Video index

INVOCATION

1. MINUTES: Overview: Approval of the City Council minutes of the regular meeting held on January 19, 2016.

2. ORDINANCE NO. 7578: Overview: This is the first reading of an ordinance amending Ordinance No. 7076 as to the Project Plans and Cost as stated within the Tax Increment Reinvestment Zone Number One, City of Amarillo, Texas, Final Project and Financing Plan.

3. Approval - Amendment of Loan Agreement between City of Amarillo and Tax Increment Reinvestment Zone Number One: Overview: This item is Amendment No. 1 to the Loan Agreement between the City of Amarillo and the Tax Increment Reinvestment Zone Number One for the purposes of completing the construction of the downtown parking garage.

4. ORDINANCE NO. 7579: Overview: This is the first reading of an ordinance approving the loan from the Tax Increment Reinvestment Zone Number One, City of Amarillo, Texas to the Amarillo Local Government Corporation and the budget amendment to the Tax Increment Reinvestment Zone Number One for the 2015-2016 fiscal year.

5. ORDINANCE NO. 7580: Overview: This is the first reading of an ordinance amending the City of Amarillo 2014-2015 Budget by amending the compensated Absences Fund 2014-2015 budget and the Court Security Fund 2014-2015 budget.

6. PRESENTATION: Overview: This item is a presentation and discussion on Canadian River Municipal Water Authority (CRMWA) and City water supply and strategies.

8. APPOINTMENTS - BOARDS AND COMMISSIONS: Overview: Appointments are needed for the following boards:
Amarillo Hospital District Board of Managers (2-year terms)
03/10/2015 Todd Bell 04/01/2017
03/05/2013 Rakhshanda Rahman 10/01/2015
09/13/2011 Rodney Ruthart 10/01/2015

Center City Tax Increment Reinvestment Zone #1 Board of Directors (3-year terms)
03/20/2007 Richard Brown 03/20/2016 (resigned)

Construction Advisory and Appeals Board (3-year terms)
05/21/2002 Shannon Brooks 12/31/2015 - Insurance
01/04/2005 Bill Chudej 12/31/2015 - Citizen
01/02/2013 Daniel Henke 12/31/2015 - Engineer
12/11/2012 Nolan Huckabay 12/31/2015 - Electrical
08/12/2008 Gary Strickland 12/31/2015 - Commercial Builder
09/13/2005 Gary Ward 12/31/2015 - Heating and Air

9. CONSENT AGENDA: Overview: It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Purchase - Gate/Tapping Valves: Overview: Award to low responsive bidder: The Valve Agency Inc. -- $78,054.00
Overview: This item awards the annual supply agreement to provide various gate-valves and tapping-valves for the City's Warehouse. These valves are purchased as needed and maintained in inventory for use by City departments. Funding for this purchase is in the approved FY 2015-2016 Central Stores inventory budget.

B. Purchase - Automated External Defibrillators:
Overview: Award to low responsive bidder: First Aid & Safety of Texas, Inc. -- $97,217.75
Overview: This is the purchase of automated external defibrillators (AEDs) to replace existing older units presently utilized in City of Amarillo buildings. This purchase is funded in the approved FY 2015-2016 Safety Program account.

C. Award - Cars and Light Trucks:
Award to low responsive bidders meeting specifications as follows:
Gene Messer Ford Amarillo $303,439.00
(Lines 1, 2, 3, 4, 10, 14, 15)
Caldwell Country Chevrolet (Lines 5, 6) $479,817.00
Sam Packs Five Star Ford (Lines 7, 11, 12, 13) $124,643.10
Rockdale Country Ford (Lines 8, 9) $501,886.00
Silsbee Ford, Inc. (Lines 16, 17, 18) $110,406.00
Total Award $1,520,191.10

Overview: This item is the scheduled replacement of cars and light trucks used by various City Departments. The proposed award includes various sedans, 2-wheel drive trucks and 4-wheel drive trucks that will be used by the Utilities Department, Laboratory Administration, Animal Management & Welfare, Hollywood Road Wastewater, Street Department, Police Department, Facilities Department, Comanche Trail Golf; Municipal Garage Operations, Traffic Field Operations, Building Safety Department, Solid Waste Disposal, Park Maintenance, Water Transmission, Water Distribution, Engineering Department, Water Production, Fire Support, Emergency Management, Water Production, Telecom Department and IT Administration. Funding for this award is available in the approved FY 2015-2016 Municipal Garage Rolling Stock budget.

