A. MINUTES:
Overview: Approval of the City Council minutes for the meeting held on January 8, 2019.
B. CONSIDER APPROVAL - REVISED SCOPE OF WORK WITH DEKKER/PERRICH/SABATINI FOR PROFESSIONAL SERVICES TO DEVELOP THE AMARILLO CIVIC CENTER COMPLEX NEEDS ASSESSMENT, VOLUME 4:
Overview: (Contact: Sherman Bass, Civic Center Manager)
This item is consideration of additional services for Dekker/Perrich/Sabatini in the amount of $220,400.00. The revised scope of work will include revised financial projections, additional renderings, and a more detailed evaluation and recommendation for a new arena.
Original contract: $250,000.00
Previous revisions: $ 64,587.00
Recommended revision: $220,400.00
Revised contract total: $534,987.00
C. CONSIDER AWARD - SUPPLY AGREEMENT FOR SELF-CONTAINED BREATHING APPARATUS PARTS:
Overview: (Contact: Sam Baucom, Deputy Fire Chief)
Panhandle Breathing Air Systems - $136,679
This item is to award the annual supply agreement for parts that will be used to repair firefighter self-contained breathing apparatus (SCBA).
D. CONSIDER AWARD - STREET MAINTENANCE HIGH DENSITY MINERAL BOND IN THE WOODLANDS FY 2016/2017 - FY 2020/2021 COMMUNITY INVESTMENT PROGRAM, PROPOSITION 1:
Overview: (Contact: Kyle Schniederjan, Director of Capital Projects & Development Engineering)
Andale Construction Inc. -- $340,547.86
This item is to consider award of the construction contract for the installation of High Density Mineral Bond on streets within the Woodlands development of Amarillo that have been identified as needing rehabilitation. This is the first installation of this product in the City of Amarillo. High Density Mineral Bond is being evaluated against other maintenance products.
E. CONSIDER APPROVAL - CHANGE ORDER NO. 5 - SEWER MAIN RELOCATION HOLLYWOOD ROAD FROM BELL STREET TO COULTER STREET:
Overview: (Contact: Kyle Schniederjan, Director of Capital Projects & Development Engineering)
Work to include removal of concrete driveway, excavation, removal of existing pipe, compaction of existing trench, and construction of a temporary driveway near Hollywood Road and Coulter Street.
Current Change Order: $ 15,100.00
The original design calls for this existing sewer main to be abandoned in place and a new sewer line installed outside of the proposed new Loop 335. It was determined that the existing trench is failing and is not compacted to a level that will allow the TxDOT planned construction over the top. Change Order No. 5 is required to re-compact an existing utility trench within the area TxDOT is expanding Loop 335 including removing and replacing a driveway.
Original Contract: $ 4,504,294.00
Previous Change Orders: $288,678.00
Current Change Order: $15,100.00
Revised Contract Total: $ 4,808,072.00
F. CONSIDER LEASE - LANDFILL SCRAPER:
Overview: (Contact: Glenn Lavender, Fleet Services Superintendent)
Awarded using Buy Board Contract #515-16 to:
Warren Cat /Caterpillar Financial -- $16,287.40 per month
Total Award based on 60-month lease -- $977,244.00
This item is the scheduled replacement of Unit No. 7568, 2012 Cat Landfill Scraper. New equipment will be leased for a sixty (60) month period with full service factory recommended service and all repairs under normal usage, including full machine 5-year - 10,000 hour warranty. Lease does not include fuel. Equipment will be used at the City of Amarillo Landfill for daily operational requirements under TCEQ permits.
G. CONSIDER AWARD -- PLUMBING AND MECHANICAL SUPPLIES ANNUAL:
Overview: (Contact: Trent Davis Purchasing Agent)
Morrison Supply Company -- in an amount not to exceed $750,000.00
This item is the plumbing and mechanical supplies annual contract and is awarded on Buyboard Purchasing Cooperative Contracts. This award is to approve a contract for the purchase of the Plumbing and Mechanical Supplies Annual Contract.
