8.D. Update regarding Amarillo Economic Development Corporation in connection to financial assistance previously provided to the Regional Accelerator & New Growth Engine (RANGE)

[8.D. Update regarding Amarillo Economic Development Corporation in connection to financial assistance previously provided to the Regional Accelerator & New Growth Engine (RANGE)]

UPDATE REGARDING THE AEDC CORPORATION AND CONNECTION TO FINANCIAL ASSISTANCE PROVIDED TO THE RANGE.

I AM GOING TO ASK IF OUR CITY MANAGER WOULDN'T MIND MAYBE SPEAKING TO THIS AND GIVING US KIND OF A RECAP AS TO WHAT PROGRESS YOU'VE MADE. AND THEN I KNOW WE HAVE YOU, U'NEILL GERBER HERE, THAT'S GOING TO GIVE US AN UPDATE ON ON WHAT HE'S DOING FOR THE THREE YEAR FINANCIAL LOOK BACK.

MICROPHONE'S NOT WORKING.

SORRY TO PUT YOU AT THE PODIUM, BUT YEAH.

SO I'LL BE SPEAKING MORE TO THE NEXT ITEM.

I THINK ABOUT THE BUDGET AND SO I CAN ADDRESS SOME THINGS ABOUT THAT.

ARE YOU COMFORTABLE THEN HANDING IT OVER TO YOU U'NEILL? YOU DIDN'T HAVE ANYTHING YOU NEEDED BEFOREHAND? NO, WE HAVE STAFF HAVE BEEN WORKING ON THE COUNCIL'S REQUEST FOR THE AUDIT, FOR THE REVIEW OF THE LAST THREE YEARS FINANCIALS.

AND SO WE'VE BEEN WORKING WITH U'NEILL AND HIS TEAM.

THEY'VE BEEN WORKING HARD PUTTING A LOT OF HOURS INTO THIS.

AND SO WE DID MEET THIS MORNING WITH U'NEILL TO GET AN UPDATE.

AND SO WE'VE ASKED TO U'NEILL TO COME TODAY AND BE PREPARED TO GIVE YOU A STATUS UPDATE.

WE'RE NOT DONE YET. WE DO ASK.

WE HAVE MORE TIME TO GET THIS DONE.

SO YOU HAVE A COMPLETE PACKAGE WHEN IT'S ALL SO YOU CAN REVIEW THAT.

BUT I'LL TURN IT OVER TO U'NEILL NOW TO KIND OF GIVE YOU AN UPDATE AS TO WHERE HE'S AT.

OKAY. THANK YOU SIR.

AFTERNOON, MAYOR AND COUNCIL.

YOU GUYS ARE KEEPING US BUSY.

JUST A QUICK UPDATE.

WELL, A QUICK UPDATE.

WE'LL GIVE YOU A CHANCE TO ASK SOME QUESTIONS.

SO WE ESTIMATE WE'RE ABOUT TWO THIRDS COMPLETE WITH THE AUDIT.

WE'VE PUT IN ROUGHLY 98 HOURS BETWEEN ME AND MY TEAM.

WE WERE ABLE TO EXTRACT ALL THE DATA FOR THE EXPENSES FOR THE THREE YEARS.

ISOLATED ANYTHING OVER 25,000 FOR PAYMENT VOUCHERS.

WE'VE GOT SUPPORT THERE.

WE ARE CURRENTLY WORKING ON GETTING SUPPORT FOR ALL THE JOURNAL ENTRIES THAT'S BEEN MADE AND ADJUSTING ENTRIES TO REVIEW THOSE, SO THOSE ARE NOT COMPLETE YET.

SO WE LOOKED ROUGHLY AT ABOUT 44,300 LINE ITEMS, YOU KNOW, SO IT'S A LOT.

FORTUNATELY, WE COULD DUMMY IT DOWN TO ANYTHING OVER 25,000.

SO THEY'VE MADE IT EASIER.

IT LOOKS LIKE BETWEEN JOURNAL ENTRIES AND THE PAYMENT VOUCHERS, WE'RE GOING TO HAVE AMAZING COVERAGE.

ABOUT 90% PER YEAR COMPARED TO EXPENSES.

SO WE'RE COVERING A LOT OF THOSE AREAS.

LET ME SEE.

WE ALSO ARE LOOKING AT VENDORS THAT IN TOTAL IS GREATER THAN 25, BECAUSE YOU MIGHT HAVE A VENDOR WHERE WE PAY THREE, FOUR, $5,000 A MONTH, BUT IN ACCUMULATION FOR THE YEAR, THEY COULD BE OVER THAT NUMBER.

SO WE'RE ALSO LOOKING AT THAT.

WE'RE LOOKING AT THE PROCESSES BEHIND IT.

YOU KNOW, THE APPROVAL STEPS.

HOW DOES THE PROCESS FLOW FOR BOTH PAYMENT VOUCHERS AND JOURNAL ENTRIES? BECAUSE IT'S TWO DIFFERENT ITEMS. SO LOOKING AT THAT.

SO WE'RE MAKING GOOD PROGRESS.

SO WHAT WE'D BE ABLE TO DO IS ESTIMATE IN ABOUT NOT THIS WEEK, BUT BY THE FOLLOWING WEEK, FRIDAY, WE SHOULD BE ABLE TO GIVE YOU SOME ANSWERS ON THIS AUDIT.

SO ANY QUESTIONS, ANYTHING I CAN ANSWER.

I'M SURE WE WILL HAVE A FEW.

COUNCIL DO YOU HAVE ANY QUESTIONS ON THIS ONE.

BEFORE FRIDAY LIKE OCTOBER 4TH? YES. NOT THIS, BUT THE NEXT WEEKEND.

NEXT FRIDAY. YEAH, YEAH, WE'RE MAKING BETTER PROGRESS THAN WHAT I ANTICIPATED WHEN WE FIRST STARTED.

SO AND THE TEAM, WE'VE PUT ALL OUR OTHER PROJECTS ON THE BACK BURNER AND FOCUSING ON THIS.

SO. THAT'S ALL I'VE GOT RIGHT NOW.

BEFORE WE JUMP TO ANY OTHER QUESTIONS, I GUESS MY CONCERN OR MY INTENTION IS TO MAKE SURE THAT WE HAVE A THOROUGH LOOK BACK AND FINANCIAL REVIEW, AND IT SOUNDS LIKE YOU ARE PULLING EVERYTHING.

YOU'RE SEEING THE PROCESSES, YOU'RE SEEING THE NATURE OF HOW WE DO BUSINESS.

YOU'RE SEEING SOME OF THE POLICIES WE FOLLOW, MAYBE SOME OF THE THINGS THAT COULD BE MORE LOOSE AND, WELL, THERE'S NOT AN ACTUAL POLICY DIRECTIVE HERE, BUT WE HAVE A PATTERN IN HOW WE HOW WE FUNCTION THIS BUSINESS.

IT'S GOING TO BE VERY IMPORTANT THAT OUR CITIZENS SEE THAT THIS WAS A THOROUGH REVIEW AND INQUIRY AND THAT

[00:55:07]

WE PULLED ALL OF THE DATA.

AND THEN HOW MUCH OF THAT DATA WILL BE PUBLICLY RELEASED? CAN WE JUST REDACT A FEW VENDOR NAMES AND STILL RELEASE EVERYTHING SINCE IT'S PUBLIC MONIES.

AND THEN THAT WAY IT'S NOT SOMETHING THAT YOURSELF OR COUNCIL IS LOOKED AT AND WELL, YOU DIDN'T LOOK IN THE RIGHT PLACES.

YOU DIDN'T SEE, YOU KNOW, THIS.

SO WHAT WE'RE TRYING TO DO IS RESTORE CONFIDENCE.

RIGHT. YOU KNOW. SO TELL ME A LITTLE BIT ABOUT WHAT THIS IS GOING TO LOOK LIKE WHEN WE HAND IT OVER.

YES. SO BASICALLY WHAT WE CAN DO IS ONCE WE COMPLETE, YOU WILL SEE WHERE WE EXTRACTED THE DATA.

AND YOU CAN TIE THAT BACK TO TRIAL BALANCE AND SAY, OKAY, THIS IS WHAT WE LOOKED AT.

HERE'S THE TOTAL.

HERE'S WHAT WE DIDN'T LOOK AT PERCENTAGES BECAUSE WE'RE NOT LOOKING AT SOMETHING LIKE SALARIES OR DEPRECIATION.

WE'RE LOOKING AT PURE EXPENSES.

SO WE'LL BE ABLE TO TELL YOU YES WHAT WE LOOKED AT.

HERE'S WHAT WE DIDN'T LOOK AT.

HERE'S YOUR PERCENTAGE.

THE FOLKS CAN SEE THE TRANSACTIONS.

WE GOT THEM LISTED BY GENERAL LEDGER.

SO YOU CAN SEE EVERY LINE ITEM.

THEN FOR THOSE ITEMS OVER 25 YOU'LL HAVE ALL THE INFORMATION THERE.

YOU'LL HAVE THE DOCUMENTATION SHOWING THAT IT'S A VALID TRANSACTION.

IT WAS APPROVED. WE GOT THE SUPPORT.

WE'LL BE ABLE TO TELL YOU WHETHER IT'S IN BUDGET LINE.

SO, YOU KNOW, DID WE APPROVE THAT BUDGET? SO WE DON'T WANT THEM SPENDING $300,000 IF IT WAS APPROVED FOR $250,000.

SO WE'RE SHOWING THAT.

WE'LL ALSO LOOK WHERE THE FUNDING IS COMING FROM BECAUSE MAJORITY OF THE FUNDING DOES COME FROM SALES TAX.

SO THERE'S A FEW SMALL ITEMS THAT COME INTO PLAY.

BUT MOST OF THE FUNDING COMES THROUGH THAT.

SO WE'LL HAVE ALL THOSE DOCUMENTS AVAILABLE FOR ANYBODY TO LOOK AT.

OF COURSE WE'LL BE AVAILABLE TO ANSWER QUESTIONS.

IF SOMEBODY WANTS TO COME SIT WITH US, WE CAN TAKE YOU STEP BY STEP TO SHOW YOU EXACTLY WHAT WE DID.

SO SPEAK TO THE SO THIS ONE ISSUE THAT HAS SPURRED THIS ON.

SPEAK TO THIS WIRE TRANSFER.

WILL YOU BE ABLE TO PULL THESE ARE THE OTHER WIRE TRANSFERS THAT HAPPENED IN SIMILAR AMOUNTS OR IN LARGE AMOUNTS.

HERE'S THE WAY THAT THEY WERE TRANSFERRED.

HERE WAS THE REQUEST.

HERE'S THE DOCUMENTATION TO SUPPORT IT.

WHAT WILL YOU BE ABLE TO SHOW US SO THAT THAT CONCERN WOULD BE ALLEVIATED AS WELL? WELL, WHAT WE'RE GOING TO LOOK AT IS TO ENSURE THAT ANY ONE OF THOSE WIRE TRANSFERS OR PAYMENTS IS FOLLOWING THE SAME PROCESS, THAT YOU DON'T COME OUT HERE AND SAY, HEY, WHY IS THIS ONE DONE DIFFERENT? OKAY. YOU JUST REMEMBER IT'S TWO DIFFERENT.

WE'VE GOT BUDGET TRANSFER ITEMS, AND THEN WE'VE GOT THE PROCESS OF PAYING A PV OR A WIRE.

AND IF THAT FOLLOWS THE SAME PROCESS, THEN AT LEAST THE FINANCIAL SIDE IS WORKING AS DESIGNED.

OKAY. SO WE CAN COME BACK.

SO YEAH HERE'S THE REQUEST AND WENT THROUGH THE APPROVAL.

ONE MANAGER ENTERED THE WIRE.

THE NEXT ONE APPROVED IT BEFORE ALL THE TRANSACTION WAS COMPLETED.

SO IF IT STAYS CONSISTENT WITH HOW WE DO ANY OTHER WIRES THAT SIDE.

SO THEN WE'VE GOT ANOTHER PROBLEM THAT WE NEED TO ADDRESS.

BUT I'LL BE ABLE TO SHOW THAT ON EVERY WIRE TRANSFER THAT WE SELECTED AND SAY, LOOK, IT'S THE SAME PROCESS.

SO OKAY, THAT'S THAT'S REALLY GOOD.

COUNCIL SORRY TO KEEP ASKING QUESTIONS.

FURTHER QUESTIONS. YES, SIR.

COUNCILMAN SCHERLEN. WHEN YOU BRING THIS REPORT TO US, WILL YOU BRING RECOMMENDATIONS AS WELL? YES. WILL YOU BRING BEST PRACTICES? YES. SO WE'LL HAVE A COMPLETE REPORT WITH YOUR RECOMMENDATIONS AND EVERYTHING THAT WE SHOULD DO TO CORRECT IT THAT KIND OF TRANSACTION. YES, I WILL BE ONCE I'VE WRAPPED IT UP AND I'VE LOOKED AT EVERY PROCESS I WILL SPECIFIC TO EACH PROCESS.

I WILL PROVIDE YOU SOME RECOMMENDATIONS.

HEY, LET'S IMPLEMENT THIS OR THIS OR THIS AND GO THROUGH THAT.

AND THEN OF COURSE, IT'LL BE UP TO YOU TO DECIDE HOW STRICT YOU WANT TO DO OR IF YOU WANT TO DO ANY CHANGES.

SO YEAH, THE IMPORTANCE IS THAT WE FIX THE PROBLEM.

YES, SIR. AND THIS CAN'T HAPPEN AGAIN WITHOUT PROPER OVERSIGHT.

SO I JUST WANTED TO MAKE SURE FROM ACCOUNTING PRACTICES THAT WE WOULD HAVE A COMPLETE REPORT BY YOU.

YES. AND ANYBODY ELSE YOU WANT TO INCLUDE IN THE REPORT? [LAUGHTER] YEAH. NO, I'LL WRAP IT UP WITH A NICE BOW.

ALL RIGHT. THANK YOU. ANYTHING YOU NEED.

COUNCILMAN. JUST CURIOUS ON THE TRANSFER PIECE.

HAVE YOU NOTICED ANY INCONSISTENCIES YET? WELL, I HAVEN'T COMPLETED MY AUDIT, SO I LOOKED AT SOME SAMPLES, AND IT LOOKS LIKE EVERYTHING IS FOLLOWING THE SAME PROCESS, SO NOTHING HAS REALLY POPPED OUT AS OF YET.

THANK YOU. LIKE I SAID, ONCE I'M FINISHED, I'LL GIVE YOU THE TOTAL RESULTS.

[01:00:05]

SO ARE YOU INCLUDING REIMBURSEMENTS IN THIS? IT WASN'T IN THE SCOPE OF THE AUDIT, BUT YES, THERE WE ARE.

SO WE'VE ALREADY EXTRACTED THAT DATA.

BUT IT'S ON IT'LL BE ON THE TAIL END.

SO. YES, SIR.

NO. I'M GOOD. OH DO YOU HAVE SOMETHING THERE? LET'S GO TO BEFORE WE STEP TO OUR NEXT ONE.

LET'S KIND OF SET SOME EXPECTATIONS HERE.

SO YOU YOU WERE JUST ASKED MAYBE OCTOBER 4TH WOULD BE LIKE, A GOOD GOAL FOR YOU TO HAVE A ROUGH DRAFT, BUT WE.

I SHOULD HAVE IT WRAPPED UP BY THEN.

OKAY. SO WHAT I'LL HAVE TO DO IS ONCE I'VE GOT ALL MY NUMBERS, I'LL RUN IT PAST AND WE'LL LOOK AT WHAT WE NEEDED TO SCRAP OR REDACT.

BUT MY GOAL IS TO GET IT DONE, SO.

SO NOT THIS FRIDAY.

NEXT FRIDAY. YOU THINK YOU'D HAVE SOMETHING COUNCIL? I WOULD, I WOULD WANT US TO SET THE EXPECTATIONS FOR US.

I THINK YOU NEED A WEEK TO BE ABLE TO GO THROUGH THIS DATA AND KIND OF SEE IF YOU HAVE QUESTIONS.

YOU KNOW ONCE AGAIN, WITH OUR GOAL OF DOING OUR DUE DILIGENCE, OUR FIDUCIARY RESPONSIBILITY AND OVERSIGHT, AND THEN WE WOULD BE ABLE TO COME IN AND SPEAK TO DO WE HAVE CURRENT POLICIES THAT WE'RE FOLLOWING, WHETHER THEY ARE WRITTEN IN THE BYLAWS OR THEY'RE JUST A PRACTICE OF BUSINESS? DO WE HAVE ANYTHING ELSE THAT WE'VE BEEN MADE AWARE OF THAT WE NEED TO DEAL WITH, OR IS THIS THE ONLY ISSUE? AND THEN I WOULD WANT TO KNOW, WOULD YOU HAVE CONCERNS WITH APPROVING THEIR BUDGET BASED ON WHAT YOU'RE SEEING OR WITH WHAT YOU'RE SEEING? DO YOU SEE THEIR BUDGET AS A NON ISSUE BECAUSE YOU'RE SEEING DATA THAT YOU JUST SAID TO COUNCILMAN CRAFT THAT YOU DIDN'T SEE ANYTHING THAT WAS PECULIAR OUTSIDE OF THIS ISSUE? YEAH. NO, I THINK MY OPINION IS THAT I DON'T SEE AN ISSUE WITH THE BUDGET.

I THINK FROM WHAT I IDENTIFIED RIGHT NOW, THE ONLY CONCERN I HAVE IS WITH THE BUDGET TRANSFER FOR THE RANCH.

OTHER THAN THAT, I AM NOT SEEING ANYTHING AS OF YET, BUT LIKE I SAY, I HAVEN'T WRAPPED UP MY FULL AUDIT, BUT I AM FAIRLY COMFORTABLE THAT IT'S NOT GOING TO IMPACT THE APPROVAL OF THE BUDGET.

OKAY. YES, SIR.

