MR. FORD, IF YOU COME FORWARD FIRST.

>> LET ME SEE IF I CAN FIGURE OUT HOW TO RAISE THIS THING, PROMOTE GOOD POSTURE.

>> THERE YOU GO.

>> CAN YOU HEAR ME?

>> YES, SIR. YOU GOOD.

>> MAYOR, COUNCIL. MY NAME IS MIKE FORD, AMARILLO, TEXAS.

THERE'S A COUPLE OF SIGNIFICANT ISSUES HERE THAT I'D LIKE TO BRING TO YOUR ATTENTION TODAY.

ONE IS THE TIMING OF THIS ANNEXATION.

AS BRADY MENTIONED, SINCE THE TIRZ WAS FORMED BEFORE THIS ANNEXATION IS TAKING PLACE, THEN ALL OF THE ACCRUAL OF PROPERTY TAXES INCREASES IN PROPERTY TAXES GO INTO THE TIRZ FUND AND DON'T ACCRUE TO THE BENEFIT OF THE CITY, EVEN THOUGH THE SERVICES OF THE CITY ARE BEING APPLIED HERE, FOR OVER A DECADE.

I WOULD ASK WHY THE TIMING AND THIS SEQUENCE WAS TAKING PLACE.

IF WE KNEW THAT THIS WAS GOING TO HAPPEN, WHY WOULDN'T WE AS PART OF THE TIRZ FORMATION PROCESS, GO AHEAD AND ANNEX THESE PROPERTIES? MAYBE THE LANDOWNER CAN ANSWER THAT.

SECOND THING I'D LIKE TO STATE IS THAT THE TIRZ ORDINANCE ITSELF IS BASED ON FALSE PREMISES.

THERE ARE MANDATORY CLAUSES THAT THE CITY HAS TO DECLARE

[01:40:01]

IN STATE LAW IN ORDER TO CREATE AND FORM A TIRZ.

THOSE CONDITIONS HAVE TO EXIST IN ORDER FOR AREAS OF PUBLIC LANDS TO BE QUALIFIED AS A TIRZ ZONE.

THE STATEMENTS BASICALLY SAY THAT YOU HAVE BLIGHTED AREAS.

THESE AREAS THAT WE ARE TALKING ABOUT ARE UNUSED AGRICULTURAL PARCELS, ARE NO LONGER USED OR DORMANT AGRICULTURAL PARCELS THAT MATCH THE CONDITIONS OF NEARLY EVERY AREA OF UNUSED OR UNDEVELOPED LAND THAT SURROUNDS AMARILLO.

IF THAT WAS APPLIED UNIFORMLY, WE COULD CREATE A TIRZ IN ALL UNDEVELOPED AREAS FOR AMARILLO.

LET ME JUST READ YOU THIS ONE, SECTION 1.6 FROM ORDINANCE, AND IT WAS ACTUALLY PASSED ON MY BIRTHDAY, 11/8/'22, NOT THE YEAR, BUT THE DATE.

ORDINANCE 8033, AMONG OTHER THINGS, THIS IS SECTION 1.6, AREAS WITHIN THE ZONE INCLUDE LAND THAT SUBSTANTIALLY IMPAIRS AND ARRESTS THE SOUND GROWTH OF THE CITY, RETARDS THE PROVISION OF HOUSING ACCOMMODATIONS AND CONSTITUTES AN ECONOMIC LIABILITY, SLUM AND A DETRIMENT TO PUBLIC HEALTH AND SAFETY.

AGAIN, THESE ARE UNUSED AGRICULTURAL PARCELS, AND THIS COUNCIL HAD NOTHING TO DO WITH THIS ORDINANCE, BY THE WAY.

SO I'M SPEAKING TO HOPEFULLY A GROUP THAT MAYBE YOU'RE HEARING THIS FOR THE FIRST TIME.

IT'S A DETRIMENT TO PUBLIC HEALTH AND SAFETY BECAUSE OF THE PREDOMINANCE OF INADEQUATE SIDEWALK AND STREET LAYOUTS.

AGAIN, THIS IS AGRICULTURAL LAND.

THE FAULTY LAYOUT IN RELATION TO SIZE, ADEQUACY AND ACCESSIBILITY AND USEFULNESS, UNSANITARY AND UNSAFE CONDITIONS, THE DETERIORATION OF THE SITE AND OTHER IMPROVEMENTS, CONDITIONS THAT ENDANGER LIFE AND PROPERTY BY FIRE OR OTHER CAUSE.

