Aug 23, 2023 City Council Special Meeting

[00:00:06]

THE ROUND OF BUDGET REVIEW.

[1. Call to Order]

SO WE DO HAVE A HARD STOP TODAY AT THREE.

I THINK WE'RE GOOD TO TO PUSH HARD THROUGH THAT.

I BELIEVE WE'LL TAKE A FEW BREAKS, WE'LL EAT LUNCH AND JUST KIND OF DO OUR WORK IN LUNCH LIKE NORMAL.

AND THEN I'VE ASKED COUNCILMAN SCHERLEN TO OPEN US IN PRAYER, IF YOU GUYS DON'T MIND.

OH, HEAVENLY FATHER, AS WE GATHER HERE THIS DAY, WE PRAY, FATHER, THAT YOU WOULD GIVE US THE WISDOM, THE KNOWLEDGE WE NEED TO MAKE, THE DECISIONS THAT YOU WOULD HAVE US TO MAKE FOR OUR CITY.

FATHER, WE PRAY FOR OUR LEADERSHIP.

WE PRAY FOR OUR CITY STAFF.

WE PRAY FOR OUR CITIZENS.

FATHER. WE LIFT THEM ALL TO YOU.

FATHER, WE ALSO PRAY NOW THAT WE AS YOUR SERVANTS, WILL DO THY WILL.

THAT WE WILL LISTEN TO YOU.

THAT WE WILL ALLOW YOU TO GUIDE US.

FATHER. FATHER, WE NOW, AS WE GO INTO THIS MEETING, WE PRAY THAT YOU WOULD BLESS EACH AND EVERY PERSON HERE.

THESE THINGS WE PRAY IN THE NAME OF YOUR SON, JESUS CHRIST, THE KING OF KINGS.

THE LORD OF LORDS.

AMEN. AMEN.

OKAY. THANK YOU, SIR.

APPRECIATE THAT. SO WE'RE OFF TO A GOOD START ALREADY.

IT'S ONLY 8:10 MRS STORRS.

IF YOU DON'T MIND KIND OF RUNNING DOWN WHAT YOUR PLAN OF ACTION IS TODAY, AND THEN WE'LL HAND IT OVER.

ALL RIGHT. THANK YOU, MAYOR.

SO LAST NIGHT, I SENT A LIST OUT TO COUNSEL ON REMAINING DEPARTMENTS THAT WE HAVEN'T DISCUSSED YET.

THAT WAS IN NO PARTICULAR ORDER.

SO WE THE PLAN IS WE'RE GOING TO START WITH EMERGENCY MANAGEMENT.

AND THEN WE'RE I THINK WE'RE GOING TO TRY TO COVER OUR CITY ATTORNEY'S BUDGET.

HE HAS SOME CONFLICTS LATER TODAY.

AND THEN WE'VE GOT AIRPORT AND SEVERAL OTHER GROUPS COMING UP.

SO IF YOU GUYS WILL BEAR WITH US, WE'LL JUST KIND OF WORK OUR WAY THROUGH THE LIST TODAY AND WE CAN GO AS SLOW AS YOU GUYS WANT, BUT I'LL PROBABLY BE PUSHING US JUST A LITTLE BIT TO KEEP THINGS MOVING SO WE CAN GET THROUGH.

YOU SAW THERE'S DEFINITELY A HANDFUL OF DEPARTMENTS LEFT, SO BUT PLEASE FEEL FREE TO SLOW THINGS DOWN IF YOU NEED TO.

WE'RE HERE TO ANSWER ANY QUESTIONS THAT WE CAN, SO WE'LL START OFF WITH EMERGENCY MANAGEMENT.

IF YOU WILL TURN IN YOUR BOOKS TO PAGE 185 185 COVERS.

OUR EMERGENCY MANAGEMENT DEPARTMENT ALSO ROLLED IN.

THERE ARE SOME GRANTS THAT THEY OVERSEE AND THEN INCLUDING OUR AP GRANT.

SO IT'S ALL IN THOSE PAGES.

AND THEN WITH THAT, I'LL GO AHEAD AND LET MAX INTRODUCE HIMSELF AND HIS ASSISTANT HERE AND THEN START MOVING QUICKLY THROUGH THEIR BUDGET.

GOOD MORNING, MAYOR. COUNCIL THANK YOU.

[2. City Council Budget Workshop]

YES. SO THANK YOU, MISS STORRS, FOR INTRODUCING THAT.

I HANDED OUT BEFORE THE MEETING A QUICK HANDOUT IN FRONT OF EVERYONE.

THIS IS JUST A VERY QUICK FLOP, BOTTOM LINE UP FRONT THAT WHAT WE'RE ASKING AND THE REASONS WHY I DO KIND OF WANT TO BREAK DOWN A LITTLE BIT OF AN EXPLANATION OF OUR GRANTS BECAUSE AS FAR AS NUMBERS GO, IT KIND OF SHOWS A LITTLE BIT MORE THAN WE ACTUALLY OPERATE WITH.

WE DO OVERSEE GRANTS.

THAT DOESN'T MEAN WE ACTUALLY RECEIVE ANY OF THAT MONEY.

THE ONE GRANT WE DO ACTUALLY RECEIVE IS THE AGREEMENT AND PRINCIPAL GRANT, THE AP GRANT.

THAT IS THE GRANT FROM THE THE CEO FROM THE STATE, WHICH COMES FROM THE PANTEX PLANT.

THAT ONE GRANT PAYS FOR ONE OF OUR PERSONNEL.

TECHNICALLY, AT THIS POINT IT PAYS FOR OUR TECHNICAL HAZARDS COORDINATOR.

HOWEVER, WITHIN THE GRANT, 100% OF THAT PERSON'S POSITION DEALS WITH PLANT PREPAREDNESS AND PLANT PREPAREDNESS ONLY.

THEREFORE, THEIR MAIN RESPONSIBILITY IS DEALING WITH PREPAREDNESS, RECOVERY, DECONTAMINATION, ANYTHING REGARDING AND HAVING TO DO WITH THE PLANT.

THEREFORE, THEIR EFFORTS ARE NOT DIRECTED TO THE REMAINDER OF OUR OUR MISSIONS AND MANDATES.

AS YOU CAN SEE ON THE FIRST PAGE, OUR TOTAL STAFFING IS SIX TO SERVE A CITY OVER 200,000 WITH A JURISDICTION, OVER 300,000 THAT WE SERVE.

OUR SIREN TECH.

100% OF THEIR JOB IS THE OUTDOOR WARNING SIRENS, THEIR MAINTENANCE POSITION TO ENSURE OUR SYSTEM, WHICH IS ONE OF THE LARGEST IN TEXAS, OPERATES EFFICIENTLY

[00:05:04]

AND LIKE I JUST EXPLAINED, THAT LEAVES ROUGHLY FOUR PEOPLE WORKING ON 100 PROJECTS AT ANY GIVEN MOMENT.

ON TOP OF THAT, IT ACTUALLY ACCOUNTS TO OVER 20,000 HOURS ANNUALLY THAT WE ARE MANDATED WITH CURRENT STAFFING LEVELS, WE ARE ONLY ABLE TO ACHIEVE ABOUT 12,000.

THIS YEAR, WE ARE ASKING FOR AN ADDITIONAL TWO PERSONNEL TO HELP OFFSET THAT.

NOW, THE POSITIVE OF THIS IS, IS AS OF YESTERDAY, WE HAVE WORKED WITH ALL OUR COUNTY AND CITY OF CANYON PARTNERS TO WORK OUT A NEW MAINTENANCE DEAL FOR OUR SIREN SYSTEM.

AND DOING SO, OUR LAST AGREEMENT IS ACTUALLY WAITING FOR THE RANDALL COUNTY JUDGE TO SIGN.

ONCE WE GET THAT, I WILL SEND THAT OVER TO ANDREW FOR A SIGNATURE.

ONCE WE GET THAT, WE WILL ACTUALLY 100% PAY FOR OUR SIREN TECH AS WELL AS OUR EQUIPMENT THAT WE USE TO MAINTAIN THE SIREN SYSTEM.

THEREFORE TAKING ONE FINANCIAL BURDEN OFF THE TABLE OF OUR TEAM.

WE DO ASK FOR TWO NEW PERSONNEL TO OFFSET A LITTLE BIT OF THE OF THE HOURS THAT WE ARE FAILING AND FALLING SHORT ON.

AGAIN, THIS IS NOT GOING TO ACHIEVE ALL THE HOURS.

HOWEVER, WE ARE USED TO WORKING WITH LESS AND DOING MORE.

AND I'M.

CONSERVATIVELY ASKING THAT THESE TWO POSITIONS WILL HELP US AND CONTINUE TO MOVE OUR TEAM FORWARD AS WELL AS THE CITY FORWARD IN THE EMERGENCY MANAGEMENT INDUSTRY. OUR SECOND ASK IS FOR VEHICLES FOR OUR STAFF.

WHAT SOME MAY NOT KNOW AND MAY NOT KNOW IN THE CITY IS EVERY TEAMMATE ON OUR TEAM IS A DEPLOYABLE ASSET, BOTH REGIONALLY AND STATEWIDE. SO OUR SKILLS, OUR KNOWLEDGE AND WHAT WE DO ON A DAILY BASIS IS NEEDED AROUND THE COUNTRY, AROUND THE WORLD AND AROUND THE STATE OF TEXAS.

AND THEREFORE, WE CAN BE CALLED UPON REGIONALLY IF WE NEED TO HELP IN ASSISTING EMERGENCY MANAGEMENT COORDINATOR AT EMC OR SOMEONE LIKE OURSELVES IN A SURROUNDING COUNTY.

WE ACTUALLY HAD A MEETING VERY RECENTLY SAYING THAT ONE OF THEIR FIRST CALLS ACTUALLY WOULD BE TO ONE OF THE TWO OF US TO ASSIST THEIR COUNTY BEFORE THEY WOULD CONTACT THE STATE. SO KNOWING THAT, KNOWING THAT WE DO ACTUALLY RESPOND TO SOME SCENES, WHETHER IT BE FIRE, FLOODS, ANYTHING LIKE THAT, OUT OF NECESSITY, ROLLING UP IN A PERSONAL VEHICLE DOES NOT GIVE NOTORIETY TO WHO WE ARE.

IT ACTUALLY CAUSES MORE PROBLEMS. ON TOP OF THAT, IF WE WERE TO DEPLOY SOMEWHERE, USING AND UTILIZING A PERSONAL VEHICLE ACTUALLY PRESENTS A SAFETY HAZARD FOR US.

IF WE GO OUT INTO A FIRE SCENE, THERE'S SMOKE, THERE'S A LOT OF CHAOS, A REGULAR VEHICLE WITHOUT EMERGENCY LIGHTING ON IT OR DECALS BECOMES A SAFETY HAZARD.

SO WE ARE ASKING FOR VEHICLES FOR ALL OUR STAFF.

OUR INITIAL REQUEST WAS SEVEN VEHICLES.

HOWEVER, WE CAN TAKE AWAY TWO OF THOSE.

WE NEED FIVE TOTAL.

THE OTHER PLUS SIDE TO THAT IS THE AGREEMENT.

PRINCIPAL GRANT.

WE'RE STILL WORKING THROUGH THE DETAILS, BUT THEY WILL DO A COST SHARE WITH THE CITY OF AMARILLO FOR ONE OF THOSE FIVE VEHICLES.

THEREFORE SAVING ROUGHLY $120,000 OFF HER REQUEST INITIALLY.

IS THERE ANY QUESTIONS THAT YOU HAVE REGARDING OUR OPERATIONS, ANYTHING LIKE THAT? LIKE I SAID, IT OPERATIONALLY, IT'S BEEN ROUGH.

SOME OF THE GRAPH IN THERE, YOU CAN SEE THAT WHAT INCIDENTS AND EMERGENCIES THAT RISE TO THE LEVEL OF EMERGENCY MANAGEMENT THAT IS VERY MUCH ON THE RISE BOTH GLOBALLY AND NATIONALLY.

AS SOME CAN SEE IN THE NEWS, IT IS NOT GOING AWAY.

THIS QUARTER ALONE, WE HAD 2000 ADDITIONAL HOURS TACKED ON TO OUR STAFF OF FIVE, SUPPORTING 24 HOUR OPERATIONS OVER THE LAST NINE WEEKS.

WITH ONLY FOUR OF US ACTUALLY ACTING AS DUTY OFFICERS, WHICH ARE ON 24 HOUR CALL.

SO FOUR PEOPLE OPERATING IN SUPPORTING A 24 HOUR OPERATION FOR OVER MONTHS ON END IS VERY DETRIMENTAL AND VERY HARD FOR US TO SUSTAIN LONG TERM, WHICH IS WHY THE ASK FOR BOTH VEHICLES AND PERSONNEL.

I'D LIKE TO ASK A COUPLE OF QUESTIONS, PLEASE.

WE WORK WITH THE COUNTIES, CORRECT.

AND ARE THEY HELPING PAY FOR ANY STAFF MEMBERS OR ANYTHING LIKE THIS? OUR AGREEMENT, OUR INTERLOCAL AGREEMENT WITH THEM MANDATES THEM TO PAY A COST SHARE, WHICH IS ROUGHLY, I THINK THE COUNTIES IN TOTAL WITH THE CITY OF

[00:10:10]

THERE ACTUALLY IS WIGGLE ROOM TO INCLUDE SOME OF THESE ASSETS IN THERE AND TO ENSURE THAT THAT COST SHARING IS 100% FAIR AND LEGAL TO THE AGREEMENT.

THAT'S THAT'S THE MAIN THING.

I JUST WANT TO MAKE SURE.

ALL THE COUNTIES ARE PAYING THEIR SHARE NOW.

DOES THE STATE PARTICIPATE IN ANY OF THIS STUFF THEY'RE WANTING US TO DO? SO THE STATE USED TO HAVE AN EMERGENCY MANAGEMENT PERFORMANCE GRANT AT EMPG.

GRANT NOW THAT WAS REMOVED FROM ALL MUNICIPAL AND COUNTY LEVEL VERY RECENTLY.

SO WE USED TO GET INITIALLY IT STARTED OUT IN THE HUNDREDS OF THOUSANDS ABOUT 15 YEARS AGO.

THE LAST YEAR THAT WE RECEIVED ANYTHING WAS ABOUT $47,000 AND THEN THAT WAS REMOVED.

SO WE DO NOT RECEIVE ANYTHING FROM THE STATE ANYMORE.

SO MY QUESTION IS, WHY DO WE RESPOND TO STATE EVENTS WHEN WE ARE REQUESTED? THE STATE WILL ACTUALLY REIMBURSE THE CITY FOR WHAT WE'RE DOING.

OKAY. THEY WILL REIMBURSE, YES.

NOW, DO THEY DO THIS? GOOD OR DO THEY DRAG THEIR FEET OR.

LIKE MOST.

LIKE MOST ENTITIES, PAPERWORK IS PAPERWORK, AND THE RIGHT PAPERWORK NEEDS TO BE SUBMITTED AND PROCESS IS TAKEN.

SO IS THIS SOMETHING WE AS A CITY NEED TO TAKE UP WITH THE STATE? NOT IN A SENSE, BECAUSE THE MPG IN A SENSE WAS THAT.

HOWEVER, IF WE WERE TO DEPLOY SOMEWHERE VERY MUCH LIKE FIRE AND TIFMAS IS ON AN ASSIGNMENT NOW, WE BECOME PART OF THE INCIDENT.

AND THEREFORE IF WE ARE AND THAT'S AN IF BECAUSE WE WON'T ALWAYS GO SOMEWHERE ELSE IN THE STATE, USUALLY IT'S THE REGION.

BUT IF WE MOVE SOMEWHERE, THAT INFORMATION THAT GOES THROUGH THE PROPER CHANNELS, VERY MUCH LIKE WE WENT THROUGH OUR INCIDENT VERY RECENTLY WITH THE FLOODS, IT GOES THROUGH ALL THE PERSONNEL TIME, ALL THAT PAPERWORK GETS PUT INTO THE SYSTEM.

OURS ARE DELINEATED, NUMBERS ARE PUT TOGETHER, AND THEN EVENTUALLY THAT WILL THAT REIMBURSEMENT WILL COME BACK TO THE CITY.

ONE OTHER QUESTION IS YOU'RE REQUESTING FIVE VEHICLES, CORRECT, SIR? AND HOW OFTEN DO WE NEED THESE FIVE VEHICLES ALL AT THE SAME TIME? SO WITH THAT, WE HAVE FOUR EMERGENCY MANAGEMENT DUTY OFFICERS WHO ARE ON CALL 24 OVER SEVEN, WHO ARE AT A MOMENT'S NOTICE, NEED TO BE SOMEWHERE. PERSONALLY, I CAN SAY THAT ALL OF THEM WILL BE IN A MEETING AT SOME POINT, INDIVIDUALLY.

AT THE SAME TIME, THE TWO OF US ARE IN MULTIPLE MEETINGS AND MULTIPLE COUNTIES AT ANY GIVEN DAY.

JUST THIS WEEK I PROBABLY TRAVELED 300 OR 400 MILES FOR MEETINGS.

THAT'S JUST REGIONALLY.

HOW ARE WE BEING REIMBURSED FOR THAT TRAVEL? SO CURRENTLY THAT TRAVEL IS IN THE CITY POLICY FOR WHAT WE DO, THAT THOSE THAT TRAVEL FOR WHAT WE DO, WE GO TO REGIONAL MEETINGS, THE REGIONAL EMERGENCY MANAGEMENT MEETING.

WE ARE NOT BEING REIMBURSED FOR THAT BECAUSE THAT'S PART OF OUR DAILY OPERATIONS OF HOW WE OPERATE.

BUT WE DO HAVE THINGS LIKE CAR ALLOWANCE THAT ARE BEING PAID THAT THAT IS THE REIMBURSEMENT FOR IT.

SO CURRENTLY YOU SAW DEPARTMENT WIDE.

WE WERE GETTING $9,000 ANNUALLY FOR OUR CAR ALLOWANCE.

NOW THAT COMES OUT TO BE ROUGHLY I THINK IT WAS 100 AND SOME DOLLARS A PAYCHECK FOR USING PERSONAL VEHICLES.

OKAY. THANK YOU. NO PROBLEM, SIR.

IF I COULD ADD JUST A COUPLE QUICK THINGS.

SO ONE THING, GOING BACK TO THE QUESTION ABOUT THE STATE REIMBURSING US, A LOT OF THAT IS HEAVILY TIED TO FEMA AND THERE ARE VERY STRICT RULES ASSOCIATED WITH IT AND THERE'S NO BENDING ON IT.

AND SO YOU EITHER DO IT THEIR WAY OR YOU'RE NOT GETTING REIMBURSED.

AND SO WE WORK VERY DILIGENTLY TO ENSURE THAT WE ARE SUBMITTING ALL OF THE PROPER PAPERWORK, THAT WE'RE DOING PROCESSES PROPERLY TO MEET IN FEDERAL PROCUREMENT STANDARDS WHEN WE'RE BUYING SOMETHING, DOCUMENTING EVERYTHING.

AND SO I THINK TO YOUR QUESTION ABOUT DO WE NEED TO TAKE SOMETHING UP WITH THE STATE, I THINK IT'S ACTUALLY AT A HIGHER LEVEL, PROBABLY MORE AT A FEDERAL LEVEL, BECAUSE THE STATE'S NORMALLY REIMBURSING US FROM FEMA KIND OF THROUGH THEM.

OKAY. DO WE INCLUDE ON AN INCIDENT? DO WE INCLUDE OUR TIME AND WE SPEND DOING THE PAPERWORK AND EVERYTHING ELSE? WE DO INCLUDE EVERYTHING THAT THEY ALLOW US TO INCLUDE.

OKAY. YES, THAT'S A GREAT QUESTION.

BUT IT IS VERY I MEAN, THERE'S HANDBOOKS ON IT.

THERE'S TRAINING CLASSES ON IT.

AND IT'S YOU WILL DO THIS, THIS, THIS AND THIS.

YOU CAN INCLUDE THIS, THIS AND THIS.

[00:15:02]

YEAH. THANK YOU. YES.

AND ANOTHER THING I WANTED TO QUICKLY MENTION WAS THAT ON IF YOU ALL STILL HAVE THIS, REMEMBER THE SUPPLEMENTAL REPORT FROM A FEW WEEKS AGO, IF YOU STILL HAVE THAT, IF YOU LOOK ON PAGE TWO OF SEVEN, THERE'S A LISTING HERE OF WHAT MAX WAS GOING OVER ON THE SUPPLEMENTAL REQUEST THEY HAD AGREED IN ORDER TO HELP US BALANCE TO REMOVE TWO OF THE SEVEN.

NOW, I BELIEVE ONE OF THE VEHICLES YOU'RE ONLY SEEING SIX HERE, I THINK THE OTHER ONES IN THE AP AREA.

AND SO, AGAIN, FROM A BALANCING STANDPOINT, INITIALLY WE HAD REMOVED TWO OF THE SEVEN.

AND SO I THINK THAT GETS THEM BACK TO WHERE HE WAS TALKING ABOUT THE FIVE.

SO JUST FOR YOUR INFORMATION, AND I'M GUESSING LIKE SO THE EMPLOYEES HAVE TO FILL OUT WHAT IS IT BASED ON MILEAGE FOR THE PERSONAL CAR USE AND HOW ARE THEY REIMBURSED? SO IT DEPENDS IF WE ACTUALLY GO OUT OUTSIDE OF JURISDICTION.

SO OUR OUR TEAM IS ACTUALLY ONE OF THE ONLY IN THE STATE THAT ACTUALLY HAVE OPERATIONS IN FOUR COUNTIES, NOT JUST TWO.

SO IF WE GO OUT OF JURISDICTION, SO IF WE DIRECTLY GO OUT OF POTTER RANDALL COUNTY, WE CAN SUBMIT MILEAGE FOR THAT ON TOP OF OUR OUR STIPEND.

OKAY. SO THERE'S PAPERWORK INVOLVED.

I MEAN, THEY'VE GOT TO DO THAT WEEKLY.

AND I GUESS INTERNALLY, SOMEBODY HAS GOT TO GO THROUGH THAT AND ADD THAT TO THE PAYCHECK OR WHATEVER.

SO THAT WOULD BE SMALL.

WE HAVE A LITTLE BIT OF AN EFFICIENCY GAIN IF THEY DO HAVE COMPANY VEHICLES VERSUS HAVING TO DO THIS.

MEETINGS SUCH AS I HAVE QUARTERLY MEETINGS IN AUSTIN, THINGS LIKE THAT.

YES, THAT'S HARD.

AGAIN, IT'S THE USE OF PUBLIC VEHICLES.

AGAIN, FROM A PERSONAL STANDPOINT, IF I TAKE MY PERSONAL PICKUP OUT ON A FIRE SCENE AND I DROP IT IN A DITCH BECAUSE THERE'S SO MUCH SMOKE, WHO PAYS FOR IT? YEAH, IF I'M IN AN OFFICIAL CAPACITY, THAT'S MY THAT'S MY PERSONAL THOUGHT.

OKAY. THANK YOU.

SO DISRESPECTFULLY.

I MEAN, YOU KNOW, IF YOU GET THOSE NEW POSITIONS, IS THAT GOING TO BE EFFECTIVE FOR Y'ALL OR Y'ALL NEED MORE OR DOWN THE ROAD? I MEAN, WHERE ARE WE AT AS FAR AS COMPARED TO THE AMOUNT OF WORKLOAD? I MEAN, THAT WHAT Y'ALL SAID, I MEAN, THAT'S A HEAVY WORKLOAD, YOU KNOW, AND JUST FOR THAT FEW PEOPLE, I MEAN, IS THAT GOING TO BE BENEFICIAL FOR Y'ALL? ARE Y'ALL GOING TO ASK FOR MORE NEXT YEAR OR KIND OF WHERE WE AT ON THAT MOVING FORWARD? THE AMOUNT OF WORK THAT WE DO HAS A DIRECT CORRELATION WITH HOW THE CITY GROWS, BOTH WITH RESIDENTIAL AND COMMERCIAL INFRASTRUCTURE. THE CITY BEING WHAT IT IS NOW IN ITS GROWTH RATE AND WHAT IS COMING TO THE CITY, THE TYPE OF INDUSTRY THAT ACTUALLY PUTS MORE WORKLOAD ON US. TO ANSWER YOUR QUESTION DIRECTLY, IN THREE YEARS, IT WILL NOT BE ENOUGH.

TECHNICALLY OURS WISE.

IT'S NOT ENOUGH NOW.

HOWEVER, LIKE I SAID, WE'RE USED TO DOING MORE WITH LESS.

AND I THINK WE CAN.

BUT YES, THERE IS A CHANCE IN A FEW YEARS, THREE YEARS, WE MIGHT NEED MORE TO.

TO COVER WHAT WE.

WHAT OUR MANDATES ARE.

YEAH, THAT'S ALL I'VE GOT. I MEAN, THAT'S A THAT'S A PRETTY HEAVY WORKLOAD.

SO I MEAN WITH LIKE WHAT WOULD BE JUST A MAGIC NUMBER, I MEAN, JUST SPITBALLING.

SO THERE'S ACTUALLY A MORE EFFICIENT OUR TEAM OF 14 PEOPLE.

SO AND I DO THINK I DO THINK THAT PAINTS THE PICTURE JUST A LITTLE BIT BETTER.

SO WE'VE TALKED ABOUT A BUNCH OF THINGS, THE AMP G GRANT STAFFING CURRENTLY, AND THEN MAX BRINGS UP THE ORIGINAL STAFFING OF 14 PEOPLE.