MY OPINION, SIR, IS IT WAS ABLE TO BE DONE ONCE.

I DON'T THINK WE NEED A BUDGET UNTIL WE KNOW WHAT WE'RE DEALING WITH.

I MEAN, IT HAPPENED ONE TIME.

I WANT IT FIXED BEFORE WE GIVE ANYBODY ANY MONEY.

BECAUSE, IN FACT, AS WE GET IN DOWN HERE, I'M GOING TO ASK THAT ANY ORGANIZATION AS A FUTURE DISCUSSION ITEM, THAT ANY ORGANIZATION THAT THE CITY GIVES MONEY TO, I'D LIKE TO SEE A QUARTERLY FINANCIALS ON THEM BECAUSE THAT IS OUR RESPONSIBILITY.

I DON'T CARE IF THEY'RE TIRZ ZONES OR WHATEVER WE NEED TO SEE.

THAT IS OUR RESPONSIBILITY.

IT'S TAXPAYER MONEY AND WE, AS REPRESENTATIVES OF THE TAXPAYERS, HAVE GOT TO BE HELD ACCOUNTABLE.

AND IF IT'S ON ME, IF WE ALLOW SOMETHING TO GO BY.

CORRECT. SO YES, SIR.

THAT'S JUST MY THOUGHT.

WELL, I APPRECIATE THE OPINION AND YOUR THOUGHT.

I THINK WE WILL WORK OUR WAY THROUGH 8E NEXT AND THEN WE'LL WE'LL JUMP ON THAT ONE.

SO YOU CAN BE MORE SPECIFIC AS TO WHAT MAYBE LAURA ALREADY REQUIRES AND THEN WHAT WE WOULD WANT.

IN ADDITION TO THAT, ANY FURTHER QUESTIONS FOR MR. GERBER? OKAY.

WE LOOK FORWARD TO GETTING THE FULL REVIEW BACK NEXT FRIDAY, AND THEN WE'LL BE DILIGENT TO GET IT TURNED AROUND AND OUT TO THE CITIZENS.

THANK YOU FOR YOUR TIME, YOU AND YOUR TEAM.

THANK YOU. WE DO APPRECIATE ALL THE TIME.

WITH NO FURTHER ACTION ON THAT ONE, WE'LL MOVE ON TO ITEM 8E.

[8.E. Amarillo Economic Development Corporation 2024/25 budget]

AND NOW I WOULD SEE IF OUR CITY MANAGER DOES HAVE A MICROPHONE IF YOU CAN TAKE US INTO THAT ONE.

I NOW HAVE TWO MICROPHONES IN CASE ONE GOES OUT.

I SEE BOTH, YES.

YES. THIS ITEM, IN CONSULTATION WITH MAYOR STANLEY AND COUNCIL MEMBER SIMPSON, WE ADDED THIS ITEM HERE TO TALK TO KIND OF GIVE SOME GUIDANCE ON THE AEDC BUDGET AND APPROVAL.

QUICK UPDATE WE DID AT COUNCIL HAD ASKED US WHETHER WHAT THE LAW SAYS IN REGARDS TO APPROVING THEIR BUDGET BY OCTOBER 1ST.

CITY ATTORNEY DID LOOK INTO THAT AND SAID THERE IS NO REQUIREMENT.

THE TRUE ANSWER IS THERE'S NO REQUIREMENT TO APPROVE A BUDGET BY OCTOBER 1ST, SO THAT'S NOT A REQUIREMENT.

HOWEVER, I WOULD ADVISE THE CITY COUNCIL THAT YOU MAY YOU SHOULD CONSIDER GIVING SOME GUIDANCE.

WHEN OCTOBER 1ST HITS THEY SHOULD BE GIVEN SOME SORT OF GUIDANCE AS TO WHAT TO WHAT TO DO AND WHAT NOT TO DO.

SO WITH THAT, THE COUNCIL DISCUSSED THREE DIFFERENT OPTIONS.

ONE OPTION WAS TO APPROVE THEIR BUDGET AS IS AND MOVE FORWARD.

OTHER OPTION, AS WE HEARD TODAY AGAIN WAS WAS NO BUDGET UNTIL WE GET EITHER WE GET A REVIEW DONE OR SOME OTHER TERM

[01:05:08]

SENT BACK TO US. AND THEN THE LAST ONE WAS MAYBE APPROVE A BUDGET WITH CONDITIONS.

AND SO OBVIOUSLY THE FIRST TWO WERE EASY, A VERY STRAIGHTFORWARD APPROVE THE BUDGET THAT'S PRETTY STRAIGHTFORWARD.

YOU'VE BEEN GIVEN THEIR BUDGET AT A PREVIOUS MEETING.

THE SECOND ONE OBVIOUSLY BEING STRAIGHTFORWARD AT LEAST TO STAFF'S STANDPOINT.

IF NO BUDGET THAT'S PRETTY STRAIGHTFORWARD TO US.

OBVIOUSLY IT CREATES COMPLICATIONS FOR THE AEDC AND MOVING FORWARD OCTOBER 1ST, THE THIRD ONE BEING CONDITIONS.

SO STAFF AND I, WE DID SIT DOWN TO KIND OF GET SOME IDEAS ABOUT, SHOULD YOU WISH TO PURSUE THAT CONDITIONED OPTION WE DO HAVE SOME IDEAS THAT WE MIGHT PRESENT TO YOU FOR THAT.

BUT AGAIN, THIS IS A DISCUSSION ITEM TO TALK ABOUT.

I GUESS TO KIND OF SET THE STAGE WE ARE LOOKING AT BRINGING THE BUDGET BACK TO SEPTEMBER 30TH.

WE'RE GOING TO BE LOOKING AT PIDS, BUDGETS, BUT WE'RE ALSO GOING TO BRING BACK THE EDC BUDGET AT THAT TIME.

SO THAT'LL BE THE DAY BEFORE OCTOBER 1ST.

SO WITH THAT I HAVE WE HAVE SOME IDEAS TO PRESENT ON CONDITIONS.

HOWEVER IF THERE'S AN INTEREST TO DISAPPROVE THE BUDGET ON SEPTEMBER 30TH, THEN WE COULD DO THAT.

SO THIS IS A DISCUSSION AT THIS TIME.

THANK YOU, MR. CITY MANAGER. LET ME GIVE YOU GUYS OUR TASK OR OUR OBJECTIVE HERE SO YOU'LL KNOW.

WE HAD A SMALL ISSUE ON JUST GETTING SOME OF OUR FIRST AND SECOND READINGS LINED OUT ON A CALENDAR, AND SO IT PUSHED US TO A SPECIAL MEETING ON SEPTEMBER 30TH, WHICH IS A MONDAY.

COUNCILMAN SIMPSON WON'T BE ABLE TO ATTEND THAT.

AND SO WITH THIS BEING SOMETHING THAT WE WANT TO GIVE AN OPPORTUNITY FOR COUNCIL TO EITHER APPROVE THE BUDGET, NOT APPROVE THE BUDGET, OR APPROVE IT WITH CONDITIONS, WE WANTED TO FACILITATE A DISCUSSION HERE TODAY IN HOPES THAT IF WE HAD, YOU KNOW, DIRECTION FROM COUNCILMAN SIMPSON, WE'D BE COMFORTABLE TO VOTE ON IT ON MONDAY.

IF WE'RE NOT GOING TO GET THERE, THEN WE WON'T GET THERE AND WE WON'T HAVE THAT ON THE AGENDA ON THAT FOLLOWING MONDAY, WE'LL JUST DO THE PIDS.

BUT THIS DISCUSSION SHOULD BE FAIRLY PRODUCTIVE IN WHAT COUNCIL WOULD LIKE TO DO SO THAT WE COULD TAKE ACTION ON MONDAY.

ASSUMING THAT COUNCIL IS COMFORTABLE DOING IT WITH JUST FOUR OF US PRESENT.

SO I WOULD LIKE TO KNOW, DO I HAVE ANY COUNCIL MEMBERS THAT HAVE ALREADY DECIDED ONE WAY OR THE OTHER, OR HAVE A PREFERENCE BEFORE WE DISCUSS CONDITIONS, BECAUSE I WOULD LIKE TO HEAR YOUR CONDITIONS, I WOULD LIKE TO GIVE THEM OPERATIONAL MONEY ONLY UNTIL WE GET TO THE BOTTOM OF IT.

LET THEM DO BUSINESS.

IF THEY HAVE SOMETHING BIG THEY NEED TO TAKE CARE OF, THEY CAN BRING IT TO THE COUNCIL.

BUT I DON'T SEE APPROVING THEIR BUDGET UNTIL WE GET SOME ANSWERS.

CAN YOU DEFINE OPERATIONAL MONIES? SALARIES? OKAY.

EXPENSES? ELECTRICITY? WATER? WHATEVER. WOULD THAT.

I'M NOT SAYING ANYTHING ABOVE.

I DON'T WANT TO PAY FOR COKES, I DON'T WANT TO PAY FOR CIGARETTES OR NOTHING ELSE, JUST STRAIGHT OPERATIONAL COSTS.

OKAY, SO VERY CLEAR ON THE CIGARETTES PART, I APPRECIATE THAT.

[LAUGHTER] OR CIGARS.

OR CIGARS, NO VAPES EITHER.

SO LET ME GO A LITTLE BIT FURTHER TO SEE IF THE CONTRACTS THAT WE HAVE CONTRACTUAL OBLIGATIONS TO THAT THIS COUNCIL, PREVIOUS COUNCILS HAVE ALREADY APPROVED ANY ISSUE WITH YOU KNOW, CONTINUING TO FULFILL THE OBLIGATIONS ON THOSE CONTRACTS? THEY CAN BRING THOSE TO US AND WE'LL APPROVE THEM.

SO YOU WANT ADDITIONAL CONSTRAINT ON THOSE, BUT CONTINUE FORWARD WITH THEM, OBVIOUSLY.

YES SIR. OKAY. SO YOU'RE NOT TRYING TO RESTRAIN CONTRACTUAL OBLIGATIONS PERSONNEL OR DAY TO DAY OPERATIONS. CORRECT.

OKAY. ANY OTHER COMMENTS FROM COUNCIL? WELL, I'M FOR TOM I THINK THE THINGS THAT WE'VE ALREADY APPROVED.

I MEAN, I JUST DON'T SEE ANY REASON WHY THEM BRINGING THEM BACK FORTH, BECAUSE THEY'VE ALREADY COME BEFORE US.

BUT I DON'T KNOW HOW THAT'S GOING TO LOOK IN DICING THIS BUDGET UP OF, LIKE WHAT? HOW MUCH IS RELEASED? HOW MUCH IS NOT? IS THERE NOT A WAY THAT WE CAN PUT THE CONDITIONS ON OUR SIDE? AS FAR AS YOU KNOW, INITIATING NEW POLICY OF ANY EXPENDITURE OVER, YOU KNOW, WE CHOOSE, YOU KNOW, THE DOLLAR AMOUNT, 25, 50, WHATEVER IT IS.

OKAY. FOR AN APPROVAL THAT WAY, TO RESTRICT ANYTHING GOING FORWARD, WHICH WOULD THEN PUT IN PLACE WHAT YOU'RE SAYING ALREADY, BUT JUST WITH POLICY. CORRECT.

WELL, WELL, ON THAT POINT, I MEAN, I WOULD SAY THAT WE TECHNICALLY ALREADY DO HAVE POLICY IN PLACE AS FAR AS WE'RE SUPPOSED TO APPROVE THE BOARD'S SUPPOSED TO APPROVE EXPENDITURES AND IT COMES TO US. SO IF YOU'RE JUST DOING OPERATING, YOU KNOW, SALARIES LIKE TOM IS SAYING, EVERYTHING ELSE SHOULD COME TO US ANYWAYS.

IN A PERFECT WORLD, AS OUR POLICY SITS.

[01:10:04]

I'M STILL THINKING AS FAR AS ON THESE THREE OPTIONS, WHAT WE'RE GOING TO LAND.

I DON'T THINK IT NEEDS TO BE AN ADDITIONAL POLICY RIGHT NOW.

I THINK WE CAN DO THAT UNDER THEIR EXISTING WITH APPROVAL OF THEIR EXPENDITURES.

WE'RE LOOKING AT MAYBE 3 TO 4 WEEKS HAVING THIS THING SORTED OUT, I THINK.

AREN'T WE SOMEWHERE IN THERE? LET'S HOPE SO. SO WE'RE LOOKING AT A 3 TO 4 WEEK HALT OR SLOW DOWN HOWEVER YOU WANT TO PUT IT.

AND HOPEFULLY AT THAT TIME, ONCE WE GET EVERYTHING WORKED OUT, ONE WAY OR ANOTHER, WE'LL BE ABLE TO RELEASE THE FULL BUDGET AT THAT POINT IN TIME.

I MEAN, I DON'T WANT TO HAMSTRING THEM ALONG, BUT THIS HAS BEEN A BIG BLOW UP.

I DON'T KNOW ABOUT YOU GUYS, BUT I'M GETTING CALLS EVERY DAY FROM CITIZENS WANTING TO KNOW HOW THIS HAPPENED AND HOW WE ALLOWED IT TO HAPPEN. AND IT'S BEEN TOUGH TO EXPLAIN.

I KNOW THE MAYOR AND DON HAVE BOTH BEEN ON RADIO SHOWS TRYING TO EXPLAIN IT, AND IT'S JUST HARD TO EXPLAIN.

MR. CITY MANAGER, YOU WANT TO LAY OUT MAYBE A RECOMMENDATION FROM STAFF IF YOU CAN HELP US NAVIGATE THIS? ABSOLUTELY. I'M HAPPY TO.

SO YES, WE.

I KNOW YOU SAW THIS IN ONE OF YOUR PREVIOUS PACKETS.

I KNOW YOU DON'T HAVE IT IN FRONT OF YOU HERE, BUT YOU HAVE IT IN PREVIOUS PACKET AND THE AEDC PRESENTED TO YOU A BUDGET.

NOW THE BUDGET IS BASICALLY DIVIDED INTO FOUR SECTIONS.

THEY HAVE THE OPERATING SECTION.

THEY HAVE THEIR BUSINESS DEVELOPMENT SECTION, THE TPRDC SECTION, THEN THEIR PROJECT ACTIVITIES SECTION.

NOW FIRST OFF, PROJECT ACTIVITIES THOSE ARE THINGS THAT YOU'VE ALREADY REVIEWED IN PRIOR MEETINGS.

THOSE ARE THE BIG CONTRACTS, THE INCENTIVES TO WHOEVER YOUR BIG INDUSTRIES ARE.

SO THOSE HAVE ALREADY BEEN SET BY CONTRACT.

WE HAVE WE HAVE ESTABLISHED DATES TO PAY THOSE.

AND SO THOSE ARE THAT'S THE BULK OF THEIR BUDGET BECAUSE THOSE ARE INCENTIVES TIED TO THOSE MILLIONS OF DOLLARS THERE.

OUR RECOMMENDATION OF STAFF IS THAT YOU ALLOW US TO CONTINUE AS CONTRACTED.

AND SO THOSE HAVE BEEN APPROVED BY COUNCIL.

I CAN RECOMMEND THAT WE CONTINUE TO DO THOSE WHEN THE DATES, WHEN THE DATES COME TO, TO APPROVE THOSE.

NEXT THING IS OPERATING CONSISTS OF THEIR SALARIES, THEIR HEALTH INSURANCE, SOME OFFICE EXPENSES.

THEY HAVE INSURANCE FOR LIKE, LIABILITY, GENERAL PROPERTY INSURANCE.

THEY HAVE THE RENTAL FOR THEIR BUILDING AS WELL.

POSTAGE. THESE ARE STANDARD OPERATING EXPENSES TO HAVE AN ENTITY OR A BUSINESS RUNNING.

SO LOOKING AT THEIR ACTUALS FROM PRIOR YEARS, THEIR CURRENT BUDGET OF $1.8 MILLION IS RUNNING VERY CLOSE TO ACTUAL.

AND SO THERE'S A LITTLE BIT OF ROOM THERE FOR SOME GROWTH THERE, BUT THERE'S NOT A LOT OF EXTRA ROOM THAT THEY'VE BUDGETED ASKED FOR.

SO THEIR NUMBERS DO SEEM TO BE LINED UP WITH WHAT THEY HAVE ACTUALLY SPENT WHEN IT COMES TO THOSE EXPENSES.

AND SO OUR RECOMMENDATION IS THAT YOU DO ALLOW THEM TO CONTINUE THOSE EXPENSES, BECAUSE THAT'S TO KEEP THE DOORS OPEN AND THAT'S TO KEEP PEOPLE EMPLOYED WORKING THE JOBS.

AS AN EDC YOU DO TASK THEM WITH A WITH A BUSINESS RETENTION.

WE HAVE INDUSTRIES IN TOWN.

THAT PART OF THE JOB EDC IS TO CHECK ON THEM AND MAKE SURE.

ARE YOU STILL HAPPY. ARE YOU LIKING AMARILLO ARE YOU LOOKING TO TO EXPAND? HOW CAN WE HELP YOU WITH THAT? SO WE'D ASK THAT YOU PLEASE, YOU MIGHT CONSIDER ALLOW THEM TO CONTINUE TO DO THAT.

THAT WAY THEY CONTINUE TO KEEP INDUSTRY IN TOWN.

SO THOSE KIND OF THINGS FOR OPERATING.

YOU ALSO HAVE TPRDC I'M NOT QUITE FAMILIAR WITH THAT.

THAT'S MOSTLY OPERATING EXPENSES FOR THOSE VERY SIMILAR TO THE MAIN OPERATING BUDGET.

THOSE ARE PRETTY STRAIGHTFORWARD.

WE WE RECOMMEND THOSE WE CONTINUE AS PLANNED THAT GETS YOU DOWN TO THE BUSINESS DEVELOPMENT STAGE.

THAT'S $800,000 RIGHT THERE.

THAT'S WHERE I THINK THE CRUX OF A LOT OF THIS MAY BE AT IN THAT SECTION, THERE IS $800,000, YOU'RE GOING TO SEE AGAIN.