H. CONSIDER PURCHASE -- SHEET STEEL FOR DUMPSTER REPAIRS:
Overview: (Contact: Blair Snow, Interim Solid Waste Superintendent)
Plateplus Inc. -- $113,633.60
This item is to discuss and consider the purchase of sheet steel to repair damaged dumpsters.
I. CONSIDER ACCEPTANCE OF THE COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME GRANT FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT:
Overview: (Contact: Juliana Kitten, Director of Community Development)
This item is consideration to accept the FY2018 annual award from the U.S. Department of Housing and Urban Development (HUD) to the City of Amarillo for the Community Development Block Grant (CDBG) in the amount of $1,592,011 and for the HOME Grant in the amount of $725,574. The primary goals of these programs are to reduce housing discrimination, affirmatively further fair housing through Community Planning and Development (CPD) programs, and promote diverse, inclusive communities.
J. CONSIDER APPROVAL OF ADDENDUM #2 TO THE AIRPORT PROPERTY FRONTING PRIMARY SITE LEASE BETWEEN THE CITY OF AMARILLO AND BELL HELICOPTER TEXTRON, INC.:
Overview: (Contact: Michael W. Conner - Director of Aviation)
This item is the approval of the second addendum made to the original 1999 lease between the City of Amarillo and Bell Helicopter that provides direct access to the aircraft taxi lanes. The first addendum was approved in 2010. Addendum #2 continues the agreement for an additional 10 years along with the recalculation of rates to occur every 5 year period. All other portions of the original agreement including Addendum #1 will remain in effect.
(1) Section 551.087 - Deliberation regarding economic development negotiations; discussion regarding commercial or financial information received from a business prospect and/or to deliberate the offer of a financial or other incentive to a business prospect:
(2) Section 551.074 - Discuss the appointment, employment, evaluation, reassignment, duties, and qualifications of a public officer or employee, in accordance with the Texas Open Meetings Act.
A. MINUTES:
Overview: Approval of the City Council minutes for the meeting held on January 8, 2019.
B. CONSIDER APPROVAL - REVISED SCOPE OF WORK WITH DEKKER/PERRICH/SABATINI FOR PROFESSIONAL SERVICES TO DEVELOP THE AMARILLO CIVIC CENTER COMPLEX NEEDS ASSESSMENT, VOLUME 4:
Overview: (Contact: Sherman Bass, Civic Center Manager)
This item is consideration of additional services for Dekker/Perrich/Sabatini in the amount of $220,400.00. The revised scope of work will include revised financial projections, additional renderings, and a more detailed evaluation and recommendation for a new arena.
Original contract: $250,000.00
Previous revisions: $ 64,587.00
Recommended revision: $220,400.00
Revised contract total: $534,987.00
C. CONSIDER AWARD - SUPPLY AGREEMENT FOR SELF-CONTAINED BREATHING APPARATUS PARTS:
Overview: (Contact: Sam Baucom, Deputy Fire Chief)
Panhandle Breathing Air Systems - $136,679
This item is to award the annual supply agreement for parts that will be used to repair firefighter self-contained breathing apparatus (SCBA).
D. CONSIDER AWARD - STREET MAINTENANCE HIGH DENSITY MINERAL BOND IN THE WOODLANDS FY 2016/2017 - FY 2020/2021 COMMUNITY INVESTMENT PROGRAM, PROPOSITION 1:
Overview: (Contact: Kyle Schniederjan, Director of Capital Projects & Development Engineering)
Andale Construction Inc. -- $340,547.86
This item is to consider award of the construction contract for the installation of High Density Mineral Bond on streets within the Woodlands development of Amarillo that have been identified as needing rehabilitation. This is the first installation of this product in the City of Amarillo. High Density Mineral Bond is being evaluated against other maintenance products.