SO WITH THE AMP GRANT, YOU KNOW, APPROXIMATELY 8 TO 10 YEARS AGO, THAT STAFF WAS 14.

AS THAT EMPG GRANT HAS DECREASED AND ULTIMATELY BEEN TAKEN COMPLETELY BY THE STATE, THAT STAFFING HAS DECREASED OVER TIME.

BUT WITH THAT BEING SAID, MANDATES HAVE ONLY INCREASED HAZARDS WITHIN THE CITY OF AMARILLO.

POTTER AND RANDALL HAVE ONLY INCREASED.

SO WE'VE DECREASED STAFF OVER THAT PERIOD OF TIME TRYING TO CONTINUE TO MEET THE MEET THE REQUIREMENTS, FOOT THE BILL AND HIT THE TARGET.

WHAT WE'VE WHAT WE'VE DETERMINED IS, IS WE'RE AT THAT BREAKING POINT THAT WE CAN NO LONGER DO THAT.

SO THESE TWO ADDITIONAL POSITIONS, OBVIOUSLY THEY'RE EXEMPT POSITIONS.

THERE IS SOME EXPECTATION OF CASUAL TIME BEING WORKED WITH AN EXEMPT POSITION.

SO WE'RE NOT JUST LOOKING AT THE 2050.

YOU KNOW, WE'RE PROBABLY LOOKING AT ABOUT 2300 TO 2400 HOURS OVER THE YEAR THAT WE EXPECT THESE POSITIONS TO, YOU KNOW, PERFORM AT.

WE BELIEVE THAT GETS US TO MEETING THAT THRESHOLD OF MEETING THE REQUIREMENTS AT THIS POINT.

BUT WITH THAT BEING SAID, JUST LIKE MAX SAID, AS THE CITY CONTINUES TO GROW, HAZARDS INCREASE WITHIN THE CITY AND ULTIMATELY INCIDENTS INCREASE IN THE CITY.

[00:20:05]

AND ONE FINAL POINT OF CLARIFICATION ON THAT.

IT'S THE THE NUMBER OF STAFFING OF 14.

YES. THAT WAS VERY DEPENDENT ON NOT JUST THE PG GRANT, BUT ALSO AN MMR, MMR GRANT, WHICH WAS A MEDICAL PLANNING PREPAREDNESS PLANNING GRANT THAT IS NO LONGER AVAILABLE TO US.

THAT WAS IT VERY MUCH WAS A BALANCE ON ON GRANT FUNDING, WHICH IS WHY THE THE TEAM WAS THAT SIZE.

BUT EVEN AT THAT SIZE THAT WAS EFFICIENTLY BEING BEING OPERATED IN PLANNING.

BUT VERY MUCH TO DANIEL'S POINT, IT IS 100% ALONG IN THE SAME VEIN AS WHY FIRE DEPARTMENTS WOULD ASK FOR MORE FIRE STATIONS, WHY LAW ENFORCEMENT AGENCIES ASK FOR MORE OFFICERS AND VEHICLES ON THE STREET BECAUSE THE NEED IS THERE.

THERE'S HAZARDS. THERE'S THREATS.

PART OF OUR JOB IS TO ACTUALLY IDENTIFY THAT.

AND IF WE CAN'T EFFECTIVELY AND EFFICIENTLY IDENTIFY THOSE, THAT PROBLEM GROWS AND ACTUALLY GOES BACK DOWNHILL TO THE FIRE AND POLICE LEVEL AND BECOMES A LARGER ISSUE. I APPRECIATE IT.

SO, I MEAN, THAT GIVES ME A GOOD IDEA ON, YOU KNOW, HOW SHORT YOU REALLY ARE AT THE AMOUNT OF POSITIONS YOU WOULD REALLY NEED.

YOU KNOW, 14 WOULD BE WHERE YOU NEED TO BE AT.

CAN YOU GIVE ME AN IDEA? SO BECAUSE OF THE THE LOWER STAFFING LEVEL, YOU MENTIONED, YOU HAD LIKE 100 OPEN ONGOING RECURRING PROJECTS, THINGS THAT YOU COULD NOT GET TO.

I'M GUESSING. CAN YOU GIVE ME AN EXAMPLE OF SOMETHING LIKE SO WHAT IS IT? IF YOU HAD TO SAY THIS IS ONE THING, OH MY GOSH, I WISH WE HAD THE STAFF BECAUSE WE WE REALLY NEED TO.

CAN YOU KIND OF GIVE ME AN IDEA OF WHAT WE'RE NOT ABLE TO ACCOMPLISH BECAUSE OF THE UNDERSTAFFING UPDATING AND AND REVIEWING A PROPER DEBRIS MANAGEMENT PLAN RECENTLY THAT WAS NEEDED? VERY, VERY MUCH SO.

AND IT WAS A FAILURE ON OUR TEAM AND MY TEAM AND ME BECAUSE THAT WASN'T DONE.

AND THEREFORE WE ACTUALLY LOST OUT ON SOME MONEY BECAUSE OF THE FLOODING EVENT RECENTLY, BECAUSE OF PROPER KNOWLEDGE AND TRAINING WASN'T GIVEN.

AND THAT'S BECAUSE I WAS NOT ABLE TO FIND THE TIME BECAUSE INCIDENTS HAPPEN, THINGS LIKE THAT, BUT EFFICIENTLY REVIEWING THAT MANY PLANS WHICH MOST OF THOSE PROJECTS ARE ANNUAL PLANS THAT WE NEED TO MAKE SURE ARE BOTH APPLICABLE AND UPDATED, BUT THAT IS ONE DIRECTLY MOST RECENTLY APPLICABLE EXAMPLE.

I THINK, YOU KNOW, TO TO KIND OF ANSWER YOUR QUESTION MORE GLOBALLY WITH THE CURRENT STAFFING, WE'RE REALLY WE'RE REALLY PUTTING OUT FIRES SO WE'RE NOT ABLE TO MAINTAIN DO THE MAINTENANCE TO THE PROGRAM, GO BACK AND LOOK AT THE DAY TO DAY REVIEW OF THE PROGRAM AND ENSURE THAT WE'RE KEEPING UP WITH WITH REQUIREMENTS, MANDATES AND CURRENT PROCESSES.

SO WE'VE REALLY BECOME A VERY REACTIVE ORGANIZATION OVER TIME, JUST PURELY DUE TO STAFFING.

AND, YOU KNOW, WITH THIS ADDITIONAL REQUEST, I REALLY WOULD LIKE TO GET BACK TO A PROACTIVE ORGANIZATION WHERE WE'RE LOOKING FOR BEST PRACTICES, WE'RE LOOKING FOR IMPROVEMENTS, AND WE'RE REALLY LOOKING AT THE RESPONSE ACROSS THE ORGANIZATION AND ENSURING THE DOCUMENT AND PROCESS MATCHES THE RESPONSE AS IS.

SO THAT THAT'S THE BIGGEST PIECE THAT WE'RE JUST NOT ABLE TO GET TO.

SO IN THE EXAMPLE WITH THE FLOODING, SO I'M JUST TRYING TO MAKE SURE I UNDERSTAND THAT.

I MEAN, SO THERE WAS SOME TYPE OF TRAINING OR PREPAREDNESS THAT WE COULD HAVE DONE THAT WOULD ALLOW US TO MORE EFFECTIVELY DEAL WITH THE FLOODING SITUATION THAT WE JUST DIDN'T HAVE TIME TO DO.

SO WHEN I REFER TO PLANS, ABSOLUTELY.

PLANS ARE PRETTY MUCH THE OUTLINE OF HOW WE WOULD DEAL WITH A SPECIFIC SPECIFIC INCIDENT OR AN ASPECT OF IT IN THIS IN THIS INSTANCE, IT WAS AN ASPECT OF DEALING WITH WHAT TO DO WITH ALL THE TRASH, THE CLEAN OUT OF THE HOUSES, THINGS LIKE THAT.

NOW, PUBLIC WORKS DID AN AMAZING JOB IN SOLID WASTE, DID AN AMAZING JOB HANDLING THAT, TRYING TO DO THAT NORMALLY.

NOW, BECAUSE OF THAT, THERE IS ACTUALLY A WAY THAT WE COULD HAVE DONE THAT SLIGHTLY DIFFERENT, NOT NECESSARILY BETTER, BUT SLIGHTLY DIFFERENT TO ALSO TRY AND TAKE THE STEPS TO RECOUP OUR EFFORTS FINANCIALLY.

AND BECAUSE OF OUR PLAN, WASN'T FULLY UPDATED, REVIEWED AND PRESENTED TO EVERYONE IN PUBLIC WORKS THAT WE SLIGHTLY MISSED OUT ON SOME OF THAT.

AND THAT IS MY FAULT.

AND THEN I UNDERSTAND KIND OF THE ADVANTAGES OF HAVING OUR OWN FLEET, WHICH IS, NUMBER ONE, YOU DON'T HAVE TO TAKE YOUR OWN.

IT'S AND PARTICULARLY IF YOU GO INTO A SITUATION, I GUESS LAURA IS IS IS THERE AN ECONOMIC CASE FOR INSTEAD OF HAVING EMPLOYEES USE THEIR VEHICLES? BECAUSE I SEE THE ADVANTAGES OF THAT.

BUT JUST PURELY FROM ECONOMICS, IS IT IS IT A BEST CASE ECONOMICALLY FOR US TO CONVERT TO HAVING THESE VERSUS IS THERE A SAVINGS?

[00:25:07]

WELL, I THINK I MEAN, IT WILL COST QUITE A BIT MORE.

BUT I THINK WHAT MAX HAD TALKED ABOUT WERE THE ADVANTAGES OF ESPECIALLY THEM BEING CALLED OUT AT ANY TIME OF DAY, ANY TIME OF NIGHT, AND JUST ENSURING THAT WE ARE PROPERLY IDENTIFIED, BEING OUT IN THE FIELD.

AND SO I THINK IT'S I MEAN, I DON'T KNOW HOW YOU PUT A DOLLAR AMOUNT ON THAT NECESSARILY, BUT I JUST WANT TO BE YEAH.

UP FRONT. BUT YES, IT'S CERTAINLY A LOT MORE EXPENSIVE THAN JUST SIMPLY REIMBURSING FOR A CAR ALLOWANCE.

YEAH. AND THEN ALSO REIMBURSING FOR MILEAGE.

AND AS YOU ALL KNOW, WE REIMBURSE BASED ON THE IRS MILEAGE RATE, YOU KNOW, ANYTIME ANYTHING'S BROUGHT IN FOR THAT.

SO YEAH, I MEAN IT'S IT CERTAINLY IS.

BUT I THINK MAX DID A GREAT JOB OF COVERING KIND OF THOSE BENEFITS OF ENSURING THAT THEY'RE PROPERLY IDENTIFIED.

AND THEN, YOU KNOW, THERE ALWAYS IS A RISK OF ASKING PEOPLE TO TAKE THEIR PERSONAL VEHICLES OUT.

AND AND IF THEY'RE CALLED OUT TO A SITUATION THAT THEIR PERSONAL VEHICLE IS NOT PROPERLY EQUIPPED FOR, THAT COULD BE A CHALLENGE AS WELL.

SO, YOU KNOW.

YEAH. AND ONE ADDITION TO THAT IS THE $9,000 ANNUALLY THAT WE'RE SPENDING ON VEHICLE ALLOWANCES WOULD ACTUALLY PAY OFF ONE OF THESE VEHICLES IN FIVE YEARS.

ANOTHER QUESTION.

I DON'T KNOW IF IT'S FOR YOU OR FOR THEM.

HAVE WE TRIED TO RENEGOTIATE A CONTRACT WITH THE FOUR COUNTIES? SO THAT IS A DISCUSSION.

THE DEPUTY CITY MANAGER AND I HAVE BEEN HAVING OF LOOKING AT AND DEEP DIVING INTO THAT THE ORIGINAL INTERLOCAL AGREEMENT WITH POTTER AND RANDALL COUNTY WAS ACTUALLY WRITTEN IN 1979 AND REVIEWED IN 1984.

AND BECAUSE OF THAT, ONE OF THE REASONS AFTER LOOKING AT IT IS WHY WE ACTUALLY BROUGHT THE NEW SIREN MAINTENANCE ILA OUT TO ENSURE THAT ASPECTS ARE BEING REPRESENTED PROPERLY.

BUT YES, THAT IS THE PROCESS IS IS.

SO IN OTHER WORDS, WE HAVE AN UPDATED CONTRACT SINCE 84, IS THAT CORRECT? TECHNICALLY. SO IN OTHER WORDS, WE'RE WAY BEHIND THE CURVE ON THIS.

I'D LIKE TO SEE US MAKE A RECOMMENDATION TO DEFINITELY GO BEFORE EACH COUNTY.

WE GOT FOUR COUNTIES, RIGHT? SO WE WE ARE DIRECT JURISDICTION IS POTTER, RANDALL COUNTY.

WE ACTUALLY FIXED SIRENS IN ARMSTRONG AND CARSON.

OKAY. I THINK THEY COULD PARTICIPATE IN SOME FORM OR FASHION.

SO THE CARSON AND ARMSTRONG ACTUALLY PARTICIPATE THROUGH THE AP GRANT.

OKAY. BUT I JUST I DON'T SEE IT SEEMS LIKE THE CITY OF AMARILLO GETS CAUGHT WITH A LOT OF STUFF OR A LOT OF THE AREA AND WE'RE NOT BEING RECOUPED.

I MEAN, EVEN OUR HOSPITAL DISTRICT GETS OVERFLOODED WITH THINGS, SO.

COUNCIL MEMBER SCHERLEN IF I COULD POINT YOU GUYS TO PAGE 189, IN YOUR BOOKS, YOU'LL SEE THE FUNDING THAT'S COMING IN AT THE VERY TOP OF THAT PAGE RELATED TO THE COUNTY PARTICIPATION.

AND ONE POINT OF NOTE IS, WHILE THOSE AGREEMENTS CERTAINLY HAVE NOT BEEN RENEGOTIATED ANY TIME RECENTLY, THERE ARE PORTIONS OF IT THAT DO ALLOW AS THE BUDGET GROWS WITH EMERGENCY MANAGEMENT, THOSE ARE ALLOCATED OUT BASED ON THE TOTAL TAX LEVIES FOR THE AREA AND SO THEIR COSTS ARE GOING UP.

AND I'M NOT SAYING IT'S PERFECTLY PROPORTIONALLY, BUT THERE IS IT'S WE'RE NOT ON LIKE A SET FLAT FEE AS THEIR BUDGET IS CONTINUING TO GROW AS COSTS GROW OVER THE YEARS, THOSE DOLLARS PORTIONS OF IT ARE BEING ALLOCATED OUT.

SO BUT CERTAINLY NEVER OPPOSED TO LOOKING AT RENEGOTIATING CONTRACTS, BUT WANTED TO MAKE SURE YOU ALL REALIZE IT'S NOT LIKE WE'RE ON A SET FLAT FEE FROM 1984 OR ANYTHING LIKE THAT.

ASSISTANT CITY MANAGER STORRS.

THE ONLY FLAT RATE CURRENTLY IS THE CONTRACT WITH THE CITY OF CANYON, WHICH WAS IN 2018.

THAT'S RIGHT. I WAS GOING TO SAY CURRENTLY IS AND I WILL TELL YOU, THE CITY OF CANYON IS ONE OF THE MOST HONORABLE, FANTASTIC PARTNERS TO WORK WITH.

AND WE TRULY, TRULY ENJOY GOING DOWN THERE AND OPERATING WITH THEM.

SO THAT IS ONE OF THE CONTRACTS THAT THAT WE MIGHT BE LOOKING INTO.

THANK YOU. JUST ONE OTHER MINOR QUESTION, BUT IN THE CONTRACTUAL SERVICES ON 189 DOWN THERE WITH THE CREDIT THAT LOOKING AT 60, ABOUT $62,000, WHAT WAS THAT FOR? YOU KNOW, LET ME LOOK REAL QUICK AND I'LL GET I'LL RESEARCH.

I'LL GET IT RIGHT BACK TO YOU.

[00:30:08]

WE HAVE A FANTASTIC OPPORTUNITY FOR INTERNSHIPS BECAUSE WE'RE SO UNIQUE.

AND SO IF I WANTED TO BE IN YOUR BUSINESS AND I GOT TO COME TO AMARILLO AND LEARN EVERYTHING THAT I GET TO LEARN HERE, FROM A PANTEX TO A TORNADO TO A FLOODING A FIRE, YOU'RE KIND OF A BEACON ON THE HILL.

SO TELL ME A LITTLE BIT ABOUT HOW MANY INTERNS YOU GOT HEADING YOUR WAY.

ABSOLUTELY, MAYOR. IT'S IRONICALLY, THE PANHANDLE OF TEXAS IS ACTUALLY ONE OF THE TO SAY LESS FORMALLY ONE OF THE GEEKIEST PLACES TO BE IN OUR INDUSTRY BECAUSE WE QUITE LITERALLY HAVE EVERYTHING SHORT OF TSUNAMIS AND VOLCANOES, WHICH WE HAVE THOSE IN CERTAIN AREAS.

SO TRAINING ASPECT YOU IT WOULD BE HARD PRESSED TO FIND A BETTER TRAINING AREA.

ON TOP OF THAT, AND FORGIVE ME FOR THE LONG WINDED RESPONSE, BUT ON TOP OF THAT, WE ACTUALLY ARE WORKING NOT JUST WITH HIGH SCHOOL BUT COLLEGES ALSO.

SO WE ARE WORKING, TRYING TO ESTABLISH AN ACTUAL COLLEGIATE LEVEL TRAINING FOR OUR INDUSTRY, BOTH WITH AC AND WTI TO AGAIN GAIN INTERNS OUT OF THAT.

CURRENTLY WE ACTUALLY ARE ONLY INTERN INFLUX IS FROM AC AND THAT'S ONLY ONE CURRENTLY AS WE ARE THE FIRST TIME FOR OUR TEAM TO PARTICIPATE IN THE INTERNSHIP THROUGH AMTECH.

EXCUSE ME. SO WE HAVE ONE HIGH SCHOOL STUDENT COMING IN THIS YEAR.

HOWEVER, CURRENTLY WTS PROGRAM DOES NOT REQUIRE INTERNSHIPS IN THEIR EMERGENCY MANAGEMENT PROGRAM.

SO FINDING INTERNS THROUGH THE COLLEGIATE SIDE WILL TAKE A LITTLE BIT MORE NEGOTIATIONS.

THOSE TALKS HAVE ALREADY STARTED WITH AC AS WELL.

SO WE ARE WE ARE WORKING ON THE OUTSIDE.

THAT'S PART OF OUR PUBLIC OUTREACH AND ONE OF OUR MANDATES THAT WE DO TO CONTINUE THAT WE TRY TO FIND A PROBLEM AND A SOLUTION FOR IT, THAT THAT BENEFITS BOTH PARTIES, BOTH SIDES. AND WE DO BELIEVE THAT THIS IS ONE OF THOSE BENEFITS.

SO ONE THING THAT I THINK WE WOULD WE WOULD LOOK TO AS YOUR DEPARTMENT IS KIND OF IN A REHABILITATION RECOVERY PHASE.

WE'RE LOOKING AT, YOU KNOW, GROWTH.

WE'RE LOOKING AT MORE SEVERE WEATHER PATTERNS.

I THINK ON THE AVERAGE, IF WE NEEDED TO DO LIKE A HALF PAY INTERNSHIP, THAT WOULD BROADLY OPEN UP, YOU KNOW, WHAT YOU GUYS ARE LOOKING AT IN THE WAY OF IF YOU'RE ASKING A STUDENT TO GO TO SCHOOL FULL TIME AND THEN KNOW, COME WORK 20 HOURS A WEEK PLUS WITH NO COMPENSATION, MAYBE THE PARTIAL PAY WOULD HIT MY BUDGET VERY LITTLE, BUT GIVE YOU AN OPPORTUNITY TO TO KIND OF GROW FROM WITHIN THE THE ADDED POSITIONS.

CAN YOU FILL THOSE? YES. SO THE THE OPERATIONS MANAGER, I BELIEVE, CAN BE AN INTERNAL FILL AND A BACKFILL OF THAT PERSON'S POSITION CAN BE FILLED.

WE SEARCH NATIONALLY FOR OUR TEAM AND OUR POSITIONS.

THE STATE HAS A GREAT POOL OF CANDIDATES.

HOWEVER, THE TRUTH IS WE COMPETE DIRECTLY WITH THE STATE FOR OUR INDUSTRY.

THE STATE IS IS GROWING THEIR NUMBERS IMMENSELY AND THEIR PRESENCE IMMENSELY.

SO TRYING TO COMPETE WITH THE STATE WHO WILL OFFER VEHICLES, UNIFORMS, STATE LEVEL BENEFITS AND ACADEMY, THINGS LIKE THAT. THAT IS OUR DIRECT COMPETITION IN THIS STATE, SO WE DO FIND THEM NATIONALLY.

I PERSONALLY CAME FROM A DIFFERENT STATE AND MOVED HERE FOR THIS TEAM.

SO WE WE ABSOLUTELY WILL TRY TO FILL THAT AS QUICKLY AS POSSIBLE.

HOWEVER, IT HAS TAKEN BETWEEN 3 AND 9 MONTHS TO FILL THOSE POSITIONS.

SO I WOULD ASK, WHAT'S YOUR WHAT'S YOUR COMMUNICATING IS YOU DON'T HAVE A LOT OF TIME TO WORK ON YOUR DEPARTMENT BECAUSE YOU'RE WORKING IN IT.

SO WE HAD THIS INTERN POSITION, YOU KNOW, MAYBE GET THAT FILLED.

YOU ADD THESE OTHER TWO POSITIONS, CAN THAT GIVE YOU CAN YOU GIVE ME A RATIO OF HOW MUCH TIME YOU'RE GOING TO HAVE FOR DEVELOPMENT? AND CAN WE DO MORE PREPARATORY EXERCISES WITH OUR LOCAL PARTNERS? YES, ABSOLUTELY. SO THE THE TWO SPECIFIC POSITIONS THAT WE'RE ASKING FOR IS AN OPERATIONS MANAGER, WHICH BE IN A SENSE, A TERTIARY FOR THE TWO OF US WHEN WE'RE WE BOTH ARE INDISPOSED.

THAT THIRD PERSON CAN ACTUALLY TAKE OVER OPERATIONS DURING DURING WHATEVER INCIDENT OR DAILY OPERATIONS.

THE THE SECOND REQUEST IS ACTUALLY SPLITTING THE CURRENT TECHNICAL HAZARDS COORDINATOR, WHICH IS 100% FUNDED BY AIP, TURNING THAT POSITION INTO AN AP PLANNER, WHICH THEY CAN NOW ACTUALLY FOCUS THEIR DUTIES AND BRINGING THAT TECHNICAL HAZARDS COORDINATOR 100% BACK TO DOING

[00:35:02]

OKAY. WITH THAT, IT WOULD ACTUALLY FREE ME UP TO CONTINUE MOVING FORWARD.

I THINK WE WE CAN SEE THE VALUE IN THAT MOVING FORWARD.

SO WE'D LIKE TO ENCOURAGE THAT.

I DO HAVE A FINANCIAL INTEREST HERE, SO IF I'M LOOKING AT THE SUPPLEMENTALS, I'M ADDING UP ROUGHLY $360,000 WORTH OF EXPENSES TO GO AND PURCHASE VEHICLES, AND THEN YOU'RE TAKING OFF TWO OF THOSE, IS THAT RIGHT? SO ARE WE DOWN TO ROUGHLY 250? YES, THAT'S CORRECT.

AND I THINK THERE MAY BE AN EXTRA LINE ON HERE FOR SOME RENTAL THAT NEEDS TO BE REMOVED.

SO BECAUSE I WAS DOING THE MATH ALONG WITH YOU THERE AND IT LOOKS LIKE WE'VE STILL GOT RENTAL IN THERE FOR ABOUT SIX VEHICLES, YEAH, WE'D PULL THAT OUT.

MY CURIOSITY WOULD BE, IT SURE SEEMS LIKE WITH THE POTENTIAL TRAVEL MILEAGE AND, AND HOW MUCH WORK YOU COULD PUT ON THESE VEHICLES, I DON'T KNOW THAT I SEE THE BENEFIT IN BUYING THEM.

I SEE THE BENEFIT IN HAVING THEM.

BUT WHAT WOULD MY COST BE ON AN OUTLAY TO JUST LEASE THESE VEHICLES AND WE KEEP OUR CASH IN HAND FOR YOUR DEPARTMENT.

SO ARE WE TALKING SO AND THAT'S ACTUALLY SOMETHING WE'LL PROBABLY BE TALKING ABOUT HERE IN JUST A LITTLE BIT AS WE BRING OUR FLEET SERVICES GROUP UP.

THAT'S A PROJECT THAT WE ARE HOPING TO UNDERTAKE FROM A GLOBAL ASPECT ACROSS THE CITY THIS COMING YEAR, REALLY LOOKING AT THE COST BENEFIT OF OUTRIGHT PURCHASING VERSUS SOME OF THE LEASING OPTIONS THAT ARE OUT THERE, ESPECIALLY FOR, I'M ASSUMING YOU ALL ARE LOOKING AT TRUCKS.

AND SO FOR TRUCKS, FOR SEDANS, THOSE TYPE OF THINGS WE DO WITH SOME OF OUR LARGE PIECES OF EQUIPMENT, MAYBE LIKE OUT AT THE LANDFILL AT THIS POINT.

BUT WE HAVE NOT VENTURED DOWN THE ROAD OF LEASING LIKE AN ENTIRE FLEET OF A CERTAIN TYPE OF VEHICLE.

SO THAT IS SOMETHING WE'RE HOPING TO EXPLORE THIS YEAR.