IF YOU LOOK BACK AT YOUR BUDGETS, WHEN YOU LOOK, WHEN YOU HAVE TIME TO LOOK AT THAT, THEY SPELL OUT THINGS.

THIS IS WHAT THEIR WEBSITE DEVELOPMENT, THIS IS THEIR THIS IS A LOT OF THEIR CONFERENCES THEY ATTEND.

THIS IS THE TRAVEL EXPENSES TO GET TO THOSE CONFERENCES.

THIS IS ENGAGEMENT WORKFORCE DEVELOPMENT.

THERE'S A LOT OF THINGS IN THERE.

THIS IS SOME BIG TICKET ITEMS THERE.

THERE ARE ABOUT THERE'S 1234567, EIGHT DIFFERENT PRIMARY ACCOUNTS.

ONE IS $150,000.

ANOTHER 45, 25, 30,000 $360,000, 70, 60, AND 60,000 TOTAL $1,000,000.

AND THEN THEY GO FORWARD.

WHEN YOU LOOK AT THEIR BUDGET, THEY GO THROUGH AND THEY BREAK THAT DOWN INTO SUBCATEGORIES.

SO OUR RECOMMENDATIONS THERE, THIS IS WHERE WE MIGHT RECOMMEND YOU APPLY SOME CONDITIONS ON THIS.

YOU AUTHORIZE THEM TO SPEND WITHIN THOSE CATEGORIES.

AND SO THEY'VE GIVEN YOU A BUDGET TO PROCEED WITH THAT.

YOU PROCEED WITH THAT HOWEVER YOU CAN.

YOU COULD MAKE A CONDITION THAT IF THEY NEED TO GET BACK TO MY NOTES HERE.

SO IN THIS SECTION HERE APPROVE THE EDC BUDGET, THE BUSINESS DEVELOPMENT BUDGET AS PRESENTED WITH NO ACCOUNT LINE ITEM TO EXCEED THE APPROVED BUDGET WITH PRIOR WITHOUT PRIOR COUNCIL APPROVAL.

SO IF THEY NEED TO GO BEYOND 360 FOR THE BUSINESS DEVELOPMENT SECTION OR $30,000 FOR THE COLLATERAL MATERIALS, THEY GET YOUR APPROVAL FIRST.

[01:15:08]

BUT THEN FOR THE SUBCATEGORIES WITHIN THOSE NO SPEND CATEGORY WITHIN EACH ACCOUNT LINE ITEM CAN BE OVERSPENT BY 25% OR MORE WITHOUT PRIOR AUTHORIZATION FROM THE COUNCIL.

SO THEY HAVE THOSE ACCOUNTS TO WORK WITHIN.

BUT IF, SAY, LIKE WITHIN THEIR THREE [INAUDIBLE] AND $60,000 BUSINESS DEVELOPMENT LINE, IF THEY NEED TO GO FROM 5,000 TO 10,000 FOR PORTS TO PLAINS, THAT COMES BACK TO COUNCIL APPROVAL. THAT'S MORE THAN 25%.

YOU LOOK UP AT AT MARKETING, TECHNOLOGY AND SOFTWARE FOR 45,000.

IF THEY'RE A LIGHT CAST LINE, OF WHICH 18,000 GOES UP TO 32,000.

THAT GOES TO COUNCIL FOR APPROVAL, BUT IF IT GOES UP TO MAYBE 19,000, THEN THEY DO THAT BECAUSE IT'S WITHIN THEIR OVERALL BUDGET FOR THAT LINE ITEM THERE.

SO IT GIVES THEM THINGS TO OPERATE WITHIN, BUT IT ALSO PROVIDES SOME CHECKS THERE TO COME BACK TO YOU WHEN THEY GO TO EXCEED THE BIG ACCOUNT LINE, OR THEY GO TO EXCEED 25% OF THE SUBCATEGORIES. SO AGAIN SUMMARY THERE OPERATING WE WOULD WE RECOMMEND THAT YOU ALLOW THEM TO CONTINUE TO OPERATE WITHIN THE OPERATING BUDGET AS WELL AS TPRDC BUDGET OPERATING ACTIVITIES. THOSE ARE CONTRACTED OUT.

WE RECOMMEND THAT YOU ALLOW THIS TO CONTINUE AS PLANNED.

BUT THEN THAT BUSINESS DEVELOPMENT LINE, THE BUSINESS DEVELOPMENT BUDGET THERE THAT YOU PLACE THE CONDITIONS ON THAT FOR THE DO NOT EXCEED THE SUB THE CATEGORIES, AND THEN 25% FOR THE SUB CATEGORIES.

AND I CAN LINE THIS OUT TO YOU IN AN EMAIL FOR PREPARATION FOR THE NEXT MEETING AS WELL.

SO IT'S A LOT OF INFORMATION TO THROW AT YOU.

BUT WE HAVE BEEN WORKING ON THIS AND I WANT TO SHOW YOU WE'VE BEEN WORKING ON IT.

THANK YOU FOR THAT. I THINK THAT'S VERY HELPFUL.

COUNCILMAN SIMPSON YOU WON'T BE ABLE TO BE HERE NEXT MONDAY.

IF THE DIRECTION WAS TO MOVE ALONG WITH STAFF RECOMMENDATION, WOULD YOU HAVE ANY ISSUE WITH THAT, KNOWING THAT IT'S TEMPORARY, THREE, FOUR WEEKS BEFORE WE WOULD HAVE EVERYTHING IN PLACE, HOPEFULLY, AND JUST MOVE FORWARD WITH A REGULAR BUDGET? WELL. I DON'T KNOW, I GUESS I'VE GOT MORE QUESTIONS THAN ANSWERS.

BUT I MEAN, MY QUESTION, I GUESS, IS WHAT IS THE END GOAL OF ALL THIS? I MEAN, ARE WE LOOKING TO ELIMINATE THE AEDC OR ARE WE LOOKING TO CLEAN HOUSE, OR ARE WE LOOKING TO GET A POUND OF FLESH? OR, YOU KNOW, WHAT ARE WE LOOKING TO DO HERE? BECAUSE FOR SOME REASON, IT SEEMS FOR ABOUT THE LAST YEAR BACK AND FORTH, FOR SOME REASON, WE FEEL LIKE WE'VE BEEN AT ODDS WITH AEDC GOING BACK TO THE ENTERPRISE CHALLENGE MONEY YOU KNOW, ONE OF THE FEW PROGRAMS IN THE COMMUNITY THAT HELP SMALL BUSINESSES.

AND WE SAID, NO, WE WANT TO TAKE THAT AWAY.

WE WENT SET DOWN AND, YOU KNOW, HAD THEM REWORK THEIR INCENTIVE PACKAGES.

YOU KNOW, WE SAID, WELL, YOU GOT YOU'RE GOING TO HAVE TO PAY TO HELP US ON THE INFRASTRUCTURE OF THE NORTHWEST INTERCEPTOR, WHICH COULD TAKE MONEY AWAY FROM RECRUITING OTHER BUSINESSES.

AND NOW WE'RE REEXAMINING SOMETHING THAT HAPPENED THREE YEARS AGO.

IF YOU LOOK AT THE AEDC, WHICH WAS FOUNDED IN 1989, IT'S HAD FOUR EXECUTIVE DIRECTORS SINCE IT WAS FOUNDED.

OUR CURRENT DIRECTOR AND HAS BEEN THERE FOR FIVE YEARS.

AND IN ALL THAT TIME, HAVE THERE BEEN ANY PREVIOUS DIRECTORS THAT HAVE BEEN AS SUCCESSFUL WORKING WITH THEIR STAFF AT RECRUITING INDUSTRY IN A FIVE YEAR PERIOD? AS A CURRENT DIRECTOR, WHEN YOU LOOK AT THE INDUSTRIES COMING TO AMARILLO AND THE JOBS CREATED, AND JUST AS IF YOU'RE NOT A STUDENT OF THE HISTORY OF THE CITY THAT INHERITED A DIRECTOR WHO WAS HERE FOR LESS THAN TWO YEARS, AND WE HAD TERRIBLE PROBLEMS WITH THE EDC AT THAT TIME THAT WERE THAT WE WERE TRYING TO FIX.

ARE THERE NOT MORE SERIOUS PROBLEMS THAT WE HAVE TO BE SPENDING COUNCIL TIME AND STAFF ON THAN THIS? I MEAN, OF ALL THE CHALLENGES WE FACE, WATER AND SEWER LINES OLDER THAN ANY OF US.

WASTEWATER TREATMENT PLANTS.

DOES THE EDC EVEN RANK ON THE FIRST PAGE OF THAT LIST OF PROBLEMS THAT WE'RE FACING? YEAH. IF YOU CAN GIVE ME A SECOND, I'LL FINISH.

GIVING YOU TIME. WELL, AND THEN WE LOOKED AT THE AMOUNT OF TIME, ENERGY AND EFFORT THAT THIS HAS TAKEN.

STAFF PAID ATTORNEYS RESOURCES.

BUT I'M NOT ANGRY OR MAD ABOUT IT.

I MEAN, IT'S PART OF IT, AND THIS IS THE DIRECTION THAT WE SAY.

BUT I AM CONCERNED.

AND WHAT IMPACT DOES A COUNCIL BEING AT ODDS WITH ITS EDC HAVE ON RECRUITING BUSINESSES TO AMARILLO? I MEAN, IF WE ACT LIKE WE DON'T HAVE A GOOD, TRUSTFUL RELATIONSHIP, OUR COMPANIES FROM OTHER AREAS GOING TO BE ABLE TO LOOK AT US AND WHAT OTHER CITIES ARE GOING TO SAY, WOW, YOU KNOW, WE'VE REALLY GOT A CHANCE, AN OPPORTUNITY TO DO THAT.

DO THEY SEE RED FLAGS WHEN WE SAY WE DON'T HAVE INFRASTRUCTURE THAT CAN KEEP UP WITH WHAT WE'RE TRYING TO DO? I AM ASKING THAT WE APPROVE THE BUDGET.

I DON'T THINK THIS HAS ANY THE OVERSIGHT PART OF IT.

WE CAN IMPLEMENT THE NEW POLICIES AND PLANS, GET THE FINANCIAL REVIEW DONE, AND THEN LET'S LET THE EDC AND ITS BOARD GET ON TO THE TASK OF DOING ITS

[01:20:02]

JOB THAT IT'S BEEN SUCCESSFUL AT DOING FOR 35 YEARS.

OKAY. THANK YOU SIR.

COUNCILMAN SCHERLEN.

YES, SIR. COUNCILMAN SIMPSON, I APPRECIATE YOUR THOUGHTS AND EVERYTHING THERE.

I DON'T THINK WE'RE TRYING TO GET RID OF THE AEDC.

WE'RE TRYING TO MAKE THE AEDC ACCOUNTABLE.

THINGS CHANGE IN FIVE YEARS.

IN MY OPINION THEY LOST THE RESPECT OF THE TAXPAYERS WHEN THEY MOVED THE MONEY THAT WAS NOT APPROVED.

NOW THAT $750,000 PLUS IF YOU ADD $200,000 FOR THE RESEARCH, PLUS YOU HAD $100,000 FOR THE DOWN PAYMENT FOR A BUILDING.

WE'RE IN OVER $1 MILLION ON THIS DEAL.

SO I DON'T THINK WE'RE AGAINST THE AEDC NOW I THINK THE AEDC COULD COMMUNICATE WITH US A WHOLE LOT BETTER, WHICH WE I THINK WE'VE LACKED IN THAT CONSIDERABLY.

AND I THINK IT WOULD BE NICE WHEN THIS FIRST CAME UP IF THE AEDC CAME TO US AND TALKED TO US, BUT THEY CHOSE NOT TO DO THAT. NOW I REACHED OUT, I SEE YOU'RE LOOKING THERE, KEVIN.

THERE'S A NICE LOOK YOU GAVE ME, BUT I'M GOING TO TELL YOU STRAIGHT OUT UNTIL WE GET TO THE BOTTOM OF THIS, THIS IS UGLY.

THE CITIZENS DO NOT LIKE IT.

IT LOOKS LIKE BUSINESS AS USUAL DOWNTOWN AND ME AS ONE I WILL NOT APPROVE.

I WILL VOTE AGAINST ANY BUDGET UNTIL WE GET IT FIXED, YOU KNOW.

SO LET ME LET ME GO BACK TO THE MIDDLE OF THE ROAD HERE REAL QUICK.

WORDS MATTER.

YOU KNOW, COUNCIL MAN SIMPSON YOU DON'T AGREE WITH YOU.

YOU SAID ODDS SO.

SO IT MAY LOOK OR APPEAR LIKE WE'RE AT ODDS, YOU KNOW, AT TIMES WITH THE AEDC OR, YOU KNOW, A PROJECT OR WHATEVER.

IT'S IMPORTANT TO UNDERSTAND, LIKE OUR.

WE'RE NOT AT ODDS WITH THE AEDC.

WE'RE HOLDING THE, THE AEDC ACCOUNTABLE IN THIS ONE ISSUE.

WE'RE ALSO DOING OUR JOB IN OVERSIGHT, IN REQUIRING GOOD PRACTICES AND GOOD POLICIES, AND THEN BRINGING IN WHAT WE FEEL LIKE IS GOOD REPRESENTATION, TRYING TO WORK WITH THEIR BOARD AND WORK THROUGH A STRATEGIC BUSINESS PLAN.

I, FOR ONE, AM IN FAVOR OF ECONOMIC DEVELOPMENT AS LONG AS IT'S PART OF THE COMPETITION PRACTICES WITHIN THE STATE OF TEXAS. SO DOES IT HAVE ITS CRITICS? ABSOLUTELY. BUT THEN ECONOMIC DEVELOPMENT IS ALWAYS A LITTLE CONTROVERSIAL, AND IT'S NOT OUT OF THE ORDINARY FOR COUNCIL TO QUESTION AEDCS ALL ACROSS THE STATE.

IT'S ALSO NOT OUT OF THE ORDINARY TO HAVE AEDCS THAT BRING CONTROVERSIAL PROJECTS AND THAT CITIZENS COMMENT ON, AND PEOPLE HAVE OPINIONS.

I LIKED WHAT YOU SAID.

IT'S NOT PERSONAL.

WE HAVE A JOB TO DO HERE.

I'M JUST TRYING TO DO MY JOB, AND I'M TRYING TO BE VERY IMPERSONAL TOWARDS THE AEDC AS INDIVIDUALS.

THEY'RE NOT INDIVIDUALS.

THIS IS AN ENTITY THAT I'M LOOKING AT.

AND NOBODY, ONCE AGAIN, IS SAYING THAT THE ISSUE THAT WE HAD WITH THE FUNDING OF THE RANGE IS APPROPRIATE, WAS AUTHORIZED OR SHOULD NOT BE HELD AS A BIG DEAL.

IT DOES HOLD ITSELF AS A BIG DEAL TO OUR CITIZENS, AND THEY HOLD US TO THAT LEVEL OF ACCOUNTABILITY.

WE WENT FROM $100,000 APPROVED BUDGET ITEM TO $750,000 WIRE TRANSFER, AND WE WILL HOLD THAT ITEM ACCOUNTABLE.

I THINK WE'RE GOING SLOW.

WE'RE TRYING TO TAKE IT ONE STEP AT A TIME.

WE ARE NOT TRYING TO HANDICAP OUR AEDC OR DO DAMAGE TO THE ABILITIES OF THE AEDC TO DO THEIR JOB, SO I'M IN FAVOR OF PASSING A CONSTRAINED BUDGET.

I THINK THAT WE OUGHT TO BE ABLE TO ALLOW THEM TO CONTINUE ON.

WE HAVE CONTRACTUAL OBLIGATIONS AND WE INTEND ON MAKING THIS ENTITY BETTER NOT NOT ELIMINATING IT AND NOT TAKING AWAY FROM IT AND DEFINITELY DON'T WANT TO SPEAK TO ANYTHING OTHER THAN HOW MUCH PRODUCTION THEY'VE HAD OVER THE LAST FIVE YEARS.

SO I WANT TO ENCOURAGE US TO JUST SAY I THINK THE ACCOUNTABILITY SIDE IS NOT AT ODDS, BUT WE ARE ON TWO SEPARATE TWO SEPARATE SIDES OF THIS DAIS IN THIS ISSUE.

ANY FURTHER DISCUSSION ON THIS? NO, I MEAN, I WOULD JUST ADD TO THAT.

I THINK THAT WE OWE A DUTY TO OUR CONSTITUENTS TO LIKE YOU SAID, MAYOR.

I THINK HE SAID IT IN A VERY WELL TO SAY WE'RE BALANCING THIS ISSUE.

AS YOU KNOW, WE DO TAKE THINGS SLOW.

WE DO WANT TO GET ALL THE FACTS.

WE WANT TO DO THAT.

AND I THINK THAT'S WHAT WE'RE DOING.

[01:25:01]

AND APPRECIATE YOU, NEAL, AND THE FINANCE DEPARTMENT DOING THAT.

BUT WE DO OWE, IT'S A BALANCING ACT BECAUSE, AGAIN, WE DON'T WANT TO HAMSTRING OUR AEDC BECAUSE THEY ARE DOING GOOD THINGS.

AND AGAIN, SOME PEOPLE AGREE, SOME PEOPLE DISAGREE.

BUT WE ALL WANT AMARILLO TO GROW I THINK SO I'M, I'M IN LINE WITH YOU, MAYOR WITH MORE OF A CONSTRAINT BUDGET UNTIL WE GET TO THE BOTTOM OF THIS, YOU KNOW, THREE, FOUR WEEKS, WHATEVER IT IS.

BUT TO ALLOW THE OPERATION TO ALLOW THE PREVIOUS OBLIGATIONS.

I DON'T WANT TO HAMSTRING IT ALL, BUT I DO BELIEVE THAT POLICY NEEDS TO BE PUT IN PLACE WHERE THIS CAN'T HAPPEN AGAIN, BECAUSE I DON'T THINK ANYBODY LIKED IT.