I'D JUST ENCOURAGE YOU TO LOOK AT THE LAND WE'RE TALKING ABOUT.

IT IS OPEN AGRICULTURAL LAND THAT'S NO LONGER IN USE.

THE ZONE IS ALSO PREDOMINANTLY OPEN OR UNDEVELOPED, AS I JUST SAID, AND BECAUSE OF OBSOLETE PLATTING, THERE IS NO PLATTING.

IT'S OPEN DETERIORATION OF STRUCTURES.

THERE ARE NO STRUCTURES DETERIORATING ON THIS AREA, OR SITE IMPROVEMENTS OR OTHER FACTORS SUBSTANTIALLY IMPAIR OR ARREST THE SOUND GROWTH OF THE CITY. A FALSE STATEMENTS.

>> MR. FORD, YOUR THREE MINUTES ARE UP, IF YOU COULD WRAP UP YOUR THOUGHTS.

>> I DIDN'T REALIZE THAT THERE WAS A TIME UP HERE, EXCUSE ME.

>> I WAS KEEPING IT ON MY PHONE.

>> YOU NEED TO ANNOUNCE THAT AS A PART OF THE PUBLIC HEARING THAT THERE IS A TIME LIMIT.

PER STATE LAW, YOU HAVE TO ANNOUNCE THAT.

THEREFORE, THE AREA WITHIN THE ZONE MEETS THE CRITERIA FOR DESIGNATION OF A REINVESTMENT ZONE AND SATISFIES THE REQUIREMENT OF SECTION 311.

THESE ARE MATERIALLY FALSE STATEMENTS THAT THIS TIRZ WAS ENACTED UPON.

AGAIN, THE TIMING OF THIS IS SUCH THAT THE BENEFIT ACCRUES THIS LANDOWNER, WELL, IT COULD HAVE ACCRUED TO THE BENEFIT OF THE CITIZENS, THE ANNEXATION COULD HAVE ACCRUED TO THE BENEFIT OF THE CITIZENS.

ANY INCREASE IN THE TAX BASE IN THIS AREA GOES INTO THE TAX INCREMENT FUND AS MR. BRADY JUST SAID.

I OPPOSE ANNEXATION. THANK YOU.

>> YOU'RE IN OPPOSITION TO THIS ON THE PUBLIC HEARING?

>> YEAH.

>> WE WILL TRY TO GET THAT CLOCK BACK UP IF WE HAVE IT. YES, MR. FISHER.

>> MY NAME IS MIKE FISHER.

I OPPOSE THIS.

NUMBER 1, IT AFFECTS MY PROPERTY BECAUSE IF YOU ANNEX THIS, THEN IT'LL BRING MY PROPERTY WITHIN 1.5 MILES OF THE CITY LIMITS OUT ON I-27.

THAT'S NUMBER 1. NUMBER 2, I REMEMBER WHEN THEY PASSED THIS TIRZ DEAL FOR THIS PROPERTY, AND IT WAS IN 2022, AND THAT JUST SO HAPPENED, PROBABLY THE SECOND OR THIRD YEAR THAT I CONTINUOUSLY WENT TO PRATT TO CHALLENGE MY TAXES.

I ALWAYS SAY, HEY, GIVE ME THE ATTERBURY DISCOUNT.

THE ATTERBURY DISCOUNT, IF YOU LOOK AT THE HISTORY OF THEIR PROPERTY, WE'RE TALKING ABOUT ALMOST A SECTION OF LAND.

I THINK IT'S 640 ACRES.

IT WAS VALUED AT $617,000, A $1,000 AN ACRE FOR SOUTH AMARILLO.

WOW. I SAID, "HEY, I WANT THAT DEAL." IN 2023, RIGHT AT THE END OF 2022, THIS CITY SAID, WE'LL MAKE THAT TIRZ IN 2023.

BUT BEFORE THAT HAPPENED, WE MADE IT PART OF TIRZ IN 2022, AND THEN THEY RAISED THE VALUE AFTER IT CAME INTO TIRZ.

THERE HAD TO BE SOME COLLUSION THERE BECAUSE NOW ANY INCREASE IN VALUE STAYS IN THAT AREA.

IT WENT 617,000-3,000,000 IN VALUE.

[01:45:02]

BUT THIS GOES BACK TO THE CITY STAFF TELLING YOU THINGS.

THIS GENTLEMAN THAT CAME UP HERE AND PRESENTED THIS SAID THAT ALL THE TAXES THAT ARE COLLECTED, AND HE SAID THAT IT WOULD BECOME IN THE CITY.