AND THAT WOULD BE SOMETHING THIS GROUP WOULD BE A PART OF AS WELL.

IF COUNCIL AUTHORIZED FOR SOME VEHICLES TO BE PUT INTO THAT DEPARTMENT, WE WOULD BE LOOKING AT THE COST BENEFIT ANALYSIS OF LEASING VERSUS OUTRIGHT PURCHASING.

LET ME SPECULATE REAL QUICK THERE.

IF I WAS GOING TO GO SPEND $250,000 TO BUY FIVE VEHICLES OR IF I COULD SPEND $60,000 A YEAR IN LEASE, THE BENEFIT OF SPENDING THE 250 IS, WELL, YOU DON'T HAVE TO SPEND ANY MORE MONEY EVERY YEAR FOR THE NEXT.

YOU KNOW, YOU WOULD HOPE TEN YEARS AND THEN THOSE THINGS WOULD HAVE SOME SORT OF VALUE.

I THINK OVER THE LAST COUPLE OF YEARS, WHAT I'VE SEEN IS VERY, VERY LITTLE VALUE.

AFTER FIVE YEARS, IT'S MORE OR LESS A GIFT.

AND THEN THE THE NEED TO CONSTANTLY NEED TO RE-UP ALL THE WAY ACROSS THE BOARD.

SO IF WE WERE TO LOOK AT THE BENEFIT ANALYSIS OF BEING ABLE TO LEASE VERSUS PURCHASE, IT'S NOT A TWO.

50 VERSUS 50.

IT'S A 5 MILLION VERSUS 1 MILLION.

KNOW. YES. AND AND AS A REMINDER, THE WAY THIS WORKS IS THE DEPARTMENT IS REQUIRED TO COME UP WITH FUNDING FOR THE INITIAL PURCHASE OF THE VEHICLE. AND THEN DAY ONE, THEY START PAYING TWO PIECES OF A MONTHLY RATE INTO OUR FLEET SERVICES.

ONE IS FOR THE OVERALL MAINTENANCE OF THE VEHICLE AND THE FUEL FOR THE VEHICLE.

SO OIL CHANGES ANYTHING, YOU KNOW, TIRES, ALL THAT STUFF.

THE OTHER PIECE IS THEY THEY START PAYING DAY ONE INTO THE FUTURE REPLACEMENT OF THAT VEHICLE.

AND SO THOSE DOLLARS ARE PUT INTO OUR FLEET SERVICES FUND.

AND THEN LET'S SAY IT'S A TEN YEAR LIFE ON THE VEHICLE, WHICH I DON'T KNOW THAT THAT'S REASONABLE.

OKAY. SO A TEN YEAR LIFE.

SO AFTER TEN YEARS, THEN THEY WOULD HAVE PAID IN THE AMOUNT INTO OUR FLEET SERVICES DEPARTMENT IN ORDER TO FULLY REPLACE THAT.

AND SO THEY WOULD COME UP FOR REPLACEMENT WITHOUT ANY ADDITIONAL LIKE CAPITAL EXPENDITURE FROM THE DEPARTMENT.

SO THAT'S HOW WE FACILITATE IT AT THIS POINT.

THE THE ALTERNATIVE, THERE WOULD BE JUST A BUDGET LINE ITEM FOR, SAY, ALL FIVE VEHICLES SAY IT'S 60 GRAND A YEAR AND YOU JUST KNOW YOU'RE BUDGETING THAT EVERY YEAR AND THEN IN FIVE YEARS YOU GET A NEW VEHICLE.

THAT'S CORRECT. VERSUS HAVING TO TO MORE OR LESS OUTLAY THE CASH AND THEN ALSO MATCH A FEE, WHICH COULD BE 50% OF WHAT YOUR YOUR PAYMENT WOULD BE ON THE LEASE ANYWAY. SO I'M INTERESTED IN LOOKING AT THAT.

THANK YOU, GUYS. REALLY APPRECIATE THE ANSWERS.

DID YOU HAVE ONE? SO I WANTED TO FOLLOW UP AND AND I FIRST WANTED TO SAY WE APPRECIATE YOU ALL GIVING US THE ABILITY TO TAKE SOME TIME TO LOOK THROUGH THAT BECAUSE WE DO HAVE A VERY LARGE FLEET OF VEHICLES.

AND SO WE WANT TO MAKE SURE THAT WE AND WE WILL WE WILL BRING THOSE DISCUSSIONS TO YOU ALL SO YOU ALL CAN PARTICIPATE IN IT AND KIND OF HELP GIVE US SOME GUIDANCE ON THAT. SO APPRECIATE THAT.

THAT IS A PROJECT WE'RE LOOKING FORWARD TO DOING THIS CURRENT THIS UPCOMING YEAR.

THEN ALSO THE QUESTION BACK HERE ABOUT THE NEGATIVE DOLLAR AMOUNTS IN THE REPAIR AND MAINTENANCE IMPROVEMENT LINE ITEM.

[00:40:02]

AND SO I THINK WHAT WE WE CREDITED IT TO THIS OPERATING LINE ITEM, AND I THINK THE DOLLARS WERE ACTUALLY SPENT OUT OF A CAPITAL PROJECT.

SO WE'LL HAVE TO RECLASS THOSE OVER AND THEN THAT CREDIT WILL GO AWAY.

IT'LL OFFSET WHERE THE DOLLARS WERE SPENT OUT IN A CAPITAL PROJECT.

SO YEAH, IT WAS JUST A MIS CODING ON OUR SIDE.

SO BUT THANK YOU FOR QUESTION.

AND THEN I DON'T KNOW IF YOU ALL WANT TO EXPAND ON WHAT THAT PROJECT WAS.

I'M ASSUMING WE PUT IN SOME SIRENS FOR RANDALL COUNTY AND YEAH.

AND FOR SAKE OF TAKING MORE TIME, I DO APOLOGIZE.

SO HOW WE OPERATE WITH INSTALLING OUR OUTDOOR WARNING SIRENS WITH OUR PARTNERS AND HOW OUR NEW CONTRACTS STATE IS THE CITY PAYS FOR EVERYTHING.

WE GET THE SUBCONTRACTOR IF NECESSARY, AND THEN WE ARE REIMBURSED EVERYTHING WE NEED WITH AN EXTREMELY LOW MARKUP.

I THINK IT WAS HOW ON OUR MAINTENANCE SIDE, OUR MARKUP IS ABOUT $12 A MONTH.

SO WE WE CHARGE NOTHING MORE THAN WHAT WE NEED TO ACTUALLY KEEP THE LIGHTS ON.

WE DO NOT WANT TO DISRESPECT OUR PARTNERS THAT WAY.

OKAY. SO MOVING FORWARD, I THINK WE'VE GOT MOST OF OUR QUESTIONS ASKED IF WE HAVE ANYTHING ELSE, AND THEN WE WOULD LOOK TO SEE A CHANGE IN THIS POTENTIAL BUDGET AS WE HAVE A WORKING BUDGET.

IF WE LOOK AT A LEASE VERSUS PURCHASE, BUT THEN POSITIONALLY SQUARED AWAY, RIGHT? YES, WE'RE GOOD WITH THAT.

I THINK UNLESS YOU ALL HAVE ANY CONCERNS WITH AUTHORIZING FIVE INSTEAD OF SEVEN VEHICLES, I THINK THAT'S MORE THE GUIDANCE WE WOULD NEED.

AND THEN WE WOULD LOOK AT THE COST BENEFIT ANALYSIS OF OUTRIGHT PURCHASE VERSUS LEASING IN A BIGGER GLOBAL.

CAN YOU CAN YOU FACILITATE EVERYTHING WITH FOR VEHICLES OR DO YOU NEED FIVE RIGHT NOW? FIVE WOULD ACTUALLY PUT US WHERE WE ABSOLUTELY COULDN'T OPERATE LESS SINCE IF WE ARE GETTING TO MORE PEOPLE AND YOU'RE GETTING ONE PAID FOR.

YES. IN A GRANT, YES.

I WILL SAY WITH THE AGREEMENT, PRINCIPAL GRANT, THE LEASING OF A VEHICLE MIGHT BE A STICKY SITUATION WITH THAT BECAUSE THERE IS GRANT PARAMETERS AROUND PURCHASING A VEHICLE. BUT OTHER THAN THAT, I DON'T FORESEE ISSUE.

OKAY. NOTHING MORE.

GENTLEMEN, THANK YOU ALL. THANK YOU.

THANK YOU. HAVE A GREAT MORNING.

THANK YOU. ALL RIGHT.

SO NEXT, WE WILL GO TO OUR CITY ATTORNEY'S BUDGET.

SO IF YOU WILL TURN.

THERE. TO PAGE 234.

AND WE'LL BRING BRIAN MCWILLIAMS UP.

TWO 5534 234.

GOOD MORNING. GOOD MORNING.

HOW ARE YOU, BRIAN? WE'RE GOOD.

THIS IS THE DECIDING VOTE.

I CAN TELL YOU THAT. I KNOW IT'S A IT'S A HARD ONE TO COMPREHEND.

SO WE'LL LET YOU TAKE OFF.

AND I WILL IF YOU WILL LOOK TO THE BOTTOM OF PAGE ONE ON YOUR SUPPLEMENTAL REPORT.

THERE WAS SOME ADDITIONAL DOLLARS THAT WE PUT IN RELATED TO THE PROFESSIONAL LINE ITEM FOR OUTSIDE LEGAL COSTS. JUST BASED ON WHAT WE HISTORICALLY HAVE BEEN PAYING.

AND THEN THERE ON PAGE 238, YOU'LL NOTICE THERE WAS AN UPTICK IN THE PROFESSIONAL LINE ITEM IN THE CURRENT FISCAL YEAR, AND THAT'S RELATED TO SOME COURT CASES THAT WE ARE WORKING THROUGH RIGHT NOW IN THE ANTICIPATION OF SOME COSTS THAT WILL HAVE TO BE PAID OUT.

SO. AND OTHER THAN THAT, I THINK BRIAN HAS KEPT HIS BUDGET FLAT.

IF YOU WANT TO QUICKLY TALK TO US MAYBE ABOUT YOUR STAFF AND KIND OF HOW YOU ALL OPERATE AND THEN IF COUNCIL HAS QUESTIONS.

THANK YOU FOR THAT. THIS IS THE ONE TIME I GET TO BRAG ON MY GROUP.

MY GROUP IS A SMALL GROUP FOR THIS FOR THE SIZE OF OUR CITY.

TO GIVE YOU SOME PERSPECTIVE, THE CITY OF DENTON.

ARE YOU FAMILIAR WITH THE CITY OF DENTON? THEY HAVE 12 LAWYERS ON THEIR STAFF IN 21 AND 22.

THEIR BUDGET WAS $3.2 MILLION.

OKAY. MOSTLY SALARIES, BENEFITS, THOSE KINDS OF THINGS.

LIKE ANY CITY ATTORNEYS WERE A SERVICE OR A SERVICE DEPARTMENT.

WE SERVE THE DEPARTMENTS OF THE CITY.

WE SERVE THE CITY COUNCIL.

WE SERVE THE CITY MANAGER'S OFFICE.

AND SO IT GIVES YOU A PERSPECTIVE WHEN YOU LOOK AT OUR OUR DEPARTMENT, HOW WE'VE ALWAYS DONE MORE WITH

[00:45:04]

WE HAVE A VERY EXPERIENCED GROUP.

WE HAVE OUR OFFICE IS MERIT CERTIFIED BY THE TEXAS CITY ATTORNEYS ASSOCIATION.

THERE'S NOT A LOT OF THOSE IN THE STATE.

YOU GET THOSE MERIT CERTIFICATIONS BECAUSE OF THE THE EXPERIENCE THAT YOU HAVE ON YOUR STAFF.

EVERY SINGLE ONE OF MY LAWYERS WOULD QUALIFY INDIVIDUALLY FOR MERIT CERTIFICATION BECAUSE OF THEIR EXPERIENCE AND HOW MUCH THEY PUT IN CLE WISE IN LEARNING MORE ABOUT WHAT'S GOING ON AROUND THE STATE.

SO RIGHT NOW, IF YOU LOOK AT MY POSITIONS, IT'S REFLECTING EIGHT LAWYERS.

ACTUALLY, WE JUST RECENTLY MADE A CHANGE IN THAT WE'VE ONLY GOT SEVEN NOW AND THAT CHANGE OCCURRED BECAUSE OF JUST KIND OF AN OPPORTUNITY THAT WE HAD.

WE HAVE A PARALEGAL ON OUR STAFF OVER IN OUR CRIMINAL DIVISION.

WE'VE MOVED A PARALEGAL, AN UNDER FILLED ONE OF THOSE POSITIONS.

WELL, THERE ARE SOME SALARY SAVINGS THERE FOR THE TAXPAYERS.

AND THAT MOVE AND WHAT IT DOES IS PROSECUTOR POSITIONS ARE ARE NOTORIOUSLY HARD TO FILL.

IF YOU LOOK AROUND THE STATE, YOU CAN LOOK AT POTTER COUNTY OR RANDALL COUNTY.

THERE'S ALWAYS PROSECUTOR POSITIONS OPEN AND WE'RE NO DIFFERENT.

AND SO WE STILL HAVE ONE PROSECUTOR POSITION THAT IS OPEN AND VACANT THAT WE NEED TO FILL.

AS JUDGE HAMILTON HAS ALREADY COME BEFORE THE COUNCIL.

THE COURT IS A VERY BUSY COURT.

YOU HAVE MULTIPLE DOCKETS EVERY EVERY WEEK.

SOME OF THOSE ARE TRIAL DOCKETS.

AND BECAUSE OF OUR SENIOR PROSECUTOR WHO HAD EXPERIENCE, WE ACTUALLY HIRED HER.

WE WERE HER FIRST JOB IN CITY GOVERNMENT.

SHE MOVED AWAY FROM US TO THE CITY OF ARLINGTON.

I'VE RECRUITED HER BACK AFTER SHE HAD WORKED IN BUILDING SAFETY THERE, AND SHE'S BEEN OUR SENIOR PROSECUTOR EVER SINCE.

AND SHE DOES A FANTASTIC JOB.

SHE'S MERIT CERTIFIED BY THE CAA.

AND BECAUSE OF THAT AND THE HELP OF OUTSIDE COUNSEL, BECAUSE WE GET SOME BENEFIT THERE FROM AN OUTSIDE COUNSEL THAT WE'VE HIRED WHO USED TO WORK IN OUR OFFICE, TOO, THAT'S NOW IN A PRIVATE PRACTICE.

SO THERE ARE SOME EFFICIENCIES THERE AND THAT HE KNOWS OUR SYSTEMS, HE KNOWS ALL THE OFFICERS BECAUSE HE WORKED FOR THE CITY OF AMARILLO FOR A PERIOD OF TIME.

SO WE'VE BEEN EXTREMELY LUCKY, LET'S PUT IT THAT WAY, TO MANAGE OUR SITUATION WITH WITH THE VACANCIES THAT WE HAVE.

WE ALSO HAVE A VACANT POLICE LEGAL ADVISOR POSITION.

THE LEGAL ADVISOR IS ACTUALLY HOUSED OVER IN THE POLICE DEPARTMENT AND THAT POSITION WAS CREATED IN 2007 AND I WAS THE FIRST POLICE LEGAL ADVISOR TO THE CITY OF AMARILLO EVER HAD.

AND THAT'S A THING THAT I REALLY TAKE A LOT OF PRIDE IN, IN THAT I'VE DONE EVERY POSITION IN THE CITY ATTORNEY'S OFFICE THAT THERE IS. I'VE BEEN IN EVERY ROLE IN MY 16 YEARS SINCE I'VE BEEN HERE AND I'VE PROSECUTED CASES DOWN IN MUNICIPAL COURT.

AND SO I, I UNDERSTAND THE INNER WORKINGS OF HOW OUR GOVERNMENT WORKS.

AND I HAVE SOME HISTORICAL KNOWLEDGE AS TO HOW WE'VE DONE THINGS IN THE PAST.

AND AND THAT GIVES ME INSIGHT AS TO HOW TO DO THINGS IN THE FUTURE.

AND SO WE'VE GOT A SENIOR WE'VE GOT A SENIOR ASSISTANT WHO WAS THE THE THE CITY ATTORNEY FOR THE CITY OF PLAINVIEW FOR OVER A DECADE ON MY STAFF, WHICH ALLOWS US A LOT OF FLEXIBILITY.

I CAN PRETTY MUCH GIVE HER ANYTHING AND SHE CAN.

SHE'S SEEN IT BEFORE.

SHE'S DONE IT BEFORE.

AND SO I'M JUST VERY BLESSED TO HAVE THE STAFF THAT I HAVE VERY, VERY TALENTED GROUP OF FOLKS, AND THAT ALLOWS US TO DO A LITTLE BIT MORE THAN IF WE DIDN'T HAVE THAT KIND OF EXPERIENCE.

AND SO WHEN YOU LOOK AT MY WHEN YOU LOOK AT THE VACANCIES IN MY OFFICE, A POLICE LEGAL ADVISOR, A SENIOR ASSISTANT THAT WE NEED ON THE CIVIL SIDE AND A PROSECUTOR ON THE CRIMINAL SIDE, WE'RE ABLE TO KIND OF COVER THOSE WITH HELP FROM OUTSIDE COUNSEL.

AS YOU AS YOU KNOW, MICK MCKAMIE IS SPECIAL OUTSIDE COUNSEL FOR THE CITY, HAS BEEN FOR A PERIOD OF TIME NOW.

AND HE CAN DO ANYTHING.

YOU CAN GIVE HIM ANYTHING TO DO SPECIAL PROJECTS, THINGS OF THAT NATURE.

AND THEN, LIKE I SAID, I HAVE A PROSECUTOR THAT COMES IN AND HELPS US AS WELL.

AND SO THOSE OUTSIDE COUNSEL NUMBERS COME FROM THOSE KINDS OF THINGS.

AND SO I DON'T WANT TO SPEND A LOT OF TIME ON MINE.

I WANT TO BE VERY COGNIZANT OF THE TIME YOU'VE GOT FOR OTHER BUDGETS TODAY.

[00:50:04]

BRIAN, WHEN WE I KNOW WE USE OUTSIDE COUNSEL.

SO WHERE DOES HOW DO THEY GET PAID? WHERE DOES THAT COME FROM? IT COMES OUT OF THE GENERAL FUND, I BELIEVE.

IT DEPENDS.

SO IT DEPENDS ON WHAT KIND OF WORK OUTSIDE COUNCIL IS DOING.

SO, FOR INSTANCE, THERE WAS SOME LITIGATION ASSOCIATED WITH A SEWER LINE AND THAT CAME OUT OF THE WATER AND SEWER FUND, ANY KIND OF LITIGATION THAT IS SPECIFIC TO CERTAIN AREAS.

SO LET'S SAY IF IT WAS AIRPORT RELATED, IT WOULD BE IT WOULD BE PAID FOR OUT OF THE AIRPORT FUND.

IF IT WAS DRAINAGE RELATED DRAINAGE FUND WATER AND SEWER, IT WOULD BE CHARGED TO THE WATER AND SEWER FUND.

A LOT OF, AS YOU KNOW, A LOT OF THE CITY DEPARTMENTS RESIDE INSIDE THE GENERAL FUND.

AND INSTEAD OF CHARGING THOSE COSTS INDIVIDUALLY TO EACH ONE OF THOSE SEPARATE BUDGETS, WE RUN THEM ALL THROUGH THE CITY ATTORNEY'S DEPARTMENT.

SO INSIDE HIS PROFESSIONAL FEE LINE ITEM, THAT'S PAYING FOR OUTSIDE LEGAL COSTS, BUT THAT COULD BE ASSOCIATED WITH POLICE, WITH FIRE, WITH STREETS, WITH TRAFFIC, WITH PARKS AND REC, WITH ANY OF THE DEPARTMENTS THAT ARE INSIDE THE GENERAL FUND AREA.

AND SO WE BRIAN, MANAGES ALL OF THAT.

SO THEREFORE, WE KEEP IT CHARGED INSIDE HIS BUDGET IN THE GENERAL FUND.

OKAY. SO THAT 1.5 MILLION.

YES. FOR 2022 BUDGETED 55 MILLION.

SO WE'RE ABOUT AT 1.5 MILLION OVER.

YES. IN THOSE PROFESSIONAL FEES.

IS THAT WHAT YOU'RE TALKING ABOUT? THAT IS CORRECT, YES.

SO. SO IT'S AN EXPENDITURE IN YOUR DEPARTMENT? YES. SO THESE COSTS ARE ARE NORMALLY ASSOCIATED WITH WITH SOME SORT OF LIKE A LAWSUIT THAT IS NOT IT'S NOT LIKE A RECURRING COST THAT WE ARE EXPENDING EVERY SINGLE YEAR.

IT'S FOR CERTAIN PARTICULAR CASES.

SOMETIMES THOSE CASES CAN SPAN ONE YEAR, SOMETIMES THEY CAN SPAN MULTIPLE YEARS.

AND SO THE COST ASSOCIATED WITH THOSE ARE INSIDE HERE.

THAT'S WHY YOU'RE SEEING SUCH A FLUCTUATION YEAR OVER YEAR INSIDE THAT LINE ITEM, BECAUSE IT'S NOT REALLY IT WE DON'T KNOW EXACTLY WHAT LAWSUITS WE'RE GOING TO BE, YOU KNOW, ASSOCIATED WITH FROM ONE YEAR TO THE NEXT.

OKAY. DOES THAT HELP? SO THAT 1.5 MILLION I MEAN, CAN WE ASSUME THAT IS THAT THE CIVIC CENTER ISSUE? I YES, THE THE BIGGEST COST.

WE ALSO HAVE SOME ONGOING COSTS ASSOCIATED WITH ANOTHER DEPARTMENT THAT HAS BEEN RUNNING THROUGH THERE AS WELL.

SO. OKAY, SO AND THEN SETTLEMENTS OR WHATEVER THAT DOES THAT COME OUT OF THE GENERAL FUND? I MEAN, IT DEPENDS.

IT ALL DEPENDS. SAME THING.

IF THERE'S A SETTLEMENT AND IT'S RELATED TO SOMETHING THAT'S INSIDE THE GENERAL FUND, YES, IT WOULD COME OUT OF THE GENERAL FUND.

BUT IF IT WAS A SETTLEMENT, LET'S SAY, ASSOCIATED WITH AIRPORT, AIRPORT WOULD BE PAYING FOR IT.

YEAH. OKAY.

SO THERE'S NO LINE ITEM THAT WE YOUR DEPARTMENT DOESN'T BILL FOR.

NO, IT SHOWS IT AS AN EXPENSE.

BUT YOU'RE NEVER GOING TO SHOW THIS AS REVENUE.

SO THAT IS CORRECT.

AND SO IF THERE IS SOME SORT OF SETTLEMENT, AT TIMES IT MAY GO INSIDE THAT AS AN OFFSET AS WELL.

SO, OKAY, LIKE IF IF WE WIN, I MEAN FOR LACK OF A BETTER SO A GREAT.

OKAY. SO LET'S SAY THERE WAS A LAWSUIT GOING ON AND IT WAS SETTLED AND THE DETERMINATION WAS THAT THE CITY WOULD BE REIMBURSED FOR THEIR LEGAL FEES.

YEAH, IT WOULD BE IT WOULD BE A CREDIT BACK INTO THEIR REDUCING DOWN THOSE COSTS.

YES. GREAT QUESTION.

OKAY. THANK YOU.

SO A COUPLE OF QUESTIONS.

SO HOW MANY OPEN POSITIONS DO YOU HAVE RIGHT NOW? WE HAVE LIKE I SAID, THE SHEET YOU HAVE REFLECTS FOUR ATTORNEY POSITIONS OPEN, BUT ACTUALLY WE WILL ONLY BE SEEKING THREE BECAUSE LIKE I SAID, IN OUR CRIMINAL DIVISION, WE'VE WE'VE FILLED ONE OF THOSE ATTORNEY SLOTS WITH A PARALEGAL, WHICH IS LESS SALARY.

HOWEVER, IT ACTUALLY HELPS US EFFICIENT WISE, AS YOU AS YOU REMEMBER MAYBE FROM JUDGE HAMILTON'S TALK WITH YOU, YOU KNOW, WE HAD SOME CHANGES IN THE LEGISLATION IN 17 AND 19 THAT HAVE CHANGED THE WAY JUSTICE COURTS AND CLASS C COURTS FUNCTION IN IN THE VOLUME OF THE CASES THAT THEY SEE.

BECAUSE BECAUSE OF THAT, THERE ARE SOME EFFICIENCIES TO BE GAINED BY HAVING SUPPORT STAFF TAKE SOME POSITIONS.

AND WHAT THEY DO IS THEY THEY HANDLE ALL THE CRIMINAL DISCOVERY THAT HAPPENS.

THEY CAN HANDLE THINGS THAT AREN'T, YOU KNOW, BY WITH THE GUIDANCE OF AN ATTORNEY, THEY CAN HANDLE A LOT OF THAT THAT OFFICE THINGS THAT CAN GET

[00:55:10]

AND SO SO RIGHT NOW, WE JUST HAVE THREE THAT WILL BE SEEKING ONE IN THE CIVIL DIVISION IN MY OFFICE, ONE POLICE LEGAL ADVISOR. AND THEN WE NEED A PROSECUTOR.

I'M JUST SO I MEAN, I'M JUST TRYING TO FIGURE OUT.