BUT I THINK BUT I THINK THAT THAT'S AN EASY FIX ON OUR SIDE, ON THE CITY SIDE.

AND I THINK THE BOARD OF THE AEDC WOULD AGREE AS WELL, THAT THEY WOULD PROBABLY WOULD NEVER DO THIS AGAIN.

SO I WOULD AGREE MORE TOWARDS MOVING THE CONSTRAINED BUDGET.

SO CONSTRAINED BUDGET IN YOUR RECOMMENDATION, DID YOU HAVE A CONVERSATION? AND I KNOW MR. CARTER'S HERE SO HE CAN SPEAK FOR HIMSELF IF HE CHOOSES TO, BUT I JUST WANT TO KNOW, YOU KNOW, HAVE HAVE YOU GUYS HAD A CONVERSATION? DO YOU FEEL LIKE THIS IS FUNCTIONAL? DOES YOUR RECOMMENDATION COME WITH SOME COOPERATION FROM THE AEDC THAT THEY'RE THEY'RE OKAY MOVING FORWARD WITH THIS? WELL, TWO THINGS. I HAD AN OPPORTUNITY TO ATTEND THEIR BOARD MEETING TODAY AND THEY HAVE ACTUALLY APPROVED SOME POLICY CHANGES.

I THINK MR. CARTER CAN SPEAK TO THAT A LITTLE BETTER THAN I CAN SO.

SO THEY HAVE APPROVED SOME CHANGES AS OF TODAY IN REGARDS TO APPROVAL AND SIGNATURES AND SO FORTH.

WE DID, LAURA STORRS AND I DID MEET WITH MR. CARTER YESTERDAY TO KIND OF LOOK AT THEIR BUDGET AND TO KIND OF GET SOME IDEAS AS TO WHAT WE WERE SEEING.

THAT'S WHAT THAT'S WHAT LED TO OUR MY SUGGESTIONS THAT SHOULD YOU PROCEED, SHOULD YOU GO TOWARD THE CONSTRAINED OR CONDITIONED BUDGET THAT CONVERSATION YESTERDAY DID LEAD TO THIS. AND SO I HAD A CONVERSATION WITH MR. CARTER ABOUT THESE CONDITIONS HERE.

I DO THINK I THINK MISS STORRS HAD AND SO AND BUT I'VE NOT CHECKED, MR. CARTER, AS TO TO YOUR QUESTION WHETHER THIS WORKS.

SO THE AEDC BOARD MADE SOME RECOMMENDATIONS FOR SOME ADDITIONAL POLICY CHANGES.

YEAH. THEY APPROVED SOME POLICY CHANGES TODAY.

YES. SO WE HAVE ADDITIONAL POLICIES THAT THEY ARE CURRENTLY WORKING UNDER AS OF TODAY.

CORRECT. OKAY.

AND WOULD WOULD EITHER OF YOU GUYS WANT TO WANT TO SHARE THOSE, MR. CARTER? SURE IT WAS A PUZZLED LOOK, TOM, BECAUSE NOT ONE SINGLE TIME HAVE WE HAVE I BEEN ASKED TO THIS DAIS UNTIL RIGHT NOW.

I WENT TO I WENT TO THE EXECUTIVE SESSION AND ANSWERED Y'ALL'S QUESTIONS THAT YOU ASKED ME.

OTHER THAN THAT, NOT A SINGLE ONE OF YOU OTHER THAN COUNCIL MEMBER SIMPSON, HAVE REACHED OUT TO ME INDIVIDUALLY OR THIS BOARD TO REACH OUT TO YOU.

OR IS IT YOUR JOB TO REACH OUT TO US? WE'RE THE GOVERNING ORGANIZATION, ARE WE NOT? YES, SIR. BUT I DON'T HAVE QUESTIONS.

I DON'T REPORT TO YOU, DO I? NO, SIR, BUT IF YOU HAVE QUESTIONS, YOU REPORT TO ME DO YOU? NO I REPORT. OKAY.

REPORT TO THE BOARD MANAGER OR BOARD CHAIRMAN UP HERE.

YES, SIR. I JUST WANTED TO CLEAR THE AIR ABOUT THE PUZZLED LOOK.

AND I DIDN'T LIKE WHAT YOU SAID ON YOUR FACE.

YES, SIR. AND YOU CAN DO WHAT YOU WANT THERE.

YES, SIR. MR. CARTER, LET'S REDIRECT AND GET TO THESE.

DO YOU HAVE 2 OR 3? WELL, WE WE WE IMPLEMENTED TWO POLICIES, AND THAT WAS SORT OF THE RECOMMENDATION THAT THE THAT OUR BOARD MEMBER, SCOTT BENTLEY AND BOARD MEMBER ANDREW HALL BROUGHT TO YOU AND COUNCIL MEMBER SIMPSON.

OKAY. AS RECOMMENDATIONS, THOSE POLICIES WERE ENACTED TODAY, ALONG WITH SOME OTHER CHANGES TO OUR AEDC POLICY AND PROCEDURES.

BUT ONE OF THOSE WAS TO ANY EXPENDITURE THAT EXCEEDS $50,000 WOULD NEED TO BE APPROVED BY THE BOARD AND THE COUNCIL. OKAY.

AND THEN ANY LINE ITEM BUDGET THAT EXCEEDED THAT LINE ITEM BY MORE THAN $50,000 WOULD HAVE TO BE BROUGHT TO COUNCIL AND TO THE BOARD FOR APPROVAL.

AND THEN THE OTHER POLICY THAT WAS IMPLEMENTED WAS ANY TRANSACTION THAT'S OVER $500,000 ANY PAYMENT OR EXPENDITURE OVER 500,000 WOULD REQUIRE TWO SIGNATURES, WHICH WOULD BE MY SIGNATURE AND THE BOARD CHAIR SIGNATURE.

OKAY, SO THOSE THREE, IN ADDITION TO, YOU KNOW, OTHER POLICIES THAT YOU'VE CURRENTLY BEEN WORKING UNDER IN THE FORM OF YOUR BYLAWS.

CORRECT. BUT THERE'S NOT ANY SPECIFIC NUMBER.

I MEAN, THERE'S NO SPECIFIC RULES IN THOSE BYLAWS OTHER THAN, YOU KNOW, WE BRING THE BOARD APPROVAL FOR A BUDGET AND THEN THAT THAT BUDGET IS APPROVED.

IT'S VERY BROAD, PRETTY BROAD IN SHALL APPROVE.

SO WE TRIED TO TO SPECIFY THAT.

NOW YOU'RE GOING TO BRING THAT IN, YOU KNOW, WILLINGLY KIND OF, OF YOUR OWN VOLITION $50,000 AND ABOVE, A LOT LIKE WHAT WE HAVE VERY, VERY SIMILAR TO WHAT THE CITY HAS.

[01:30:01]

YES, SIR. OKAY.

COUNCIL ANY QUESTIONS ON THAT FOR MR. CARTER OR ANY COMMENTS ON, ON THEIR INITIATIVE IN THAT PROCESS? WELL, THE ONLY QUESTION I HAVE.

GO AHEAD. GO AHEAD ONE SECOND, TOM.

GO AHEAD, COUNCILMAN CRAFT.

SO WHERE DOES THE BOARD APPROVES ALL EXPENDITURES AND CITY COUNCIL APPROVES ALL EXPENDITURES? WHERE DOES THAT LIE? IT SEEMS LIKE WE'RE ACTUALLY I MEAN, IF YOU IF YOU READ THE DEFINITION OF EXPENDITURES, WHEN YOU APPROVE THE BUDGET, YOU'RE APPROVING OUR EXPENDITURES FOR THE YEAR, JUST LIKE YOU DO FOR THE CITY'S BUDGET.

JUST LIKE OUR BOARD DOES WHEN THEY BRING THAT, THERE'S THE LINE ITEMS WE HAVE, YOU KNOW, $800,000 IN MARKETING.

WE DON'T BRING THOSE BACK TO YOU IF WE ARE INSIDE THAT $800,000 OR OVER THE OVERALL $3 MILLION BUDGET OR WHATEVER, I DON'T HAVE THE NUMBER RIGHT IN FRONT OF ME.

BUT THAT BUDGET, THAT'S WHAT IT MEANS WHERE YOU ALL APPROVE THE EXPENDITURES.

OKAY. ISN'T YOUR BUDGET GOING TO BE MORE ROBUST.

I MEAN, IT'S PRETTY SMALL.

I MEAN, IT DOESN'T TELL US MUCH BECAUSE EVIDENTLY IT TELLS YOU YOU HAVE IN YOUR FIRST QUARTER, YOU'RE ABLE TO MOVE THREE QUARTERS OF $1 MILLION AFTER THE FIRST QUARTER.

SO, I MEAN, DO WE KNOW HOW MUCH IS GOING TO BE EXPENDABLE OR, YOU KNOW, I WOULD LIKE IT MORE LIKE THE CITY'S BUDGET. WELL, ACTUALLY, THE CITY.

SO THE BUDGET CITY'S BUDGET DOESN'T GIVE US THAT TYPE OF DETAIL ON WHAT WE GET FOR EVERY SINGLE DEPARTMENT.

I MEAN, THEY ACTUALLY HAD MORE DETAIL IN THEIR BUDGET THAN WE GET FROM ALL THE CITY BUDGETS.

I MEAN, WE DON'T GET THAT TYPE OF DETAIL IN THE CITY BUDGET AND THE BUDGET PRESENTATION, WE WE YOU KNOW, YOU ASKED FOR COUNCIL MEMBER SCHERLEN, YOU ASKED LAST YEAR TO HAVE A BUDGET LIKE THE CITY'S.

WE DID THAT LAST YEAR.

YOU ALSO HAD THAT IN YOUR PACKET.

I THINK IT WAS MISSTATED MAYBE THAT WE Y'ALL DIDN'T HAVE THAT IN YOUR PACKET LAST WEEK.

IT WAS IN THE PACKET IN THE BUDGET PRESENTATION, JUST LIKE THE CITY'S.

AND THEN WE GAVE YOU THE ADDITIONAL BUDGET THAT WE'VE TRADITIONALLY DONE OVER THE LAST FEW YEARS.

AND THEN THERE WAS ALSO ADDITIONAL INFORMATION AT THE END OF THAT BUDGET THAT WASN'T BUDGET.

I JUST DIDN'T GET TO EXPLAIN WHAT THAT LAST PAGE OF THAT PACKET WAS.

AND THAT'S JUST A CASH FLOW PROJECTION FOR THE NEXT FIVE YEARS TO SHOW YOU HOW FISCALLY SOUND THE AEDC IS OVER THE NEXT FIVE YEARS, TAKING IN PROJECTS AND IN AND OUT CASH FLOW, THAT WAS THE LAST PAGE OF THAT.

WILL YOU BE ABLE TO TELL US HOW MUCH IS UNBUDGETED LEFT IN YOUR BUDGET? RIGHT NOW, PROJECTION WISE, WE DO HAVE THAT.

YES, SIR. I THINK YOU WERE PRESENTED THAT AT LEAST WHERE WE THINK WE'RE GOING TO END UP FOR THE YEAR.

RIGHT. I THINK THAT'S IN THAT THE CITY PACKET.

I CAN GO GET. I HAVE MY COPY IF YOU WANT TO KNOW THAT NUMBER.

LET'S HOLD OFF ON THAT. COUNCIL MEMBER CRAFT YOU HAD A FOLLOW UP.

I WANTED TO CATCH YOU AND THEN.

NO, NO, WE I'LL GO BACK TO WHEN WE WRAP UP MY OPINION ON WHERE WE SHOULD LAND WITH THE COUNCILMAN TIPPS.

SO EVEN WITH, LIKE, WHAT COUNCILMAN SCHERLEN'S SAYING THAT YOU HAVE SOME WHATEVER EXCESS ROLLOVER, WHATEVER WITH YOUR NEW POLICY THAT YOU STATED YOU WOULD STILL HAVE TO COME TO US, EVEN THOUGH IT WAS PRIOR BUDGETED, IF IT WAS OVER THAT CERTAIN AMOUNT.

IS THAT CORRECT? YEAH, ABSOLUTELY.

AS OF TODAY, ANY ANY LINE ITEM OR ANY EXPENDITURE OVER 15 THAT WENT INTO EFFECT TODAY, BECAUSE Y'ALL DON'T HAVE TO VOTE ON THE POLICIES AND PROCEDURES.

SO IT IS EFFECTIVE, RIGHT? SO ALL THAT ROLLING FORWARD WOULD NOW COME UNDER THESE NEW GUIDELINES THAT IF THERE IS AN EXPENDITURE ABOVE ANYTHING OR ANY EXPENDITURE ABOVE THAT AMOUNT, YOU'D HAVE TO COME TO COUNCIL. IT GOES TO YOUR BOARD AND THEN THE COUNCIL.

IS THAT CORRECT? YES, SIR. THAT'S CORRECT.

SO DOES THAT COUNCILMAN TIPPS.

DOES THAT NOT GO A LITTLE BIT MORE TO WHAT YOU WERE SAYING IN THE WAY LIKE, WELL, INSTEAD OF US PUTTING A SPECIFIC CATEGORY HERE, HERE AND HERE, WE ARE DOING THIS THROUGH A NEW POLICY RULE.

WE WERE THINKING PRIOR TO YOU TELLING US THIS INFORMATION THAT WE WOULD NEED TO CREATE THIS OR ASK, BUT YOUR BOARD HAS ALREADY IMPLEMENTED THIS.

SO REALLY THE QUESTION MIGHT FLIP AROUND, WOULD THIS COUNCIL NOW BE COMFORTABLE PASSING THE BUDGET AS IS WITH NEW POLICIES THAT ARE ALREADY IN PLACE? SO LET'S REPEAT THOSE POLICIES.

ANY ITEM THAT'S OVER $50,000 AS AN EXPENDITURE BUDGETED OR NOT, COMES TO BOTH THE BOARD AND THIS COUNCIL . SO DID YOU DEFINE BUDGETED ITEM VERSUS NON BUDGETED? WELL IT'S ACTUALLY ANY EXPENDITURE THAT WASN'T BUDGETED FOR WOULD BE WOULD HAVE TO TO SEEK COUNCIL APPROVAL.

OKAY. AND BOARD APPROVAL.

ONE THING THAT WE SHOULD DIG INTO AS AS TWO BODIES TRYING TO WORK TOGETHER ON THIS IS DEFINING BUDGETED ITEM VERSUS UNBUDGETED ITEM.

SO IF WE HAVE A MARKETING BUDGET THAT WE HAVEN'T USED, CAN THAT ITEM THEN BE SPENT ON SOMETHING OTHER THAN THE MARKETING VENDOR THAT PRESENTED THE CONTRACT FOR THAT EXPENDITURE? SO SO I THINK WE'RE SEEING THIS WITH YOU, NEAL, AND SOME OF THE DUE PROCESS.

SO YOU WOULD YOU WOULD EXPECT TO BE BRINGING SOMETHING THAT MAY HAVE A NEW CONTRACT, A NEW VENDOR, SOMETHING THAT'S THAT SITS OUTSIDE OF YOUR LINE ITEM BUDGET AS APPROVED BY

[01:35:10]

THE COUNCIL? THAT'S CORRECT.

YES, SIR. AND THEN THE SECOND PART OF THAT WOULD BE ANY LINE ITEM THAT GOES OVER YOU KNOW, LIKE SAY WE HAVE A LINE ITEM IN THAT MARKETING BUDGET FOR, FOR $85,000.

IF WE WENT OVER THAT TO $136, THEN WE WOULD HAVE TO COME AND ASK FOR THAT.

SO YOU HAVE A $50,000 CONTINGENCY ON ALL LINE ITEM BUDGETS.

WELL, IN THAT MARKETING, THAT $800,000 IT'S NOT THOSE SUBCATEGORIES LIKE IN THAT WE'RE MARKETING SUPPORT OKAY.

SO WE WE WOULD PROBABLY WANT TO MAYBE JUST CONSTRAIN THAT A LITTLE BIT FURTHER WITH SOME DEFINITIONS SO THAT WE DON'T HAVE A MISUNDERSTANDING MOVING FORWARD OF WELL, I THOUGHT THIS WAS A BUDGETED ITEM.

IT'S IT'S A DIFFERENT VENDOR THAN WHO WE USE FOR MARKETING.

BUT JUST AS AN EXAMPLE AND WE DID TALK ABOUT IT, I MEAN, SCOTT CAN RELATE TO THIS THAT, YOU KNOW, IT'S KIND OF A WORK IN PROGRESS ON THOSE POLICIES IF WE NEED TO.

YOU KNOW, WE CAN ALWAYS VOTE, YOU KNOW, AND CHANGE THEM NEXT MONTH, RIGHT AT THE BOARD IF THERE'S SOME MORE CLARIFICATION THAT NEEDS TO BE DONE THE BOARD WAS CERTAINLY WILLING TO DO THAT SO.

OKAY. ANY OTHER QUESTIONS OR REMARKS FROM COUNCIL BEFORE WE GO TO COUNCILMAN CRAFT? NOW, IS THERE A WAY I CAN GET A COPY OF THOSE APPROVED NEW POLICY MEASURES? YEAH, I'LL EMAIL THEM TO EACH ONE OF YOU.

OKAY. SO WE'VE GOT SOME NEW MEASURES.

SO I'M GOING TO ASK HERE IN A REAL POLITE WAY BECAUSE, I MEAN, I KNOW I HAD SOME LITTLE GIRLS FOR A WHILE, AND THEY THEY WEREN'T BOTHERING ANYBODY, BUT BUT IT IS ONE OF THOSE THINGS, LIKE IN A PROFESSIONAL BUSINESS MEETING, I WOULD ASK, WOULD STAFF BE WILLING TO ENGAGE WITH THE NICE LADY IN THE BACK AND LET'S SEE IF SHE HAS BUSINESS HERE, AND COULD WE HELP HER? BECAUSE I DON'T WANT HER WAITING, YOU KNOW, TILL 7-8:00 TONIGHT.