WELL, IT'S NOT BECAUSE YOU KNOW WHAT IT'S TAXED AT? IT'S TAXED AT $23,000.

IT'S TAXED AT A TRAILER HOUSE RIGHT NOW BECAUSE IT HAS AN EXEMPTION ON IT.

IT BRINGS THAT THREE MILLION DOLLAR PROPERTY.

THEY'RE PAYING $23,000 IN VALUE TAXES.

IT'S ONLY PAYING PROBABLY 1,000 BUCKS IN TAXES.

NOW, OUR CITY IS GOING TO BE ON THE HOOK.

WE'RE ALREADY ON THE HOOK FOR SIX MILLION BUCKS TO BUILD THE ROADS FOR KIDS INC. OUT OF MONEY THAT SHOULDN'T BE FOR INFRASTRUCTURE FROM THE ECONOMIC DEVELOPMENT CORPORATION.

WHO'S GOING TO PUT IT ON THE PIPES? THAT'S GOING TO BE US.

WE'RE GOING TO DO THAT WITH 1,000 BUCKS THAT'S GOING TO THE CITY BUDGET.

NOT EVEN 1,000 THAT'S GOING TO THE CITY BUDGET.

WE'RE GOING TO HAVE TO BUILD ALL THAT INFRASTRUCTURE AND BE RESPONSIBLE FOR IT.

THERE'S GOING TO BE NEW COPS.

HE ALREADY SAID A NEW FIRE STATION.

DOES THAT $1,000 COVER A NEW FIRE STATION IN TAXES? I SAY NO, AND IT'S TIME TO AUDIT THESE RECORDS.

I FILED OFFICIAL COMPLAINTS YESTERDAY WITH MY PROPERTY TAXES, 50 PROPERTIES, WESTERN AND THE LOOP.

IT'S VALUED AT 1,000 BUCKS AN ACRE FOR 30 ACRES.

WE'RE NOT GETTING OUR TAX MONEY FROM THE ATTERBURY.

>> THANK YOU, MR. FISHER.

>> I ASK THAT YOU GUYS AUDIT THE CURRENT RECORDS THAT SO WE'RE GETTING OUR PROPERTY TAXES, SO WE'RE NOT HAVING A CLOSE SCHOOLS.

>> LET ME REDIRECT THAT TO PRATT.

THAT WOULD BE THE AUDIT THAT WOULD NEED TO BE DONE.

WE DON'T HANDLE ANY ASSESS VALUES.

>> YOU CAN BECAUSE YOU HAVE STANDING, BECAUSE WE HAVE TO MEET A BUDGET.

YOU CAN LOOK AT THEM AND SAY, LOOK, WE WANT OUR TAXES.

>> I HEAR WHAT YOU'RE SAYING ON THE ARG EXEMPTION.

NOT PREPARED TO DISCUSS THE ARG EXEMPTION RATE AND PRATT'S OPINION OF THAT HERE TODAY.

BUT I DO APPRECIATE THE PUBLIC COMMENT ON THE TIRZ AND THE INFRASTRUCTURE ZONE.

IF YOU WOULD, I'M GOING TO BRING LEGAL COUNSEL IN WITH A FEW OTHER QUESTIONS HERE IN A MINUTE.

DO I HAVE ANYONE ELSE HERE THAT WOULD LIKE TO SPEAK FOR OR AGAINST THIS ITEM? MR. MCWILLIAMS, MY QUESTION.

TODAY WOULD BE THE FIRST DAY I'VE HEARD OF A TEARS, A TAX INCREMENT, REINVESTMENT ZONE BEING REQUIRED TO ONLY APPLY TO AN AREA OF BLIGHT OR TO AN AGED AREA TO WHERE WHEN WE PUT THIS IN PLACE, NEVER KNEW THAT THIS COULDN'T BE SOMETHING THAT THE REINVESTMENT ZONE COULD DRAW ITS BOUNDARY, AND THEN IT DIDN'T HAVE THAT CRITERIA.

IS THAT AN INTERPRETATION THAT YOU SHARE, THAT HAS TO BE AN AREA OF BLIGHT THAT HE READ OR WHERE ARE YOU AT ON THIS?

>> THERE IS A NUMBER OF QUALIFICATIONS IN THE STATUTE THAT WOULD ALLOW FOR THIS TO OCCUR.

>> UNDER THE CONCERN THAT THIS DOESN'T MEET ONE QUALIFICATION, CAN YOU TELL ME, DOES THIS TIRZ MEET THE QUALIFICATION, AND HOW WAS IT APPROVED BACK IN IN '22? WHO OVERSAW THIS AT THE STATE?