SO IN SALARY AND WAGES, YOU KNOW, FOR THREE YEARS WE'VE BEEN SOMEWHERE AROUND 625, SIX, 63, 747 TO FUND THE SALARIES AND WAGES AND WE'RE GOING UP TO 1,000,035 AND AS IF WE'VE ONLY SPENT 750 THIS YEAR, IS THAT BECAUSE WE'VE HAD THOSE OPEN POSITIONS THIS YEAR? ARE YOU ADDING BUT YOU'RE NOT ADDING ANY NEW POSITIONS, CORRECT? NO. OKAY. SO BUT I'M JUST GUESSING WE'VE JUST BEEN UNABLE TO FILL THESE POSITIONS.

I MEAN, TO THE TUNE OF I MEAN, WE BUDGETED ABOUT A MILLION THIS YEAR.

I MEAN, AND WE'VE ARE WE STILL GOING TO HAVE PROBLEMS FILLING THESE POSITIONS? WE WE CURRENTLY I CURRENTLY HAVE APPLICATIONS FOR THE POLICE LEGAL ADVISOR.

SO I THINK THAT ONE WILL GET FILLED VERY SOON.

THE PROSECUTOR'S POSITION, WE'RE STILL ACTIVELY SEEKING APPLICATIONS AND WE'LL CONTINUE TO I'M A BIG I'M A BIG BELIEVER IN RECRUITING FOLKS.

AND SO WE INTEND TO DO THAT THIS THIS FALL.

AND HOPEFULLY WE CAN HAVE A PROSECUTOR IN PLACE BEFORE CHRISTMAS.

THAT'S WHAT WE'RE HOPING FOR. BUT YEAH.

LES SO THE THE DIFFERENCE WITH THE 2022 BUDGET OF 991 AND THEN THE MILLION 35 WOULD BE FOR ADJUSTING FOR LIKE THE 4% RAISES.

OKAY. AS FAR AS THAT GOES, AND THERE WERE SOME INSURANCE THINGS THAT CAME UP AS WELL, I THINK BENEFITS ALL OF THOSE WENT UP AS WELL.

SO. WELL, I'M JUST ASKING THE QUESTION, JUST SAYING, HEY, WE'VE BEEN ABLE TO FUND IT FOR THREE YEARS AT THIS AMOUNT.

I MEAN, I DON'T KNOW IF ANYTHING SIGNIFICANT HAS NOT BEEN ABLE TO BE DONE.

SO THAT'S WHAT I'M JUST LOOKING AT.

WHEN YOU'RE LOOKING AT ABOUT WANTING TO SPEND $250,000 MORE NEXT YEAR THAN THIS YEAR.

YOU KNOW, WHAT IS IT THAT WE'RE GOING TO GET DONE THAT WE HAVEN'T GOTTEN DONE OR WHAT? WE'VE BEEN OPERATING PRETTY EFFICIENTLY AT THIS PAY LEVEL.

SO THAT'S WHAT I WAS JUST IT'S A GREAT QUESTION.

YEAH, IT'S A GREAT QUESTION.

ESSENTIALLY, WHAT YOU WOULD BE WHAT YOU'D BE ABLE TO DO IS MAYBE KEEP MORE THINGS IN HOUSE SO OUR CONTRACTUAL SERVICES WOULD BE LESS.

THAT'S THAT'S EXACTLY RIGHT.

IT'S JUST AN OFFSET.

I'M GOING TO HAVE TO ASK.

SO TWO 60, WE SPENT 260 TO 262,020 20 ACTUAL ON CONTRACTUAL SERVICES.

THEN WE GO UP TO 950, THEN WE'RE AT 1.5.

THAT'S $2.5 MILLION WE SPENT IN CONTRACTUAL SERVICES.

KIND OF GIVE ME SO CIVIC CENTER AS PART OF THAT.

WHAT PERCENTAGE OF THAT IS I MEAN, DO WE KNOW OF THE OF THE 2.5? HOW MUCH HAS BEEN PAID TO THE CIVIC CENTER LAWSUIT? YEAH. GIVE ME JUST A SECOND. I'LL PULL THAT.

AND WELL, WHAT I'D BE INTERESTED IN, JUST GIVE ME THE BIG TICKET ITEMS OVER THE LAST TWO YEARS.

AND I KIND OF WANT TO BECAUSE IT SEEMS LIKE IF I'M LOOKING AT THIS, IT'S 235 ENOUGH TO BUDGET NEXT YEAR.

I MEAN, FOR WHATEVER REASON, WE ONLY SPENT 262.

THEN ALL OF A SUDDEN WE REALLY GO UP.

BUT I MEAN, DO WE DO WE SEE I KNOW LEGAL THINGS CAN COME UP IN THE OTHER ONE WOULD BE THE FIRE MARSHAL LAWSUIT AS WELL.

OKAY. SO THOSE ARE THE TWO THAT HAVE KIND OF THE BULK OF THOSE TWO.

AND AND THE LARGE GREAT MAJORITY OF THOSE EXPENDITURES IS ALREADY DONE.

YEAH, SO BUT BUT BUT THE FIRE MARSHAL ISSUE HAS BEEN GOING ON FOR QUITE SOME TIME.

CORRECT? AROUND SEVEN YEARS.

SO. SO WAS THERE SOMETHING THAT HAPPENED THAT CAUSED US TO INCREMENTALLY SPEND MORE MONEY? OR DID WE JUST NOT WORK ON IT IN 2020 OR I GUESS BE THE DIFFERENT LEVELS OF APPEALS? AND WE'VE HAD MEDIATION AND SOME ONGOING DISCUSSIONS.

WE STILL HAVE PROCEEDINGS. WE HAD APPELLATE PROCEEDINGS THAT WENT ON AND WE'RE STILL IN MEDIATION.

SO WE'RE STILL WE'VE STILL GOT OUTSIDE COUNSEL FOR THAT.

OKAY. AND THEN I GUESS IN THE CIVIC CENTER LAWSUIT, WHEN ALL IS SAID AND DONE, I MEAN, CURRENTLY WE OWE LEGAL FEES FOR THE AND THAT THAT IS PART OF THE NUMBER IN THE REVISED ESTIMATE, WHICH IS THE 1.5 WE ADDED IN THE ADDITIONAL AMOUNT I'M SHOWING IT LOOKS LIKE SINCE.

THAT PIECE STARTED.

WE HAVE SPENT ABOUT 1.2 MILLION OVER THE TWO YEAR TIME PERIOD, AND THEN WE'VE ADDED IN THE POSSIBILITY OF PAYING OUT THOSE LEGAL FEES.

THAT'S IN THAT 1.5 MILLION NUMBER.

IT'S ACTUALLY CURRENT YEAR'S BUDGET.

YEAH. YES, THAT IS CORRECT.

BUT THEN THE ATTORNEY FEES THAT WE HAVE SPENT WERE KIND OF OVER THE TWO YEAR PERIOD.

SO PART OF LAST YEAR AND THEN PART IN THIS YEAR AS WELL.

OKAY. THANK YOU.

QUESTIONS. ANYTHING, TOM.

[01:00:02]

WE'LL ONLY BE SEEKING THREE, THOUGH.

YOU'RE SO YOU'RE REDUCING ONE POSITION.

WE'VE FILLED IT WITH A PARALEGAL, BUT NOT SHOWN IN THIS BUDGET.

OR YOU DID ALREADY REFLECT IT.

IT'S NOT SHOWN HERE BECAUSE IT JUST HAPPENED.

SO JUST RECENTLY, WHAT WE'LL SEE IS WE'LL SEE A REDUCED BUDGET ASK YOU GUYS COMING BACK.

THAT IS CORRECT. IN THE ONE POSITION, IF YOU WERE TO REDUCE TWO POSITIONS JUST BASED ON THE FACT OF EFFICIENCIES IN THE DEPARTMENT RIGHT NOW, KNOWING THAT YOU HAVE A FEW THINGS THAT ARE WINDING DOWN AND SOME LITIGATION AND SOME OTHER THINGS, DO YOU FEEL LIKE THAT'S SAFE AND FEASIBLE MOVING FORWARD OR DO YOU? I DON'T THINK IT IS.

AND THE REASON WHY I SAY THAT IS LIKE I SAID, WE'VE BEEN EXTREMELY LUCKY IN THAT OUR OUTSIDE COUNSEL HAS INTIMATE KNOWLEDGE OF THE CITY BECAUSE THEY USED TO BE HERE.

AND BECAUSE OF THAT, THERE'S BEEN SOME EFFICIENCIES WE'VE ALREADY ACHIEVED.

HOWEVER, THE CITY IS GOING TO CONTINUE TO GROW.

AND I CAN TELL YOU RIGHT NOW THE LAWYERS I HAVE ARE VERY BUSY, EXTREMELY BUSY.

AND AS DEVELOPMENT CONTINUES TO OCCUR AND THESE THINGS START PICKING UP MOMENTUM, I DO BELIEVE THAT YOU WILL NEED THOSE THE POSITIONS THAT YOU CURRENTLY HAVE, THOSE THREE POSITIONS YOU'LL NEED TO FILL THOSE POSITIONS SOONER THAN LATER TO TO GIVE US ADEQUATE BALANCE AND CONTINGENCIES, BECAUSE YOU NEVER KNOW WHAT MIGHT HAPPEN.

AND I'M A BIG BELIEVER IN CROSS TRAINING ALL OF MY FOLKS SO THAT THEY COULD PICK UP AND DO WHATEVER NEEDED TO BE DONE FOR ANY OFFICIAL AT ANY TIME.

SO THAT GIVES ME A LITTLE SO I WOULD SAY MY ANSWER TO THAT QUESTION WOULD BE WE WE WE ARE GOING TO CONTINUE TO SEEK OUT THOSE STAFF MEMBERS AND SELL AMARILLO THE BEST THAT WE CAN SO THAT WE CAN GET SOMEONE TO COME HERE AND STAY.

FOR THE FUTURE. WELL, GO AHEAD.

WELL, I WAS I WAS JUST GOING TO SAY, SO THE WAY WE HAVE HISTORICALLY BUDGETED INSIDE THE CITY ATTORNEY'S DEPARTMENT IS WE'VE SHOWN THEM BUDGETED AT FULL AUTHORIZED STAFFING. BUT AS THEY HAVEN'T BEEN ABLE TO FILL THOSE POSITIONS, IT IS USED TO OFFSET SOME OF THOSE PROFESSIONAL FEES BECAUSE WE'RE HAVING TO, YOU KNOW, OUTSOURCE SOME OF THOSE SERVICES AS WELL, WHICH IS WHY IF YOU'LL LOOK, I THINK IN THE CURRENT YEAR BUDGET, THERE WAS MAYBE THERE WAS 55,000 ONLY IN THAT PROFESSIONAL LINE ITEM.

SO WE HAVE KEPT THEM WITH A VERY SMALL AMOUNT KNOWING THAT THAT NUMBER WOULD GO OVER BUDGET, ESPECIALLY IF HE WAS SHORT STAFFED.

BUT THOSE TWO WERE OFFSETTING.

WE DIDN'T WANT TO PUMP, YOU KNOW, BUILD UP THE PROFESSIONAL LINE ITEM TOO MUCH AND ALSO SHOW HIM AT FULL AUTHORIZED STAFF.

WE WERE KIND OF LETTING THOSE TWO OFFSET EACH OTHER JUST SO YOU WERE AWARE OF HOW WE'VE KIND OF DONE IT.

SO THE 225 IS WHAT YOU'RE WORKING ON MOVING FORWARD.

DO YOU FEEL LIKE YOU CAN HIT THAT NUMBER? I DO. OKAY.

AND WITH THE UNDERSTANDING THAT I CANNOT PREDICT WHEN THE CITY GETS SUED AND THE CITY GETS SUED, WE HAVE TO DEFEND IT.

AND AND THAT'S THAT'S WHY YOU HAVE THE FEES YOU HAVE FOR THE PAST TWO YEARS.

AND SO WITH THAT UNKNOWN THERE, IN FACT, I'VE NEVER SEEN IT WHERE IT WAS, WHERE IT WASN'T OVER BUDGET EVER.

SO AND I UNDERSTAND THE THE GENERAL FUND KIND OF WASH BACK AND FORTH.

WHAT I'M CURIOUS ON IS WHERE THOSE TRANSFERS ARE SHOWN COMING BACK IN AS REVENUES BACK ON THE GENERAL FUND SIDE, IF WE HAD A WATER AND SEWER SETTLEMENT.

SO IF THERE WAS A WATER AND SEWER SETTLEMENT, YOU WOULD SEE THOSE DOLLARS DIRECTLY PUT INTO THE WATER AND SEWER FUND.

BUT THEN ANY KIND OF OUTSIDE ATTORNEY COSTS, YOU WOULD NEVER SEE IT COMING THROUGH BRIAN'S BUDGET.

IT WOULD BE COMING.

IT WOULD BE CHARGED DIRECTLY INTO THE WATER AND SEWER BUDGET.

WE TRY TO KEEP THOSE COMPLETELY SEPARATE.

SO WE SHOULD NOT EXPECT A REVENUE COMING BACK EVEN THOUGH WE HAVE AN EXPENSE OUT OF HIS BUDGET.

SO GIVEN YEAR NOW, IF WE'RE TALKING ABOUT HIS STAFF, BECAUSE OBVIOUSLY BRIAN DOES LEGAL WORK FOR WATER AND SEWER COUNSEL.

OH, NO, OUTSIDE COUNSEL, IT IS NEVER CHARGED.

IF IT'S FOR ANOTHER FUND, IT IS NEVER CHARGED TO HIS BUDGET.

IT'S CHARGED DIRECTLY INTO.

SO DO YOU KNOW WHAT THE LAST YEAR OR CURRENT YEAR REALLY? PERHAPS BOTH.

WHAT'S THE TOTAL COST AND OUTSIDE COUNSEL PAID, INCLUDING WATER AND SEWER AND EVERYTHING ELSE.

SO LET ME I DON'T HAVE THAT HANDY, BUT I CAN CERTAINLY BE CURIOUS TO KNOW JUST HOW MUCH I MEAN, IF YOU HAVE 1.5 THAT'S RUNNING THROUGH HIS DEPARTMENT, WE CAN TRACK THAT PRETTY EASY. SURE, IF WE HAVE SMALL AMOUNTS OF MONEY IN OTHER ENTERPRISES, THAT THAT'S SOMETHING WE MAY NOT NEED TO TO LOOK AT.

BUT THEN IF WE HAVE LARGE AMOUNTS OF MONEY IN OTHERS, THEN ARE THOSE BEING BILLED OUT OF, SAY, WATER AND SEWER, PAID OUT OF WATER AND SEWER AND THEN REIMBURSED BACK TO WATER AND SEWER, IS WHAT YOU'RE TELLING ME? YES.

AND SO I'LL LET AND I CAN LOOK IT UP REAL QUICK, BUT THERE HAS BEEN A LARGE AMOUNT OF LEGAL FEE EXPENDITURES IN WATER AND SEWER OVER THE PAST SEVERAL YEARS, AND THAT WAS

[01:05:03]

AND THOSE DOLLARS ARE ALL WE HAVE THAT CONTAINED IN ONE CAPITAL PROJECT WHERE THE LEGAL FEES ARE BEING CHARGED.

THE SETTLEMENT PROCEEDS WERE COMING IN, BUT THEN ALL OF THE CONSTRUCTION TYPE EXPENDITURES ARE ALSO RUNNING THROUGH THAT ONE JOB.

I CAN PULL THAT FOR YOU.

THE OTHER THING THAT I WANTED TO MENTION, AND WE TALKED ABOUT THIS AT THE LAST COUNCIL MEETING, THAT WE DO HAVE RECURRING, SOMEWHAT RECURRING LARGE OUTSIDE COUNCIL EXPENDITURES RELATED TO THE RATE CASES THAT ARE INVOLVED WITH ATMOS ENERGY AND WITH XCEL ENERGY.

BUT THOSE WE RUN THOSE THROUGH OUR RISK MANAGEMENT FUND, OUR INSURANCE FUND.

BUT IF YOU'LL REMEMBER ON THAT RESOLUTION THAT YOU ALL APPROVED, YOU ALSO APPROVED FOR US TO SEEK REIMBURSEMENT FROM THOSE ENTITIES FOR THOSE COSTS.

SO THERE'S LARGE EXPENDITURES GOING IN, BUT THEN THERE IS RECEIPTS COMING IN TO KIND OF OFFSET THOSE.

AND THOSE ARE ALL IN OUR RISK MANAGEMENT DEPARTMENT AND THOSE ARE PROBABLY THE BIGGEST OUTSIDE COUNCIL EXPENDITURES.

IT'S RUNNING THROUGH BRIAN'S AREA, THIS INDIVIDUAL CASE WITH THE WATER AND SEWER.

AND THEN THOSE RISK MANAGEMENT CHARGES RELATED TO THOSE RATE CASES ARE ONGOING.

WE HAVE THOSE PRETTY MUCH EVERY SINGLE YEAR.

SO IF THAT HELPS, YOU MAY HAVE SOMETHING ELSE.

YES, I ACTUALLY ANTICIPATED THAT QUESTION.

AND I THINK I'VE GOT THE NUMBERS SUBJECT TO YOUR CALCULATING AND MAKING SURE THAT MY MATH IS GOOD FOR FOR FOR THE HILLSIDE, THE SEWER CASE.

IT'S IT'S IN THE NEIGHBORHOOD OF $791,600.

FOR OUTSIDE COUNSEL RELATED TO THAT CASE THAT YOU'VE GOT SETTLEMENTS NOW, NOW FROM ALL THE INSURANCE BONDING COMPANIES.

SO THAT'S WHAT THAT NUMBER IS.

AND THAT NUMBER IS NOT REFLECTED THAT WE HAVE SETTLED AND RECOUPED.

THAT'S THE ATTORNEY'S FEES IN THAT THAT YES, WE'RE PART OF THE 16 MILLION SETTLEMENT.

THE SETTLEMENT, YES. CORRECT.

YES. YES. AND SO THAT GIVES YOU AN IDEA.

AND THEN AND THEN AS FAR AS YOUR SBS CASES, LAST YEAR, $402,000 WAS USED FOR OUTSIDE COUNSEL RELATED TO PUBLIC UTILITY RATE CASES.

YOU NEED HIGHLY SPECIALIZED COUNSEL TO DO THAT.

AND THAT COUNSEL REPRESENTS NOT JUST OUR CITY, BUT CITIES THROUGHOUT THE PANHANDLE IN FRONT OF THE PUC AND THEY THE OTHER CITIES PARTICIPATE IN THAT 402. OR WE JUST PAY FOR THAT.

WELL, ACTUALLY, BECAUSE OF STATE LAW, THAT CAN BE REIMBURSED.

A LOT OF THAT CAN BE REIMBURSED.

AND IN FACT, THIS COUNSEL IN THE PAST MEETING TOOK UP A MATTER IN WHICH THEY HIRED OUTSIDE COUNSEL AND THAT AND AUTHORIZED THAT OUTSIDE COUNSEL TO SEEK REIMBURSEMENT UNDER STATE LAW.

AND THAT IS OUR PORTION OF THOSE COSTS.

SO OTHER CITIES THAT ARE PARTICIPATING, THEY ARE DOING A PROPORTIONATE AMOUNT OF THOSE COSTS AS WELL.

OKAY. SO $400,000 IN NEGOTIATING THE RATE THAT'S ULTIMATELY REGULATED BY THE STATE.

YES. IN AN EFFORT TO TRY TO MAXIMIZE OUR OPPORTUNITY TO GET THE BEST RATE FOR OUR TAXPAYER, FOR OUR RATEPAYERS.

CURIOUS LOOKING BACK OVER THE LAST TEN YEARS, HAS THAT RATE EVER BEEN NEGOTIATED DOWN? YES, ALMOST ALWAYS.

ALMOST ALWAYS. AND MAYBE OVER SPEAKING, BUT I THINK THAT IS CORRECT.

I THINK IT'S ALMOST ALWAYS WHEN THE CITIES INTERVENE.

OKAY. BUT IT IS A COMMON PRACTICE.

YES. ACROSS THE STATE.

YES, ABSOLUTELY.

IT'S INTERESTING. I KNOW.

IT'S YEAH, IT MAKES PERFECT SENSE.

OKAY. THANK YOU, SIR.

ANYTHING ELSE? ANY CURRENT LITIGATION THAT YOU WOULD ANTICIPATE COULD BECOME SIGNIFICANT IN COST OR ANYTHING ELSE ON THE HORIZON? I MEAN, I KNOW WE CAN GET SUED AT ANY TIME, BUT I'M JUST WONDERING IF THERE'S ANYTHING ELSE GOING ON THAT COULD CAUSE US TO HAVE ESCALATED OUTSIDE COUNSEL COSTS.

YOU MEAN OTHER THAN WHAT TOM SAID IN PREVIOUS MEETINGS? WELL, I WASN'T GOING TO BRING THAT UP, BUT.

I DON'T ANTICIPATE ANYTHING AT THIS TIME.

COUNCILMAN SIMPSON. THANK YOU.

THANK YOU, SIR. THANK YOU.

APPRECIATE YOU. YEP.

OKAY, MRS. LAURA. ALL RIGHT.

WHAT DO YOU HAVE NEXT? I HAVE AIRPORT NEXT, IF THAT WORKS FOR YOU ALL.

SO WE'LL BRING MIKE CONNOR UP.

AND IF YOU'LL TURN IN YOUR BOOKS TO HANG ON JUST A SECOND.

TURN TO PAGE 493.

[01:10:03]

IF YOU ALL REMEMBER, IF YOU CAN GO BACK A LITTLE BIT IN YOUR MEMORY TO WHAT WAS THAT ABOUT FOUR WEEKS AGO, THE FIRST ROUND OF BUDGET REVIEW THAT WE WERE DOING.

IF YOU TURN IN YOUR BOOKS TO.

PAGE 35 AS WELL.

THANK YOU. THAT IS WHERE WE LOOKED AT KIND OF THE GLOBAL PICTURE OF THE AIRPORT FUND.

AND WE LOOKED AT THEIR CASH FLOWS AND SO WE LOOKED AT CURRENT YEAR APPROVED BUDGET VERSUS NOW KIND OF REVISED LOOK AT WHAT WE THINK IS GOING TO HAPPEN AND THEN THE PROPOSED BUDGET FOR NEXT YEAR.

SO PAGE 35 WAS KIND OF THAT QUICK SUMMARY, YOU KNOW, OF OF EVERYTHING.

AND THEN PAGE 493 HAS THE OUTLINED DETAILS AS A REMINDER.

ONE THING THAT WE HAD SPOKE ABOUT BEFORE, AND I'M SURE MIKE WILL BE READY TO TALK ABOUT THIS AS WELL AS THERE IS A REQUEST OUT THERE TO POTENTIALLY ISSUE SOME DEBT TO DO REPAIRS AT A HANGAR THAT IS LEASED BY A TENANT.

AND SO WE HAVE BUILT THAT PROPOSED DEBT ISSUANCE INSIDE THE BUDGET FOR AIRPORT.

YOU CAN SEE IT, I THINK, A LITTLE BIT MORE CLEAR ON PAGE 35.

WHAT IT WOULD DO IS IT WOULD PRODUCE WE WOULD LOOK TO DO $3 MILLION DEBT ISSUANCE.

SO YOU'LL SEE BOND PROCEEDS COMING IN OF $3 MILLION, AND THEN YOU'LL SEE THE ANNUAL DEBT SERVICE PAYMENTS ARE ANTICIPATED TO BE ABOUT 260,000 ANNUALLY, AND THAT WOULD BE OVER A 20 YEAR TIME PERIOD.

AND ALSO THESE WOULD HAVE TO BE TAXABLE BONDS BECAUSE WE'RE USING IT FOR A FACILITY THAT IS LEASED, THAT IS AN INCOME GENERATING FACILITY.

SO WE ARE NOT ALLOWED TO ISSUE TAX EXEMPT BONDS.

SO THE RATE ON THOSE IS SLIGHTLY HIGHER THAN WHAT WE SEE WHEN WE ISSUE DEBT.

THAT IS TAX EXEMPT.

SO IF THERE'S QUESTIONS ON THAT, I'M SURE MIKE COULD COVER THAT.

AND THEN, MIKE, IF YOU COULD MAYBE BRIEFLY TALK TO US ABOUT ANY KIND OF REVENUE CHANGES THAT YOU'RE ANTICIPATING ON YOUR ENDS OR ANYTHING THAT MAYBE YOU'RE WORKING ON CURRENTLY? BECAUSE WE DO SHOW THAT REVENUES POTENTIALLY COULD GROW BY ABOUT $1 MILLION INTO NEXT YEAR.

SO DO YOU MIND MAYBE STARTING THERE AND COVERING SOME OF THAT? ABSOLUTELY. GOOD MORNING, EVERYONE.

FIRST, I WANT TO THANK MY ENTIRE EXECUTIVE STAFF.

I KNOW THEY WORKED EXTREMELY HARD ON THIS BUDGET THIS YEAR.

WE HAVE A PRETTY COMPLEX BUDGET OVERALL, I THINK, COMPARED TO A LOT OF DEPARTMENTS AND GENERALLY SPEAKING AND EXTENSIVELY THIS YEAR WE ALMOST DO A ZERO BASED BUDGET, GO BACK TO EVERY SINGLE LINE ITEM IN GREAT DETAIL.

SO IT'S A IT'S A VERY EXTENSIVE PROCESS FOR US AT THE AIRPORT.

AS YOU KNOW, WE'RE AN ENTERPRISE FUND AND I WANTED TO GO THROUGH EVENTUALLY HERE SOME SOME BIGGEST OPPORTUNITIES, WINS AND CHALLENGES.

BUT TO ANSWER LAURA'S QUESTION, INITIALLY, WE HAVE JUST RECENTLY COMPLETED OUR AIRLINE NEGOTIATIONS, WHICH IS GENERALLY SPEAKING, A THREE YEAR EVERY THREE YEAR CYCLE.