D. Award - Water Main Improvements - Buchanan Street:
Award to low responsive bidder: LA Fuller and Sons Construction, Ltd. -- $121,990.00

Overview: This item awards a contract with LA Fuller and Sons Construction, Ltd. for the extension of a water main at Buchanan Street from 5th to 7th Avenues. Funding for this contract is available in the approved FY 2015-2016 budget in the Downtown Water Main Relocations account.

E. Award - Arden Road Transmission Line and Pump Station Improvements:
Award to low responsive bidder: S. J. Louis Construction of Texas, Ltd., LLP -- $13,879,793.32

Overview: This item awards a contract for the 36-inch water transmission line from the Osage Water Treatment Plant to the 24th Avenue Pump Station and install the second tank and final pumping to complete build-out of the pump station. Funding for this award is available from the Department's approved FY 2015-2016 budget and through Texas Water Development Board (TWDB) Water Infrastructure Fund financing. Award of this contract has been approved by the TWDB.

F. Approval - Annual Advertising Contract:
Amarillo Globe News & Morris Communications -- $216,344.31

Overview: This item awards the annual contract for the City's advertising with the Amarillo Globe News & Morris Communications (AGN). The contract is based on retail contract rates for employment advertisements, legal notices, and other required publications and notices for all City departments. Funding for the contract is available within the approved FY 2015-2016 departmental operating budgets.

G. Approval - Vending Machine Services:
Sole bidder: Custom Food Group - No cost to City

Overview: This item awards a contract for the City's vending machine services and sales.

H. Approval -- Emergency Repair of a Sanitary Sewer Line at Western Street:
Award to Amarillo Utility Contractors -- $128,850.00

Overview: This item approves the emergency repair of a sanitary sewer line that crosses under Western Street and services approximately 20 residences, the water park and recreational area in Tascosa Country Club. The existing line has deteriorated and collapsed. The contract was awarded to the available contractor on an emergency basis and work began on January 22, 2016. Funding for the emergency repair is available from the Departments approved FY 2015-2016 budget in the Expansion and Improvement Account.

PUBLIC FORUM

Jan 26, 2016 City Council Regular Meeting

Full agenda
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INVOCATION

1. MINUTES: Overview: Approval of the City Council minutes of the regular meeting held on January 19, 2016.

2. ORDINANCE NO. 7578: Overview: This is the first reading of an ordinance amending Ordinance No. 7076 as to the Project Plans and Cost as stated within the Tax Increment Reinvestment Zone Number One, City of Amarillo, Texas, Final Project and Financing Plan.

3. Approval - Amendment of Loan Agreement between City of Amarillo and Tax Increment Reinvestment Zone Number One: Overview: This item is Amendment No. 1 to the Loan Agreement between the City of Amarillo and the Tax Increment Reinvestment Zone Number One for the purposes of completing the construction of the downtown parking garage.

4. ORDINANCE NO. 7579: Overview: This is the first reading of an ordinance approving the loan from the Tax Increment Reinvestment Zone Number One, City of Amarillo, Texas to the Amarillo Local Government Corporation and the budget amendment to the Tax Increment Reinvestment Zone Number One for the 2015-2016 fiscal year.

5. ORDINANCE NO. 7580: Overview: This is the first reading of an ordinance amending the City of Amarillo 2014-2015 Budget by amending the compensated Absences Fund 2014-2015 budget and the Court Security Fund 2014-2015 budget.

6. PRESENTATION: Overview: This item is a presentation and discussion on Canadian River Municipal Water Authority (CRMWA) and City water supply and strategies.

8. APPOINTMENTS - BOARDS AND COMMISSIONS: Overview: Appointments are needed for the following boards:
Amarillo Hospital District Board of Managers (2-year terms)
03/10/2015 Todd Bell 04/01/2017
03/05/2013 Rakhshanda Rahman 10/01/2015
09/13/2011 Rodney Ruthart 10/01/2015

Center City Tax Increment Reinvestment Zone #1 Board of Directors (3-year terms)
03/20/2007 Richard Brown 03/20/2016 (resigned)