>> THE COUNCIL APPROVES IT AND IT'S A GOOD TIER.

IT'S BEEN THERE FOR A WHILE NOW AND THE COUNCIL MADE THOSE FINDINGS.

>> CURRENTLY, WE HAVE A TIERS ZONE THAT COUNCIL APPROVED BACK IN '22 HASN'T BEEN CONTESTED, AND WE NOW HAVE A LANDOWNER TRYING TO ANNEX INTO THAT TIER ZONE.

IT IS TRUE THAT ALL THOSE MONIES THAT ARE TAXABLE MONIES ARE STILL BEING PAID IN THE FULL VALUE OF THE TAXATION, BUT THEY STAY WITHIN THAT REQUIRED ZONE, IS THAT CORRECT?

>> DID THIS MEET OTHER CRITERIA WHEN IT WAS APPROVED BACK IN '22?

>> I WOULD HAVE TO GO BACK AND LOOK AT IT.

I DON'T HAVE IT IN FRONT OF ME.

>> [INAUDIBLE]

>> COME BACK UP TO THE MICROPHONE, SIR.

>> THE CODE CRITERIA FOR REINVESTMENT ZONE, WHICH IS WHY THEY HAD THE STATEMENTS IN THE ORDINANCE.

TO BE DESIGNATED AS A REINVESTMENT ZONE, AN AREA MUST SUBSTANTIALLY ARREST OR IMPAIR THE SOUND GROWTH, THAT'S ONE OF THE MUNICIPALITY COUNTY, DESIGNING THE ZONE TO RETARD PROVISION OF

[01:50:03]

HOUSING ACCOMMODATIONS OR CONSTITUTE AN ECONOMIC OR SOCIAL LIABILITY, AND A MENACE TO THE PUBLIC SAFETY, HEALTH, MORALS, OR WELFARE IN ITS PRESENT CONDITION AND USE BECAUSE OF THE PRESENCE OF A; SUBSTANTIAL NUMBER OF SUBSTANDARD SLUM, DETERIORATED, OR DETERIORATING STRUCTURES, B; THE PREDOMINANCE OF DEFECTIVE OR INADEQUATE SIDEWALK OR LAYOUT.

ALL THESE THINGS, I'M NOT GOING TO GO THROUGH IT.

IF YOU REMEMBER WHAT I READ TO YOU, THAT'S THE PROVISION OF 311-05.

IT MUST CONTAIN ALL OF THOSE THINGS, NOT SOME OF THEM, BUT ALL OF THEM.

>> WHAT I WOULD ASK THEN, MR. FORD IS, YOU'RE IDENTIFYING A FEW THINGS HERE, SO THE GOAL WOULD STILL BE TO HAVE THE PROPERTY OWNER ANNEX IN THE CITY LIMITS, CORRECT?

>> THAT'S UP TO THE COUNCIL.

MY POINT IS THE FACT THAT THIS ANNEXATION IS NOT GOING TO ACCRUE TO THE BENEFIT OF THE TAXPAYER IN ANY WAY SHAPE OR FORM FOR.

>> THIS ANNEXATION ACCRUES TO THE BENEFIT OF THAT ZONE.

>> FOR THE PROPERTY OWNERS, YES.

>> FOR ANYBODY THAT INVESTS IN THAT ZONE?

>> TRUE, AND IT GOES INTO THE TIF.

IT GOES INTO THE TAX INCREMENT FUND.

>> IF YOU HAVE A BUSINESS ENTITY THAT WANTS TO COME INTO AMARILLO, AND THEY CAN UTILIZE SOME OF THIS INFRASTRUCTURE MONIES, IT ATTRACTS THAT INTO THAT ZONE.

LET'S SAY IT'S A CHAIN GROCERY STORE THAT AMARILLO WOULD LOVE TO HAVE.

THEY'RE ATTRACTED TO THIS, AND SO IT BENEFITS THAT.

YOU COULD SEE THE BENEFIT FROM THAT INSIDE OF THAT ZONE.

NOW, I GRANTED, IT DOESN'T GO OUTSIDE OF THE ZONE.

THE APPRECIATED VALUE STAYS WITHIN THAT ZONE, BUT IN ORDER TO ATTRACT NEW BUSINESSES TO COME INTO THAT AREA.

>> THE WAY THAT'S SUPPOSED TO WORK IS THAT AS THE TAX ASSESSMENT INCREASES, THOSE INCREASES GO INTO THE TIF, AND THAT CAN BE DRAWN A BY DEVELOPERS.