BUT THIS PARTICULAR YEAR IT'S WE HAVEN'T REALLY NEGOTIATED FOR QUITE SOME TIME.

WE HAD FROZEN THE RATES BACK IN 2018 DUE PRIMARILY DUE TO COVID IN 2019, 2020.

AND SO AT THAT POINT, THE AIRLINES HAD JUST BEEN PAYING THE SAME RATE AS THEY HAD BEEN IN 2018.

SO WE WERE ABLE TO NEGOTIATE AN APPROXIMATELY 30% INCREASE THIS YEAR TO THE AIRLINE RATES.

SO THAT'S PRIMARILY WHERE YOU'RE GOING TO SEE THE INCREASE IN REVENUE.

SO SOME OF OUR BIGGEST OPPORTUNITIES AT THIS POINT ARE WITH LAND DEVELOPMENT.

WE THIS YEAR, JUST THIS PAST YEAR, HIRED A LAND DEVELOPMENT COORDINATOR.

HE WORKS VERY CLOSELY WITH THE EDC, WITH THE CHAMBER AND OTHER OUTSIDE ORGANIZATIONS TO ENSURE THAT WE'RE ON THE SAME COURSE AS AS THOSE ORGANIZATIONS ARE FOR DEVELOPMENT OUT AT THE AIRPORT.

NO ONE'S STEPPING ON EACH OTHER'S TOES AND THAT KIND OF THING.

AND WHAT HE ALSO GOES OUT TO VARIOUS CONFERENCES AND THINGS, AND HE'S DIRECTLY INVOLVED WITH COLD CALLS TO COMPANIES NATIONWIDE TO LOCATE AT THE AIRPORT.

SO WE'RE HAPPY TO HAVE THAT PERSON ON BOARD.

AND IT'S CERTAINLY ONE OF OUR BIGGEST OPPORTUNITIES BECAUSE WE'VE GOT OVER 500 ACRES OF DEVELOPABLE LAND.

SO ONE OF OUR BIGGEST WINS RIGHT NOW IS IN PLANE PASSENGERS GOING ALL THE WAY BACK NOW TO JUNE.

WE'VE HAD THE MOST PASSENGERS THAT WE'VE SEEN SINCE 2014, JANUARY 2014.

SO WE'RE REALLY MAKING SOME GOOD EFFORT AND PROGRESS IN THAT IN THAT AREA.

[01:15:05]

$3 MILLION IF YOU WANT TO LOWER IF YOU WANT TO HAND OUT THOSE.

I JUST GOT THOSE OUT THERE.

OKAY. SO ON THIS HANDOUT, YOU'LL SEE BETWEEN ALL FOUR OF THESE HANGERS THERE ARE RAILS AND THE RAILS ARE IN CONCRETE AND THE RAILS SUPPORT THE PORTIONS OF THE HANGERS THAT MOVE AWAY FROM EACH HANGER, AND THAT ALLOWS THE AIRCRAFT TO GO INTO THE INTO EACH OF THOSE FOUR HANGERS.

SO THOSE PARTICULAR RAILS HAVE DETERIORATED OVER A PERIOD OF TIME.

AND AS WELL AS SOME OF THE WHAT ARE CALLED DOGHOUSES AND SOME OF THE WHEELS AND THINGS THAT ARE ASSOCIATED WITH THAT MECHANISM AND THE CONCRETE UNDERNEATH THE RAILS HAS ALSO DETERIORATED TO A POINT WHERE THE TENANT IS HAVING AN EXTREMELY DIFFICULT TIME IN MOVING THOSE DOGHOUSES AWAY.

SO THEY HAVE IT TAKES THEM AN EXTREMELY LONG PERIOD OF TIME TO TO GET AN AIRCRAFT IN AND OUT DUE TO THAT.

AND WE'VE HAD SOME OF THOSE DOG HOUSES ACTUALLY FALL OFF THE RAILS AND THAT HAS CAUSED THEM AS THE TENANT TO ACTUALLY INCUR A SIGNIFICANT COST TO BRING CRANES OUT AND THINGS TO MOVE THEM BACK IN.

SO WE DIDN'T FEEL THAT THIS WAS A PROJECT THAT WAS ON ON THE TENANT TO DO BECAUSE IT'S NOT REALLY PART OF THE ACTUAL HANGAR.

THE HANGERS THEMSELVES.

AND THIS PARTICULAR TENANT HAS BEEN OVER THE PAST FIVE YEARS OR SO HAS REALLY BEEN GREAT AT PUTTING MONEY INTO THESE HANGERS.

THEY'VE REBUILT THE ENTIRE IN ONE OF THE THEY HAVE A FIFTH HANGAR AND IN THAT PARTICULAR HANGAR THEY DID KIND OF A COOPERATIVE PROJECT WITH US TO REDO ALL OF THE FIRE PROTECTION IN THAT HANGAR, WHICH WAS ABOUT $2 MILLION THERE, $2.5 MILLION.

AND THEY ALSO DID A LOT OF THE FIRE PROTECTION IN THESE OTHER HANGARS.

THEY'VE ALSO DONE AN EXTENSIVE INSULATION PROJECT AND THEY'VE ALSO REDONE THINGS IN ALL OF THE HANGARS, INCLUDING RESTROOMS AND OFFICES AND THINGS OVER THE PAST YEAR, YEAR AND A HALF.

SO I CAN EVEN ESTIMATE THE AMOUNT OF MONEY THEY SPENT, MAYBE PROBABLY $5 MILLION TO DO ALL THESE IMPROVEMENTS.

SO THIS $3 MILLION THAT WE'RE TALKING ABOUT HERE FOR FOR THESE RAILS, I THINK IS IS DEFINITELY A GOOD INVESTMENT.

I THINK THESE HANGARS HAVE QUITE A BIT OF LIFE LEFT IN THEM, ESPECIALLY WITH THE TENANT IMPROVEMENTS THAT THEY'VE DONE.

SO I THINK IT'S A IT'S A GOOD DEAL FOR US.

WE DID LOOK AT OPPORTUNITIES FOR THE TENANT TO POSSIBLY FINANCE THIS PROJECT, BUT THE TENANT HAS A NEW FINANCING COMPANY EXCUSE ME, AND THEY'VE BEEN RELUCTANT TO TO PUT THAT TYPE OF MONEY INTO THEIR FACILITIES.

WE HAVE LOOKED OVER THE PAST SEVERAL YEARS OF BUILDING ANOTHER FACILITY FOR THEM.

THEY HAVE A NEED FOR A VERY LARGE HANGAR WHICH WOULD BE ACTUALLY LARGER THAN THE ONE THEY HAVE NOW.

AND WE'VE SO WE'RE STILL KIND OF LOOKING AT OPPORTUNITIES FOR THAT BECAUSE THEY'RE STILL LOOKING NATIONWIDE FOR FOR THOSE TYPE OF THIS TYPE OF FACILITY.

SO THAT'S ONE OF OUR BIGGEST CHALLENGES.

THE OTHER BIG CHALLENGE IS JUST DEALING WITH UNFUNDED FEDERAL MANDATES.

OUR THE LATEST ONE THERE IS WORKING WITH A COMPANY TO COME IN AS A CONTRACTOR TO DO WORKER SECURITY SCREENING.

THIS IS A VERY RECENT ISSUE THAT'S COME UP SINCE APRIL.

THEY HAVE THE FEDERAL GOVERNMENT DECIDED THAT THEY WERE GOING TO REQUIRE ALL AIRPORTS OF A CERTAIN SIZE AND OURS IS OF A CERTAIN SIZE TO ACTUALLY SCREEN WORKERS GOING THROUGH CERTAIN DOORS WITHIN THE TERMINAL BUILDING FROM PUBLIC AREAS TO SECURE AREAS.

SO WE'VE PUT ABOUT $225,000, I THINK, IN THE BUDGET THIS YEAR FOR THAT.

AND WE HAD SOME CHALLENGE WITH OUR RFP THIS YEAR TO GET A COMPANY TO DO THAT.

BUT WE'RE THINKING THAT WE'RE GOING TO BE ABLE TO DO THAT AS LONG AS TSA GIVES US AN EXTENSION TO THE SEPTEMBER 25TH DUE DATE TO GET A LOCAL COMPANY TO DO THAT WORK HERE. SO WE'RE HOPING THAT THAT'LL BE COMING UP PRETTY SOON.

WE'RE WORKING ON GETTING THAT RFP BACK ON THE STREET WITHIN THE NEXT COUPLE OF WEEKS.

SO OUR BIGGEST FUTURE CHALLENGE, I THINK, REALLY IS RETAINING LABOR AND LABOR PERFORMANCE ENABLEMENT.

THOSE ARE ALWAYS ISSUES FOR US.

AT ONE POINT DURING THE 21 AND 22 SEASONS, WE HAD ABOUT 12 OPEN POSITIONS.

WE'RE DOWN TO ABOUT FIVE NOW, SO WE'RE MAKING SOME GOOD PROGRESS IN THAT AREA.

[01:20:02]

AND WE JUST WE HAD TO PUT THAT PROCESS ON HOLD.

WE HOPE TO PICK THAT UP NOT IN THIS COMING BUDGET BUT IN THE FOLLOWING.

AND WE JUST DIDN'T HAVE ENOUGH STAFF TO HANDLE THE WORKLOAD AT THAT POINT TO GET THAT DONE.

BUT I THINK WE'LL BE ABLE TO MOVE INTO GETTING THAT COMPLETED WITHIN ABOUT THE NEXT YEAR AND A HALF.

SO OUR OTHER FUTURE CHALLENGES MOVING A PANTEX OPERATION PANTEX HAS A FACILITY ON OUR AIRPORT THAT COVERS THE NUCLEAR CAPABILITIES, BUT THEY ALSO DO ARMAMENTS OFF LOADING AND UNLOADING ON AIRCRAFT, AND THEY USE SOME AREAS ON OUR AIRPORT.

AND THEY'VE USED THESE AREAS SINCE LIKE 1957 TO UNLOAD AND OFFLOAD ARMAMENTS.

AND THAT AREA HAPPENS TO BE RIGHT IN A PRIME DEVELOPMENT AREA.

SO WE'RE LOOKING TO MOVE THEM TO AN AREA WHERE THEY'RE GOING TO BE NOT REALLY IN CONFLICTING WITH ANY OF OUR PLANNED OPERATIONS.

SO WE'RE LOOKING AT DOING THAT AND WE'VE HAD SOME VERY GOOD RESPONSE FROM PANTEX AND THE FEDERAL AGENCIES THAT ARE INVOLVED WITH THEM ON THAT HAD THEM ON A COUPLE OF WEEKS AGO AND WE'RE WORKING ON GETTING THAT SQUARED AWAY.

ALSO, THE AGREEMENT WE'RE WORKING ON, WE HAD THE AGREEMENT FROM BASICALLY 1957 WITH THE FEDERAL GOVERNMENT THAT THAT GAVE THE AIRPORT THE BIGGEST CHUNK OF LAND THAT THE AIRPORT HAS AND ALLOWED PANTEX TO TO DO THESE OPERATIONS IN THAT SPECIFIC AREA.

THAT AGREEMENT HAS BEEN SO OLD THAT EVEN THE FEDERAL GOVERNMENT CAN'T EVEN FIND SOME OF THE DOCUMENTATION FOR IT.

SO WE'RE HOPING TO GET THAT SQUARED AWAY WITHIN THE NEXT YEAR AS WELL.

SO. THAT'S ALL I HAVE.

THIS ONE. ONE OTHER THING I WANTED TO BRING TO COUNCIL'S ATTENTION.

IF YOU TURN IN YOUR BOOKS TO PAGE 830, I'M SORRY, 830 AND 831, THAT IS WHERE THE CAPITAL PROJECTS THAT AIRPORT HAS PROPOSED FUNDING ARE LISTED.

YOU WILL SEE THE $3 MILLION HANGAR PROJECT LISTED ON 831 AND IT SHOWS THE $3 MILLION COMING FROM BOND PROCEEDS.

THE VAST MAJORITY OF THE PROJECTS THAT ARE PROPOSED HERE ARE ELIGIBLE FOR FAA GRANT FUNDING, AND THAT IS A 9010 MATCH.

SO THE AIRPORT PAYS 10% OF THE PROJECT AND THE FAA PAYS 90% OF THE PROJECT.

SO CERTAINLY GET A LARGE AMOUNT OF CAPITAL COMPLETED WITH A SMALLER EXPENDITURE FROM THE AIRPORTS SIDE. AND SO ON PAGE 830 AND 831, YOU'LL SEE THE DOLLAR AMOUNTS IN THAT THIRD COLUMN THERE THAT SAYS GRANT AND AID, THAT'S THE FEDERAL FUNDING. AND THEN THE AIRPORTS PORTION OF IT IS AS IT LOOKS LIKE IT'S THE FOURTH FROM THE LAST COLUMN THERE.

THOSE ARE THE ACTUAL DOLLARS THAT THE AIRPORT WOULD HAVE TO EXPEND TO GET THOSE TOTAL PROJECTS.

OKAY. AM I IGNORANCE? WHAT'S A DOG HOUSE? SURE. WHAT DOES IT DO? IT BASICALLY COVERS THE END OF THE HANGAR.

AND SO WHAT HAPPENS IS WHEN THEY PUT THE AIRCRAFT IN THERE, THE DOG HOUSE MOVES AND CLOSES UP THE END OF THE HANGAR.

BUT IT'S LARGE ENOUGH TO TO HANDLE THE HEIGHT OF THE TAIL.

OKAY. SO THAT'S THE THAT'S WHY THEY DID IT THAT WAY.

THERE ARE NUMEROUS WAYS OF DOING HANGAR DOORS.

THAT'S JUST ONE OF THEM.

NOT DONE VERY OFTEN ANYMORE.

IN FACT, WE LOOKED AT BECAUSE WE'VE GONE THROUGH THE ENTIRE DESIGN PROCESS ON THIS, WE'VE BEEN LOOKING AT THIS FOR THE LAST THREE YEARS.

WE WENT THROUGH THE ENTIRE DESIGN PROCESS.

WE LOOKED AT, YOU KNOW, COULD WE EXTEND THE HANGAR AREA AND PUT IN DIFFERENT KINDS OF DOORS? AND IT WOULD BE MUCH MORE COSTLY TO DO THAT.

AND THE LANDING FEE IS THAT LIKE A PER PERSON FEE LANDING FEE IS PER AIRCRAFT, PER AIRCRAFT BASED ON THE AIRCRAFT WEIGHT.

AND THEN THE AIRLINE RENTALS IS FOR THE SPACE, THE SPACE THAT THEY'RE USING IN THE IN THE TERMINAL SPACE.

ANYTHING THAT YOU SEE SIGNIFICANT AS FAR AS AIRPORT SERVICE IN THE COMING FISCAL YEAR? ARE PRETTY MUCH KIND OF THE SAME.

PRETTY MUCH THE SAME, YEAH.

I MEAN, WE'RE LOOKING AT SOME SOME POSSIBLE IMPROVEMENTS TO CUSTOMER SERVICE AND THINGS.

WE'VE HAD SOME SUGGESTIONS MADE BY CUSTOMERS RECENTLY LIKE TO ADD MORE ELECTRIC OUTLETS IN CERTAIN AREAS OF THE GATE AREA AND THAT KIND OF THING, BUT NOTHING SUPER MAJOR.

YEAH. AND THEN THE NEW TSA PRE-CHECK SYSTEM IS THAT RUNNING SMOOTHLY WITH THE NEW EQUIPMENT THAT THEY HAVE AND ALL ALL THAT'S RUNNING SMOOTHLY NOW.

[01:25:02]

THANK YOU. I HAVE A QUESTION ON THE I GUESS IT'S 502 IN YOUR BUDGET.

YOU DID HAVE ADVERTISING DOWN HERE AT 74,000, BUT YOU'RE TAKING IT OFF TO A -276.

BUT THEN YOU ADDED A LINE ITEM FOR MISCELLANEOUS FOR 225,000.

I'D LIKE TO KNOW WHAT A QUARTER MILLION DOLLARS IS GOING TO DO FOR MISCELLANEOUS.

CAN YOU RECALL WHAT THAT WAS? MIKE, WAS THAT THE MANDATE SCREENING FOR.

YES, YOU'RE RIGHT.

CORRECT. SO, YEAH, THAT WAS THE WORKER SCREENING PROGRAM.

THAT WAS 225.

YOU'RE TRYING TO GET AN RFP OR RFQ.

ONE OF THE TWO LOCAL, AND THAT IS THE 225.

OR JUST TO CLARIFY.

YES. AND THEN THE REDUCTION IN THE ADVERTISING DOLLARS, IF I REMEMBER CORRECTLY, THAT WAS TO HELP OFFSET THE DEBT SERVICE, THE ANNUAL DEBT SERVICE ASSOCIATED WITH THE HANGAR IMPROVEMENTS.

AND SO THAT WOULD HE WOULD BE FORGOING SOME OF THOSE ADVERTISING DOLLARS IN ORDER TO COVER THAT ANNUAL DEBT SERVICE.

OKAY. ANY ANYTHING ELSE? OKAY. GET ANYTHING DONE.

MR. CRAFT. ANYTHING ON YOUR END? SO THIS IS IGNORANCE HERE.

WHY IS THERE VACCINES IN YOUR BUDGET OCCASIONALLY? WELL, BECAUSE WE HAVE CUSTODIANS AND SOME YEARS WE DO VACCINES FOR THEM TO ENSURE THAT THEY DON'T GET CERTAIN DISEASES.

OKAY. I MEAN, IT'S NOT MUCH MONEY, BUT.

OH, I KNOW. I JUST SAW IT IN THERE. I WAS LIKE, YEAH, THAT'S WHY I WAS JUST REAL CURIOUS AS TO WHAT THAT WAS IN THERE FOR.

YEAH, YEAH. WE GET A LOT OF AT THE AIRPORT, AS YOU MIGHT IMAGINE.

WE GET A LOT OF NEEDLES AND THINGS THAT PEOPLE DUMP AND TRASH.

WE DO HAVE WE DO HAVE SPECIAL CONTAINERS FOR THOSE TYPES OF THINGS, BUT IF THEY DON'T USE THEM, WE WANT TO MAKE SURE THAT THEY GET STUCK WITH SOMETHING THAT THEY. ARE PROTECTED.

MIKE, I'VE GOT THIS ISN'T A BIG LINE ITEM, BUT I'M JUST CURIOUS FOR ADVERTISING COMMISSION, YOU KNOW, BACK IN 22 IS LIKE $2,000, ALMOST NOTHING.

AND NOW, YOU KNOW, WE'RE AT 42,000.

LIKE WHAT? WHAT HAPPENED? CORRECT. SO THAT COVERS ALL OF THE INTERNAL ADVERTISING THAT YOU MIGHT SEE ON THE WALLS AND SUCH.

WE HAVE A CONTRACT THAT DOES THAT FOR US.

AND BACK IN A COUPLE OF YEARS, YEAR OR TWO AGO, WE DID NOT HAVE A FEDERAL GRANT TO COVER THAT.

AND SO THERE WE'VE BEEN REALLY WORKING WITH THEM TO TRY TO GET THEM TO INCREASE HOW THAT WAS GOING.

BUT BACK IN COVID, THOSE NUMBERS WENT TO NEAR ZERO.

I MEAN, ALL OF THEIR ADVERTISERS PULLED OUT CONTRACT OR NOT.

THEY WERE LIKE, WE'RE NOT PAYING.

AND SO THEY LEFT.

SO WE WENT FROM ALMOST NOTHING TO HAVING A FEDERAL GRANT THAT NOW COVERS THAT AT $3,500 A MONTH.

OKAY, SO THE GRANT PAYS FOR THE ADVERTISING, NOT THE INDIVIDUALS.

WELL, IT. CORRECT.

WELL, THE INDIVIDUALS THAT ARE ADVERTISING PAY THE COMPANY.

OKAY. BUT THE COMPANY HAS A MINIMUM ANNUAL GUARANTEE TO PAY THE AIRPORT.

AND SO WE HAD FOREGONE SOME OF THAT DURING COVID BECAUSE THEY JUST DIDN'T SIMPLY HAVE THE ABILITY TO PAY SINCE ALL THE ADVERTISERS LEFT.

BUT THEN THE FEDERAL GOVERNMENT GAVE US A GRANT TO COVER THE MINIMUM ANNUAL GUARANTEE.

SO THAT'S THE NUMBER THAT YOU SEE IN THERE, IS THE ABSOLUTE MINIMUM GUARANTEE THAT THE GRANT PAYS.

SO THE ADVERTISERS STILL HAVE NOT COME BACK IN FORCE YET.

SO THE COMPANY IS STILL NOT MEETING THE ACTUAL MINIMUM NUMBERS TO REALLY PAY US MUCH MONEY.

AND SO WE'RE LOOKING AT POSSIBLY GETTING A NEW COMPANY TO DO A BETTER JOB WITH THAT.

WE THINK THEY CAN DO A BETTER JOB FOR US.

OKAY. AND YOU'VE GOT I MEAN, I'M GUESSING THAT Y'ALL LOOK AT THIS, ESPECIALLY BUDGET TIME IS Y'ALL ARE SOME OF OUR DEPARTMENTS ARE UNIQUE IN THE WAY THAT THEY CAN. PRODUCE REVENUE.

SO YOU GUYS HAVE A I MEAN SOME SOME THINGS ARE FIXED, RIGHT? SOME THINGS ARE PASSENGERS AND PARKING AND IT IS WHAT IT IS, RIGHT? I MEAN, YOU'RE ADVERTISING WHATEVER.

BUT THERE ARE SOME LIKE INTERNAL LIKE ADVERTISING, THE RESTAURANTS, THE Y'ALL LOOK AT THAT EACH YEAR AND SAY, HEY, HOW CAN WE MAXIMIZE THIS? I MEAN, YOU KNOW, WITH PEOPLE COMING IN, Y'ALL LOOK AT THAT.

YOU KNOW, SOME OF THEM WE DON'T LOOK AT EVERY YEAR.

I MEAN, LIKE RESTAURANT REVENUE AND THINGS LIKE THAT KIND OF IS WHAT IT IS.

BUT WHEN THOSE CONTRACTS COME UP, WE DEFINITELY LOOK AT THEM AND HOW WE CAN INCREASE REVENUES THERE.

THIS PAST YEAR, WE LOOKED AT INCREASING OUR RENTAL CARS.

WE REDID OUR ENTIRE RENTAL CAR AGREEMENT, SO WE WERE ABLE TO INCREASE RATES THERE.

THE RENTAL CARS PAY FOR THE PARKING SPOTS THAT THEY HAVE THEIR CARS STAGED AT.

SO WE INCREASE THEIR AND WE WERE ABLE TO KEEP THE ACTUAL PERCENTAGE RATE THAT THEY PAY, WHICH IS 10% OF THEIR GROSS, THEIR KIND OF NET

[01:30:10]

I DON'T KNOW OF ANY AIRPORT PAYING OR GETTING MORE THAN 10% AT THIS POINT.

IT USED TO BE EIGHT ABOUT 7 OR 8 YEARS AGO.

SO THEY'RE STILL AT THAT 10%.

BUT WE WERE ABLE TO INCREASE THE OTHER RATES.

SO WE DEFINITELY LOOK AT EVERY OPPORTUNITY TO INCREASE WHAT WE'RE WHAT WE'RE GETTING.

OKAY. THANK YOU, MIKE.

UM, A COUPLE QUESTIONS.

JUST TO EDUCATE MYSELF.

UNDER YOUR EXPENSES, 75 100 SAYS TRAVEL 5,431,000.

THAT'S AN EXPENDITURE.

SO IS THAT ALL? EXPENSES ASSOCIATED WITH TRAVEL.

WE DIDN'T HAVE TRAVEL. THAT WASN'T THAT MUCH.

YEAH. SO IF YOU LOOK AT 504 LINE ITEM 75100, IT'S UNDER EXPENDITURES.

LAST YEAR WAS 6.2 MILLION.

THIS YEAR'S 5.4 MILLION VARIANCE REQUEST IS LESS 320.

THAT I APOLOGIZE.

THAT'S AN ERROR ON OUR REPORT.

THAT'S THEIR DEPRECIATION LINE ITEM, NOT THEIR TRAVEL LINE ITEM.

SO WE ARE NOT SENDING MIKE ON EXTRAVAGANT TRAVEL EACH YEAR.

WE DECREASED OUR TRAVEL FOR THIS COMING YEAR.

I APOLOGIZE. I WAS JUST I WAS JUST CURIOUS WHERE WE WERE GOING BECAUSE I WANT TO GO.

HECK YEAH. WELL, YOU'RE NOT GOING TO GET VERY FAR.

THOSE ARE JUST DEPRECIATION NUMBERS.

SO AGAIN, THEY'RE NONCASH EXPENDITURES.

AND I APOLOGIZE. WE WILL CERTAINLY AS A AS AN ENTERPRISE, YOU GET TO DEPRECIATE AS A LINE ITEM EXPENDITURE.

YES, THAT IS A UNIQUE DIFFERENCE WITH OUR ENTERPRISE FUNDS THAN OUR GOVERNMENTAL FUNDS.

OUR GOVERNMENTAL FUNDS.

YOU EXPENSE EVERYTHING YEAR ONE IN OUR OUR ENTERPRISE FUNDS.

THEY CAPITALIZE THEM LIKE ANY NORMAL BUSINESS AND THEY PUT AN ASSET ON THE BOOKS AND THEN THEY TAKE DEPRECIATION.

