AGENDAS
FOR THE AMARILLO CITY COUNCIL WORK SESSION TO BE HELD ON TUESDAY, MARCH 11, 2014 AT 1:30 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COUNCIL CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 3:00 P.M. IN THE COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Council will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Advisory Committee for People with Disabilities
Amarillo Economic Development Corporation
Bi-City-County Public Health Board
Emergency Care Advisory Board
  Tax Increment Reinvestment Zone No. 1 Board of Directors

(2) Discussion - City Council Strategic Planning Workshop;

(3) Consider future agenda items.

B. City Council may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects - TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; and APM;

(6) Discuss 2012 Atmos Rate Appeal and associated matters; and the October 2013 rate case and any related appeal;

(7) Discuss SPS TCRF and rate case and associated matters;

(8) To deliberate regarding security devices or security audits, security personnel;

(9) Discuss gifts or donations to the City;

(10) Infill Development; and

(11) TxDOT turn back program.

REGULAR MEETING ITEMS

INVOCATION:  Bryan Houser, Amarillo Area Baptist Association
PROCLAMATION: "American Red Cross Month"

1. MINUTES:   
Approval of the City Council  minutes of  the  regular  meeting  held  on  March 4, 2014.

2. ORDINANCE NO. 7451: 
This is the first reading of an ordinance changing the zoning of a portion of Lots 1 and 2, Block 30, Tradewind Air Park Unit No. 8 in Section 153, Block 2, AB&M Survey, Randall County, from Agricultural District to Planned Development District, in the vicinity of Williams Street and Southeast 42nd Avenue for residential development.  This is recommended for approval by a 7:0 vote of the Planning and Zoning Commission.

3. ORDINANCE NO. 7452: 
This is the first reading of an ordinance approving a settlement agreement in the recently filed Atmos Energy Corporation rate case.  This settlement is the result of extensive negotiations between Atmos and the affected cities.  The rate case, as filed in October, 2013 called for an increase in base revenue for the Amarillo jurisdiction of $4.0 million and an overall base revenue percentage increase of 20%.  The proposed settlement agreement will result in an increase in base revenue for the Amarillo jurisdiction of $2.85 million and an overall base revenue percentage increase of 14.58%.  The resulting impact to an average residential bill in the Amarillo jurisdiction will be approximately $2.68 per month.

4. RESOLUTION -- APPROVAL OF A TEXAS DEPARTMENT OF TRANSPORTATION ADVANCE FUNDING AGREEMENT: 
This resolution authorizes the execution of an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) associated with the Downtown Amarillo Streetscape Project.  Under the terms of the Agreement, TXDOT will provide $1,925,941 and the TIRZ will provide matching funds of $385,188.  The City of Amarillo will provide the required engineering services.  The project will construct streetscape improvements on portions of Buchanan Street and Southeast 6th Avenue.

5. APPOINTMENTS - BOARDS AND COMMISSIONS:  Appointments are needed for the following boards:
Advisory Committee for People with Disabilities (3 year terms)
04/29/2008 Doug Hammett 03/01/2014
04/29/2008 Jim Mitchell 03/01/2014
04/29/2008 Joe Rogers 03/01/2014
04/29/2008 Mark Sturkie 03/01/2014
Bi-City-County Public Health Board (3 year terms)
02/15/2005 Belinda Taylor 01/31/2014
TIRZ #1 Board of Directors (2 year terms) 02/15/2011 Scott Bentley 03/20/2014
03/20/2007 Richard Brown 03/20/2014

6. CONSENT AGENDA:  It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Award - Playground Equipment:

Award on BuyBoard Cooperative Purchasing Agreement: Exerplay, Inc. -- $174,984.20
This item awards a contract for the purchase and installation of a new ADA Accessible playground at Sleepy Hollow School Park. The new equipment will replace equipment installed in the early 1990's that does not meet current ADA & CPSC requirements.  The cost of the project is a 21% increase from two previous purchases in 2013. The increase in cost results primarily from the need to replace curbing and extend a sidewalk connection. The approved budget is $175,000 and is available in the FY 2013-2014 Parks Department Capital Improvement Program budget.

B. Award  - City Telephone System Hardware and Software:
Award on State of Texas DIR contract pricing:
North American Communications Resource, Inc. (NACR) -- $90,750.11

This item awards a contract to purchase the Avaya Communication Suite telephone system, voice mail system servers and Avaya Aura Communication Suite software. The purchase will replace obsolete telephone equipment at City Hall and the Police Department. Funding for this purchase is available in the approved Capital Improvement Program budget for Telephone Switch Upgrades.

C. Award - Fertilizer Annual Contract:
Award to low responsive bidders by line item as follows:
Justin Seed $64,649.60
Lines 1,7,15,16
BWI Dallas/Ft. Worth $128,367.96
Lines 2,3,8,10,14,18-21
Golf Enviro Systems $5,737.60
Lines 4,12,13
John Deere Landscapes $7,866.72
Lines 5,11

D. Dedications and Acceptances:

1) A 0.43 acre public utility easement and 2.14 acres for public right-of-way, both in Section 43, Block 9, BSF Survey, Potter County

2) A 10' sanitary sewer easement in Section 155, Block 2, AB&M Survey, Potter County

PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services.

MISCELLANEOUS

1. Boards and Commissions - appointments as listed on attached.  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229.  Posted this 7th day of March 2014.