IN THIS CASE, AS MR. FISHER POINTED OUT THAT ON THE KIDS INC THING, WE'RE PUTTING SEVEN AND IT'S NOT SIX, MC.

IT'S $7.5 MILLION STREETS, ROADS, AND WATER, AND PUBLIC MONIES INTO THAT WHEN THAT SHOULD BE DRAWN FROM THE TAX INCREMENT FUND.

THAT'S THE DEVELOPER'S DRAW.

WE'RE GOING OUT ON A LIMB FOR $7.5 MILLION.

MY POINT IS ILLEGALLY, BUT THAT VOTERS SHOULD HAVE BEEN ABLE TO VOTE ON THAT.

BUT IN ANY EVENT, WE GO BACK TO THE ORDINANCE THAT WAS FILED.

NONE OF THOSE CONDITIONS IN THE STATE LAW THAT I WILL BE HAPPY TO HAND TO MR. MCWILLIAMS AND SHOW HIM THAT IT SAYS AN AREA IN ORDER TO BE DECLARED, IT MUST CONTAIN THESE FEATURES.

NONE OF THOSE THINGS EXIST.

OTHERWISE, EVERY AREA AROUND THE AMARILLO WOULD BE QUALIFIED AS A TIERS.

>> YOU MADE YOUR POINT. THANK YOU, SIR.

QUESTIONS, COUNCIL OR COMMENTS ON THIS ONE.

JUST AS A REMARK, I DID NOT IDENTIFY THAT THIS TIER ZONE WAS NOT SET UP IN ANY WAY THAT WASN'T 100% LEGALLY INCORRECT, AND THAT IT QUALIFIED MET ALL THE CRITERIA.

WE'VE GOT A DEVELOPER THAT'S WILLING TO DEVELOP, AND THE TIER ZONE DOES HOLD TAX INCREMENT MONIES IN THOSE AREAS.

WE'VE GOT A BUSINESS MODEL THAT THAT WORKS FOR.

THE UNIQUE THING IS, IS WE'RE NOT QUESTIONING TIERS NUMBER 2.

I WOULDN'T SAY THAT THAT'S AN AREA OF BLIGHT.

THAT'S I 40, AND IT'S GROWING LIKE CRAZY, AND BUCKY'S HAS BEEN KILLING IT OUT THERE, AND THE BIG TEXAN DOES GREAT.

THIS IS THE FIRST TIME FOR ME TO HEAR THAT YOU GOT TO HAVE A SLUM OR YOU GOT TO HAVE AN AREA OF TOWN THAT NEEDS SPECIAL ATTENTION, LIKE FOR US TO HAVE A TIER ZONE.

NOT ANYTHING THAT I EXPECTED TO ENCOUNTER HERE TODAY, JUST HAVING A CANDID DISCUSSION WITH THE PUBLIC. YES, SIR.

>> THERE ARE DEFINITIONS BEHIND SLUM AND THOSE THINGS THAT WE OBVIOUSLY WE DIDN'T COME PREPARED TO TALK ABOUT TODAY, BUT PEOPLE HAVE AN IDEA WHAT SLUM IS.

THERE'S A DEFINITION BEHIND ALL THAT.

>> DO I HAVE ANYONE ELSE HERE WHO WOULD LIKE TO SPEAK FOR OR AGAINST THIS ITEM BEFORE I CLOSE THIS PUBLIC HEARING? ANY REMARKS FROM COUNCIL BEFORE WE CLOSE THE PUBLIC HEARING? AT THIS TIME, WE WILL CLOSE A PUBLIC HEARING ON ITEM 10D AND WOULD REQUEST A MOTION.

>> I MOVE TO ADOPT ORDINANCE NUMBER 8200 AS PRESENTED.

>> I HAVE A MOTION AND A SECOND ON ITEM 10D.

ANY FURTHER DISCUSSION? ALL IN FAVOR, PLEASE SAY AYE.

>> WE'VE GOT FOUR AYES AND ONE OPPOSITION ON ITEM 10D, IT PASSES.

>> ANY OPPOSED?

>> NO.

[01:55:05]

ITEM 10E. WE WILL MOVE INTO MR.

[10.E. CONSIDERATION OF RESOLUTION NO. 06-10-25-2]

PATH. YOUR NEW WORK CHART, SIR.

>> CITY COUNCIL, THANK YOU FOR THIS TIME, I CAN PRESENT THIS TO YOU.