E. CONSIDER APPROVAL - CHANGE ORDER NO. 5 - SEWER MAIN RELOCATION HOLLYWOOD ROAD FROM BELL STREET TO COULTER STREET:
Overview: (Contact: Kyle Schniederjan, Director of Capital Projects & Development Engineering)
Work to include removal of concrete driveway, excavation, removal of existing pipe, compaction of existing trench, and construction of a temporary driveway near Hollywood Road and Coulter Street.
Current Change Order: $ 15,100.00
The original design calls for this existing sewer main to be abandoned in place and a new sewer line installed outside of the proposed new Loop 335. It was determined that the existing trench is failing and is not compacted to a level that will allow the TxDOT planned construction over the top. Change Order No. 5 is required to re-compact an existing utility trench within the area TxDOT is expanding Loop 335 including removing and replacing a driveway.
Original Contract: $ 4,504,294.00
Previous Change Orders: $288,678.00
Current Change Order: $15,100.00
Revised Contract Total: $ 4,808,072.00
F. CONSIDER LEASE - LANDFILL SCRAPER:
Overview: (Contact: Glenn Lavender, Fleet Services Superintendent)
Awarded using Buy Board Contract #515-16 to:
Warren Cat /Caterpillar Financial -- $16,287.40 per month
Total Award based on 60-month lease -- $977,244.00
This item is the scheduled replacement of Unit No. 7568, 2012 Cat Landfill Scraper. New equipment will be leased for a sixty (60) month period with full service factory recommended service and all repairs under normal usage, including full machine 5-year - 10,000 hour warranty. Lease does not include fuel. Equipment will be used at the City of Amarillo Landfill for daily operational requirements under TCEQ permits.
G. CONSIDER AWARD -- PLUMBING AND MECHANICAL SUPPLIES ANNUAL:
Overview: (Contact: Trent Davis Purchasing Agent)
Morrison Supply Company -- in an amount not to exceed $750,000.00
This item is the plumbing and mechanical supplies annual contract and is awarded on Buyboard Purchasing Cooperative Contracts. This award is to approve a contract for the purchase of the Plumbing and Mechanical Supplies Annual Contract.
H. CONSIDER PURCHASE -- SHEET STEEL FOR DUMPSTER REPAIRS:
Overview: (Contact: Blair Snow, Interim Solid Waste Superintendent)
Plateplus Inc. -- $113,633.60
This item is to discuss and consider the purchase of sheet steel to repair damaged dumpsters.
I. CONSIDER ACCEPTANCE OF THE COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME GRANT FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT:
Overview: (Contact: Juliana Kitten, Director of Community Development)
This item is consideration to accept the FY2018 annual award from the U.S. Department of Housing and Urban Development (HUD) to the City of Amarillo for the Community Development Block Grant (CDBG) in the amount of $1,592,011 and for the HOME Grant in the amount of $725,574. The primary goals of these programs are to reduce housing discrimination, affirmatively further fair housing through Community Planning and Development (CPD) programs, and promote diverse, inclusive communities.
J. CONSIDER APPROVAL OF ADDENDUM #2 TO THE AIRPORT PROPERTY FRONTING PRIMARY SITE LEASE BETWEEN THE CITY OF AMARILLO AND BELL HELICOPTER TEXTRON, INC.:
Overview: (Contact: Michael W. Conner - Director of Aviation)
This item is the approval of the second addendum made to the original 1999 lease between the City of Amarillo and Bell Helicopter that provides direct access to the aircraft taxi lanes. The first addendum was approved in 2010. Addendum #2 continues the agreement for an additional 10 years along with the recalculation of rates to occur every 5 year period. All other portions of the original agreement including Addendum #1 will remain in effect.
(1) Section 551.087 - Deliberation regarding economic development negotiations; discussion regarding commercial or financial information received from a business prospect and/or to deliberate the offer of a financial or other incentive to a business prospect:
(2) Section 551.074 - Discuss the appointment, employment, evaluation, reassignment, duties, and qualifications of a public officer or employee, in accordance with the Texas Open Meetings Act.