WE DO STRAIGHT LINE DEPRECIATION OVER THE USEFUL LIFE OF WHATEVER THE ASSET IS.

SO AS YOU CAN IMAGINE, OUT AT THE AIRPORT WITH THOSE BUILDINGS, WITH THE HANGARS, WITH VEHICLES, WITH EQUIPMENT, ALL OF THAT IS RUNNING THROUGH THAT DEPRECIATION LINE ITEM.

OKAY. SO AT THE END OF YOUR BUDGET, WHAT'S YOUR WHAT'S YOUR TOTAL COST OF EVERYTHING? TOTAL REVENUES.

WHEN YOU HAVE A DEPRECIATION LINE ITEM LIKE THIS, THIS ENDS UP EITHER ON TOP OF YOUR RESERVES OR GOING INTO A CIP PROJECT.

IS THAT CORRECT? WELL, THE AIRPORT DOESN'T GET TO USE THIS MONEY, SO.

NO, IT'S JUST ADJUSTING THE ESSENTIALLY THE VALUE OF THOSE ASSETS.

IT'S AN IT'S JUST A NON CASH EXPENDITURE THAT GOES TO OFFSET WHATEVER IS BOOKED AS THE ASSET.

BUT IT STILL HITS MY BOTTOM LINE, DOESN'T IT, UNDER TOTAL EXPENDITURES.

IT DOES FROM AN EXPENSE STANDPOINT, BUT IT IS NON CASH.

SO WHEN YOU LOOKED OVER AT PAGE 35 ON THE OPERATING EXPENSE LINE ITEM, IT'S LESS DEPRECIATION.

SO WE ACTUALLY.

YEAH, EXACTLY. YEP.

VERY GOOD QUESTION.

OKAY. SO IT'S NOT INVOLVED IN THAT CALCULATION.

OTHER QUESTION MAY MAY BE SOMETHING ELSE COULD BE YOUR COST OF GOODS SOLD.

I DON'T KNOW. IT SAYS MEALS AND LOCAL AIRPORT OPERATIONS.

984 984,000.

STILLS PAGE 504.

SORRY. WHAT'S THE LINE NUMBER? 75302, PLEASE.

THAT MUST BE. LET ME LOOK.

I THINK THAT'S SOMETHING THAT PULLED IN INCORRECTLY ON THE REPORT.

YES, I'LL LOOK IT UP REAL QUICK.

OKAY. OUR MEALS IN LOCAL IS $1,000.

$1,000. SO I SEE THAT MEALS IN LOCAL AIRPORT UP THERE, SEVEN FIVE, 301 AT A THOUSAND.

AND THEN WE HAVE ANOTHER LINE ITEM IN THERE THAT I CAN'T TRACK.

AND IT'S THAT 984.

SO IF WE CAN COME BACK TO THAT AND LET US KNOW IF THAT'S AN ERROR, WE'LL GET IT CORRECTED.

OR IT'S JUST A AND BONDS 984,000, YOU'RE SAYING IS INSURANCE AND BONDS CORRECT? YES, IT SHOULD BE.

THAT WOULD BE MAINLY RELATED TO THE PROPERTY INSURANCE FOR THE COVERAGE THERE AT THE AIRPORT.

WE JUST NEED TO CORRECT THAT IN OUR BOOK.

YES, EXACTLY.

AND WE WILL HAVE THAT AS WE COMPLETE THE DEPARTMENT REVIEWS AND GET DIRECTION FROM YOU ALL.

TOMORROW, WE ARE GOING TO REVISE THE POSTED PROPOSED BUDGET THAT'S OUT THERE AND IT WILL WILL HAVE A TRACKING MECHANISM OF THINGS THAT HAVE CHANGED FROM THE FIRST VERSION, WHICH IS THIS TO THE FINAL VERSION.

AND WE WILL MAKE SURE THAT SOME OF THESE LINE ITEMS THAT THE NAMES CAME IN CORRECTLY GET FIXED IN THAT VERSION.

SO I APPRECIATE YOUR PATIENCE.

WE'RE WE ARE WORKING WITH NEW SOFTWARE THIS YEAR AND LEARNING A LITTLE BIT AS WE GO.

[01:35:04]

BUT SO THE $3 MILLION IMPROVEMENT IS IS IN A LEASE AND YOU'RE UPDATING THAT LEASE, IS THAT RIGHT? THAT LEASE HAS BEEN RECENTLY UPDATED SO THAT TENANT PAYS US ALMOST A HALF MILLION, ACTUALLY A HALF MILLION DOLLARS EVERY YEAR.

OKAY. SO WE GET A HALF $1 MILLION LEASE.

WE'RE PUTTING $3 MILLION INTO THE PROPERTY AND OF THAT 200 AND OR 2.7 MILLION IS GRANT FUNDED.

WE MATCH. THERE'S NO GRANT FUNDED ON NOT ON THAT PROJECT.

OKAY. SO THIS IS ALL CAPITAL OUTLAY FROM YOU GUYS, CORRECT? WITH A GOOD TENANT? CORRECT. ON LIKE A SIX YEAR ROI FLAT MATH.

OKAY. AND THEN IF YOU'RE LOOKING AT OTHER LEASES LIKE LAND LEASES, IS THAT WHAT YOU'RE TALKING ABOUT ON YOUR DEVELOPABLE.

YES, SIR. OKAY.

AND YOU HAVE A FEW THINGS IN THE WORKS THAT WILL GET BROUGHT UP TO AS YOU'RE BRINGING THEM OR.

YES. AND I ONLY MENTION THAT JUST IN THE WAY OF THIS.

THIS COUNCIL DOESN'T KNOW WHAT YOU'RE LOOKING AT FOR THE MOST PART, CORRECT? YEAH. I MEAN, CURRENTLY WE HAVE TWO LAND LEASES THAT WE'RE LOOKING AT.

THEY'RE ACTUALLY MORE CLOSER TO THE AIRFIELD, BUT THEY'RE PRIVATE HANGARS THAT PEOPLE WANT TO BUILD.

SO FOR THE FIRST TIME IN A LONG TIME WE'VE EVER HAD SOMEBODY WANTING TO DO THAT AND VERY HAPPY TO GET THAT.

SO THOSE LEASES WILL COME TO YOU ALL GO GOOD WITH YOUR OVERALL COMPREHENSIVE PLAN DEVELOPMENT, YOU KNOW, AIRPORT.

OKAY. ANY OTHER QUESTIONS FROM COUNCIL? YOU NEED A MINUTE? DON STILL FLIPPING.

ARE YOU GOOD? I THINK I'M GOOD.

WE CAN. WE CAN TAKE A MINUTE IF WE NEED IT.

MIKE, YOU GOT ANYTHING ELSE YOU WANT TO COVER? I DO. OF COURSE. OKAY, GO AHEAD.

SO, MIKE, WHERE ARE WE WITH TOTAL REVENUES VERSUS TOTAL EXPENDITURES? OR MAYBE, LAURA, THAT'S A BETTER QUESTION FOR YOU.

PAGE 35. YEAH, GO BACK TO PAGE 35.

I THINK THAT'S MAYBE EASIER TO SEE IT THERE BECAUSE IT THROWS IT OFF ON THIS.

IT SHOWS IT AS AN EXPENSE, EVEN THOUGH IT DOESN'T.

OKAY. THE DEPRECIATION.

EXACTLY. THAT'S A THAT'S A GREAT POINT, MAYOR.

ON PAGE 35, IN THE MIDDLE OF YOUR PAGE THERE, YOU'LL SEE TO THE FAR RIGHT YOU HAVE YOUR OPERATING LESS DEPRECIATION.

THAT'S WHERE WE'RE PULLING THAT DEPRECIATION NUMBER OUT BECAUSE IT'S NOT FIGURED IN.

IT'S NOT A TRUE CASH EXPENDITURE.

AND SO YOU'LL SEE THERE WE'VE GOT OPERATIONS OF ABOUT FIVE, 15.7 AND WE'VE GOT OPERATING INCOME THERE OF ALMOST 16 MILLION.

BUT THEN WE'LL DO WE WILL HAVE THAT DEBT SERVICE PIECE GOING IN.

AND THEN CAPITAL IS KIND OF SEPARATE BECAUSE WE USE ESSENTIALLY ONE TIME DOLLARS IN GRANT FUNDING TO COMPLETE CAPITAL PROJECTS FOR YEAR OVER YEAR.

OKAY, PERFECT. THANK YOU.

DOES THAT HELP? YES. OKAY, GREAT.

YEAH, WE WERE JUST LOST IN THE.

YES, ABSOLUTELY.

ANYTHING FURTHER FOR MIKE? HEY, YOU DO A GOOD JOB OUT THERE.

WE APPRECIATE YOU. THANK YOU VERY MUCH.

THANK YOU. THANK YOU.

APPRECIATE YOU. OKAY.

LET'S GO ONE MORE.

ALL RIGHT. SO IF WE COULD HAVE ALAN HARTER GO AHEAD AND COME UP WHILE HE'S COMING UP.

WE'VE GOT A FEW DEPARTMENTS TO COVER WITH HIM.

WE'VE GOT OUR FLEET OPERATIONS, WE'VE GOT TRAFFIC, AND THEN OUR PUBLIC WORKS DEPARTMENT, WHICH IS ESSENTIALLY JUST WHERE THE ADMINISTRATION OF THOSE AREAS RESIDES.

WE MIGHT START THERE.

WHILE WE'RE GETTING TO THAT PAGE, I'M GOING TO HAND OUT A REPORT THAT HAS BEEN REQUESTED.

WELL, WE'LL JUST TAKE ONE AND PASS IT AROUND.

WHAT THIS IS, IS A BUDGET VERSUS VACANCIES REPORT OR A FILLED VERSUS VACANCIES REPORT BY DEPARTMENT.

WHAT WE HAVE ON HERE, BECAUSE IT CERTAINLY, AS WE RAN IT JUST IN TOTAL BY DEPARTMENT, WE STARTED SEEING SOME VERY INTERESTING NUMBERS.

AS YOU CAN IMAGINE, WE ARE COMING OUT OF THE SUMMER SEASON AND SO OUR SEASONAL EMPLOYEES, ESPECIALLY IN OUR PARKS AND REC AREA, THOSE ARE BECOMING VACANT POSITIONS. AND SO WE SPLIT THIS REPORT UP BETWEEN FULL TIME AUTHORIZED POSITIONS AND PART TIME AUTHORIZED POSITIONS IN ORDER TO KIND OF HELP TELL THAT COMPLETE NARRATIVE.

THIS IS AS OF OCTOBER 22ND.

SO THIS IS REAL RECENT.

YES. NO CURRENT.

WELL, I SAY THAT. IS THIS YOUR THE IT'S CURRENT WITH NONE OF THE NEW POSITIONS ADDED IN THIS CURRENT BUDGET SO CURRENT YEAR.

SO ANY OF THE REQUESTS FOR NEW POSITIONS THAT ARE IN THIS PROPOSED BUDGET, THOSE ARE NOT INCLUDED IN THIS REPORT.

THIS IS JUST A CURRENT YEAR SNAPSHOT.

SO IF WE'RE LOOKING AT CURRENT BUDGET, LET'S JUST TAKE AN EASY LINE ITEM OF JUDICIAL YOU HAVE BUDGETED FOR.

YOU HAVE FILLED FIVE.

SO YOU'RE SAYING CURRENT YEAR YOU'RE WORKING WITH ONE ADDITIONAL EMPLOYEE THERE THAT'S NOT IN YOUR BUDGET.

AND IF YOU LOOK AND IF YOU REMEMBER WHEN JUDGE HAMILTON WAS HERE, WE HAVE ON HER FULL TIME POSITIONS, WE HAVE ONE VACANT FULL TIME POSITION.

[01:40:03]

SHE'S DOING TWO PART TIME JUDGES IN A FULL TIME POSITION.

YES, THAT'S A PERFECT EXAMPLE.

AS YOU COME DOWN.

I THINK SINCE ALAN'S RIGHT HERE, WE'LL TALK ABOUT A COUPLE OF HIS DEPARTMENTS.

I'VE HIGHLIGHTED SOME THAT I THINK WE'VE ALREADY TALKED ABOUT SOME OF THIS.

IF YOU GO DOWN TO THE MIDDLE OF THE PAGE WHERE IT SAYS STREET DEPARTMENT, THE DEPARTMENT NUMBER IS 1420, YOU'LL SEE THAT THERE'S TOTAL POSITIONS AUTHORIZED OF 94 AND WE CURRENTLY HAVE 80 FILLED.

SO WE HAVE 14 VACANT POSITIONS, TEN ARE FULL TIME AND FOUR ARE PART TIME.

THAT WAS SOMETHING THAT WE DISCUSSED WHEN WE WERE GOING THROUGH THE STREET DEPARTMENT, THAT THEY DO HAVE CHALLENGES FILLING ALL OF THOSE POSITIONS.

I BELIEVE THE CONVERSATION WAS THAT WE WOULD TAKE THAT BACK AND KIND OF RELOOK AT THOSE UNFILLED POSITIONS AND SEE IF THERE WAS MAYBE A BETTER WAY TO UTILIZE IT, MAYBE ELIMINATE SOME POSITIONS AND RESTRUCTURE SOME OTHERS.

SO I KNOW THAT'S PROBABLY ALREADY IN THE WORKS.

BUT JUST TO KIND OF HELP YOU ALL UNDERSTAND HOW THIS REPORT WORKS, HOPEFULLY THIS IS USEFUL IF YOU NEED MORE SPECIFIC DETAILS THAN THIS, WE'VE GOT IT ALL THE WAY DOWN TO THE POSITION, BUT IT'S PAGES AND PAGES OF NUMBERS AND NUMBERS AND NUMBERS.

AND SO I THOUGHT THIS WAS HOPEFULLY A FAIRLY DECENT SUMMARY FOR YOU ALL TO KIND OF LOOK THROUGH.

AND I APOLOGIZE. WE DIDN'T HAVE THIS DAY ONE GOING THROUGH DEPARTMENTS, BUT HOPEFULLY THIS WILL HELP.

WE REALLY APPRECIATE THIS AND I APPRECIATE COUNCIL FOR ASKING FOR IT.

I THINK IT'S A REALLY GOOD STUDY OF WHAT WE'RE LOOKING TO DO.

AND THEN I WOULD LIKE STAFF TO HEAR THAT AS WE LOOK AT BUDGETS.

YOU KNOW, WHAT WE'RE LOOKING FOR IN VACANCIES IS NOT A REDUCTION OF OF POTENTIAL BUDGET AS MUCH AS IT IS WHERE YOUR NEEDS ARE.

DOES THIS REQUIRE A REDUCTION OF POSITIONS WITH AN INCREASE OF PAY FOR EXISTING POSITIONS? SO WHAT WE WANT TO DO IS WE WANT TO GET MORE COMPENSATION TO THOSE EMPLOYEES THAT THAT WORK HARD AND PERFORM AND THAT WE APPRECIATE LESS OVERALL BUDGET THAT YOU GUYS ARE TRYING TO WORK OUT.

AND JUST A CONTINUATION OF YEAR AFTER YEAR OF WE ALWAYS LOOK TO BE UNDER STAFFED WHEN ACTUALITY OUR CUSTOMER SERVICE MAY BE, YOU KNOW AN A PLUS AND WE'RE UNDER STAFFED BUT WE'RE GETTING THE WORK DONE.

BUT THEN ARE WE PAYING THOSE STAFF MEMBERS WHAT WE NEED TO TO RETAIN THEM? SO MRS STORRS.

THANK YOU FOR THIS. THIS WILL BE GOOD.

YES, ABSOLUTELY.

AND YOU CAN KIND OF USE THIS AS A TOOL AS WE FINISH UP THE DEPARTMENT.

AND WE CAN CERTAINLY IF THERE'S QUESTIONS, IF YOU ALL WANT TO LOOK THROUGH IT AND HAVE QUESTIONS FOR US AS WE GO, GREAT.

IF NOT, YOU KNOW, TOMORROW, IF YOU HAVE FURTHER QUESTIONS ABOUT THINGS THAT WE'RE NOT TALKING ABOUT TODAY, BRING THEM.

WE WOULD LOVE TO ADDRESS THAT.

AND I THINK THEN IF WE CAN TURN IN OUR BOOKS TO PAGE 599, WE WILL GO OVER PROBABLY THE SMALLEST PIECE OF THE OVERALL PUBLIC WORKS AREAS.

AND I'LL LET ALLAN TALK ABOUT THIS.

THIS IS OUR KIND OF OUR ADMINISTRATION DEPARTMENT FOR PUBLIC WORKS.

AND ALLAN, IF YOU COULD JUST KIND OF BRIEFLY TALK ABOUT IT, BUT THEN ALSO TALK ABOUT ALL THE AREAS THAT YOU ALL MANAGE FROM THIS ADMINISTRATION STANDPOINT AS WELL. ABSOLUTELY. THANKS.

I HAVE WITH ME TODAY MICAH PADILLA.

SHE'S OUR PUBLIC WORKS ANALYST.

SHE IS REALLY THE ONE BEHIND PUTTING ALL OF THIS TOGETHER FROM A PUBLIC WORKS STANDPOINT.

SO AS LAURA MENTIONED, PUBLIC WORKS PROVIDES ADMINISTRATIVE SUPPORT AND MANAGERIAL DIRECTION FOR THE FIVE DEPARTMENTS THAT ARE ASSIGNED TO IT.

THAT INCLUDES TRAFFIC FLEET SERVICES, STREETS, DRAINAGE UTILITY AND SOLID WASTE COLLECTION AND DISPOSAL.

WE'RE BUDGETED FOR FIVE POSITIONS.

DIRECTOR, ASSISTANT DIRECTOR PROGRAM.

I'M SORRY, A PUBLIC WORKS COORDINATOR POSITION, A PROGRAM MANAGER AND ADMINISTRATIVE ASSISTANT.

CURRENTLY WE ARE OBVIOUSLY VACANT THE DIRECTOR POSITION AND SOON TO BE THE ASSISTANT DIRECTOR POSITION AND WE ARE ALSO VACANT ON THE ADMINISTRATIVE ASSISTANT POSITION, BUT HAVE THAT ADVERTISED AND EXPECT TO BE HIRING THAT FAIRLY SOON.

IN OUR OFFICE.

YOU'VE HEARD US TALK A LITTLE BIT ABOUT, SAY IN SOLID WASTE NEW TECHNOLOGY THAT WE'RE USING LIKE RUBICON.

ONE OF THE THINGS THAT WE DO AND ONE OF THE THINGS THAT THAT PROGRAM COORDINATOR DOES IS HELP THE DEPARTMENT WITH IDENTIFYING THAT.

OBVIOUSLY, IT PLAYS A HUGE ROLE IN THAT AND THE OFFICE OF INNOVATION ENGAGEMENT HELPING IDENTIFY THOSE SOLUTIONS, IMPLEMENTING THEM WITHIN THE DEPARTMENT, PROVIDING THEM THE RESOURCES TO BE SUCCESSFUL, AND NOT JUST SAYING, WELL, SOLID WASTE, HERE'S YOUR NEW SOFTWARE, GOOD LUCK, FIGURE IT OUT.

NOW WE HAVE STAFF THAT FROM PUBLIC WORKS CAN HELP THEM WITH DIVISION OF THE DIRECTOR, WITH DIVISION OF CITY MANAGER AND COUNCIL TO ACTUALLY IMPLEMENT THAT AND THEN PROVIDE FOLLOW UP, MAKE SURE THAT THEY'RE USING IT THE WAY WE INTENDED THEM FOR, TO USE IT.

BE SURE THAT WE CAN ANSWER QUESTIONS THAT THEY MAY HAVE ABOUT IT, AND ALSO MAYBE IMPLEMENT THINGS THAT THEY SEE OF LIKE, HEY, I KNOW THIS IS WHAT YOUR VISION WAS, BUT WE'RE THE ONES ACTUALLY USING THIS SOFTWARE OR THIS PROGRAM.

MAYBE IF WE DID THIS DIFFERENTLY, IT WOULD BE A LITTLE BIT BETTER.

[01:45:02]

THAT'S REALLY WHAT PUBLIC WORKS PROVIDES TO THE DEPARTMENTS THAT ARE ASSIGNED TO US.

DID I MISS ANYTHING YOU FEEL LIKE YOU WANT TO ADD TO IT INTO THE MICROPHONE? I'M TEASING. MIKE IS A LITTLE BIT SHY.

THAT'S REALLY A QUICK AND DIRTY OVERVIEW OF PUBLIC WORKS, WHICH MANAGES A LOT, BUT IS A DEPARTMENT IS RELATIVELY SMALL.

DO YOU HAVE ANY QUESTIONS? ONLY THAT WE HAVE A PLAN.

FOR HIRING SOME REALLY GOOD BATMAN.

WE'RE WORKING ON IT. OKAY.

OTHER QUESTIONS. SORRY.

SHORT AND SWEET. IF.

OKAY. SO I'LL ASK ALAN.

DO YOU WANT TO GO TO FLEET NEXT OR LET'S GO AHEAD AND DO FLEET.

OKAY, LET'S WE'LL TALK ABOUT FLEET SERVICES.

AND IF.

LET'S SEE HERE, LET ME FIND THE PAGE NUMBER REAL QUICK.

WHILE SHE'S LOOKING THAT UP, I'LL INTRODUCE GLENN LAVENDER IS OUR FLEET SERVICES SUPERINTENDENT.

AND WE HAVE I APOLOGIZE.

I WAS GOING TO SAY IN THE BACK ROW. NO, ON THE SECOND ROW.

JASON JUPE, OUR ASSISTANT SUPERINTENDENT.

IF YOU'LL TURN TO PAGE 285 AND THEN ALSO BEAR WITH ME.

THERE'S ONE THAT WE COVERED A FEW WEEKS AGO IN THE FRONT OF THE BOOK.

LET ME FIND IT REAL QUICK.

ON PAGE 49, WE MIGHT WANT TO START ON PAGE 49.

JUST REAL QUICK TO GO OVER KIND OF THE REALITY I THINK IS WHERE OF WHERE WE'RE AT WITH THIS FUND AND SOME OF THE CHALLENGES THAT WE KNOW WE'RE WE'VE BEEN WORKING THROUGH BUT ARE SEEING IT KIND OF AMPLIFIED AS WE WALK FORWARD IN NEXT YEAR'S BUDGET.

SO ON PAGE 49, THIS IS LOOKING AT OUR ORIGINAL BUDGET VERSUS OUR REVISED ESTIMATE AND THEN NEXT YEAR'S PROPOSED BUDGET.

SO AS YOU CAN IMAGINE, REPLACEMENT OF ANY OF OUR VEHICLES AND EQUIPMENT HAS RISEN DRASTICALLY OVER THE LAST SEVERAL YEARS.

WE HAVE NOT KEPT PACE IN WHAT WE'RE CHARGING BACK TO DEPARTMENTS IN ORDER.

ACTUALLY, WE WE WE'VE STRUGGLED EVEN TO KEEP UP BECAUSE THERE'S MIDYEAR CHANGES GOING ON OR AS WE'RE PLACING ORDERS.

BUT WE HAVE TRIED TO TARGET AROUND 7 MILLION IN CAPITAL REPLACEMENT EACH YEAR.

AND AS YOU CAN SEE IN THIS NEXT YEAR'S PROPOSED BUDGET, WE HAVE $5 MILLION IN THERE FOR REPLACEMENT OF VEHICLES AND EQUIPMENT, WHICH WE DO KNOW IS LOWER THAN WHAT IS PROBABLY REASONABLE OR FOR WHAT IS COMING UP ON THE REPLACEMENT.

BUT THAT WAS IN ORDER TO CONTINUE TO KEEP ALL OF THE USING DEPARTMENTS BUDGETS BALANCED AS WELL.

AND SO WE WOULD BE LOOKING AT DRASTIC INCREASES INTO THE DEPARTMENT BUDGETS IN ORDER TO GET THAT LINE ITEM MORE REASONABLE GOING FORWARD.

THE OTHER IDEA IS, AS WE HAD JUST TALKED ABOUT, WE WANTED TO SPEND THIS NEXT YEAR LOOKING AT THE TRUE OPTION OF LEASING FOR CERTAIN VEHICLES AND EQUIPMENT INSIDE THE FLEET VERSUS THE OUTRIGHT PURCHASE OPTION.

I DON'T KNOW IF ALLAN OR GLEN OR SOMEONE WANTS TO SPEAK ANY MORE TO THAT, BUT WE DO SOME LEASING AT THIS POINT.

AND AS MENTIONED OUT AT THE LANDFILL, SOME OF THOSE THAT SPECIALIZED EQUIPMENT IS LEASED AND I THINK WE'VE HAD GOOD SUCCESS WITH IT.

BUT RIGHT NOW, PRETTY MUCH EVERYTHING ELSE IN IN THE FLEET THAT'S VEHICLES AND EQUIPMENT IS OUTRIGHT PURCHASE.

THEN IT IS MAINTAINED BY GLENN AND HIS TEAM AND THEY CHARGE AN OPERATING AN ONGOING OPERATING COST EACH YEAR FOR THE FUEL AND ALL OF THE MAINTENANCE.

SO THAT COULD BE TIRES, THAT COULD BE OIL CHANGES, ANY KIND OF OTHER ONGOING SERVICE.

AND THEN THEY ARE COLLECTING A MONTHLY AMOUNT FOR THE ANTICIPATED REPLACEMENT OF THOSE VEHICLES AND EQUIPMENT AT A FUTURE POINT IN TIME.

ONE ITEM, SOME ITEMS THAT MAYBE WE HAVE SEEN SOME WELL, EVERYTHING'S GONE UP.