I APPRECIATE YOUR FEEDBACK YOU'VE GIVEN THROUGH THIS PROCESS.

ORGANIZING THE LEADERSHIP TEAM TO MAXIMIZE EFFICIENCY AND EFFECTIVENESS IS ONE OF MY MOST IMPORTANT RESPONSIBILITIES AS CITY MANAGER.

GIVEN THE NUMBER OF VARIABLES INVOLVED, THIS CAN BE BOTH A STRATEGIC AND COMPLEX TASK.

THE FOLLOWING IS A SUMMARY OF THE PRIMARY REASONS FOR THE CHANGES BEING MADE IN TO ORGANIZATIONAL CHART.

I'M GOING TO SUMMARIZE ABOUT FOUR KEY AREAS, AND THEN I'LL PRESENT THE NEW ORGANIZATIONAL CHARTS THAT I LIKE FOR YOUR PERMISSION TO APPROVE TONIGHT.

FIRST OFF, A PENDING TURNOVER.

THIS UPDATED ORGANIZATIONAL CHART BUILDS ON THE DIRECTION SET BACK IN NOVEMBER 2024, WHEN I BROUGHT TO YOU THE FIRST PHASE OF THIS PROCESS.

WE'RE PREPARING FOR FLOYD HARTMAN'S UPCOMING RETIREMENT.

WITH THE MAJOR WASTEWATER TREATMENT PLANT PROJECT NOW WELL UNDER WAY, IT IS ESSENTIAL TO FORMALLY ESTABLISH THE TEAM THAT WILL LEAD THIS EFFORT FOR THE COMING YEARS.

AT THE SAME TIME, WE AIM TO MAKE THE MOST OF MR. HARTMAN'S INVALUABLE EXPERIENCE AND INSTITUTIONAL KNOWLEDGE BEFORE DURING THE REMAINDER OF HIS TENURE.

THE SECOND AREA, CHIEF FINANCIAL OFFICER.

THE CITY OF AMARILLO HAS EXPERIENCED A TREMENDOUS AMOUNT OF GROWTH OVER THE PAST DECADE.

HISTORICALLY, THE CFO POSITION HAS ENCOMPASSED A BROAD ARRAY OF RESPONSIBILITIES ACROSS THE ORGANIZATION.

AS WE LOOK TO THE FUTURE, WE RECOGNIZE THE INCREASING COMPLEXITY AND STRATEGIC DEMANDS OF OUR ORGANIZATION'S FINANCIAL LANDSCAPE.

IN RESPONSE, I'M REFINING THE SCOPE OF THIS POSITION TO FOCUS EXCLUSIVELY ON THE ROLE OF CHIEF FINANCIAL OFFICER.

THIS FOCUS ALIGNMENT IS INTENDED TO BUILD UPON THE STRONG FOUNDATION OF FINANCIAL STEWARDSHIP ALREADY IN PLACE AND FURTHER STRENGTHEN OUR CAPACITY FOR STRATEGIC FINANCIAL LEADERSHIP MOVING FORWARD.

THE THIRD AREA IS OUR DEPUTY AND ASSISTANT CITY MANAGERS.

TO ENHANCE EFFICIENCY AND COMMUNICATION AND COORDINATION, I'M ORGANIZING THE DEPARTMENTS INTO THREE SPHERES OF OVERSIGHT.

THE DEPUTY CITY MANAGER, MR. FREEMAN, WILL OVERSEE OUR PUBLIC SAFETY DEPARTMENTS, AN ASSISTANT CITY MANAGER, RICH GAGNON WILL OVERSEE OUR COMMUNITY SERVICE DEPARTMENTS, AND AN ASSISTANT CITY MANAGER DONNY HOOPER WOULD OVERSEE PUBLIC INFRASTRUCTURE DEPARTMENTS.

WHILE MOST DEPARTMENTS ALIGNED NATURALLY INTO THESE THREE SPHERES, A FEW HAVE BEEN PLACED BASED OFF OTHER CONSIDERATIONS.

THIS STRUCTURE AIMS TO STREAMLINE OVERSIGHT, PROMOTE COLLABORATION, AND IMPROVE ORGANIZATIONAL EFFECTIVENESS.

LASTLY, THE MANAGING DIRECTORS, TO ACCOMPLISH THESE GOALS, I AM REINSTATING THE ROLE OF MANAGING DIRECTOR.

THIS ROLE ALLOWS INDIVIDUALS TO CONTINUE THEIR DEPARTMENTAL LEADERSHIP ROLE WHILE ALSO SUPPORTING COORDINATION, STRATEGIC OVERSIGHT ACROSS A CLUSTER OF RELATED DEPARTMENTS.

