Jan 15, 2019 City Council Regular Meeting

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INVOCATION: Bob Schroeder, Hillside Christian Church

1. City Council will discuss or receive reports on the following current matters or projects.

A. Review agenda items for regular meeting and attachments;

B. Reports and updates from City Councilmembers serving on outside boards: Environmental Task Force

C. Discussion GPS Fleet Tracking;

D. Discussion of Amarillo Civic Center; and

E. Consider future Agenda items and request reports from City Manager.

A. Review agenda items for regular meeting and attachments;

B. Reports and updates from City Councilmembers serving on outside boards: Environmental Task Force

C. Discussion GPS Fleet Tracking;

D. Discussion of Amarillo Civic Center; and

E. Consider future Agenda items and request reports from City Manager.

2. CONSENT ITEMS: Overview: It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction: THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.

3. NON-CONSENT ITEMS:

A. CONSIDER RESOLUTION -- AUTHORIZING SUBMISSION OF A LOAN APPLICATION TO THE TEXAS WATER DEVELOPMENT BOARD (TWDB) TO IMPLEMENT INSTALLATION OF A CITY-WIDE ADVANCED METERING INFRASTRUCTURE (AMI) PROJECT: Overview: (Contact: Floyd Hartman, Assistant City Manager) This agenda item is requesting City Council approval of a resolution which is required to submit a loan application to the TWDB for $29,500,000. The purpose of the loan application would be the first step to fund the anticipated project. The requested funding request for the project includes multiple phases of including planning, procurement, and construction, construction engineering services, special services, financial services, and contingencies. The project would target the replacement of approximately 72,000 water meters, install network infrastructure and related hardware and software that will utilize an integrated communication network to provide the City and customers access to real time data including water use, loss and other billing information.

B. CONSIDER AWARD - BEST VALUE BID WASTEWATER COLLECTION IMPROVEMENTS: NORTHWEST INTERCEPTOR, FY 2016/2017-2020/2021 COMMUNITY INVESTMENT PROGRAM: Overview: (Contact: Kyle Schniederjan, Director of Capital Projects & Development Engineering) McKee Utility Contractors -- $10,650,000.00 This item is to consider award of the contract for the construction of a wastewater collection main to serve the northwest area of the City. The project is approximately 5.8 miles of pipe ranging in size from 15-inch to 42-inch diameter. It includes the abandonment of two lift stations by providing gravity service to the Medical Center. Bids were evaluated on the basis of best value response to the City. The evaluation criteria were 60% price, 30% bidder qualifications, 5% safety record, and 5% construction time. The highest evaluated bidder also had the lowest price.

C. CONSIDER AWARD - HERITAGE HILLS PUBLIC IMPROVEMENT DISTRICT LANDSCAPE/IRRIGATION/SIGNAGE IMPROVEMENT PROJECT: Overview: (Contact: Kelley Shaw, Development Customer Service Coordinator) Williams Ditching -- $429,601.47 This item is to consider award of the construction contract related to Heritage Hills Public Improvement District (PID) entryway and boulevard improvements for the Heritage Hills subdivision. Improvements include plantings and signage at the Heritage Hills entryway (Heritage Hills Parkway) and sidewalk, landscaping/sod, lighting, and signage within the subdivision along the first phase of Heritage Hills Parkway. All improvements will be constructed to applicable City standards.

D. CONSIDER AWARD - GREENWAYS VILLAGE PARK SITE AMENITIES IMPROVEMENT PROJECT: Overview: (Contact: Kelley Shaw, Development Customer Service Coordinator) Tri-State Contractors, Inc. -- $807,773.00 This item is to consider award of the construction contract related to Greenways Public Improvement District (PID) improvements within the Greenways Village Park development. The proposed improvements are to be constructed within a 3.5 acre tract at the north end of the easternmost Greenways PID parkway. Improvements include landscaping, sod, concrete walking trails, gazebo, and walkway lighting. All improvements will be constructed to applicable City standards.

E. CONSIDER APPROVAL - EAST GATEWAY TAX REINVESTMENT ZONE #2 DEVELOPER AGREEMENT FOR ROUTE 66 DEVELOPMENT, LLC: Overview: (Contact: Andrew Freeman, Director of Planning and Development Services) This item approves a Tax lncrement Reinvestment Zone (TIRZ) #2 Developer Agreement for the Route 66 Development, LLC hotel project to be located at 7775 Interstate 40. The agreement is for a 50% annual property tax rebate for ten years. The rebate is contingent upon certain deadlines for building permit issuance and certificate of occupancy, as well as additional streetscape standards required between the hotel site and the Big Texan tract to the west.

