A. MINUTES:
Overview: Approval of the City Council minutes for the meeting held on May 14, 2019.
B. ORDINANCE NO. 7785:
Overview: (Contact: Andrew Freeman, Director of Planning and Development Services)
This is the second and final reading of an ordinance amending Chapter 14-2, Article III, to clarify the scope of coverage of the hotel occupancy tax, including bed and breakfasts and other short-term residential rentals and the duty to take all necessary steps to pay such tax.
D. APPROVAL -- INTERLOCAL AGREEMENT WITH RANDALL COUNTY JAIL:
Overview: (Contact: Chief Ed Drain, Amarillo Police Department)
This is an interlocal agreement with Randall County to provide jail services for the City of Amarillo. The agreement has been updated to reflect a new rate of $75 per day with a minimum of 67 City prisoners per day.
E. CONSIDER AWARD - BRASS WATER FITTING SUPPLY AGREEMENT:
Overview: (Contact: Trent Davis, Purchasing Agent)
Triple T Pipe & Supply LLC $52,540.00
Morrison Supply Company $12,258.00
Total Awarded: $64,798.00
This item is to consider award of the brass water fittings.
F. APPROVAL -- WORKERS' COMPENSATION EXCESS INSURANCE POLICY:
Overview: Awarded to: Upshaw Insurance -- $142,559.00
(Contact: Wesley Hall, Risk Management Director)
The City of Amarillo is self-insured for Workers' Compensation claims. This insurance policy indemnifies the City when a workers' compensation claim exceeds a total of $1.5 million. This policy has statutory limits which will pay all expenses authorized by the Division of Workers' Compensation associated with a high cost claim, with no limit. This Risk Management Board has reviewed this policy and unanimously recommends approval.
G. AWARD - SOFTWARE MAINTENANCE:
Overview: (Contact: Rich Gagnon, IT Director)
Open Text Inc. -- $93,205.51
This purchase renews annual vendor-provided support and maintenance for Open Text eDOCS software which is utilized by all City departments for document management and retention.
H. CONSIDER - APPROVAL OF CHANGE ORDER NO. 1 FY 2017-2021 COMMUNITY INVESTMENT PROGRAM: FY 2017-2018 SEWER MAIN REHABILITATION BY PIPE BURSTING - VARIOUS LOCATIONS:
Overview: (Contact: Matthew Thomas, City Engineer)
PM Construction & Rehab, LLC dba IPR South Central LLC
Original Contract Amount $ 1,886,030.00
Change Order No. 1 $ 174,400.00
Revised Contract Amount: $ 2,060,430.00
This item is to consider approval of Change Order No. 1, which adds sanitary sewer manholes, access chambers, and pipe rehabilitation.
I. CONSIDER - AMENDMENT NO. 1 TO AGREEMENT FOR ENGINEERING SERVICES FOR REHABILITATION IMPROVEMENTS AT THE RIVER ROAD WASTEWATER RECLAMATION FACILITY PROJECTS:
Overview: (Contact: Matthew Thomas, City Engineer)
Consultant CH2M Hill $ 66,500 530014.17400.2070
Consultant CH2M Hill $ 41,750 530015.17400.2070
Total: $108,250
The agreement with CH2M Hill Engineers, Inc. for Engineering Services was executed by the City Manager on November 2, 2017, and was for the design of the rehabilitation improvements at the River Road Wastewater Reclamation Facility. The original agreement amount was $231,500.00. Amendment No. One (1) to the Professional Services Agreement with CH2M Hill Engineers, Inc. is for additional services for the River Road Wastewater Reclamation Facility, on the Digester Mixing System and Secondary Aeration Basin Diffuser Replacement projects per the City of Amarillo requirements. The amendment adds $108,250.00 to the agreement, which results in a total agreement amount of $339,750.00.