Construction Advisory and Appeals Board (3-year terms)
05/21/2002 Shannon Brooks 12/31/2015 - Insurance
01/04/2005 Bill Chudej 12/31/2015 - Citizen
01/02/2013 Daniel Henke 12/31/2015 - Engineer
12/11/2012 Nolan Huckabay 12/31/2015 - Electrical
08/12/2008 Gary Strickland 12/31/2015 - Commercial Builder
09/13/2005 Gary Ward 12/31/2015 - Heating and Air

9. CONSENT AGENDA: Overview: It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Purchase - Gate/Tapping Valves: Overview: Award to low responsive bidder: The Valve Agency Inc. -- $78,054.00
Overview: This item awards the annual supply agreement to provide various gate-valves and tapping-valves for the City's Warehouse. These valves are purchased as needed and maintained in inventory for use by City departments. Funding for this purchase is in the approved FY 2015-2016 Central Stores inventory budget.

B. Purchase - Automated External Defibrillators:
Overview: Award to low responsive bidder: First Aid & Safety of Texas, Inc. -- $97,217.75
Overview: This is the purchase of automated external defibrillators (AEDs) to replace existing older units presently utilized in City of Amarillo buildings. This purchase is funded in the approved FY 2015-2016 Safety Program account.

C. Award - Cars and Light Trucks:
Award to low responsive bidders meeting specifications as follows:
Gene Messer Ford Amarillo $303,439.00
(Lines 1, 2, 3, 4, 10, 14, 15)
Caldwell Country Chevrolet (Lines 5, 6) $479,817.00
Sam Packs Five Star Ford (Lines 7, 11, 12, 13) $124,643.10
Rockdale Country Ford (Lines 8, 9) $501,886.00
Silsbee Ford, Inc. (Lines 16, 17, 18) $110,406.00
Total Award $1,520,191.10

Overview: This item is the scheduled replacement of cars and light trucks used by various City Departments. The proposed award includes various sedans, 2-wheel drive trucks and 4-wheel drive trucks that will be used by the Utilities Department, Laboratory Administration, Animal Management & Welfare, Hollywood Road Wastewater, Street Department, Police Department, Facilities Department, Comanche Trail Golf; Municipal Garage Operations, Traffic Field Operations, Building Safety Department, Solid Waste Disposal, Park Maintenance, Water Transmission, Water Distribution, Engineering Department, Water Production, Fire Support, Emergency Management, Water Production, Telecom Department and IT Administration. Funding for this award is available in the approved FY 2015-2016 Municipal Garage Rolling Stock budget.

D. Award - Water Main Improvements - Buchanan Street:
Award to low responsive bidder: LA Fuller and Sons Construction, Ltd. -- $121,990.00

Overview: This item awards a contract with LA Fuller and Sons Construction, Ltd. for the extension of a water main at Buchanan Street from 5th to 7th Avenues. Funding for this contract is available in the approved FY 2015-2016 budget in the Downtown Water Main Relocations account.

E. Award - Arden Road Transmission Line and Pump Station Improvements:
Award to low responsive bidder: S. J. Louis Construction of Texas, Ltd., LLP -- $13,879,793.32

Overview: This item awards a contract for the 36-inch water transmission line from the Osage Water Treatment Plant to the 24th Avenue Pump Station and install the second tank and final pumping to complete build-out of the pump station. Funding for this award is available from the Department's approved FY 2015-2016 budget and through Texas Water Development Board (TWDB) Water Infrastructure Fund financing. Award of this contract has been approved by the TWDB.

F. Approval - Annual Advertising Contract:
Amarillo Globe News & Morris Communications -- $216,344.31

Overview: This item awards the annual contract for the City's advertising with the Amarillo Globe News & Morris Communications (AGN). The contract is based on retail contract rates for employment advertisements, legal notices, and other required publications and notices for all City departments. Funding for the contract is available within the approved FY 2015-2016 departmental operating budgets.

G. Approval - Vending Machine Services:
Sole bidder: Custom Food Group - No cost to City

Overview: This item awards a contract for the City's vending machine services and sales.

H. Approval -- Emergency Repair of a Sanitary Sewer Line at Western Street:
Award to Amarillo Utility Contractors -- $128,850.00

Overview: This item approves the emergency repair of a sanitary sewer line that crosses under Western Street and services approximately 20 residences, the water park and recreational area in Tascosa Country Club. The existing line has deteriorated and collapsed. The contract was awarded to the available contractor on an emergency basis and work began on January 22, 2016. Funding for the emergency repair is available from the Departments approved FY 2015-2016 budget in the Expansion and Improvement Account.

PUBLIC FORUM

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