IF THERE'S SOMETHING I COULD MOVE UP ON THE AGENDA AS SHE'S WRANGLING A YOUNGSTER, WHICH WE'VE ALL DONE.

SO PLEASE HEAR ME SAY NOT A PROBLEM, BUT MIGHT FACILITATE THE BUSINESS MEETING A LITTLE DIFFERENTLY AFTER WE FINISH THIS ITEM.

THANK YOU TO STAFF FOR STEPPING OUT.

ANY OTHER QUESTIONS FOR MR. CARTER HERE? MAN, I DO APPRECIATE YOUR BOARD TAKING AN INITIATIVE TO GET A FEW, A FEW OTHER THINGS IN PLACE THAT I THINK WE WERE TAKING THOSE SAME STEPS TOWARDS.

SO, COUNCIL WE WE ARE STILL UNDER ITEM 8D, AM I CORRECT? NO, WE'RE ON ITEM 8E, AREN'T WE? YEAH. SO WE'RE ON THE BUDGET ITEM, EVEN THOUGH IT DOESN'T SHOW IT THAT WAY.

CAN WE CAN WE MOVE FORWARD COUNCIL WITH.

THANK YOU, MR. CARTER.

THANK YOU, SIR. CAN WE MOVE FORWARD WITH A DIFFERENT LEVEL OF COMFORT BASED ON WHAT THESE TWO CONSTRAINTS ARE AND WOULD YOU HAVE ANY ADDITIONAL CONSTRAINT THAT YOU WOULD LIKE TO PUT IN PLACE, OR WOULD YOU RATHER LOOK AT WHAT MR. PATH PROPOSED AS A RECOMMENDATION? YEAH, I MEAN, I WOULD PREFER TO SEE WHATEVER WHAT MR. PATH PROPOSED ON PAPER BEFORE I MADE A DECISION ON THAT.

BUT I CAN TELL YOU WHERE I'M AT.

SO AS FAR AS YOU KNOW, KEEPING THE LIGHTS ON SALARY, STUFF LIKE THAT I'M GOOD WITH.

BUT ALL OTHER EXPENDITURES NEED TO BE APPROVED I MEAN, THAT'S IN MY, MY UNDERSTANDING IN TALKING WITH YOU KNOW, OUTSIDE LEGAL COUNSEL.

I MEAN, THAT IS THAT IS HOW IT'S SUPPOSED TO OPERATE.

OKAY. SO THAT'S WHERE I STAND.

COUNCILMAN TIPPS.

YOU GOT AN OPINION? I THINK I WOULD AGREE THAT WE I'D WANT TO SEE THE CONDITIONS HERE.

I DO APPRECIATE THE POLICIES THAT THE BOARD PUT FORTH.

I THINK THAT'S EXACTLY WHAT WE'RE WANTING.

BUT WITH MAYOR, THAT MAYBE SOME CLEAR DEFINITIONS, JUST TO MAKE SURE THAT WE'RE VERY CLEAR ON WHAT IS BUDGETED, WHAT'S NOT CONSENT.

BUT I WOULD LIKE TO SEE WHAT YOU GUYS CAME UP WITH.

AND AGAIN, JUST UNTIL WE GET TO THE BOTTOM OF THIS.

BUT AGAIN, I'M NOT I WOULDN'T MAKE A DECISION ONE WAY OR THE OTHER.

I DO THINK THAT THEY NEED TO OPERATE.

I DON'T WANT TO HAMSTRING ANYTHING MOVING FORWARD.

AGAIN, I THINK I REFERENCED THIS LAST TIME AS A POLITICAL FOOTBALL.

I DON'T WANT THAT TO BE WHAT IT IS.

I THINK WE HAVE TO DO OUR DUE DILIGENCE, PROVIDE THE OVERSIGHT GIVE WHAT WE FEEL LIKE IS BEST FOR OUR CITY.

SO THAT'S KIND OF WHERE I AM.

I WILL MAKE ONE OTHER REQUEST.

YES, SIR. SO THIS IS RELATED TO THIS ITEM.

SO I'M GOING TO ASK BECAUSE I KNOW THAT JOSH JUST REFERENCED THAT, YOU KNOW, HE TALKED TO OUTSIDE COUNSEL.

I KNOW THAT OTHERS HAVE TALKED TO OUTSIDE COUNSEL ON THIS.

I'M GOING TO MAKE A REQUEST THAT ANYTIME THIS IS A PUBLIC ITEM, THAT THEY THAT ANY REQUEST WE MAKE GOES BACK TO CITY MANAGER, AND THEN IT'S DISSEMINATED TO ALL OF US,

[01:40:05]

BECAUSE I DON'T FEEL LIKE WE'RE BEING A GOOD STEWARD OF THAT RESOURCE.

IF TOM CALLS AND ASKS THE SAME QUESTIONS THAT I'M ASKING THAT TOM OR THAT LES IS ASKING THAT JOSH IS ASKING IT'S A WASTE OF HIS HOURS.

IT'S A WASTE OF OUR RESOURCES.

SO I WOULD LIKE TO ASK WITH THIS, YOU KNOW, IF ANYBODY'S GOTTEN ANY WRITTEN OPINION FROM OUR OUTSIDE COUNSEL THAT IT WOULD GO TO CITY MANAGER SO THAT HE CAN DISSEMINATE IT TO US TO AVOID ANY SURE, OPEN MEETING ACT VIOLATION, BUT IT WOULD SURE BE HELPFUL.

WE CAN HONOR THAT IN THE WAY WE'RE GOING TO HAVE THAT PROTOCOL READY.

I BELIEVE, FOR OUR NEXT REGULAR COUNCIL MEETING.

SO WE'LL WE'LL SYNCH THAT UP SO THAT WE'RE NOT MISMANAGING OR NOT STEWARDING THAT FUND.

WELL, AND THEN IN THE MEANTIME, I DO APPRECIATE ALL OF US COMMUNICATING TO, MR. PATH WHEN WE'RE WHEN WE'RE UTILIZING THAT OUTSIDE COUNCIL.

AND THEN THAT WAY WE CAN DISTRIBUTE IT BECAUSE I'M, I KNOW IT SHOULD BE DISTRIBUTED TO ALL IN THE, IN THE WAY IN WHICH WE'RE LOOKING AT POLICIES.

COUNCILMAN SIMPSON I KNOW WHERE YOU'RE AT ON THIS ISSUE.

I ALSO UNDERSTAND THE, THE DISCOMFORT WITH IT.

AND YOU KNOW, I CAN'T FIND A BETTER WORD THAN UNINTENTIONAL CONSEQUENCES, WHICH WE'RE TRYING TO AVOID, BUT I AM STILL IN THE WEEDS HERE.

I'D LIKE TO MOVE FORWARD WITH YOU ON BOARD FOR THEIR BUDGET, EVEN IF IT HAS A CONSTRAINT.

IF WE CAN, IF WE CAN PUSH IT UP TO THE COMFORT OF THE COUNCIL IN A CONSTRAINED BUDGET AND NOT TO HOLD IT IN THAT MANNER ANY LONGER THAN WE ABSOLUTELY HAVE TO.

I'M FINE WITH THAT.

ANYTHING THAT CAN GET THIS OVER AND DONE AS QUICKLY AS POSSIBLE.

SO THE AEDC AND WE CAN GO ABOUT THE PEOPLE'S BUSINESS OF DOING WHAT WE'RE SUPPOSED TO DO AS SOON AS POSSIBLE.

I WOULD BE IN FAVOR OF THAT, AND THIS WILL EXPEDITE THAT.

THEN I'M IN FAVOR OF IT.

OKAY, I APPRECIATE THAT.

SO COUNCIL, WE ARE GOING TO HAVE AN OPPORTUNITY ON MONDAY TO HEAR SPECIFIC WITH THE AEDCS BOARD, THEIR ADDITIONAL POLICIES, ANY DEFINED TERMS THAT THEY COULD PRESENT BY THEN TO HELP CLARIFY THE WAY THAT THOSE POLICIES WILL BE INTERPRETED.

AND THEN ALSO FROM MR. PATH, HE'LL BE ABLE TO GET THESE TO US IN A WRITTEN FORM FOR YOU GUYS TO REVIEW IT.

AND THEN WE WOULD BE READY AND TEED UP, I THINK, TO TAKE ACTION ON MONDAY THE 30TH.

FOR CLARIFICATION. YES, I'LL RELY UPON MR. CARTER AND AEDC FOR THAT, FOR THE DEFINITION PART OF THAT.

BUT BUT THEN AS FOR STAFF, WE WILL WE'LL PACKAGE WHAT WE WHAT WE PREPARED AS SOME IDEAS.

AND WE'LL ALSO ILLUSTRATE THAT THROUGH THE BUDGET HAS BEEN PROPOSED.

THAT WAY YOU'LL BE ABLE TO SEE THE HOW THAT HOW IT LOOKS AND WHAT WE PROPOSE.

I'LL PACKAGE THAT AND GET IT TO YOU.

OKAY. I THINK I'M GOOD ON THIS ONE FOR TODAY.

DID YOU HAVE SOMETHING FURTHER? ONE MORE. WHEN YOU PACKAGE THAT CAN YOU AND IF THIS IS OKAY, CAN WE FORWARD THAT TO MR. CARTER AS WELL FOR HIS REVIEW TO SEE IF THERE'S ANY ISSUES THAT MIGHT BE THERE? ABSOLUTELY. I CAN MOST CERTAINLY DO THAT.

OKAY. ANYTHING FURTHER GENTLEMEN? LET ME JUST ASK ONE QUESTION.

I MEAN, YES, SIR. BEFORE BEFORE WE GET THROUGH THIS AND BEFORE WE GO FORWARD, I MEAN, IS THERE ANYTHING ELSE WITH THE AEDC WE NEED TO BE LOOKING AT? I MEAN, WE'VE BEEN LOOKING AT THINGS FOR THE LAST YEAR.

I DON'T KNOW IF THERE IS.

I MEAN, OUT OF THIS, I MEAN, WHAT I, WHAT I DON'T WANT TO HAVE HAPPEN.

LET'S CLEAR LET'S GET IT CLEARED OUT RIGHT NOW.

BECAUSE IN A VERY SHORT PERIOD OF TIME AND YOU ALL KNOW ABOUT THIS PROJECT, WE'RE GOING TO HAVE A CHANCE TO BID ON PROBABLY ONE OF THE MOST HISTORIC MILITARY PROJECTS AT BELL HELICOPTER THAT WE'VE EVER SEEN, PRODUCING THOUSANDS AND THOUSANDS OF AIRCRAFT.

THERE ARE MANY OTHER CITIES THAT WOULD LIKE TO GET THAT CONTRACT, INCLUDING FORT WORTH.

SO WHATEVER WE NEED TO DO NOW TO MAKE SURE THAT WE'VE GOT A GOOD WORKING RELATIONSHIP WITH WITH THE CITY.

AND I APPRECIATE THE PHONE CALLS THAT YOU GET, TOM.

AND I SURE, I'M SURE YOU HEAR FROM PEOPLE.

I HEAR FROM PEOPLE THAT SAY, WHAT IS THIS COUNCIL TRYING TO DO TO THE AEDC? WE HEAR FROM DIFFERENT GROUPS OF PEOPLE.

THEY HAVE DIFFERENT OPINIONS.

BUT I THINK WHATEVER WE CAN DO TO MOVING FORWARD TO MAKE SURE THAT WE CAN BE IN THE STRONGEST POSITION.

SO WHEN WE'RE BIDDING AND WANTING TO GET PROJECTS LIKE THAT, I DON'T WANT TO BE ON, YOU KNOW, I DON'T WANT THIS COUNCIL TO BE REMEMBERED FOR FOR A COUNCIL THAT JEOPARDIZED US HAVING SIGNIFICANT PROJECTS IN THIS AREA.

SO IF THERE'S ANYTHING THAT WE NEED TO WORK OUT, LET'S GET IT WORKED OUT SO WE CAN ALL WORK IN ACCORD TOGETHER MOVING FORWARD.

THANK YOU. REAL GOOD.

LET'S MOVE ON FROM ITEM 8D TO ITEM 8F.

[8.F. Request future agenda items and reports from City Manager.]

COUNCILMAN SCHERLEN YOU HAD STATED YOU HAD A FUTURE AGENDA ITEM, AND I WANTED TO SEE IF YOU COULD CLARIFY FOR MRS. STORRS MAYBE WHAT WE'RE LOOKING AT THERE.

I THINK I WOULD LIKE ANY ORGANIZATION THAT THE CITY IS GIVING TAX PAYING MONEY TO HAVE A QUARTERLY

[01:45:04]

REPORT TO THE COUNCIL HERE.

I THINK IT'S PART OF OUR RESPONSIBILITY.

I KNOW WE GIVE MONEY TO NEIGHBORHOOD ORGANIZATIONS, TO TIER ZONES AND EVERYTHING ELSE, AND I THINK IT'S JUST SORT OF OUR RESPONSIBILITY TO AT LEAST SEE WHAT'S BEING DONE WITH THIS MONEY.

I'M NOT TRYING TO HAMSTRING ANYBODY.

I DON'T WANT TO KNOW THEIR BUSINESS.

I JUST WANT TO KNOW WHAT'S GOING ON.

IF I COULD ASK MAYBE A CLARIFYING QUESTION.

YOU'RE NOT SPEAKING TO ANYTHING THAT WE ARE PURCHASING GOODS OR SERVICES.

ANYTHING ALONG THOSE MANNERS IT'S MAYBE THOSE THAT WE HAVE AN ESTABLISHED AGREEMENT WITH TO PROVIDE FUNDING TO.

I MEAN, WE HAVE SEVERAL COMPONENT UNITS THAT WE WORK WITH THAT ARE ALL LISTED INSIDE OF OUR FINANCIAL STATEMENTS.

AND WE DO PREPARE QUARTERLY FINANCIALS FOR ALL OF THOSE THAT ARE REVIEWED WITH EACH OF THOSE BOARDS.

BUT WE CAN CERTAINLY GET COPIES OF THOSE TO CITY COUNCIL AS WELL.

AND I MEAN, THE NEIGHBORHOOD GROUPS, WE COULD CERTAINLY EXPLORE ANY GROUP LIKE THAT, THAT WE HAVE SOME SORT OF AN AGREEMENT WITH TO PROVIDE FUNDING TO SEE IF WE CAN GET SOME SORT OF A FINANCIAL REPORT BACK FROM THOSE.

IS THAT THE DIRECTION YOU'RE KIND OF LOOKING TO GO? OKAY. OKAY.

LET ME PUT TOGETHER A LIST OF WHAT ALL ENTITIES I THINK THIS MIGHT ENCOMPASS.

AND I CAN GET THAT BACK THROUGH OUR CITY MANAGER.

YEAH, I'D LIKE TO RECOMMEND THAT.

I MEAN, MAYBE LAURA AND COUNCILOR SCHERLEN MAYBE WE GET TOGETHER OFFLINE HERE AND TALK ABOUT THAT AND FLESH THAT OUT WE CAN BRING BACK THE COUNCIL AFTER THAT.

YEAH, THAT SOUNDS GREAT.

THANK YOU. OKAY.

SO WE'LL WE'LL TAKE THAT INTO CONSIDERATION AND WORK TOWARDS THAT FUTURE AGENDA ITEM AND WHAT THAT LOOKS LIKE.

I TELL YOU WHAT IT IS 4:45 OR SO.

I DO HAVE ONE THAT I'D LIKE TO ADD.

YES, TO A FUTURE MEETING.

I THINK IT'S BEEN SEVERAL MONTHS SINCE WE WE PASSED SOME SAFETY ORDINANCES AT INTERSECTIONS.

I JUST KIND OF LIKE TO GET AN UPDATE ON WHERE WE ARE ON THAT.

WHAT INTERSECTIONS ARE PART OF IT? BECAUSE I DO SEE WELL, WE ALL TRAVEL THE SAME ROAD AND I'M STILL SEEING, YOU KNOW, ON THAT ROAD.

SO I JUST DIDN'T KNOW WHERE WE ARE ON THAT.

HOW WE'RE ENFORCING THAT TO, TO KIND OF KEEP PEOPLE IN THOSE INTERSECTIONS AS SAFE AS POSSIBLE.

DEFINITELY CAN GET AN UPDATE ON ROADWAY SAFETY AND MAYBE ENFORCEMENT HOW WE'RE ENFORCING THAT.

ANY OTHER FUTURE AGENDA ITEMS? OKAY. I THINK AT THIS TIME WE'RE GOING TO TAKE A RECESS.

LET'S TAKE 15 MINUTES AND WE'LL BE BACK HERE.

WE'LL TRY TO PUSH THROUGH CONSENT AND NON CONSENT.

THANK YOU. OH MAN.

WE'RE GOING TO CALL OURSELVES BACK INTO ORDER.

RUN THE NEXT PART OF OUR SESSION IN OUR MEETING.

WE'RE GOING TO LOOK AT OUR CONSENT AGENDA ITEM 9.

[9. Consent Items]

AND DO I HAVE ANYONE THAT WANTS TO REQUEST 9L OFF? YES I DO.

OKAY. WE'RE GOING TO GO AHEAD AND PULL ITEM 9L FOR A LITTLE FURTHER DISCUSSION.

DO I HAVE ANYTHING ELSE THAT NEEDS TO BE PULLED OFF OF CONSENT? ALL RIGHT, MRS. STORRS, MRS. STORRS, DO YOU MIND JUST MAYBE TALK ABOUT WHAT WAS NOTICED AND WHAT CHANGES YOU'RE MAKING? WHAT THEIR REQUEST WAS? YES. SO ON ITEM CONSENT ITEM 9L, I THINK IT'S OR IT'S L.

WE WERE APPROACHED BY MARK ZIMMERMAN WITH THE TRANSFORMATION PARK BOARD.