TO STRUCTURE THIS EFFECTIVELY, I'VE CAREFULLY EXAMINED LOGICAL GROUPINGS WITHIN EACH ASSISTANT CITY MANAGER'S FEAR OF RESPONSIBILITY.

NOW, THOUGH THIS PROCESS PRESENTED SOME DIFFICULT CHOICES, THE TWO INDIVIDUALS HAVE BEEN SELECTED TO SERVE AS MANAGING DIRECTORS, JERRY DANFORTH IS IN PUBLIC INFRASTRUCTURE AND JASON RIDDLESPURGER, IN COMMUNITY SERVICES.

THEY WILL SUPPORT AND REPORT DIRECTLY TO THE ASSISTANT CITY MANAGERS ENHANCING COORDINATION AND STRATEGIC OVERSIGHT ACROSS DEPARTMENT OF LINES.

THE NEW ORGANIZATIONAL CHART. A FEW THINGS HERE.

TRADITIONALLY, WE'VE ONLY EVER SHOWN THE DEPARTMENTS.

I'M NOW SHOWING THE DIVISIONS WITHIN THE DEPARTMENTS.

IF YOU SEE HERE, THE SQUARES THAT ARE CIRCULAR IN SHAPE ARE DEPARTMENTS, AND THEN THE ACTUAL STRAIGHT EDGE AND SQUARES ARE DIVISIONS WITHIN THOSE DEPARTMENTS.

AS AN EXAMPLE, LOOK AT THE FAR LEFT PUBLIC WORKS.

THAT IS THE OVERALL DEPARTMENT, BUT THEN IT HAVE DIVISIONS OF DRAINAGE STREETS AND SO FORTH.

STARTING FROM THE TOP AND WORKING OUR WAY DOWN, AS YOU'LL SEE THERE, I WILL BE TAKING ON THE OVERSIGHT OF HUMAN RESOURCES AND INTERNAL AUDIT. MOVE TO THE RIGHT.

YOU LOOK AT MR. FREEMAN, DEPUTY CITY MANAGER POSITION.

HE HAS THE PUBLIC SAFETY SPHERE.

I'M ADDING THE CITY MARSHAL TO HIS SPHERE OF OVERSIGHT.

TO THE LEFT OF THAT LAURA STORE, REFINING HER AND FOCUSING HER ROLE ON CHIEF FINANCIAL OFFICER, SO SHE'LL HAVE FINANCE, WHICH INCLUDES PURCHASING UTILITY BILLING AND VITAL STATISTICS.

RICH GAGNON TO THE LEFT OF THAT.

HE IS ADDING LIBRARY, AS WELL AS PUBLIC HEALTH, WICK, AND ENVIRONMENTAL HEALTH.

IN ORDER TO MANAGE THE SPAN OF CONTROL, I'M LOOKING TO APPOINT JASON RIDDLESPURGER AS A MANAGING DIRECTOR OVERSEEING COMMUNITY DEVELOPMENT, PUBLIC HEALTH, WICK, ENVIRONMENTAL HEALTH.

THOSE FOUR APPEAR TO BE THE MOST LOGICAL CHOICE WITHIN THAT SPHERE OF OVERSIGHT TO HIM TO LINK TOGETHER.

ON TO THE LEFT OF THAT, FLOYD HARTMAN WILL MOVE TO A SPECIAL ADVISOR ROLE DURING HIS REMAIN YOUR TENURE WITH US.

HE'LL BE ADVISING US ON LEGACY PROJECTS, WATER RIGHT PROJECTS, WATER TOWER PROJECTS, AND, OF COURSE, WASTEWATER TREATMENT PLANT PROJECT.

THEN, LASTLY, ON THE FAR LEFT, DONNY HOOPER, ASSISTANT CITY MANAGER,

[02:00:01]

HE IS ADDING PARKS AND RECREATION.

HE'S ADDING UTILITIES.

THEN IN ORDER TO HELP WITH THOSE LARGE LOADS, I AM LOOKING TO APPOINT JERRY DANFORTH AS A MANAGING DIRECTOR TO OVERSEE CPN DE BUILDING SAFETY AND FACILITIES.

THESE ROLES HERE WILL HELP FACILITATE THE SPANIC CONTROL GIVEN THESE LARGE LIFTS IN THESE DEPARTMENTS.

WITH THIS, THIS IS MY PROPOSAL FOR THE COUNCIL.

