AGENDAS
FOR THE AMARILLO CITY COMMISSION WORK SESSION TO BE HELD ON TUESDAY, APRIL 2, 2013 AT 3:30 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COMMISSION CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COMMISSION   AT 5:30 P.M. IN THE COMMISSION CHAMBER ON THE THIRD FLOOR OF CITY HALL.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Commission will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Amarillo Economic Development Corporation Amarillo Housing Finance Corporation
Bi-City-County Public Health Board
                  Emergency Care Advisory Board Tax Increment Reinvestment Zone No. 1 Board of Directors

(2) Presentation:  Kelley Shaw, Planning Director will present and discuss an overview of the City of Amarillo’s current development process and the responsibilities of developers and city departments.

(3) Presentation: Amarillo Civic Center Logo, Mission Statement and related items.

(4) Review and discuss: City of Amarillo Safety Program and Safety Consulting Proposal.

(5) Consider future agenda items.

B. City Commission may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects - TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; Browne; Ethridge; Castleberry; D. Bastardo; and TCEQ Compliance;

(6) Discuss Xcel Energy/SPS 2012 Rate Case and associated matters;

(7) Discuss 2012 Atmos Rate Appeal and associated matters;

(8) To deliberate regarding security devices or security audits, security personnel;

(9) Discuss the Manager’s appointment of the Deputy City Manager and assigned duties;

(10) Confer with attorney on referendum petition(s), ballot format; and

(11) 83rd Legislative Session.

REGULAR MEETING ITEMS

INVOCATION:     Davlyn Duesterhaus, Baptist St. Anthony’s Health Systems
PROCLAMATIONS:   "Autism Awareness Month"
"Amarillo Safe Digging Month"

1. MINUTES:   
Approval of the City Commission  minutes of the  regular meeting held  on  March 26, 2013.

2. ORDINANCE NO. 7399: 
This is the first reading of an ordinance amending Chapter 16-3-1002, Traffic Schedule B, of the Amarillo Municipal Code by changing the speed limit on Coulter Street from Hollywood Road to Sundown Lane from 50 mph to 55 mph.  The speed limit from Hillside to Hollywood Road will remain 50 mph.  This is recommended for approval by a 7:0 vote of the Traffic Commission.

3. ORDINANCE NO. 7400: 
This is the first reading of an ordinance changing the zoning of an 8.5 acre tract of unplatted land in Section 62, Block 9, BS&F Survey, Randall County, in the vicinity of Soncy Road/Loop 335 and Tarter Avenue, from Agricultural District to General Retail District.  This is recommended for approval by a 7:0 vote of the Planning and Zoning Commission.

4. RESOLUTION - HEALTH FACILITIES DEVELOPMENT CORPORATION: 
This resolution is a requirement of the Health Facilities Development Act and acknowledges bond financing and refinancing for the Sears Methodist Retirement System. This provides consent for this action and does not obligate the City in anyway nor does it create any liability.

5. CONSENT AGENDA: 
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Purchase - Heavy Equipment:
      Award to low responsive bidders as follows:
Associated Supply (Bid 1 and 2) $735,180.56
Bid #1 Lines 1, 7, 8 and Bid #2 Line 5
Yellowhouse Machinery $210,269.00
Lines 2, 6
Bee Equipment Sales $149,736.00
Line 3
Total Award         $1,095,185.56

B. Purchase - Traffic Paint:
Award to low responsive bidder: Ennis Paint, Inc. -- $104,200.00

This item awards an annual supply agreement for traffic paint used for striping streets. The cost reflects a slight decrease, 1.19%, from last year's contract. Funding for the purchase is available in the department's approved inventory budget.

C. Purchase - Traffic Sign Blanks:
Award to low responsive bidders as follows:
Lot 1 Safeway Sign Company $41,688.00
Lot 2 Custom Products Corporation $17,905.75
Total Award $59,593.75

This item approves the purchase of both sign blanks for street markers and finished stop and yield signs for the Traffic Engineering Department. The cost for the sign blanks is 42.8% more than the last purchase in 2008. The cost of the stop and yield signs is 10% more than the last purchase in 2012. Funding for the purchase is available from the Traffic Field Operations budget for repair and maintenance.

D. Purchase - Sprinklers:
      Award to low responsive bidders as follows:
Watermaster Irrigation Supply   $2,156.10
  Lines 1, 8, 9
Humphries Farm & Turf Supply $14,359.20
    Line 2
AMC Industries Tulsa $14,462.40
Line 3
Ewing Irrigation Products $26,817.80
    Lines 4, 5, 7, 10

E. Purchase - Vactor Truck:
        Buyboard Cooperative Purchasing Contract:
      Freightliner of Austin         $319,279.00

This item approves the purchase of vactor truck from the Buyboard Cooperative Purchasing Contact. The purchase is a scheduled replacement of the 1998 vactor truck which has exceeded its usable life. The cost is a 4% increase over the last purchase in 2011. Funding for this purchase is available from the Municipal Garage Rolling Stock Fund.

PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services.

MISCELLANEOUS

1. Boards and Commissions - appointments as listed on attached.  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229.  Posted this 29th day of March 2013.