F. EXECUTIVE SESSION: Overview: City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters:

A. CONSIDER RESOLUTION -- AUTHORIZING SUBMISSION OF A LOAN APPLICATION TO THE TEXAS WATER DEVELOPMENT BOARD (TWDB) TO IMPLEMENT INSTALLATION OF A CITY-WIDE ADVANCED METERING INFRASTRUCTURE (AMI) PROJECT: Overview: (Contact: Floyd Hartman, Assistant City Manager) This agenda item is requesting City Council approval of a resolution which is required to submit a loan application to the TWDB for $29,500,000. The purpose of the loan application would be the first step to fund the anticipated project. The requested funding request for the project includes multiple phases of including planning, procurement, and construction, construction engineering services, special services, financial services, and contingencies. The project would target the replacement of approximately 72,000 water meters, install network infrastructure and related hardware and software that will utilize an integrated communication network to provide the City and customers access to real time data including water use, loss and other billing information.

B. CONSIDER AWARD - BEST VALUE BID WASTEWATER COLLECTION IMPROVEMENTS: NORTHWEST INTERCEPTOR, FY 2016/2017-2020/2021 COMMUNITY INVESTMENT PROGRAM: Overview: (Contact: Kyle Schniederjan, Director of Capital Projects & Development Engineering) McKee Utility Contractors -- $10,650,000.00 This item is to consider award of the contract for the construction of a wastewater collection main to serve the northwest area of the City. The project is approximately 5.8 miles of pipe ranging in size from 15-inch to 42-inch diameter. It includes the abandonment of two lift stations by providing gravity service to the Medical Center. Bids were evaluated on the basis of best value response to the City. The evaluation criteria were 60% price, 30% bidder qualifications, 5% safety record, and 5% construction time. The highest evaluated bidder also had the lowest price.

C. CONSIDER AWARD - HERITAGE HILLS PUBLIC IMPROVEMENT DISTRICT LANDSCAPE/IRRIGATION/SIGNAGE IMPROVEMENT PROJECT: Overview: (Contact: Kelley Shaw, Development Customer Service Coordinator) Williams Ditching -- $429,601.47 This item is to consider award of the construction contract related to Heritage Hills Public Improvement District (PID) entryway and boulevard improvements for the Heritage Hills subdivision. Improvements include plantings and signage at the Heritage Hills entryway (Heritage Hills Parkway) and sidewalk, landscaping/sod, lighting, and signage within the subdivision along the first phase of Heritage Hills Parkway. All improvements will be constructed to applicable City standards.

D. CONSIDER AWARD - GREENWAYS VILLAGE PARK SITE AMENITIES IMPROVEMENT PROJECT: Overview: (Contact: Kelley Shaw, Development Customer Service Coordinator) Tri-State Contractors, Inc. -- $807,773.00 This item is to consider award of the construction contract related to Greenways Public Improvement District (PID) improvements within the Greenways Village Park development. The proposed improvements are to be constructed within a 3.5 acre tract at the north end of the easternmost Greenways PID parkway. Improvements include landscaping, sod, concrete walking trails, gazebo, and walkway lighting. All improvements will be constructed to applicable City standards.

E. CONSIDER APPROVAL - EAST GATEWAY TAX REINVESTMENT ZONE #2 DEVELOPER AGREEMENT FOR ROUTE 66 DEVELOPMENT, LLC: Overview: (Contact: Andrew Freeman, Director of Planning and Development Services) This item approves a Tax lncrement Reinvestment Zone (TIRZ) #2 Developer Agreement for the Route 66 Development, LLC hotel project to be located at 7775 Interstate 40. The agreement is for a 50% annual property tax rebate for ten years. The rebate is contingent upon certain deadlines for building permit issuance and certificate of occupancy, as well as additional streetscape standards required between the hotel site and the Big Texan tract to the west.

F. EXECUTIVE SESSION: Overview: City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters:

3. NON-CONSENT ITEMS:

Jan 15, 2019 City Council Regular Meeting

3. NON-CONSENT ITEMS:

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