AND HE SAID THAT THEY HAVE BEEN OPERATING ALONG NOW A LITTLE OVER A YEAR, AND THEY DO HAVE A COUPLE OF VOLUNTEERS.

ACTUALLY, ONE OF THE MEMBERS ON THEIR BOARD IS A CPA, AND THEY HAVE BEEN KIND OF TRACKING SOME OF THEIR INTERNAL FINANCIAL INFORMATION AND WORKING VERY CLOSELY WITH OUR CITY STAFF TO DO ALL OF THE FINANCIAL TRANSACTIONS FOR TRANSFORMATION PARK.

SO MARK SAID THAT THEY FELT LIKE THEY WERE AT A PLACE THEY WERE, THAT THEY WERE COMFORTABLE TAKING OVER ALL OF THEIR FISCAL AGENT OPERATIONS.

SO WHAT THAT ENTAILS IS ALL OF THE BOOKKEEPING, ALL OF THE PAYROLL THE BANKING TRANSACTIONS, ALL OF THAT.

THEY PREFER, IF POSSIBLE, TO GO AHEAD AND TAKE THOSE ON THEMSELVES.

SO THE AGREEMENT THE CITY HAS A MEMORANDUM OF UNDERSTANDING WITH TRANSFORMATION PARK.

AND ONE OF THOSE ITEMS IS THAT THE CITY WOULD PROVIDE ALL OF THE ACCOUNTING SERVICES AND SUPPORT.

AND SO WHAT THAT MEANS, THAT'S JUST BASIC FISCAL AGENT SERVICES, AND THE CITY HAS BEEN DOING THAT AT NO COST SINCE THE FORMATION OF TRANSFORMATION PARK, WHICH IS A SEPARATE NONPROFIT.

AND THAT WAS A WAY THAT THE CITY COULD KIND OF CONTRIBUTE TO HELP GET THAT NONPROFIT UP AND RUNNING.

I HAVE MET WITH THE CPA ON THEIR BOARD MANY TIMES, AND SO HAS OUR CITY STAFF.

HE IS A RETIRED ACCOUNTANT AND KNOWS WHAT HE'S DOING VERY, VERY WELL.

[01:50:06]

HIS WIFE DID PAYROLL SERVICES FOR HER ENTIRE CAREER.

SO THEY ARE VERY WELL SUITED TO TAKE THIS ON.

AND THEY MY UNDERSTANDING IS THEY'RE LOOKING TO DONATE THEIR SERVICES TO TRANSFORMATION PARK.

SO THE CITY WE CERTAINLY DO HAVE OUR FAIR SHARE OF WORK GOING ON WITH EVERYTHING RELATED TO THE CITY AND THE OTHER ENTITIES WE SUPPORT, AND SO WE WOULD BE COMFORTABLE TURNING OVER ALL OF THOSE FISCAL AGENT SERVICES TO TRANSFORMATION PARK.

SO I WORKED WITH BRYAN, OUR CITY ATTORNEY TO COME UP WITH AN AMENDMENT TO THIS MEMORANDUM OF UNDERSTANDING.

AND SO THERE IS A SECTION IN THIS MOU THAT TALKS ABOUT, WELL, IT TALKS ABOUT WHAT TRANSFORMATION PARK IS GOING TO PROVIDE AND THEN WHAT THE CITY OF AMARILLO IS GOING TO PROVIDE. AND SO I WANTED TO JUST IF I COULD JUST BRIEFLY TALK ABOUT SOME OF THE OTHER THINGS THAT THE CITY OF AMARILLO IS GOING TO CONTINUE PROVIDING TO TRANSFORMATION PARK. AND THIS IS REALLY ASSOCIATED WITH THE NIGHT SHELTER PORTION THAT TRANSFORMATION PARK WILL BE RUNNING ON BEHALF OF THE CITY.

AND SO THE CITY SAYS THAT THE CITY WILL PROVIDE PROVISION OF ALL UTILITIES, PROPERTY, INSURANCE, IT SAID ACCOUNTING SERVICES AND SUPPORT.

SO WE'RE ASKING TO REMOVE THAT.

IT SAID WE WOULD PROVIDE LEGAL SERVICES AND SUPPORT.

ACTUALLY, WE HAVE NOT DONE ANY OF THAT BECAUSE THEY HAVE THEIR OWN, THEY HAVE AN ATTORNEY THEY'VE BEEN WORKING WITH THAT'S BEEN DONATING HIS SERVICES.

AND SO WE HAVE NOT USED ANY CITY LEGAL SERVICES UP TO THIS POINT.

SO WE ASKED IF THAT WOULD BE OKAY TO REMOVE THAT AS WELL, SINCE THEY'RE DOING THEIR OWN.

AND SO THOSE ARE THE TWO PROVISIONS THAT WE WOULD RECOMMEND REMOVING.

IT ALSO IS REQUIRING THAT THE CITY PROVIDE INFORMATION TECHNOLOGY SERVICES AND SUPPORT MAJOR MAINTENANCE AND UPKEEP ASSISTANCE AND SUPPORT WITH BUILDINGS AND INFRASTRUCTURE. IN-KIND SUPPORT AS NEEDED, INCLUDING THE USE OF CITY OWNED PROPERTY AS THE LOCATION OF THE DAY CENTER AND NIGHT SHELTER.

AND THEN ASSISTANCE WITH PROMOTING THE ABILITY, I'M SORRY, THE AVAILABILITY OF THE SHELTER TO INDIVIDUALS EXPERIENCING HOMELESSNESS.

SO WE'RE GOING TO CONTINUE DOING ALL OF THAT IN SUPPORT OF TRANSFORMATION PARK.

THE ONLY THINGS WE ARE ASKING COUNCIL TO CONSIDER IS REMOVING BASICALLY THE ACCOUNTING, BOOKKEEPING, PAYROLL SERVICES AND LEGAL SERVICES FROM THIS MOU. SO WE'RE NOT PULLING BACK ANY OF OUR OBLIGATIONS THAT WE HAVE PREVIOUSLY GIVEN.

WE ARE IN STILL FULL SUPPORT OF TRANSFORMATION PARK.

YES, SIR. AND WE'RE WE'RE ARE OUT THERE.

JERRY HAS BEEN VERY BUSY CONSTRUCTING THAT NIGHT SHELTER THAT THIS COUNCIL HAS SUPPORTED FINANCIALLY, TO THE TUNE OF SEVERAL MILLION DOLLARS THAT IS STILL UNDERWAY.

WE ARE ON SCHEDULE TO GET THAT THING OPEN.

I'M HEARING POSSIBLY NO LATER THAN SPRING BREAK OF THIS UPCOMING YEAR.

SO ALL OF THAT IS UNDERWAY AND WE ARE STILL GOING TO SUPPORT THEM THROUGH UTILITIES, PROPERTY, INSURANCE, IT, MAJOR MAINTENANCE AND REPAIR, ALL THOSE ITEMS. THE ONLY THINGS WE WOULD NOT BE SUPPORTING THEM ON BECAUSE THEY WOULD LIKE TO DO IT THEMSELVES IS ACCOUNTING, FINANCIAL SERVICES AND LEGAL SERVICES.

I THINK I THINK THAT'S GREAT.

AND THE REASON I BROUGHT IT UP IS THE WAY IT READ.

IT SORT OF WAS MISUNDERSTOOD AND HAD QUITE A FEW CITIZENS ASKING SOME QUESTIONS, AND I JUST WANTED EVERYBODY TO HEAR IT FROM YOU THAT WE'RE NOT PULLING BACK ANYTHING.

IN FACT, WE'RE GIVING MORE TO THEM TO HAVE THEIR OWN CONTROL OVER IT, ESSENTIALLY.

YEAH, ABSOLUTELY.

OKAY. YES, SIR.

THANK YOU. AND THE REASON IT'S WORDED THAT WAY, AND IF BRYAN WANTS TO WEIGH IN, HE CAN IS BECAUSE THAT'S HOW IT'S WORDED IN THE ORIGINAL MOU.

SO TO AMEND IT, WE ESSENTIALLY HAVE TO USE THAT SAME LANGUAGE THAT WAS USED IN THE MOU.

BUT I DO SEE HOW IT COULD CREATE SOME CONFUSION FOR SOME OF OUR CITIZENS.

SO I'M GLAD WE GOT THE OPPORTUNITY TO CLEAR THIS UP.

THANK YOU. YES, SIR.

ANYTHING ELSE? YES.

SO ANY OTHER QUESTIONS ON THIS ONE? OKAY. THANK YOU, MRS. STORRS. ARE WE COMFORTABLE PUTTING ITEM 9L BACK ON? YES, SIR. YEP. OKAY.

I WOULD ASK FOR A MOTION FOR THE ENTIRE CONSENT AGENDA.

I MOVE TO APPROVE THE CONSENT AGENDA AS PRESENTED.

SECOND. I HAVE A MOTION AND A SECOND FROM PLACE ONE.

ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? MOTION PASSES 5:11 AND WE HAVE OFFICIALLY VOTED ON OUR FIRST THING FOR TODAY.

SO LET'S KEEP GOING 10A, ITEM 10A IS A PUBLIC HEARING.

[10.A. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8154]

I AM ACTUALLY GOING TO HAND THIS OVER TO OUR MAYOR PRO TEM.

SO ON ON ITEM 10A AND 10B, I HAVE A CONFLICT OF INTEREST.

SO I HAVE A CUSTOMER IN ONE OF THOSE THAT'S CURRENTLY PAYING MY COMPANY TO CONSTRUCT A BUILDING.

AND IN ANOTHER ONE WE HAVE PURCHASED SOME LAND IN THAT SAME AREA.

[01:55:02]

SO TO AVOID ANY CONFLICTS OF INTEREST, I'M GOING TO STEP OUT AND ASK STAFF TO COME GET ME AND MAYOR PRO TEM IT'S IT'S ON YOU FOR A MINUTE.

BOY, Y'ALL ARE IN TROUBLE NOW.

OKAY BRADY. ALL RIGHT.

GOOD EVENING. COUNCIL.

ITEM 10A IS A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 8154.

THIS IS TO REZONE 7.56 ACRES OF UNPLATTED LAND.

THIS IS IN POTTER COUNTY, TEXAS, IN THE VICINITY OF WESTERN STREET AND DUNN RANCH ROAD.

THEY ARE REQUESTING THE REZONE FROM AGRICULTURAL DISTRICT TO GENERAL RETAIL DISTRICT, AND THE APPLICANT IS OJD ENGINEERING LLC FOR THE MARSH GWENDOLYN O'BRIEN ESTATE. AND THIS IS A PHASE OF THE TRAILS AT TASCOSA SUBDIVISION THAT THEY HAD PREVIOUSLY IDENTIFIED THAT THEY WANTED TO EVENTUALLY DEVELOP, WITH SOME RETAIL AND SERVICES FOR THE RESIDENTS AND OTHER SUBDIVISIONS IN THIS AREA, AND THEY ARE NOW AT THE POINT WHERE I BELIEVE THEY HAVE SOME DEVELOPMENT PROJECTS THAT ARE IN THE WORKS, AND THEY NEEDED TO REZONE TO GENERAL RETAIL.

THIS WAS FOUND TO COMPLY WITH THE CITY PLANS PLACE TYPE CATEGORY FOR THE TRACT IN ADDITION TO THE COMPLETE NEIGHBORHOOD SCENARIO.

AND THE PLANNING AND ZONING COMMISSION FOUND THAT GIVEN THAT THE PROPERTY EAST OF WESTERN IS ZONED INDUSTRIAL, THEN HE GOT THE TRAILS AT TASCOSA BACK TO THE WEST THIS RETAIL ZONING WOULD BE A GOOD TRANSITIONAL ZONING IN TERMS OF ZONING AND LAND USE TO HAVE AS YOU GO FROM MORE INTENSE USES BACK TO THE SINGLE FAMILY TO THE WEST THERE.

I WILL NOTE THAT THERE'S ALSO ADDITIONALLY SOME GREEN AREA THAT IS ON THE WEST SIDE OF THIS TRACK THAT WILL ALSO OFFER SOME ADDITIONAL BUFFERING.

SO ANY IMPACTS FROM RETAIL ACTIVITIES ON THE SINGLE FAMILY HOMES SHOULD BE MINIMAL, IF ANY.

WE DID SEND PUBLIC NOTICES AS REQUIRED BY STATE LAW, AND NO COMMENTS HAVE BEEN RECEIVED AS OF TODAY, AND WE AND THE PLANNING AND ZONING COMMISSION DID RECOMMEND APPROVAL WITH A 7-0 VOTE.

COUNCIL DO WE HAVE ANY QUESTIONS? YES, SIR. SO, SO ON THE ON THE WEST SIDE OF THIS AREA, WHAT IS GOING TO BE PUT IN THERE? BECAUSE IT LOOKS LIKE THERE'S TRAILS, THE LAKE, THAT AREA, WHAT'S GOING TO BE PUT IN THERE TO BUFFER THAT RETAIL SPACE OR WHAT'S THERE WITH THE REST OF IT VISUALLY, I GUESS, AND OTHERWISE. SURE.

SO ON THE WEST SIDE OF THE PROPERTY THAT'S BEING REZONED, THEY WOULD BE REQUIRED TO EVENTUALLY BUILD A SCREENING FENCE, AND THEY WOULD ALSO HAVE SOME INCREASED SETBACKS ALONG THAT AREA. SO THEY WOULD BE SET BACK AND SCREENED OFF FROM THAT GREEN SPACE THAT IS PART OF THE TRAILS AT TASCOSA.

OKAY. THANK YOU.

ANY OTHER QUESTIONS? IF NOT, THIS IS A PUBLIC HEARING.

DO I HAVE ANYBODY THAT WOULD LIKE TO TALK FOR OR AGAINST ORDINANCE 8154? IF NOT, WE'LL CLOSE THE PUBLIC HEARING.

COULD I HAVE A MOTION, PLEASE? I MOVE TO ADOPT ORDINANCE NUMBER 8154 AS PRESENTED.

SECOND. I HAVE A MOTION AND A SECOND BY COUNCIL MEMBER TWO.

ALL IN FAVOR, SAY AYE.

AYE. ALL OPPOSED? SAME SIGN. OKAY.

THAT IS A 4 TO 0 VOTE.

OKAY, BRADY, YOU WANT TO GO INTO THE NEXT ONE?

[10.B. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8155]

SURE. 10B IS A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 8155.

THIS IS THE REZONING OF LOTS 17 AND 18 AND A PORTION OF LOTS 19 AND 20, BLOCK 76 OF GLIDDEN AND SANBORN ADDITION.

THIS IS LOCATED IN THE VICINITY OF SOUTHWEST 6TH AVENUE AND JACKSON STREET, AND THEY ARE REQUESTING TO REZONE FROM HEAVY COMMERCIAL DISTRICT, A CENTRAL BUSINESS DISTRICT.

AND THE APPLICANT IS VALERIE GOOCH FOR THE PARC.

THEY THE PARC RECENTLY ANNOUNCED AN EXPANSION PROJECT THAT THEY WILL BE DOING ON THIS SITE, AND THEIR PROPOSED SITE PLAN WOULD PUSH THEM OVER THE MAXIMUM ALLOWED LOT COVERAGE FOR HEAVY COMMERCIAL DISTRICT, WHICH IS 50% AND IS THE REASON FOR THE REQUEST.

IN LOOKING AT THIS AREA, BOTH STAFF AND THE PLANNING AND ZONING COMMISSION NOTED THAT MUCH OF THIS BLOCK AND BLOCKS IN THIS AREA THE SITES DO OBSERVE LOT COVERAGES THAT ARE OVER 50%.

GIVEN THAT MANY OF THESE SITES WERE BUILT IN THE 1920S, 30S AND 40S BEFORE THE CURRENT ZONING STANDARDS WERE IN EFFECT.

SO MANY OF THESE SITES ALREADY OBSERVED DEVELOPMENT STANDARDS THAT ARE IN CHARACTER WITH THE DEVELOPMENT STANDARDS IN CENTRAL BUSINESS DISTRICT.

CENTRAL BUSINESS DISTRICT ALLOWS FOR LOT COVERAGES UP TO 100%.

AND ALSO THERE IS NOT A ON SITE PARKING REQUIREMENT.

SO ON ON STREET PARKING COULD BE UTILIZED FOR PROPERTIES LOCATED IN CENTRAL BUSINESS DISTRICT.

SO THAT'S ANOTHER DIFFERENCE BETWEEN HEAVY COMMERCIAL AND CENTRAL BUSINESS DISTRICT.

GIVEN THAT WHAT THEY ARE REQUESTING LARGELY WOULD FIT WITH THE BUILT ENVIRONMENT AROUND THERE, AND ALSO CONSIDERING THAT THIS PROPERTY IS IN THE DOWNTOWN

[02:00:02]

AMARILLO URBAN DESIGN STANDARD BOUNDARY STAFF FEELS THAT THIS REQUEST, OR THE PLANNING AND ZONING COMMISSION, ALSO FELT THAT THIS REQUEST WOULD FIT WITH THE DEVELOPMENT CHARACTERISTICS FOUND IN THAT AREA.

WITH THAT, WE DID RECEIVE ONE CALL ON THIS REQUEST FROM THE PUBLIC NOTICES.

THEY JUST HAD SOME GENERAL QUESTIONS ABOUT WHAT THE REQUEST MEANT.

AND ONCE WE EXPLAINED THOSE TO THEM, THEY DID NOT OBJECT TO THE ITEM OR THE REQUEST.

WITH THAT, THE PLANNING AND ZONING COMMISSION DID RECOMMEND APPROVAL OF THIS ITEM WITH A 7-0 VOTE.

COUNCIL DO YOU ALL HAVE ANY QUESTIONS? NO. OKAY.

THIS IS A PUBLIC HEARING.

IF ANYBODY WOULD LIKE TO COME AND SPEAK ON ORDINANCE 8155 FOR OR AGAINST, PLEASE FEEL FREE TO COME FORWARD.

AS I DON'T SEE ANYBODY COMING WE'LL CLOSE PUBLIC HEARING.