BUT WHEN WE'RE LOOKING AT SOME OF OUR LARGER PIECES OF EQUIPMENT, ESPECIALLY AS WE'RE LOOKING AT OUR AT SOME OF OUR FIRE TRUCKS, SOME OF THOSE ITEMS, THOSE HAVE GONE UP SIGNIFICANTLY. AND SO WE I KNOW GLENN AND HIS TEAM HAVE BEEN WORKING DILIGENTLY TO KIND OF OFFSET THAT AS NEEDED, REPLACING ABSOLUTELY WHAT IS NEEDED AND THEN EXTENDING SOME OF THE LIFE OF ANY VEHICLES OR EQUIPMENT THAT COULD MAYBE GO A LITTLE BIT LONGER BEFORE WE HAVE TO REPLACE.

SO IF ALLAN OR GLENN WANT TO SPEAK TO ANY OF THAT, BUT I CERTAINLY WANT COUNCIL TO KNOW THAT THAT IS THE PLAN FOR THIS YEAR TO REALLY KIND

[01:50:05]

SO WITH THAT, ALLAN, GO AHEAD.

YEAH, THAT'S EXACTLY RIGHT. SO OVER THE PAST TWO MONTHS, I TRIED TO DO A FAIRLY QUICK AND AS AN ENGINEER PROBABLY DIDN'T DO IT VERY GOOD SERVICE, A VERY QUICK ANALYSIS OF OWNED VERSUS LEASED FLEET AND QUICKLY SAW THAT THAT ANIMAL IS SO LARGE THAT IT WAS GOING TO TAKE MORE TIME THAN WE HAD TO PREPARE THAT AND BRING IT TO YOU FOR THIS BUDGET.

AND SO THAT'S WHERE I GOT WITH LAURA AND FIGURED OUT THAT REALLY NEED THE NEXT YEAR TO EVALUATE THAT TO THE LEVEL OF DETAIL THAT IT NEEDS TO BE FOR YOU TO MAKE AN EDUCATED DECISION AND NOT AN EMOTIONAL ONE.

AND SAME THING FOR STAFF FOR US NOT TO MAKE AN EMOTIONAL DECISION, BUT TO PROVIDE YOU THE REAL FACTS, REAL NUMBERS.

AND SO THAT'S KIND OF THE PLAN MOVING FORWARD.

I DO AGREE, AND I'LL LET GLENN SPEAK TO IT.

HE IS THE SUBJECT MATTER EXPERT.

WE DO LEASE HEAVY EQUIPMENT AT THE LANDFILL.

I THINK WITH GOOD SUCCESS.

WE SEE WE'RE ABLE TO SEE EQUIPMENT THERE THAT THAT FUNCTIONS WELL, THAT OPERATES WELL.

WE GET GOOD RESPONSE FROM THE COMPANY THAT WE LEASE FROM.

DO YOU WANT TO ADD ANYTHING ELSE TO THAT? SURE, SURE. I'D BE MORE THAN HAPPY TO.

THANK YOU. GOOD MORNING, MAYOR AND COUNCIL.

NICE TO BE HERE TODAY.

SEVERAL YEARS BACK IN 2015, 2016, WE WERE LOOKING AT BUDGET CUTS AND STUFF LIKE THAT JUST BECAUSE OF THE NORMAL FUNDING FLOW AND STUFF LIKE THAT.

SO THE EQUIPMENT AT THE LANDFILL IS 1 MILLION TO 1,000,005 PER PIECE OF EQUIPMENT.

SO I WAS LOOKING AT DIFFERENT OPTIONS AND STUFF TO BE ABLE TO SUPPLY THAT EQUIPMENT AND STILL BE ABLE TO SUPPLY THE OTHER EQUIPMENT NEEDED THROUGHOUT THE CITY.

SO I GOT WITH A COUPLE OF VENDORS AND STUFF, LOOKED AT THEIR LEASE OPTIONS AND LOOKED AT THEIR LEASE OPTIONS AND INCLUDING A SERVICE.

AGREEMENT WITH THEM WHERE THEY DO ALL THE OIL CHANGES AND MAINTENANCE STUFF, BECAUSE ALSO IN 2016 WE LOST EIGHT EMPLOYEES ON OUR STAFFING LEVELS.

SO I HAD TO STILL MAINTAIN THAT.

SO LOOKING AT THOSE LEASES FOR THE MAJOR EQUIPMENT OF 1,000,000.5 MILLION, SEVEN AND FIVE THAT LEFT THAT CAPITAL IN MY OTHER BUDGET TO BE ABLE TO REPLACE HALF TON PICKUPS, TRASH TRUCKS, FIRE TRUCKS IN THAT AREA FROM WHAT WE WERE CURRENTLY CHARGING THE DEPARTMENT.

BECAUSE WHAT FLEET SERVICES, WE'RE A FULL SERVICE LEASING COMPANY PRETTY MUCH.

WE OWN THE EQUIPMENT WITH THE CITY OF AMARILLO.

FLEET SERVICE OWNS THE EQUIPMENT AND WE LEASE IT TO THESE DEPARTMENTS TO USE.

SO BY PUTTING THAT UNDERNEATH THAT TYPE OF UMBRELLA ON, AT LEAST FOR THAT MAJOR EQUIPMENT, WHAT I PAID ON THE LEASE WAS ACTUALLY A LITTLE BIT LESS THAN WHAT I WAS CHARGING TO THE DEPARTMENT.

BUT ONE THING WE ALL HAVE TO REALIZE, THAT STUFF LEASE IS JUST THE PIECE OF EQUIPMENT.

LEASE DOES NOT INCLUDE MAINTENANCE.

THAT THAT THAT IS ALSO INCLUDED IN THE USE AND OPERATION OF THAT EQUIPMENT.

SO I STILL CHARGE THE DEPARTMENT THE SAME THAT I WAS CHARGING THEM AND IT'S BALANCED OUT WITHIN 2 TO 3% EVERY YEAR OF WHAT I COLLECT COMPARED TO WHAT I PAY FOR THE LEASE COMPARED TO THE MAINTENANCE SIDE OF THE FUEL AND SOME OTHER MAINTENANCE AS WE HAVE TO COVER.

SO THAT'S WHY WE WENT INTO THAT ENDEAVOR.

AND WE HAVE LOOKED AT LEASES BEFORE AND ALAN IS VERY RIGHT.

IT IS A LARGE BEAST TO LOOK AT A LEASE PROGRAM.

SEVEN YEARS AGO WE DID A COMPARISON WITH A GROUP.

ENTERPRISE CAME IN AND WANTED TO LOOK AT WHAT LEASING US ALL OF OUR HALF TON PICKUPS.

WE HAVE 187 HALF TON PICKUPS IN THE FLEET.

WHEN WE LOOKED AT THAT FIVE YEAR LEASE AND THIS IS JUST A COMPARISON, BUT WE WERE MORE THAN WILLING AND EAGER TO DO A COMPARISON THIS COMING YEAR ON ALL OF THIS, A FIVE YEAR LEASE ACTUALLY COST THE CITY MORE MONEY THAN IT DID, COSTING THEM TO BUY IT OUTRIGHT AND THEN CHARGE THE DEPARTMENT BECAUSE THE LEASE PAYMENT AFFECTS EACH INDIVIDUAL DEPARTMENT'S BUDGET.

BUT, YOU KNOW, TIMES CHANGE.

OTHER COMPANIES COME IN AND THE THING, YOU KNOW, IT'S ALWAYS GOOD TO COMPARE AND LOOK AND SEE A COMPETITIVE COMPETITION EXAM AGAINST WHAT WE DO COMPARED TO WHAT'S OUT THERE IN THE WORLD. AND I LOOK FORWARD TO THAT ACTUALLY, BECAUSE I'VE BEEN HERE 33 YEARS AND STUFF AND CHANGE IS NOT SOMETHING THAT I RUN AWAY FROM.

I'VE ALWAYS ENJOYED CHANGE.

I ENJOY PUTTING CHANGE IN PLACE AND CREATING NEW WAYS TO TAKE CARE OF WHAT WE NEED TO TAKE CARE OF FOR OUR CITIZENS AND OUR USING DEPARTMENTS.

WELL SAID. WAS COUNTING.

ALL RIGHT, WE'RE DONE. NO QUESTIONS.

DON'T RUN OFF, GLEN.

YEAH, THAT WAS JUST THAT PORTION.

SO I GOT A I GOT A COUPLE QUICK QUESTIONS.

AND I'M SURE I'M GOING TO SAY THIS THE WRONG WAY, BUT IT'S JUST IT'S JUST IN MY HEAD THIS WAY.

SO. FLEET RESIDES IN GENERAL FUND.

NO, IT IS AN INTERNAL SERVICE FUND.

THEY'RE A SEPARATE FUND AND EVERYONE PAYS INTO IT.

SO THIS IS WHERE YOUR INTERGOVERNMENTAL TRANSFERS START KICKING IN.

OKAY, SO FLEET RESIDES OUTSIDE OF GENERAL FUND.

YES, BUT NOT AS AN ENTERPRISE.

CORRECT. IT'S LIKE IT OPERATES SIMILAR TO AN ENTERPRISE FUND.

YEAH, QUASI ESSENTIALLY, BUT IT IS ONLY SERVING THE INTERNAL OPERATIONS OF THE CITY WHERE YOUR TRUE ENTERPRISE FUNDS ARE SERVING

[01:55:09]

AND SO IT'S IT'S EXIST ONLY TO OPERATE AS A BUSINESS INSIDE THE OVERALL CITY.

SO EVEN BETTER, IT HELPS ME UNDERSTAND IT IN MY HEAD JUST BECAUSE THERE'S A SEPARATE ACCOUNTING FOR IT, WHICH I THINK IS IMPORTANT.

THIS MAY NOT BE WORTH LOOKING AT, BUT IT MIGHT.

SO IN THE INSTANCE OF TRYING TO DO A TRUE LEASE WITH AN ENTITY THAT HAS RATES AND DIFFERENT THINGS LIKE THAT, WHAT WE'RE REALLY TRYING TO DO IS LOOK AT MORE OF A SUSTAINABLE ROLLOVER TO WHERE WE'RE NOT ALWAYS CONSTANTLY HAVING TO COME UP WITH ADDITIONAL CAPITAL, YOU KNOW, TO REPLACE EXPENSIVE EQUIPMENT OR TRUCKS, WHATEVER.

SO. DO YOU HAVE THE ABILITY TO TO REVENUE BOND AS A ENTITY? SO THEY DO NOT.

THAT'S A GREAT QUESTION.

THEY DO NOT HAVE THE ABILITY.

THEY DO NOT HAVE THEIR OWN CREDIT RATING, WHICH IS WHAT WATER AND SEWER AND DRAINAGE HAVE BECAUSE THEY ARE JUST AN INTERNAL FUNCTIONING DEPARTMENT OR I'M SORRY, INTERNAL FUNCTIONING ENTITY, ESSENTIALLY.

THEY DO HAVE WE HAVE DONE DEBT ISSUANCES FOR THEM IN THE PAST.

THEY ACTUALLY HAVE ONE CURRENT OUTSTANDING DEBT ISSUANCE.

WE DID A TAX NOTE ISSUANCE AND I BELIEVE IT WAS IN 2022.

SO JUST THIS PAST YEAR AND HALF OF THE FUNDING WENT TO FUND OUR FINANCIAL SOFTWARE AND THE OTHER HALF OF THE FUNDING WENT OVER INTO OUR FLEET SERVICES AREA AND IT IS PAYING FOR FUEL ISLANDS AND THEY CAN CERTAINLY EXPAND UPON THAT.

BUT WE THOSE ARE ON A SEVEN YEAR REPAYMENT CYCLE.

THEY ARE THEY ARE THE PLEDGE ON THEM IS PROPERTY TAXES.

THEY ARE BEING PAID FOR, THOUGH, OUT OF THE FLEET FLEET REVENUES.

YES. SO HAVE WE LOOKED AT DO WE HAVE ANY OPPORTUNITY WITH OUR FLEET REVENUES TO ISOLATE THOSE, TO LOOK AT A MECHANISM THAT'S A FINANCING MECHANISM? BECAUSE IF WE COULD GET YOU ON A FIVE YEAR OR A SEVEN YEAR TURNOVER, THEN WE WOULD HAVE IT BUILT INTO OUR RATE WHERE WE HAVE A LARGE AMOUNT OF MONEY THAT YOU COULD THEN DISPERSE IN A PHASING PROCESS.

BECAUSE IF WE COME TO YOU AND SAY, HEY, LET'S UPGRADE EVERYTHING, WELL, I MAY HAVE SOME GOOD VEHICLES THAT ARE A YEAR OLD, BUT THEN AGAIN, YOU MAY BE RUNNING ON SOME TEN YEAR OLD VEHICLES. AND SO, YOU KNOW, IF YOU STARTED OUT YOUR YOUR MUNICIPALITY ON THIS, YOU WOULD HAVE BEEN FINE.

BUT, YOU KNOW, 100 YEARS LATER OF OF PAYING CASH, WHICH CASH USED TO BE ON A DEPRECIATING ASSET, IT USED TO BE A I'D SAY A FINANCIALLY SOUND MOVE.

RIGHT NOW, I THINK WE ARE LOOKING AT LIKE IF IT DEPRECIATES, LEASE IT, YOU KNOW, IF IT APPRECIATES TRYING TO OWN IT.

AND SO WITH WITH THIS IF WE HAD A WAY TO REVENUE WHICH YOU DO AND ACCOUNT FOR THAT REVENUE ON A ON A DEBT ISSUANCE THAT THEN YOU COULD YOU WOULD HAVE THOSE MILLIONS STAGED OVER THE YEARS AND YOU'D PUT IT ON A CYCLE WHERE IT ROLLS OVER.

AM I SAYING THAT? THAT IS ABSOLUTELY CORRECT.

AND THAT WAS SOMETHING THAT WE'VE TALKED ABOUT IN PREVIOUS YEARS.

NOW, WITH VEHICLES AND EQUIPMENT, YOU WOULD HAVE A MUCH SHORTER LIFE ON WHATEVER YOUR DEBT ISSUANCE IS BECAUSE YOU WOULDN'T WANT IT TO EXCEED WHAT THE USEFUL LIFE OF THE VEHICLE OR EQUIPMENT WAS.

SO LET'S JUST TALK ABOUT, FOR INSTANCE, A TAX NOTE, BECAUSE THAT'S A SHORTER DEBT INSTRUMENT THAT HAS A MAXIMUM MATURITY OF SEVEN YEARS.

AND SO ESSENTIALLY WHAT YOU COULD DO EXACTLY TO YOUR POINT, MAYOR, IS INSTEAD OF TAKING THE CASH THAT ALL THE DEPARTMENTS ARE PAYING IN AND OUTRIGHT JUST BUYING WHAT WE CAN EACH YEAR, WHAT WE COULD DO IS USE THAT CASH TO SUPPORT DEBT SERVICE AND WE COULD ISSUE ON A SEVEN YEAR CYCLE.

SO YOU WOULD DO ONE DEBT ISSUANCE EACH FOR SEVEN YEARS AND YOU WOULD GET HOW MUCH CAPITAL YOU NEED.

YOU'D USE THE REVENUES COMING IN TO SUPPORT THE DEBT SERVICE AT THE END OF THE SEVEN YEARS, THE ONES ROLLING OFF, AND THEN IT WOULD BE STARTING ANEW.

SO IT WOULD JUST BE EVERY YEAR, YEAR AFTER YEAR, YOU WOULD BE DOING A DEBT ISSUANCE.

AND I THINK I MEAN, WE'VE TALKED WITH GLENN ABOUT THIS.

THAT IS ABSOLUTELY AN APPROPRIATE AND SUSTAINABLE MODEL.

AND WE CAN LOOK AT THAT AND MODEL ALL OF THAT OUT FOR YOU GUYS AS WELL, OR MAYBE A A PORTION OF EACH, YOU KNOW, POTENTIALLY SOME LEASING, POTENTIALLY DOING SOME DEBT ISSUANCES THAT'S GUARANTEEING THOSE DOLLAR AMOUNTS.

SO SO KIND OF WHERE WE GET A LITTLE LOST.

AND I UNDERSTAND WHAT YOU'RE SAYING AND THE NUMBERS MAY NOT BEAR THIS OUT, BUT ON THE SURFACE, IF I'M GOING TO SPEND.

OH, LET'S SAY.

$250,000. YES.

WHICH WOULD GET YOU, LET'S SAY, ABOUT 3 MILLION.

YES. WELL, AND I'M JUST SAYING.

OKAY. SO THAT GIVES YOU 3 MILLION.

[02:00:01]

SO LET'S JUST SAY I HAD FIVE $50,000 VEHICLES, YOU KNOW, JUST AF1 50 TRUCK AND WE WERE WILLING TO PAY $1,000 A MONTH PER VEHICLE.

SO WHAT IS THAT? IS THAT THE 250 PRETTY EVEN OR IS THAT OVER IT? BUT THE ISSUE WHERE I'M MISSING THAT IS IS IN YOUR YOUR MAINTENANCE IN A IN A LEASE.

BUILDING IN. WELL COME ON.

OKAY. I'M SORRY. SUCH AS THE LEASES WE HAVE AT THE LANDFILL, THE EQUIPMENT WE HAVE OUT THERE, WE HAVE A MAINTENANCE AGREEMENT BUILT INTO THAT LEASE WHERE THEY DO THE OIL CHANGES, WARRANTY REPAIR, MINOR REPAIR, WHATEVER NEEDS TO BE TO KEEP THAT MACHINE OPERATING OTHER THAN FUEL AND SOME OTHER NON ESSENTIAL MAINTENANCE ITEMS. IF YOU'RE GOING TO A NORMAL LEASE FROM A COMPANY, THEY DO NOT INCLUDE MAINTENANCE ITEMS. SO I GO OUT AND SAY I'M CHARGING FOR A HALF TON PICKUP FOR FLEET SERVICES.

I'M CHARGING $1,000 A MONTH, WHICH INCLUDES A REPLACEMENT COST AND OUR MAINTENANCE AND WE GO LEASE A HALF TON PICKUP, SAY FOR $875 A MONTH.

THAT DOES NOT INCLUDE HOW MUCH FUEL THEY USE OR THEIR OIL CHANGES OR THEIR TIRES OR THEIR BRAKES.

AND THAT'S ONE OF THE THINGS WHEN WE DID THE COMPETITION SEVERAL YEARS BACK WITH ENTERPRISE IS WHAT IT CAME DOWN TO IS WHAT WHERE WE WERE AT FOR WHAT WAS ACTUALLY GOING TO COST OVER A FIVE YEAR PERIOD WHERE WE WERE AT WAS SUBSTANTIALLY LOWER.

SO I CAN UNDERSTAND WHAT YOU'RE SAYING ABOUT THE CAPITAL AND WHAT WE'VE DONE IN THE LAST SEVERAL YEARS.

AS HAS BEEN ASKED, YOU SEE A LOT OF OLDER PICKUPS RUNNING AROUND TOWN, HALF TON PICKUPS AND STUFF.

THAT MIGHT BE A 2010, 2014 MODEL.

THERE SHOULD HAVE BEEN REPLACED.

WHAT WE'VE DONE WITH THOSE IS WE'VE PULLED THOSE OUT OF SERVICE FROM A DEPARTMENT THAT WAS A HIGH USE SO THAT WE COULD PROVIDE THAT VEHICLE FOR A DEPARTMENT SUCH AS COMING HOME, ENVIRONMENTAL HEALTH THAT DIDN'T HAVE THE CAPITAL TO BUY A NEW PICKUP.

SO WE'VE RECYCLED THAT EQUIPMENT DOWN SO THAT THEY'LL RUN IT FOR 3 TO 4 YEARS AND STUFF, AND THEY'LL PAY INTO THE REPLACEMENT FUND TO GET THEM A NEW VEHICLE.

SO WE'VE BEEN WE'VE BEEN RECYCLING EQUIPMENT BACK AND FORTH THAT WAY OVER THE YEARS AS WELL TO KIND OF CAPTURE THAT AND REDUCE THE CAPITAL EXPENDITURES EVERY YEAR.

SO THE SIMPLE MATH THAT'S IN MY HEAD JUST DOESN'T FUNCTION IN THE WAY OF LIKE I HAVE FIVE TRUCKS, $1,000 A MONTH THAT I'M PAYING ON LEASE.

SO THAT'S 60 GRAND A YEAR.

AND I WAS GOING TO SPEND 250,000 IN YEAR ONE IF I JUST WENT AND BOUGHT THOSE.

SO THE, THE REMAINING AMOUNTS THERE THAT I HAVE IN CASH THAT'S SITTING THERE TO PAY INTO THAT, YOU KNOW, MAINTENANCE AND OPERATION FUND IS STILL NOT NOT FUNCTIONAL BECAUSE IF I LOOK AT IT ON THE SURFACE, I THINK I HAVE PLENTY OF MONEY.

IT'S LIKE, WELL, I SPEND 250 GRAND TO HAVE TO SPEND IT AGAIN FIVE YEARS LATER, WHY NOT SPEND THE 60 GRAND TO LEASE IT, GET A BRAND NEW ONE FIVE YEARS LATER, AND THEN THAT CASH THAT I HAVE BUILDS UP YEAR OVER YEAR AS WE MOVE FORWARD.

GO AHEAD. I THINK THAT'S EXACTLY WHAT WE'RE TALKING ABOUT, NEEDING TO DO A MORE IN-DEPTH ANALYSIS BECAUSE? BECAUSE I DON'T THINK I CAN SIT HERE AND SAY, FOR ME PERSONALLY, I CAN'T SIT HERE AND SAY WHICH IS BETTER AND WHICH IS WORSE.

WE HAVE TO LOOK AT THE EXACT NUMBERS BECAUSE WE JUST DON'T KNOW WHAT THE COST OF LEASE IS GOING TO BE FOR THAT DIFFERENT EQUIPMENT.

AND THEN THE REAL VARIABLE IN THERE THAT THAT I'M DEFINITELY NOT SMART ENOUGH TO FIGURE OUT IS, IS WHAT DOES THAT DO WITH MY BORROWING POWER? IF I HAVE A VEHICLE THAT FUNCTIONS IN THE WAY OF A DEBT SERVICE, THAT THEN I CAN TRUST THAT THAT DEBT SERVICE IS CONSTANTLY COMING BACK IN.

SO FUTURE MAYOR AND COUNCILS, THEY HAVE A SUSTAINABLE PATH FORWARD.

WE ALWAYS GET NEW VEHICLES EVERY FIVE YEARS.

NOW INSTEAD OF, WELL, HOW DO WE MAKE THIS WORK WITH A TEN YEAR OLD VEHICLE AND WHY ARE WE STILL RUNNING THIS OR THAT? SO WE COULD FIX THAT AND I WOULD FEEL LIKE THERE WOULD BE SOME WAY TO FIX THAT AND STILL HAVE A CASH OUTLAY THAT'S IN YOUR POCKET EITHER IN THE FIRST YEAR OR MAYBE IT LOOKS BETTER ON YEAR ONE AND TWO THAN IT DOES ON YEAR FIVE.

I DON'T KNOW. YEAH.

AND I WOULD CERTAINLY APPRECIATE HAVING SOME TIME FOR US TO DO SOME THOROUGH MODELING OF ALL OF THAT.

BUT I THINK WE'RE ALL ON THE SAME PAGE THAT WE WANT TO LOOK AT ALL THOSE DIFFERENT OPTIONS AND SEE IF WE WANT TO MAKE SURE THAT WE SEE ANY ISSUES THAT MIGHT POP UP IN LIKE A COUPLE OF YEARS OUT, POSSIBLY EVEN.

AND SO WE WOULD WORK VERY CLOSELY WITH GLENN AND HIS TEAM TO ENSURE THAT WE'RE ACCOUNTING FOR ALL OF THE PIECES OF IT, NOT JUST, YOU KNOW, THE TRUE CAPITAL REPLACEMENT OR LEASING OF THE CAPITAL, BUT ALSO THOSE OPERATIONAL ASPECTS THAT WE'VE GOT TO ACCOUNT FOR AS WELL.

SO I THINK IF COUNCIL WOULD BE OKAY, WE WOULD LIKE TO MAYBE BRING THAT BACK AS KIND OF MAYBE A SEPARATE WORKSHOP AT SOME POINT AND WE COULD LAY OUT VARIOUS OPTIONS AND KIND OF GO THROUGH THE MECHANISMS ON THAT.

AND ONE THING I WANTED TO ASK GLENN, AND I KNOW WE DO OUR BIG PURCHASES ONLY A COUPLE OF TIMES A YEAR

[02:05:03]

AND THEN THERE'S, I THINK, PRETTY SIGNIFICANT LEAD TIME ON SOME OF THAT COMING IN.

IS THERE WHAT TIME OF YEAR ARE YOU NORMALLY PUTTING THOSE ORDERS IN FOR THE UPCOMING BUDGET YEAR? AS WE'RE ALL AWARE, KNOW, THE LAST THREE YEARS AND STUFF.

WE ALL HAD THIS BIG THING CALLED COVID AND STUFF LIKE THAT HAS CHANGED THAT DRAMATICALLY.

WE USUALLY TRY TO BID ALL OF OUR STUFF OUT IN OCTOBER AND NOVEMBER AND.

DECEMBER, THE DIFFERENT GROUPS, THE AUTOS, THE TRUCKS AND THE HEAVY EQUIPMENT.

RIGHT NOW, THE AUTOMOBILE MANUFACTURERS ARE NOT RELEASING ANY PRICING FOR ANY YEAR UNTIL THE END OF JULY OR AUGUST.

HEAVY EQUIPMENT IS THE SAME WAY.

MORE EQUIPMENT IS THAT WAY.