THIS HAS BEEN SEVERAL MONTHS WORTH OF CONSIDERATION, WORK CLOSELY WITH MR. FREEMAN, WORKING WITH ALL MY CMO STAFF, LOOKING AT DIFFERENT OPTIONS, LOOKING AT DIFFERENT SCENARIOS, AND THIS IS WHAT I FEEL TO BE THE MOST EFFICIENT OPERATION FOR OUR CITY MOVING FORWARD.

I'LL HAPPY TO TAKE ANY QUESTIONS THAT YOU MAY HAVE.

>> QUESTIONS, COUNCIL.

>> TELL ME ABOUT YOUR REASONING BEHIND MOVING HR AND INTERNAL AUDIT FROM LOWER TO REPORTING DIRECTLY TO YOU.

>> I'LL START WITH INTERNAL AUDIT.

THEY'RE CURRENTLY UNDER THE FINANCE DEPARTMENT.

THIS WILL ALLOW THEM TO BE DIRECTLY ANSWERED TO ME, AS WELL AS HAVING INTERNAL AUDITING ACROSS THE ENTIRE CITY.

THEY WORK WELL TOGETHER WITH FINANCE, BUT IT JUST MAKES SENSE TO HAVE THEM ANSWERING TO ME INSTEAD OF FINANCE.

TALKING TO MS. OWENS AND MS. STORES, THEY AGREE THIS IS A WISE MOVE TO MAKE IN ORDER TO LOOK AT THE PERCEPTION, AND AS WELL AS TO MAKE IT MORE STREAMLINED ANSWERING TO ME.

I'M USED TO HAVING HR ANSWERING DIRECTLY TO ME, BUT ALSO TO A LOT OF OUR POLICIES, PROCEDURES, A LOT OF THE GRIEVANCES, THEY GO RIGHT TO ME ANYWAYS.

THIS IS ONE THAT I WOULD MOVE UNDER ME, BUT ALSO TO HR AND INTERNAL AUDIT, GIVEN THE OVERALL GOALS HERE OF PUBLIC SAFETY, COMMUNITY SERVICES, AND PUBLIC INFRASTRUCTURE, AS WELL AS LOOKING AT WASTEWATER TREATMENT PLANTS, AS WELL AS LOOKING AT COMMUNITY SERVICES, AS WELL AS TRYING TO FOCUS ON THE CFO ROLE, THEY DIDN'T FIT ANYWHERE ELSE.

I DIDN'T WANT TO PUT THEM UNDER ANDREW OR RICH OR DONNY, GIVEN THE LOADS THEY HAVE RIGHT NOW.

THESE ARE LOADS THAT I'D BE TAKING ON DIRECTLY MYSELF.

ALSO, AGAIN, IT JUST MAKES SENSE A CITY MANAGER DIRECTLY OVERSEES THESE AREAS.

A LONG ANSWER THERE, BUT I HOPE THAT MAKES SENSE.

>> ANY OTHER QUESTIONS?

>> NO.

>> JUST A QUICK REMARK ON THE OVERALL STRUCTURE.

I THINK MR. PATH, ONE OF THE THINGS THAT I'VE SEEN YOU DO THE BEST SINCE YOU'VE BEEN HERE IS IN EVALUATING THE PERSONNEL AND TRYING TO STRUCTURE THIS.

I THINK THAT THE WAY IN WHICH YOU'RE TRYING TO CREATE THOSE EFFICIENCIES AND PUT PEOPLE IN THOSE PLACES WE SEE THE BENEFIT IN.

THIS IS SOMETHING THAT I KNOW MYSELF AND A FEW OTHER COUNCILMEN DEFINITELY HAVE TASKED YOU WITH, AND WE APPRECIATE YOU TAKING IT ON AND PUTTING THIS IN PLACE.

THEN I THINK YOU HAVE GOOD BUYING FROM YOUR STAFF THAT THEY'RE IN THE PLACES THAT THEY FEEL LIKE THEY SHOULD SERVE AS WELL.

WE APPRECIATE THAT AND THEN WE JUST ENCOURAGE YOU TO CONTINUE YOUR EVALUATIONS AND TO CONTINUE TO WORK FURTHER DOWN THOSE CHARTS.

THANK YOU FOR BRINGING IT. ANYTHING FURTHER FROM COUNCIL? WOULD ASK FOR A MOTION ON ITEM 10E.

>> I MOVE TO ADOPT RESOLUTION NUMBER 06-10-25-2.

>> MOTION AND A SECOND ON 10E.

ALL IN FAVOR, PLEASE SAY AYE.