COULD I HAVE A MOTION, PLEASE? I MOVE TO APPROVE ORDINANCE NUMBER 8155 AS PRESENTED.

SECOND. ALL IN FAVOR, SAY AYE.

AYE. AYE.

ALL OPPOSED SAME SIGN.

OKAY. SOMEBODY CAN GET THE MAYOR.

I WANT HIM TO GET BACK IN HERE.

THANK YOU, MAYOR PRO TEM.

ON TO ITEM 10C.

[10.C. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8156]

YES, SIR. ALL RIGHT.

ITEM 10C IS A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 8156.

THIS IS A PUBLIC HEARING AND FIRST READING TO CONSIDER THE ORDINANCE VACATING A 0.4 ACRE TRACK.

THAT IS A PUBLIC RIGHT OF WAY.

IT IS A 20 FOOT ALLEY IN THE VICINITY OF NORTHEAST 15TH AVENUE AND MIRROR STREET.

IT IS LOCATED IN WRIGHT ADDITION, UNIT NUMBER TWO.

AND THE APPLICANT IS AAAA PROPERTIES, LLC.

ALSO KNOWN AS AFFILIATED FOODS.

AFFILIATED FOODS OWNS THE FACILITY THAT IS ON THE NORTH SIDE OF THIS ALLEY, AND THEY HAVE A PROPOSED EXPANSION PROJECT THAT WILL ADD ADDITIONAL WAREHOUSE SPACE TO THIS SITE.

AND WITH THAT, THEY WOULD HAVE TO HAVE A FIRE LANE THAT GOES AROUND THE ENTIRETY OF THE SITE, AND A PORTION OF THAT AREA IS CURRENTLY OCCUPIED BY UNBUILT ALLEY AND ALLEY THAT WAS DEDICATED DECADES AGO, BUT WAS NEVER CONSTRUCTED BY THE CITY.

SO THAT IS THE REASON FOR THE REQUEST.

THE ALLEY DOES NOT CONTAIN ANY UTILITIES, SO THERE IS NOT A NEED TO RETAIN ANY PUBLIC UTILITY EASEMENTS.

HOWEVER, AS YOU COULD PROBABLY SEE, THIS IS ON THE NORTH SIDE OF THE MARTIN ROAD SOFTBALL COMPLEX.

OUR PARKS AND REC DEPARTMENT DOES HAVE A GATE THAT IS ALONG THAT ALLEY THAT THEY USE TO MAINTAIN THOSE FIELDS.

SO AS PART OF THIS REQUEST, THE APPLICANT WAS AGREEABLE TO DEDICATING A ACCESS EASEMENT TO THE CITY THAT WAY, OUR PARKS AND REC DEPARTMENT COULD CONTINUE TO ACCESS THOSE BALL FIELDS FOR MAINTENANCE.

SO THEY ARE DOING THAT WILLINGLY IN THIS CASE.

AND WITH THAT, THE AREA WOULD ESSENTIALLY BE A FIRE LANE AND PAVED DRIVE AREA UPON DEVELOPMENT OF THE SITE IF THIS ITEM IS APPROVED.

AND GIVEN THAT THEY ARE GRANTING US THAT EASEMENT AT NO COST, THEY ARE NOT REQUIRED TO PROVIDE A FAIR MARKET VALUE PAYMENT FOR THAT ALLEY.

SO WHERE THEY ARE EXCHANGING THE ALLEY ESSENTIALLY AND GIVING US AN EASEMENT.

WITH THAT BEING THE CASE WE DID SEND PUBLIC NOTICES AS REQUIRED.

WE JUST RECEIVED ONE PHONE CALL THAT WAS JUST A GENERAL INQUIRY.

NO OPPOSITION WAS EXPRESSED AND OUR PLANNING AND ZONING COMMISSION DID RECOMMEND APPROVAL OF THIS ITEM WITH A 7 TO 0 VOTE.

REAL GOOD SIR. QUESTIONS FOR BRADY? OKAY. AT THIS TIME, WE'RE GOING TO OPEN A PUBLIC HEARING ON ITEM 10C, DO I HAVE ANYONE HERE WHO WANTS TO SPEAK FOR OR AGAINST THIS ITEM? SEEING NO ONE WILL CLOSE THE PUBLIC HEARING AND WOULD ASK FOR A MOTION.

I'LL MAKE A MOTION WE ACCEPT ORDINANCE 8156 AS STATED.

SECOND, I HAVE A MOTION AND A SECOND ON ITEM 10C.

ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? MOTION PASSES.

ITEM 10D.

[10.D. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8157 ]

WE ARE ON TO OUR PIDS AT THIS TIME.

SO, MISS CARRIE ROBERTS, IF YOU DON'T MIND COMING UP HERE YOU'RE GOING TO BE UP FOR A WHILE.

SO IT LOOKS LIKE YOU'RE STARTING WITH THE GREENWAYS.

I AM GOING TO START WITH THE GREENWAYS, SO THANK YOU MAYOR COUNCILMAN.

I HAVE NOT DRIVEN THIS YET, SO BEAR WITH ME.

OKAY. AND SO SOME FOLKS ARE STILL CONFUSED.

WHAT IS A PUBLIC IMPROVEMENT DISTRICT? THEY CONFUSE IT WITH WHAT AN HOA IS VERSUS A PID.

AND AS IT STATES, IT IS A SPECIAL ASSESSMENT DISTRICT CREATED BY A CITY OR A COUNTY TO FUND AND MANAGE VARIOUS IMPROVEMENT PROJECTS WITHIN THE

[02:05:09]

SPECIFIC AREA.

WE DO GO BY BASICALLY TWO STATUTES, WHICH IS THE CHAPTER 372 OF THE TEXAS LOCAL GOVERNMENT CODE AND ALSO A PETITION WHICH IS GENERATED AT THE BEGINNING OF THE DEVELOPMENT, USUALLY THE BEGINNING OF THE DEVELOPMENT STAGES OF A PID.

BUT SOMETIMES AN AREA IS ALREADY DEVELOPED AND THEY REQUEST THAT THEY WANT THEIR PROPERTY TO BE A PID.

SO IT'S ESTABLISHED TO ENHANCE THE QUALITY OF LIFE, PROMOTE ECONOMIC DEVELOPMENT, ATTRACT INVESTMENT WITHIN THE DESIGNATED DISTRICT, AND PROVIDE AMENITIES BEYOND STANDARD CITY INFRASTRUCTURE.

PROPERTY OWNERS WITHIN A PID ARE SUBJECT TO ASSESSMENTS WHICH ARE USED TO FINANCE THESE IMPROVEMENTS.

IMPROVEMENTS INCLUDE DESIGN, LANDSCAPING, SPECIAL LIGHTING, PONDS, FOUNTAINS, MONUMENTS, SIDEWALKS, STREETS, AND PEDESTRIAN AMENITIES. AND HERE AGAIN, HOW IS A PID CREATED? SO IT'S CREATED BY A CITY THROUGH A LEGAL PROCESS THAT INVOLVES A PETITION FROM PROPERTY OWNERS WITHIN THE PROPOSED DISTRICT.

THE PETITION IS A REQUEST OF MORE THAN 50% OF OWNERS OF TAXABLE REAL PROPERTY WITHIN THE DEFINED AREA.

THE PETITION OUTLINES THE GENERAL NATURE OF THE PROPOSED IMPROVEMENTS, ESTIMATED COST, BOUNDARIES, ADVISORY BOARD, AND ASSESSMENT METHODS.

THE PETITION IS THE PID GOVERNING GOVERNING DOCUMENT.

USUALLY THERE'S 3 TO 5 MEMBERS AT THE BEGINNING IT USUALLY BEGINS WITH THREE MEMBERS TO BE ON THE ADVISORY BOARD.

THEN AFTER A CERTAIN AMOUNT OF TIME AND DEPENDING ON THE STAGES WITHIN THAT PID, THEN THEY'LL JUMP IT UP TO FIVE MEMBERS.

THESE ARE OUR VOTING MEMBERS WITHIN A PID.

THEY ARE AN ADVISORY BOARD.

AND ALL OF OUR MEETINGS ADHERE TO THE POSTINGS AND NOTICE REQUIREMENTS OF THE OPEN MEETINGS ACT.

THEY ALSO VOTE TO RECOMMEND APPROVAL OF THE BUDGET AND FIVE YEAR SERVICE PLAN TO CITY COUNCIL.

ALSO VOTE TO RECOMMEND THE AWARD OF MANAGEMENT CONTRACTS, MAINTENANCE CONTRACTS AND IMPROVEMENT CONTRACTS TO THE VENDORS.

HERE'S YOU GUYS.

THE CITY COUNCIL WILL TAKE THE FOLLOWING ACTIONS AFTER THE ADVISORY BOARD'S RECOMMENDATIONS.

SO APPROVE THE ANNUAL ASSESSMENTS.

CITY COUNCIL WILL VOTE ON AN ORDINANCE THAT IMPOSES A SPECIAL ASSESSMENT ON PROPERTIES WITHIN A PUBLIC IMPROVEMENT DISTRICT.

THE ASSESSMENT WILL BE USED TO FUND THE IMPROVEMENTS OUTLINED IN THE PID PETITION.

ALSO AWARDING OUR CONTRACTS.

CITY COUNCIL WILL AWARD VENDORS TO MANAGE, MAINTAIN AND IMPROVE THE PID AREA.

THESE CONTRACTS WILL BE AWARDED BASED ON THE RECOMMENDATION OF THE ADVISORY BOARD AND THE BEST VALUE FOR TAXPAYERS.

THESE ARE THE LOCATIONS OF OUR PIDS.

WE DO CURRENTLY HAVE WE HAVE 10 OF THEM CURRENTLY.

BUT WE'RE ONLY GOING TO BE DISCUSSING.

I'M SORRY. I TAKE THAT BACK.

WE HAVE 11 OF THEM, AND WE'RE ONLY GOING TO BE ADDRESSING 9 OF THEM, BUT NEXT YEAR IT WOULD BE THE FULL 11.

SO WE'RE GOING TO START OFF WITH GREENWAYS.

SO THE ADVISORY BOARD APPROVED THE BUDGET ON JUNE 27TH OF THIS YEAR.

AND THE ASSESSMENTS DID INCREASE JUST A LITTLE BIT.

AND THE TOTAL ASSESSMENTS FOR THE 24-25 BUDGET YEAR IS $962,212.

AND THE TOTAL EXPENSES IS $947,477.

AND THE CURRENT ASSESSMENT REVENUE IS ADEQUATE TO COVER MAINTENANCE COSTS AND DEBT SERVICES AT THIS TIME.

VERY GOOD.

THANK YOU, MISS ROBERTS.

GOOD JOB ON THE PRESENTATION.

WE WE HAVE ITEM 10D I WOULD LIKE TO OPEN THE PUBLIC HEARING.

DO I HAVE ANYONE HERE THAT WOULD LIKE TO SPEAK ON THIS ITEM? SEEING NO ONE HERE TODAY WILL CLOSE THE PUBLIC HEARING AND WOULD ASK FOR A MOTION.

ONE SECOND MAYOR I GOT A QUESTION.

YES, SIR. BEFORE WE DO A MOTION SO I'M LOOKING AT THE AGENDA PACKET.

IT SAYS THAT Y'ALL DIDN'T RECEIVE ANY COMMENTS OR ANYTHING.

SO FOR THE GREENWAYS PID, WE DID RECEIVE ONE LETTER.

AND DO I STATE THE NAME? I'M NOT QUITE SURE.

I WOULDN'T. I WOULDN'T SAY THE NAME.

SO MY QUESTION IS, IS THERE'S SOME PRETTY VALID CONCERNS IN THIS LETTER.

AND I WAS CURIOUS AS TO IF Y'ALL HAVE REACHED OUT OR WE HAVE TALKED TO THAT BOARD TALKED TO THIS PERSON.

YES, SIR. OKAY.

AND DID THEY HAVE ANY RESPONSE TO IT OR ANYTHING? NOT AT THIS MOMENT.

[02:10:02]

OKAY. WELL, THAT'S ALL I HAVE MAYOR.

DO YOU HAVE ANYTHING FROM YOUR SIDE ON MAYBE WORKING ON THIS ISSUE OR YOU WANT TO ENGAGE? WELL, I MEAN, I WAS JUST CURIOUS AS TO IF THE BOARD OR YOU HAVE TALKED TO THE CITIZEN ABOUT THESE CONCERNS.

YES. IN FACT, A FEW TIMES.

AND THAT WAS VIA PHONE AND EMAIL.

OKAY. SO HOW DOES IT WORK IN THE PID IF IT SAYS WE HAVE TO BUY OUR OWN GARBAGE CANS.

LIKE, IS THAT ACCURATE? NO. FOR HER, IT IS BECAUSE SHE RESIDES IN AN AREA THAT IS BACKED UP TO A CONSTRUCTION OR I BELIEVE IT'S VACANT PROPERTY THAT SHE'S BACKED UP TO.

SO THERE ARE NO ALLEYWAYS.

SO WHENEVER THEY PURCHASED THEIR HOME THAT WAS PART OF THE DISCUSSION THAT THEY HAD WITH THE HOA THAT THAT THEY WERE GOING TO HAVE TO PROVIDE THEIR OWN TRASH RECEPTACLES.

OKAY. IS THAT NORMAL PRACTICE? WELL, IT LOOKS LIKE THIS ONE IS SCHEDULED TO BE SERVICED AND THAT THAT IT HADN'T BEEN SERVICED YET FOR THE THE CART SERVICE.

IS THAT RIGHT? YES, SIR.

SO I WOULD WE'D HAVE TO SEE WHERE IT'S AT ON YOUR LIST.

YEAH. FOR TWO YEARS.

OKAY. I WAS JUST CURIOUS AS TO IF THE IF THESE CONCERNS HAVE BEEN ADDRESSED WITH THAT HOMEOWNER.

SURE. AND JUST FOR THE RECORD THERE'S ONLY A COUPLE OF CONCERNS ON THERE THAT REALLY PERTAIN TO THE PID. THE OTHER TYPICAL CITY SERVICE CONCERNS.

YES, SIR. TRASH COLLECTION AND WHATNOT.

NOT NECESSARILY A PID ITEM.

CORRECT. OKAY.

GOTCHA. OKAY, WELL, LET'S SEE IF WE CAN WORK ON THAT FOR HER.

ABSOLUTELY. ALL RIGHT.

ANY OTHER QUESTIONS? YES, SIR. OKAY.

I MOVE TO ADOPT ORDINANCE NUMBER 8157 AS PRESENTED.

SECOND. SECOND. OKAY.

I HAVE A MOTION AND A SECOND FROM PLACE THREE.

ANY FURTHER DISCUSSION ON THIS? ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? ITEM 10D PASSES ON TO ITEM 10E.

[10.E. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8158]

OKAY, SO THIS IS THE.

DO I NEED TO READ? I'M SORRY. NO.

YOU'RE GOOD. I'M GOOD.

YOU CAN JUST KIND OF GO THROUGH WHAT'S ON YOUR SLIDE.

SO, MISS CARRIE, I THINK FOR US, WE WE NOW HAVE DONE THIS A COUPLE OF TIMES SO FAR.

MAKE SURE THAT COUNCIL DOESN'T HAVE ANY QUESTIONS ON MAYBE THE PLAN, THE EXPENSES.

AND THEN SPECIFICALLY, IF YOU HAVE ANYTHING THAT'S A CONCERN OUT OF THAT PID OR FROM THAT BOARD, ANYTHING THAT YOU NEED.

OKAY. SO ALL RIGHT, SO 10E, ITS HERITAGE HILLS.

THE BOARD, THE ADVISORY BOARD VOTED ON JUNE 25TH TO APPROVE THE BUDGET IN THE FIVE YEAR SERVICE PLAN.

THERE WAS NO CHANGE AS FAR AS THE INCREASE PER SQUARE FOOT.

AND THE TOTAL ASSESSMENTS IS $459,287, AND THE TOTAL EXPENSES WAS $315,444. AND THE ASSESSMENT REVENUE IS ADEQUATE TO COVER MAINTENANCE COSTS, DEBT SERVICES AT THIS TIME.

VERY GOOD. ANY QUESTIONS FOR MRS. ROBERTS? OKAY.

AT THIS TIME, WE'LL OPEN A PUBLIC HEARING.

DO I HAVE ANYONE HERE WHO WOULD LIKE TO SPEAK FOR OR AGAINST ITEM 10E.

OKAY. SEEING NO ONE WILL CLOSE THE PUBLIC HEARING AND WOULD ASK FOR A MOTION.

I MOVE TO ADOPT ORDINANCE NUMBER 8158 AS PRESENTED.

SECOND, WE HAVE A MOTION AND A SECOND ON ITEM 10E.

ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? ON TO ITEM 10F.

[10.F. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8159 ]

OKAY, SO HERE WE HAVE PINNACLE.

AND AGAIN THE ADVISORY BOARD VOTED ON JULY 10TH TO APPROVE THE BUDGET AND FIVE YEAR SERVICE PLAN.

THERE WAS NO CHANGE AS FAR AS THE THE PRICE FOR THE SQUARE FOOTAGE AND THE TOTAL ASSESSMENTS IS $122,594 TOTAL EXPENSES IS $98,726.

SO, GIVEN TIMING OF THE IMPROVEMENTS IN THE FUTURE CURRENT ASSESSMENT REVENUE ARE MORE THAN ADEQUATE TO COVER THE MAINTENANCE AS WELL AS ESTABLISH ADEQUATE RESERVES.

ANY QUESTIONS ON ITEM 10F, GENTLEMEN?

[02:15:04]

OKAY. AT THIS TIME, WE'LL OPEN A PUBLIC HEARING.

DO I HAVE ANYONE WHO WOULD LIKE TO SPEAK FOR OR AGAINST THIS ITEM? SEEING NO ONE WILL CLOSE THE PUBLIC HEARING AND ASK FOR A MOTION.