J. CONSIDER - APPROVAL OF CHANGE ORDER NO. 4 CARSON COUNTY WELLS 664 and 665:
Overview: (Contact: Matthew Thomas, City Engineer)
Current Change Order: -$248.00
These final quantity adjustments include reducing the quantity of metal beam guard fence by four (4) feet to match the installation of the culvert. Work to includes final quantity adjustments to match the final installed quantities.
Original Contract: $1,908,878.00
Previous Change Orders: $254,472.56
Current Change Order: $ -248.00
Revised Contract Total: $2,163,102.56
K. CONSIDER - APPROVAL OF CHANGE ORDER NO. 6 2-INCH WATER MAIN REPLACEMENT AT VARIOUS LOCATIONS:
Overview: (Contact: Kyle Schniederjan, CP&DE Director)
Amarillo Utility Contractors - Change Order No. 6 -- $704.21
This item approves change order no. 6 for labor for a water service tie-in at 320 South Polk Street which was performed outside of contract working hours, at the request of the City's Project Manager.
Original Contract: $1,621,258.00
Current Change Order: $704.21
Previous Change Orders: $339,080.45
Revised Contract Total: $1,961,042.66
L. CONSIDER - PURCHASE OF SPECIALIZED PRODUCTS IN SEALING PAVED ALLEYS:
Overview: (Contact: Chris Mitchell, Street Superintendent)
Award to Professional Coating Technologies, Inc. -- $194,000.00
This item awards a contract for the purchase of COS-50 used by the Street Division to seal and maintain the City's paved alleys.
M. CONSIDER -- APPROVAL OF AVIATION CLEAR ZONE EASEMENT:
Overview: (Contact: Cris Valverde, Assistant Director Planning and Development Services)
This item considers an Aviation Clear Zone Easement, being 4,750 feet above mean sea level above the plat of Tradewind Square Unit No. 4, an addition to the City of Amarillo, being an unplatted tract of land in Section 173, Block 2, AB&M Survey, Randall County, Texas. (Vicinity: Tradewind Street and Southeast 5th Avenue.)
A. MINUTES:
Overview: Approval of the City Council minutes for the meeting held on May 14, 2019.
B. ORDINANCE NO. 7785:
Overview: (Contact: Andrew Freeman, Director of Planning and Development Services)
This is the second and final reading of an ordinance amending Chapter 14-2, Article III, to clarify the scope of coverage of the hotel occupancy tax, including bed and breakfasts and other short-term residential rentals and the duty to take all necessary steps to pay such tax.
D. APPROVAL -- INTERLOCAL AGREEMENT WITH RANDALL COUNTY JAIL:
Overview: (Contact: Chief Ed Drain, Amarillo Police Department)
This is an interlocal agreement with Randall County to provide jail services for the City of Amarillo. The agreement has been updated to reflect a new rate of $75 per day with a minimum of 67 City prisoners per day.
E. CONSIDER AWARD - BRASS WATER FITTING SUPPLY AGREEMENT:
Overview: (Contact: Trent Davis, Purchasing Agent)
Triple T Pipe & Supply LLC $52,540.00
Morrison Supply Company $12,258.00
Total Awarded: $64,798.00
This item is to consider award of the brass water fittings.
F. APPROVAL -- WORKERS' COMPENSATION EXCESS INSURANCE POLICY:
Overview: Awarded to: Upshaw Insurance -- $142,559.00
(Contact: Wesley Hall, Risk Management Director)
The City of Amarillo is self-insured for Workers' Compensation claims. This insurance policy indemnifies the City when a workers' compensation claim exceeds a total of $1.5 million. This policy has statutory limits which will pay all expenses authorized by the Division of Workers' Compensation associated with a high cost claim, with no limit. This Risk Management Board has reviewed this policy and unanimously recommends approval.
G. AWARD - SOFTWARE MAINTENANCE:
Overview: (Contact: Rich Gagnon, IT Director)
Open Text Inc. -- $93,205.51
This purchase renews annual vendor-provided support and maintenance for Open Text eDOCS software which is utilized by all City departments for document management and retention.