I MOVE TO ADOPT ORDINANCE NUMBER 8159 AS PRESENTED.

SECOND. MOTION AND A SECOND.

ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? ON TO ITEM 10G.

[10.G. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8160]

OKAY, SO POINT WEST THAT'S OUR BUSINESS PARK PID.

AND THE BOARD VOTED ON JULY 16TH, AND IT PASSED UNANIMOUSLY UNANIMOUSLY ANYWAY IT PASSED.

SO THERE IS NO CHANGE IN THE ASSESSMENTS.

IT'S SPLIT EVENLY BETWEEN THE COMMERCIAL BUSINESS OWNERS.

AND THE TOTAL ASSESSMENTS IS $52,000.

THERE'S NO CHANGE FROM LAST YEAR, AND THE EXPENSES DID INCREASE A LITTLE BIT TO $71,619.

BUT CURRENTLY THE ASSESSMENT REVENUE IS ADEQUATE TO COVER MAINTENANCE COSTS AS WELL AS MAINTAINING ADEQUATE RESERVES.

QUESTIONS ON THIS ONE, GUYS? AT THIS TIME, WE'LL OPEN A PUBLIC HEARING.

DO I HAVE ANYONE WHO WOULD LIKE TO SPEAK FOR OR AGAINST ITEM 10G.

SEEING NO ONE WILL CLOSE THE PUBLIC HEARING AND ASK FOR A MOTION.

I'LL MAKE A MOTION WE ACCEPT ORDINANCE 8160 AS STATED.

SECOND. SECOND. I HAVE A MOTION AND A SECOND FROM PLACE TWO.

ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? ON TO ITEM 10H, MRS.

[10.H. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8161]

ROBERTS. OKAY.

WE HAVE QUAIL CREEK PID.

IT'S ONE OF OUR SMALLER PIDS, AND THE BOARD APPROVED UNANIMOUSLY JULY 16TH.

AND THE ASSESSMENTS TOTAL THIS YEAR OF $11,600.

AND FOR THE EXPENSES WAS $13,111, AND THE CURRENT ASSESSMENT WILL COVER MAINTENANCE AND COST AT THIS TIME. VERY GOOD.

ANY QUESTIONS ON QUAIL CREEK? OKAY. WE'LL OPEN A PUBLIC HEARING AT THIS TIME.

DON'T HAVE ANYONE HERE TO SPEAK ON ITEM 10H.

SEEING NO ONE, WE WILL CLOSE THE PUBLIC HEARING AND ASK FOR A MOTION.

I MOVE TO ADOPT ORDINANCE NUMBER 8161, AS PRESENTED.

SECOND. I HAVE A MOTION AND A SECOND.

ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? ON TO ITEM 10I.

[10.I. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8162]

TOWN SQUARE.

THE BUDGET PASSED JUNE 20TH.

AND THE ASSESSMENTS THERE'S NO CHANGE AS FAR AS SQUARE FOOTAGE.

THE PRICE PER SQUARE FOOTAGE AND THE TOTAL IS $195,693.

TOTAL EXPENSES IS $390,441.

AND THIS DOES INCLUDE A $200,000 DEVELOPMENT DEVELOPER REIMBURSEMENT.

GIVEN TIMING OF THE IMPROVEMENTS IN THE FUTURE, CURRENT ASSESSMENT REVENUES ARE MORE THAN ADEQUATE TO COVER MAINTENANCE AND ESTABLISH ADEQUATE RESERVES.

QUESTION ON THIS ONE, GENTLEMEN.

OKAY. WE WILL OPEN A PUBLIC HEARING.

DO I HAVE ANYONE HERE THAT WOULD LIKE TO SPEAK FOR OR AGAINST? SEEING NO ONE WILL CLOSE THE PUBLIC HEARING ON ITEM 10I.

ASK FOR A MOTION.

MOVE TO ADOPT ORDINANCE NUMBER 8162 AS PRESENTED.

SECOND. I HAVE A MOTION AND A SECOND FROM PLACE ONE.

ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? ON TO ITEM 10J.

[10.J. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8163 ]

ALL RIGHT. THIS IS TUTBURY.

THIS IS ANOTHER ONE OF OUR SMALLER PIDS AND THE ADVISORY BOARD PASSED THE BUDGET AND FIVE YEAR SERVICE PLAN ON JULY 10TH, ASSESSMENTS TOTALED $28,000 AND THE EXPENSES TOTALED $26,876, AND CURRENT ASSESSMENT REVENUE IS ADEQUATE TO COVER MAINTENANCE COSTS AT THIS TIME.

VERY GOOD.

ANY QUESTIONS ON THIS ONE? AT THIS TIME, WE'LL OPEN A PUBLIC HEARING TO HAVE ANYONE HERE THAT WOULD LIKE TO SPEAK FOR OR AGAINST THIS ITEM.

SEEING NO ONE WILL CLOSE THE PUBLIC HEARING AND ASK THAT WE MOVE.

I MOVE TO ADOPT ORDINANCE NUMBER 8163 AS PRESENTED.

SECOND. ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? OKAY. MOTION PASSES.

[10.K. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8164]

ITEM 10K.

OKAY. THIS IS VINEYARDS.

THE BOARD APPROVED THE BUDGET AND FIVE YEAR SERVICE PLAN JUNE 25TH.

ASSESSMENTS TOTALING $21,675, AND TOTAL EXPENSES ARE $26,245.

SO, GIVEN THE TIMING OF THE IMPROVEMENTS WITHIN THE IN THE FUTURE, CURRENT ASSESSMENT REVENUES ARE MORE THAN ADEQUATE TO COVER MAINTENANCE AND ESTABLISH ADEQUATE REVENUE. VERY GOOD.

[02:20:01]

WITH NO QUESTIONS ON THIS ONE, WE'LL OPEN A PUBLIC HEARING.

DO I HAVE ANYONE WHO'D LIKE TO SPEAK FOR OR AGAINST THIS ITEM? SEEING NO ONE WILL CLOSE THE PUBLIC HEARING AND ASK IF WE CAN MOVE.

MOVE TO ADOPT ORDINANCE NUMBER 8164 AS PRESENTED.

SECOND. MOTION AND A SECOND FROM PLACE FOUR ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? OKAY. ON TO ITEM 10L.

[10.L. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 8165]

PERFECT. SO THIS IS OUR COLONIES AND THE BOARD APPROVED JUNE 18TH.

AND THE ASSESSMENTS ARE TOTALING $1,431,605.

TOTAL EXPENSES ARE $1,413,258.

CURRENT ASSESSMENT REVENUE IS ADEQUATE TO COVER MAINTENANCE COSTS AND DEBT SERVICE PAYMENTS AT THIS TIME, AND I DID RECEIVE TWO CORRESPONDENCE LETTERS IN REFERENCE TO THE ASSESSMENTS.

AND I BELIEVE YOU HAVE THOSE.

ANY QUESTIONS ON THAT LETTER, GENTLEMEN? OR ANYTHING IN THE COLONY'S PAID? YEAH, JUST THE COLONY THEIR BOARD GOT A COPY OF THIS AS WELL, CORRECT? ABSOLUTELY. WE'VE TALKED WITH THEM.

IS THAT IS THAT THE APPROPRIATE WAY FOR A RESIDENT THAT HAS A QUESTION REGARDING THE DISBURSEMENT OF THE PID OR IT WOULD BE TO GO TO THE PID BOARD? THAT WOULD BE THE BEST WAY.

HOWEVER THEY JUST WRITE LETTERS OR CALL US.

OKAY. OKAY.

AND THESE WERE GIVEN AS WELL TO FMIC WHO HOLDS THE MANAGEMENT CONTRACT FOR THE COLONIES.

AND WE ARE COMING UP WITH BETTER WAYS TO COMMUNICATE TO THE RESIDENTS TO LET THEM KNOW WHEN, WHEN OUR PID ADVISORY BOARD MEETINGS ARE BEING HELD.

HOW MUCH IS THE INCREASE? AS FAR AS THE SQUARE FOOTAGE, THERE WAS NONE.

AND I'LL HAVE TO.

CAN I GET BACK WITH YOU ON THAT? OKAY. ANY FURTHER QUESTIONS, GENTLEMEN? OKAY. AT THIS TIME, WE'LL OPEN A PUBLIC HEARING ON ITEM 10L, DO I HAVE ANYONE HERE WHO WOULD LIKE TO SPEAK ON THIS ITEM? SEEING NO ONE, WE WILL CLOSE THE PUBLIC HEARING AND WOULD ASK FOR A MOTION.

I MOVE TO ADOPT ORDINANCE NUMBER 8165 AS PRESENTED.

SECOND. MOTION AND A SECOND.

ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? ITEM 10L PASSES.

WE'RE GETTING CLOSE.

THANK YOU ALL. THANK YOU.

THANK YOU, MRS. ROBERTS.

[10.M. CONSIDER APPROVAL - RENEWAL OF MOTOROLA SERVICE AGREEMENT ]

ITEM 10M IS OUR LAST ITEM UP HERE.

AND SO MISS MISSY'S COMING UP HERE TO TALK US THROUGH OUR MOTOROLA AGREEMENT.

YES. OKAY.

GOOD AFTERNOON. SO WHAT WE'RE LOOKING FOR IS CONSENT TO PROCEED WITH AN AGREEMENT WITH MOTOROLA FOR SERVICES.

IT WOULD COVER OUR REGIONAL RADIO SYSTEM THAT SUPPORTS NOT ONLY THE CITY, BUT ALSO SOME OTHER ENTITIES IN THE IN THE REGION AS WELL.

IT PROVIDES TWO WAY COMMUNICATION FOR INDIVIDUALS, GROUPS AND ALSO ACROSS AGENCIES FOR EMERGENCY AND NON-EMERGENCY OPERATIONS.

THE AGREEMENT SUPPORTS 18 CITY DEPARTMENTS, PUBLIC SAFETY, PUBLIC WORKS AND THE AIRPORT ARE THE LARGEST USERS OF THE SYSTEMS. AND THEN WE HAVE SEVERAL OTHER DEPARTMENTS, PARKS AND OTHERS THAT TAKE ADVANTAGE OF THE SYSTEM.

IT ALSO SUPPORTS OTHER AGENCIES AND BUSINESSES LIKE THE COUNTY'S, THE STATE'S HOSPITAL, EDUCATION, AND SOME OTHER LOCAL BUSINESSES LIKE BNSF AND BELL SYSTEMS. SO THE AGREEMENT COVERS HARDWARE, SOFTWARE SUPPORT AND MAINTENANCE FOR OUR CORE EQUIPMENT, PLUS THREE TOWERS THAT WE HAVE IN THE CITY.

THE COVERAGE IS FOR FIVE YEARS, IT WOULD BEGIN OCTOBER 1ST.

IT COVERS THE SOFTWARE AND HARDWARE UPGRADES AND MAINTENANCE.

SO ANYTIME THEY MAKE CHANGES TO THE SOFTWARE, WE'RE AFFORDED THE OPPORTUNITY TO TAKE ADVANTAGE OF THOSE UPGRADES.

IF WE HAVE ANY EQUIPMENT THAT FAILS, THEY WILL REPLACE THE EQUIPMENT AT NO COST.

WELL, I SAY IT NO COST.

IT'S OBVIOUSLY ROLLED INTO THE THE AGREEMENT ITSELF.

EVERY TWO YEARS, THEY WILL REPLACE ALL END OF LIFE EQUIPMENT THAT'S IN THE SYSTEM.

SO THEY WILL COME IN AND DO A FULL OR COMPLETE UPGRADE OF THE SYSTEM TO MAKE SURE IT'S OPERATING OPTIMALLY.

THIS YEAR THERE'S A COUPLE OF THINGS THAT WE'RE ADDING.

SO ONE, WE'RE ADDING MANAGED DETECTION AND RESPONSE, WHICH IS A SECURITY SERVICE WHERE THEY'RE CONTINUALLY MONITORING LIVE WHAT IS HAPPENING IN THAT ENVIRONMENT.

AND THEN THEY TAKE ACTION IF THEY SAY IF THEY SEE ANY KIND OF SUSPICIOUS ACTIVITY.

[02:25:02]

AND THEN WE'RE ALSO ADDING REMOTE SUPPORT SERVICES.

IT'S REBOOT SERVICES.

SO THEY WILL BE ON THE HOOK TO APPLY ALL OF THE PATCHES AND SOFTWARE UPGRADES AND BE ON THE HOOK TO REBOOT THOSE SYSTEMS AND ENSURE EVERYTHING COMES UP ONLINE.

HISTORICALLY, IN THE PAST, WE'VE WE'VE BEEN THE ONES TO DO THAT.

SO THE COST FOR THE AGREEMENT IS RIGHT AT $4 MILLION DOLLARS.

THAT IS A FIVE YEAR AGREEMENT.

SO WE'RE LOOKING AT SPENDING $800,000 ANNUALLY WITH THEM.

CORE MAINTENANCE AND SUPPORT MAKES UP $3 MILLION OF THAT.

MICROWAVE MAINTENANCE AND SUPPORT IS $385 K.

OF THAT, THE MDR SERVICES IS $585 K, AND THEN THE REMOTE SUPPORT IS $48,000.

SO THAT'S ESSENTIALLY THE AGREEMENT.

QUESTIONS FOR MRS. LAIRD. AS THESE PRICES GO UP I'M SURE THEY'RE SHARED WITH THE COUNTIES AS WELL.

THOSE INCREASES. YES.

AND SO THE COUNTIES ALSO THEY THEY PROVIDE HARDWARE FOR SERVICES IN THEIR AREA.

AND THEN EVERYTHING TIES INTO THIS SYSTEM AS WELL.

SO WE HAVE INTERLOCAL AGREEMENTS OR COST SHARES WITHIN THAT.

YES. OKAY. SO SO WE HAVE WE HAVE RADIO IT'S CALLED A RADIO COMMUNICATION SERVICE AGREEMENT.

NOW WITH THE NEW SERVICES THAT ARE BEING ADDED, WE'RE GOING TO HAVE TO RENEGOTIATE ALL OF THOSE SO THAT THAT WILL BE OUR NEXT STEP.

IF YOU GUYS APPROVE, THAT WILL BE OUR NEXT STEP.

AND THEN BILLING GENERALLY GOES OUT FOR SERVICES IN THE DECEMBER DECEMBER TIME FRAME FOR PAYMENT IN JANUARY.

OKAY. AND SO I IMAGINE THEY HAVE AN IDEA OF HOW MUCH THE INCREASED COST WILL BE BEFORE THEY GO TO BUDGET.

YES. SO THE OTHER THING THAT'S WORTH MENTIONING TO THE CORE MAINTENANCE AND SUPPORT WHEN YOU COMPARE IT TO WHAT WE WERE SPENDING BEFORE.

SO THE INITIAL AGREEMENT THAT WE HAD WITH THEM WAS WHEN WE DID AN RFP AND THEY INSTALLED THE MOTOROLA SYSTEM ITSELF, AND SO THEY INCLUDED FIVE YEARS OF MAINTENANCE WITH THAT. SINCE THAT TIME, THIS IS FOR A RENEWAL FOR AN ADDITIONAL FIVE YEARS OF THE INFRASTRUCTURE.

AND SO WHAT WE'VE SEEN IS A 31% INCREASE OVER WHAT IT WAS WHEN THE ORIGINAL AGREEMENT WAS STRUCK IN 2017.

THAT IS ON PAR WITH WHAT WE'VE SEEN SINCE COVID, WITH THE INCREASE OF COST OF GOODS AND SERVICES IN THE IT INDUSTRY.

AND THEN THE THE ROLLING IN THE MICROWAVE MAINTENANCE AND SUPPORT AGREEMENT, IT WAS A SEPARATE AGREEMENT ROLLING THAT ONE IN.

WE HAVE AN 8% SAVINGS THAT WE WERE ABLE TO ACCOMPLISH WITH THAT.

THANK YOU. YOU'RE WELCOME.

ANY OTHER QUESTIONS? OKAY. THANK YOU MISSY.

THANKS. I WOULD ASK FOR A MOTION ON ITEM 10M.

I MOVE TO AWARD A FIVE YEAR RENEWAL CONTRACT FOR ITEM 10M TO MOTOROLA SOLUTIONS IN THE AMOUNT OF $3,999,990.22.

SECOND. MOTION AND A SECOND ON 10M.

ANY FURTHER DISCUSSION ON THIS ONE? ALL IN FAVOR, PLEASE SAY AYE.

AYE. ANY OPPOSED? ITEM 10M PASSES WITH A 5-0 VOTE.

MR. MAYOR. YES, SIR.

I'D LIKE TO ASK A QUESTION.

I MISSED IT EARLIER.

MR. FISHER CAME AND ASKED US TO PUT SOMETHING ON A DISCUSSION ITEM, AN AGENDA.

YOU KNOW, IF WE WANTED TO FOLLOW THROUGH WITH THAT OR.

YEAH. SO I'LL GIVE YOU JUST KIND OF MY SIDE OF THAT UPDATE.

SINCE THIS ISN'T A NOTICED ITEM WE WON'T GET INTO A DISCUSSION, BUT IN A FUTURE REQUESTED AGENDA ITEM, STAFF IS CURRENTLY WORKING ON THAT TO SEE MAYBE WHERE A PROPERTY LINE IS OR ISN'T.

AND I WOULD LIKE TO JUST ALLOW STAFF TO DO WHAT THEY'RE ALREADY DOING TO SEE IF THEY CAN SATISFY THAT CUSTOMER AND CITIZEN, AND THEN IF IT'S SOMETHING THAT NEEDS TO COME BACK UP, I'LL BE HAPPY TO PUT IT ON.

THANK YOU. YEP. APPRECIATE IT.

ANYTHING ELSE WE GOTTA HANDLE TODAY? ALL RIGHT.

ANYONE WANT TO MAKE ONE MORE MOTION TO ADJOURN? MAKE A MOVE TO ADJOURN.

SECOND. YOU'RE ADJOURNED.

THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.

Sep 24, 2024 City Council Regular Meeting

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