H. CONSIDER - APPROVAL OF CHANGE ORDER NO. 1 FY 2017-2021 COMMUNITY INVESTMENT PROGRAM: FY 2017-2018 SEWER MAIN REHABILITATION BY PIPE BURSTING - VARIOUS LOCATIONS:
Overview: (Contact: Matthew Thomas, City Engineer)
PM Construction & Rehab, LLC dba IPR South Central LLC
Original Contract Amount $ 1,886,030.00
Change Order No. 1 $ 174,400.00
Revised Contract Amount: $ 2,060,430.00
This item is to consider approval of Change Order No. 1, which adds sanitary sewer manholes, access chambers, and pipe rehabilitation.
I. CONSIDER - AMENDMENT NO. 1 TO AGREEMENT FOR ENGINEERING SERVICES FOR REHABILITATION IMPROVEMENTS AT THE RIVER ROAD WASTEWATER RECLAMATION FACILITY PROJECTS:
Overview: (Contact: Matthew Thomas, City Engineer)
Consultant CH2M Hill $ 66,500 530014.17400.2070
Consultant CH2M Hill $ 41,750 530015.17400.2070
Total: $108,250
The agreement with CH2M Hill Engineers, Inc. for Engineering Services was executed by the City Manager on November 2, 2017, and was for the design of the rehabilitation improvements at the River Road Wastewater Reclamation Facility. The original agreement amount was $231,500.00. Amendment No. One (1) to the Professional Services Agreement with CH2M Hill Engineers, Inc. is for additional services for the River Road Wastewater Reclamation Facility, on the Digester Mixing System and Secondary Aeration Basin Diffuser Replacement projects per the City of Amarillo requirements. The amendment adds $108,250.00 to the agreement, which results in a total agreement amount of $339,750.00.
J. CONSIDER - APPROVAL OF CHANGE ORDER NO. 4 CARSON COUNTY WELLS 664 and 665:
Overview: (Contact: Matthew Thomas, City Engineer)
Current Change Order: -$248.00
These final quantity adjustments include reducing the quantity of metal beam guard fence by four (4) feet to match the installation of the culvert. Work to includes final quantity adjustments to match the final installed quantities.
Original Contract: $1,908,878.00
Previous Change Orders: $254,472.56
Current Change Order: $ -248.00
Revised Contract Total: $2,163,102.56
K. CONSIDER - APPROVAL OF CHANGE ORDER NO. 6 2-INCH WATER MAIN REPLACEMENT AT VARIOUS LOCATIONS:
Overview: (Contact: Kyle Schniederjan, CP&DE Director)
Amarillo Utility Contractors - Change Order No. 6 -- $704.21
This item approves change order no. 6 for labor for a water service tie-in at 320 South Polk Street which was performed outside of contract working hours, at the request of the City's Project Manager.
Original Contract: $1,621,258.00
Current Change Order: $704.21
Previous Change Orders: $339,080.45
Revised Contract Total: $1,961,042.66
L. CONSIDER - PURCHASE OF SPECIALIZED PRODUCTS IN SEALING PAVED ALLEYS:
Overview: (Contact: Chris Mitchell, Street Superintendent)
Award to Professional Coating Technologies, Inc. -- $194,000.00
This item awards a contract for the purchase of COS-50 used by the Street Division to seal and maintain the City's paved alleys.
M. CONSIDER -- APPROVAL OF AVIATION CLEAR ZONE EASEMENT:
Overview: (Contact: Cris Valverde, Assistant Director Planning and Development Services)
This item considers an Aviation Clear Zone Easement, being 4,750 feet above mean sea level above the plat of Tradewind Square Unit No. 4, an addition to the City of Amarillo, being an unplatted tract of land in Section 173, Block 2, AB&M Survey, Randall County, Texas. (Vicinity: Tradewind Street and Southeast 5th Avenue.)