SO THAT VARIES THROUGHOUT THE YEAR NOW AS WE'RE WORKING WITH OUR VENDORS.

WHEN ARE YOU GOING TO BE ABLE TO GIVE US A BID PRICE? BECAUSE AN EXAMPLE, WE SENT OUT A COMPETITIVE BID FOR A HALF TON FOR ALL OF OUR AUTOMOBILES AND STUFF.

14 MONTHS AGO WE GOT TWO BIDS BACK AND THEN FROM COMPANIES WE NEVER WORKED WITH BEFORE, AND WE'RE LIKE, WELL, WHAT IS GOING ON? WELL, NONE OF THE MANUFACTURERS ARE PUTTING PRICING OUT, SO WE'VE HAD TO STAGGER THAT THROUGHOUT THE YEARS AND CHANGE THAT A LITTLE BIT.

BUT THAT DOES HELP WITH THE CASH FLOWS.

YOU ARE CORRECT, LAURA, THAT WHEN WE DO OUR BIDS TO WHERE WE ENCUMBER THE MONEY, IT DOES HELP WITH OUR CASH FLOWS AND OUR INVESTMENTS AND STUFF.

SO WITH THAT BEING SAID, I THINK WHAT WE WOULD ANTICIPATE IS PUTTING THIS PROJECT AS A TOP PRIORITY BECAUSE WE DON'T WANT TO DELAY GETTING THINGS ORDERED.

AND SO WE WOULD PROBABLY NEED TO BRING THIS BACK TO YOU ALL WITHIN THE NEXT MONTH OR TWO, TOPS.

I'M LOOKING AT GLENN. HE'S GIVING ME A SIDEWAYS LOOK THERE, BUT WE'LL FIGURE IT OUT.

BUT THEN WE CAN GET DIRECTION BECAUSE WE DON'T WANT TO DELAY.

I THINK GETTING THINGS ORDERED BECAUSE THERE IS SUCH A LEAD TIME.

BUT WE WANT TO MAKE SURE THAT WE'RE GOING IN THE DIRECTION COUNCIL WOULD LIKE US TO GO.

SO IF YOU ALL ARE OKAY WITH THAT, MAYBE WE COULD WE COULD START IMMEDIATELY ON THAT PROJECT AND THEN TRY TO PLAN LIKE A WORKSHOP SESSION EITHER SOMETIME IN SEPTEMBER OR OCTOBER SO WE CAN KIND OF GET SOME FURTHER GUIDANCE.

OKAY. SOUNDS GOOD. YOU HAVE QUESTIONS, SIR? I DO. ON PAGE 290 AND I'M LOOKING UP AT 5052 050 AUTO PARTS.

KIND OF WALK ME THROUGH. I'M TRYING TO FIGURE THIS.

SO 3.5 MILLION AND 20, 24.2 AND 21.

WE'RE FORECASTING 3.3 THIS YEAR AND WE'RE BUDGETING 2.85.

SO THERE'S A LOT OF VARIANCE IN THOSE AUTO PARTS KIND OF OVER THE LAST THREE YEARS.

CAN YOU KIND OF GIVE ME A LITTLE BIT OF BACKGROUND ON THAT? YES, SIR. A LOT OF THOSE PRICING INCREASES AND STUFF ARE KIND OF YOU KNOW, WE KNOW WHAT OUR CONTRACT SAYS.

IT'S COST PLUS 10% WITH OUR PARTS SUPPLIER, BUT WE CANNOT CONTROL THE PRICING THAT WE BUY FROM IF WE SEND A PIECE OF EQUIPMENT OUT, THAT 5250 IS JUST NOT AUTO PARTS.

IF I SEND A PIECE OF EQUIPMENT OUT TO WARREN CAT OR YELLOW HOUSE MACHINERY OR JOHN CHANDLER FORD OR NOT JOHN CHANDLER FORD, SORRY, STATE FORD TO HAVE IT REPAIRED, I GET THAT INVOICE IN. I HAVE TO CHARGE THAT TO THE 5250 ACCOUNT PRICING INCREASES JUST LIKE WE HAVE IN VEHICLES.

THE LAST COUPLE OF YEARS HAVE GONE UP DRAMATICALLY.

THE VEHICLES HAVE GONE UP 30 TO 35%.

PARTS HAVE GONE UP ABOUT THE SAME ACROSS THE BOARD.

AND SO OUR BUDGET IS THAT THE 2.85, THAT'S WHERE WE'VE HAD IT FOR THE LAST SEVERAL YEARS WITH OUR HISTORY FOR THE LAST THREE YEARS AND STUFF.

THAT'S WHY WE'RE ASKING FOR AN INCREASE THIS YEAR.

SO WE WON'T GO OVER A LINE ITEM BUDGET IN THAT AREA.

PARTS OF JUST INCREASED ACROSS THE BOARD FOR EVERYTHING SO WELL, AND THAT'S WHAT JUST THAT'S JUST WHAT GIVES ME THE QUESTION ABOUT THIS BECAUSE AND I UNDERSTANDING BUDGETING FRUGALLY BUT YOU ALSO WANT TO BUDGET REALISTICALLY AND IT SEEMS TO ME WE'VE NOT PAID 2,000,008 50 AT LEAST THE LAST THREE YEARS.

WHY DO WE NOT LOOK AT BUDGETING MORE ACCURATELY ON THIS ONE TO BE ABLE TO SAY, I MEAN, BECAUSE IT JUST SEEMS TO ME CHANCES ARE WE'RE GOING TO IF PRICES ARE CONTINUING TO GO UP, WE'RE GOING TO BE SPENDING MORE OUT OF THIS ACCOUNT, NOT LESS.

SO, GLENN, THOSE ARE THE BIG MAJOR REPAIRS THAT YOU SEND OUT, CORRECT? YEAH. SO ADDRESS THAT CONCERN FOR I THINK THEY NEED TO KNOW THAT WHAT YOU SEND OUT TO THE DEALERSHIPS FOR REPAIR IS THOSE BIG, MAJOR REPAIRS.

RIGHT. WE DO HAVE A LOT OF BIG, MAJOR REPAIRS THAT CHARGE TO THAT ACCOUNT AND STUFF LIKE THAT THAT ARE UNKNOWN WHEN THEY'RE GOING TO HAPPEN.

THE OTHER THING THAT'S NEEDS TO BE SAID ON THIS, TOO, IS LIKE LAURA LUKWAGO, THE LEAD TIME ON GETTING NEW VEHICLES IN.

CURRENTLY I HAVE $13.4 MILLION WORTH OF VEHICLES ON ORDER.

SO I DO HAVE A LOT OF VEHICLES OUT THERE THAT NEED TO BE REPLACED.

THEY WERE HAVING TO KEEP IN THE FLEET, SO THAT INCREASES THAT PRICE AND IT FLUCTUATES EVERY YEAR.

WE DO HAVE A PPM PROGRAM.

IT'S HARD TO BALANCE OUT EXACTLY WHAT PRICE IS GOING TO BE ON PARTS AND HOW WE'RE GOING TO EXPENSE THAT FOR OUR PMS AND THE REPAIRS AND STUFF.

SO THAT'S WHY WE HAVE A FLUCTUATING ACCOUNT THERE.

WE TRY TO STAY WITHIN THE BUDGET AS BEST WE CAN AND BUT WE DO HAVE A LOT OF STUFF THAT GOES OUT AND FLOYD SEES THEM AND NOW AND SEES EXPENSES COME ACROSS.

SO WE HAVE A PURCHASE RIGHT NOW.

WE'RE TRYING TO GET A PO FOR $35,000, REPAIR ONE PIECE OF EQUIPMENT.

[02:10:03]

SO THE 35,000 DOESN'T SOUND TOO MUCH ON THERE.

BUT AS THOSE COME UP THROUGHOUT THE YEAR, WE REALLY DON'T KNOW HOW TO CAPTURE THAT COST BECAUSE WE DON'T KNOW WHAT OUR FAILURES ARE GOING TO BE AS WE MANAGE THAT.

BUT WE TRY TO STAY WITHIN A CERTAIN AMOUNT OF A BUDGET SO WE CAN KEEP UP WITH THAT.

WELL, AND I UNDERSTAND THAT.

I GUESS MY THING IS, AND I GUESS WE'D LIKE TO KEEP BUDGET LOW AND WE'RE TRYING TO DO THAT, BUT I ALSO THINK IT NEEDS TO BE BUDGETED REALISTICALLY AND REALLY 2.85 MILLION, UNLESS THERE'S SOMETHING ELSE I'M MISSING.

IT DOESN'T SEEM TO BE A REALISTIC BUDGET BASED ON HISTORY, JUST ON THE TRENDS.

AND SO JUST AS IF WE WANT TO KEEP THINGS LOW, LIKEWISE, I MEAN, IF EVERYBODY TOOK THAT APPROACH THAT WE'D BE REALLY OVER BUDGET.

SO THAT'S JUST IT JUST KIND OF STOOD OUT TO ME.

AND SO I JUST WAS WANTING TO TRY TO GET MORE DETAIL THAT ANOMALIES HAPPEN IN 20 AND 21 THAT WE DON'T THINK ARE IN 23 REALLY THAT ARE NOT GOING TO HAPPEN OR ARE WE JUST KIND OF BUDGETING A LITTLE BIT TOO CONSERVATIVELY FOR WHAT REALITY MAY WIND UP BEING LIKE? I MEAN, I THINK YOU'RE ABSOLUTELY RIGHT.

I THINK YOU'RE ABSOLUTELY RIGHT THAT IT'S BUDGETED LOWER THAN WHAT REALITY IS PROBABLY GOING TO BE AS WE GET BACK AND HAVE GOTTEN BACK TO BEING CLOSER TO FULLY STAFFED, ESPECIALLY IN DEPARTMENTS LIKE SOLID WASTE, ONES THAT HAVE A LOT OF EQUIPMENT ON THE ROAD EVERY DAY YOUR ACCIDENTS GO UP.

I MEAN, THAT'S NATURAL. MORE EQUIPMENT ON THE ROAD, MORE ACCIDENTS, WHICH MEANS HIGHER COSTS FOR REPAIRS.

SO I DON'T THINK IT'S UNREALISTIC TO THINK THAT THE ACTUALS ARE GOING TO COME BACK IN CLOSER TO WHAT THEY'VE BEEN.

AND THAT NUMBER, 2.8 PROBABLY IS LOW HISTORICALLY.

I WOULD ASSUME THAT THAT'S BEEN COVERED BY SAVINGS IN OTHER AREAS.

AND SO I THINK THEY HAVE, AS WELL AS OTHER DEPARTMENTS, STRUGGLED WITH KEEPING FULLY STAFFED.

AND THOSE WE ALWAYS BUDGET THOSE AT FULL AUTHORIZED STRENGTH.

AND SO THOSE SAVINGS HAVE BEEN OFFSETTING THEM.

WE ALSO TRY TO BUDGET VERY REALISTICALLY FROM A FUEL SIDE AS WELL, AND WE HAVE HAD SEVERAL YEARS WHERE THAT'S COME IN BELOW THAT'S HELPED OFFSET IS OFFSET THAT.

WE CERTAINLY CAN INCREASE THAT LINE ITEM AND SO AND THEN REBALANCE OUT TO ALL DEPARTMENTS.

AND SO THAT WOULD THEN CAUSE, YOU KNOW, ALL THE COSTS TO GO UP TO EACH ONE OF THE DEPARTMENTS THAT ARE USING IT, WE CAN CERTAINLY DO THAT AS WELL, UM, AS A WHOLE ON THE BUDGET THAT WE HAVE THIS YEAR AND STUFF.

YES, SIR, YOU ARE CORRECT. WE'RE ASKING FOR THE SAME 2.85, BUT WE ARE ALSO ASKING FOR A SUPPLEMENTAL INCREASE OF $500,000 IN THAT BUDGET AS AN ADDITIONAL SO THAT WE CAN REFLECT THAT THE WAY I'VE ALWAYS TRIED TO DO THE BUDGET AND STUFF LIKE THAT IS WE LOOK AT HISTORICAL COST OVER THE LAST 2 TO 3 YEARS, OKAY, THIS IS WHERE OUR BALANCE IS. THIS IS WHAT'S HAPPENING.

THIS IS WE NEED TO ASK FOR AN INCREASE IN THIS BUDGET THIS YEAR.

SO THIS YEAR'S BUDGET, THE BASE BUDGET WAS 2.85, BUT WE ARE ACTUALLY ASKING FOR ANOTHER $500,000 IN THAT LINE ITEM TO TAKE IT TO THE 325 340 TO BE A REALISTIC BUDGET, AS YOU'RE ASKING.

AND I THINK YOUR SUPPLEMENTAL IS ALREADY INCLUDED IN.

YEAH, THE SUPPLEMENTAL IS ALREADY INCLUDED.

LAST YEAR IT WAS 2.35 AND NOW IT'S GOING TO BE 2.85 TO GET CLOSER TO REALISTIC.

BUT WE KNOW THAT WE COVER FOR THAT THAT DISCREPANCY BECAUSE YOU'RE RIGHT, IT'S GOING TO I BELIEVE IT'S GOING TO BE MORE THAN 2.85 WITH THINGS LIKE SALARY SAVINGS.

IF WE INCREASE THIS TO REFLECT REALITY, THE 3.3 OR POTENTIALLY MORE, I CAN'T NECESSARILY TAKE THAT OUT OF THE BUDGETED POSITIONS BECAUSE THEY ARE BUDGETED POSITIONS NOW UNLESS WE CUT THOSE POSITIONS OR AS LAURA MENTIONED, INCREASE THE FEES TO OTHER DEPARTMENTS.

WELL, AND I CAN'T SPEAK FOR EVERYBODY ELSE, BUT I WOULD MUCH PREFER GOING IN WITH A REALISTIC BUDGET ON EVERY LINE ITEM THAN GOING IN AND SAYING, WELL, CHANCES ARE, BUT WE'RE GOING TO GET THE SAVINGS HERE.

BECAUSE, YOU KNOW, TO ME, I THINK WE NEED TO MANAGE THAT SPECIFIC LINE ITEM.

AND ALSO, YOU KNOW, FROM THE ACCOUNTABILITY STANDPOINT, I MEAN, WE NEED TO BE STAYING UNDER BUDGET IN ALL THESE AREAS.

TO BE FAIR ABOUT THAT, I THINK THE BUDGET NEEDS TO BE FAIR AND ACCURATE.

AND YES, IF WE IF WE INCREASE IN THAT AREA OR WE MAY HAVE TO DECREASE IN OTHER AREAS.

BUT I DON'T KNOW, I JUST I JUST THINK THAT BUDGETING ACCURATELY IS JUST AS IMPORTANT AS ANYTHING ELSE, BECAUSE WHEN YOU'RE LOOKING AT MAINTAINING WHERE YOU ARE AND WHY AND MAKING SURE YOU'RE AND I'M NOT SAYING THAT YOU'RE NOT TRYING TO MAINTAIN THE BUDGET LINE, BUT I JUST THINK WHEN WE START GOING IN WITH THE ASSUMPTION, WELL, THIS WILL PROBABLY BE OVER, BUT THEN WE'RE GOING TO GET IT ON PERSONNEL SAVINGS, YOU KNOW, INSTEAD OF JUST REALLY KIND OF LOOKING AT KEEPING KEEPING THAT LINE ITEM UNDER BUDGET.

AND IT JUST SEEMS LIKE WE'RE KIND OF SETTING OR SAYING WE'RE NOT GOING TO FINISH UNDER BUDGET IN THIS LINE ITEM BASED ON HISTORY.

BUT I AGREE WITH YOUR STATEMENTS AND EVERYTHING ACROSS.

BUT LIKE I MENTIONED, WHILE I GO ON STUFF, I HAVE A LOT OF NEW EQUIPMENT ON ORDER AS I'VE GOT A LOT OF OLDER EQUIPMENT OUT THERE.

IT COSTS MORE TO RUN IT AS SUCH.

AS WE WERE SAYING ABOUT A LEASE, WE TAKE A FIVE YEAR LIFE ON A FRONT LOADER TRUCK.

AFTER FIVE YEARS, EXPENSE GOES WAY HIGH ON THOSE TRUCKS.

WITHIN THE NEXT SIX MONTHS TO A YEAR, WE PLAN ON RECEIVING THIS $13 MILLION WORTH OF EQUIPMENT IN OUR EXPENSES ARE GOING TO DROP DRAMATICALLY BECAUSE THEY WON'T NEED THE REPAIR AND MAINTENANCE. SO THAT'S ONE OF THE THINGS THAT I LOOK AT WHEN I'M LOOKING AT THAT LINE ITEM PARTS AND STUFF.

OKAY. THANK YOU. YEAH.

[02:15:01]

AND WHAT WE COULD DO IN THAT CURRENT BUDGET AND THEN WHAT MIGHT NEED TO BE PHASED IN THROUGH THE NEXT BUDGET PROCESS IS DOES THAT SEEM REASONABLE TO YOU ALL? I THINK SO. I THINK WHEN WE'RE TALKING WORKING BUDGET, WHAT WE'RE TRYING TO DO IS IDENTIFY POTENTIAL SAVINGS AND THEN WE WANT TO WORK FOR SIX MONTHS TO SEE DID WE REALIZE THOSE SAVINGS OR ARE WE GOING TO THEN THAT WAY WE WE REALLOCATE AND WE TRUE UP WHAT WE NEED TO FOR OUR PRIORITIES.

BUT THEN I THINK THAT THAT PREVENTS US FROM HAVING A FALSE SENSE OF SECURITY OR CONFIDENCE TO SAY, OH, WELL, WE REALIZED THIS MUCH SAVINGS ON PAPER, NOW YOU GUYS CAN PERFORM WITH IT AND IT DOESN'T TRUE UP LIKE THAT IN REALITY.

AND THEN WE HAVE ALLOCATED ADDITIONAL EXPENSES ELSEWHERE AND THEN WE ACTUALLY ARE OVER.

SO TO AVOID THAT, I THINK THE WORKING BUDGET CONCEPT IS A GOOD ONE AND IT GIVES YOU MORE TIME.

AND THIS IS A THIS IS A BIG ANIMAL, LIKE WE SAID.

SO I DO I DO SEE SOME VALUE IN HAVING SOMETHING THAT'S SUSTAINABLE AND A ROLLOVER WHERE YOU CAN COUNT ON, YOU KNOW, EVERY TWO YEARS YOU'VE GOT SOMETHING OR EVERY YEAR YOU'VE GOT SOMETHING THAT'S COMING BACK FOR EQUIPMENT.

ANY OTHER QUESTIONS FOR GLENN? GLENN, THANK YOU. WE APPRECIATE ALL YOU DO OVER THERE.

WE KNOW YOU DO WAY MORE THAN THAN WHAT WE SEE.

SO WE'RE KIND OF QUIET OUT THERE.

YEAH, WE APPRECIATE THAT.

THANKS. WHO DO YOU HAVE NEXT? SO WE HAVE ONE MORE HERE IN ALLEN'S TEAM.

WE'VE GOT OUR TRAFFIC DEPARTMENT, AND THEN THAT WILL KIND OF WRAP UP THIS AREA.

NOT SURE IF Y'ALL ARE NEEDING A BREAK AT SOME POINT OR IF EVERYBODY'S GOOD, BUT MAYBE IF WE COULD PUSH THROUGH THIS LAST ONE.

LET'S LET'S DO THIS ONE HERE AND THEN WE'LL WE'LL TAKE A BREAK.

THEN WE'LL PROBABLY SEE HOW HOW MUCH WE CAN GET THROUGH BEFORE WE EAT LUNCH.

OKAY, THAT SOUNDS GREAT.

SO WE'VE GOT OUR TRAFFIC DEPARTMENT HERE, AND IF YOU'LL BEAR WITH ME, I'LL FIND THE PAGE.

WHILE SHE'S LOOKING THAT UP, I'LL INTRODUCE MICHAEL PADILLA, OUR TRAFFIC SUPERINTENDENT.

PERFECT. AND WE'VE GOT IF YOU'LL GO TO PAGE 481 481.

IT STARTS THE SECTION FOR THE TRAFFIC DEPARTMENT.

OKAY. AND THEN IF I'LL LET ALAN KIND OF KICK US OFF, IF YOU'VE GOT ANYTHING OF NOTE, YOU KNOW, NOTEWORTHY YOU WANT TO KIND OF TALK ABOUT AND THEN ANY CHANGES THAT MAY BE COMING IN THIS AREA.

I'M LOOKING THROUGH THE ONLY THERE IS ONE SUPPLEMENTAL REQUEST AND WE CAN TALK THROUGH THIS.

IT WAS A CROSSING GUARD WAGE ADJUSTMENT TO $12 AN HOUR THAT WAS PROPOSED AND THAT WAS GOING TO COST RIGHT AT $50,000.

IF YOU GO TO YOUR SUPPLEMENTAL REPORT, IT'S AT THE VERY BOTTOM OF PAGE FOUR OF SEVEN IN THIS KIND OF SEPARATE REPORT THAT WAS HANDED OUT A FEW WEEKS AGO. AND YOU WILL SEE THAT WE HAVE RECOMMENDED NOT APPROVING THAT SUPPLEMENTAL WAGE ADJUSTMENT FROM THE CITY MANAGER'S AREA IN ORDER TO HELP WITH BALANCING THE OVERALL GENERAL FUND BUDGET.

BUT I WANT TO GIVE ALAN AND MICHAEL THE OPPORTUNITY TO TALK THROUGH KIND OF THE THOUGHT PROCESS ON THAT AND LET YOU ALL ASK QUESTIONS.

WELL, I WANT TO START WITH A LITTLE BIT OF A HIGH LEVEL OVERVIEW OF THE TRAFFIC DEPARTMENT.

SO THEY'RE REALLY SPLIT INTO TWO DIFFERENT GROUPS.

I WON'T SAY DIVISIONS BECAUSE THEY'RE ALL UNDER ONE, BUT TRAFFIC ENGINEERING AND THEN TRAFFIC FIELD OPERATIONS.

SO TRAFFIC ENGINEERING IS PRIMARILY RESPONSIBLE FOR ISSUING PERMITS FOR PARADES, BLOCK PARTIES, EVALUATING SITE RESTRICTION COMPLAINTS AND JUST OBSERVATIONS FROM FROM CITY STAFF WHERE WE HAVE ISSUES AT INTERSECTIONS WHERE VEHICLES AREN'T ABLE TO SEE PROPERLY TO TO TO MAKE SAFE TURNS AND THINGS LIKE THAT.

AND ALSO PERFORMING TRAFFIC STUDIES, TRAFFIC COUNTS, THINGS THAT HELP US PLAN FOR FUTURE GROWTH AND AND EVALUATE WHERE WE ARE FROM A TRAFFIC STANDPOINT WITHIN THE CITY.

TRAFFIC OPERATIONS CONSISTS OF AND THIS IS THE THING THAT YOU REALLY TYPICALLY SEE MORE OF MORE IT'S MUCH MORE VISIBLE SIGNAL MAINTENANCE, STREETLIGHT MAINTENANCE, TRAFFIC,

[02:20:01]

WE HAVE A LOT OF UNDERGROUND ELECTRICAL AT ALL OF OUR INTERSECTIONS THAT ARE SERVING THE STREETLIGHTS.

AND SO WE PARTICIPATE IN LOCATING THOSE FOR CONTRACTORS THAT ARE GOING TO BE WORKING IN THE AREA.

AND THEN THE SCHOOL CROSSING GUARD PROGRAM, WHICH IS WHAT LAURA ALLUDED TO WITH THE SUPPLEMENTAL REQUEST FOR A SALARY INCREASE THERE.

WE PROVIDE CROSSING GUARD SERVICES AT 26 SCHOOLS.

25 OF THOSE ARE AMARILLO ISD AND ONE OF THOSE IS A CANYON ISD SCHOOL.

THAT'S ARDEN ROAD ELEMENTARY.

OF THOSE 26 SCHOOLS, THERE'S 32 CROSSINGS.

AND SO WE HAVE 32 CROSSING GUARDS PLUS AN ADDITIONAL THREE THAT EFFECTIVELY SERVE AS AS BACKUPS.

IF YOU HAVE SOMEBODY CALL IN SICK AND THEN ONE SUPERVISOR THAT IS OVER THAT THE ONLY REVENUE THAT WE RECEIVE THAT REALLY HELPS OFFSET THE COST OF THE SCHOOL CROSSING GUARD PROGRAM IS PART OF THE MUNICIPAL CHILD SAFETY TRUST FUND.

I REALLY CAN'T SPEAK VERY MUCH ABOUT WHERE THAT MONEY COMES FROM OTHER THAN IT'S A PART OF LOCAL GOVERNMENT CODE.

BUT IT LOOKS LIKE EVERY YEAR THAT'S ABOUT $11,700.

YEAH. AND I'LL JUST BRIEFLY TALK ON THAT.

STATE LAW ALLOWS FOR.

CERTAIN CITATIONS THAT ARE ISSUED IN MY UNDERSTANDING IS IN THESE AREAS, LIKE IN A SCHOOL AREA THAT ARE PROCESSED THROUGH OUR MUNICIPAL COURT AREA, IF THERE ARE FINES ASSOCIATED WITH IT, THERE'S AN ADDITIONAL FINE THAT IS COLLECTED AND IT'S ALL PER STATE LAW AND THAT CAN GO TO HELP. WELL, THE FIRST IS IF THERE IS A SCHOOL CROSSING GUARD PROGRAM, IT GOES TO HELP OFFSET THOSE COSTS.

AND I'M LOOKING AT BRIAN AND HE'S NODDING HIS HEAD.

SO HE'S KEEPING ME STRAIGHT ON ALL OF THIS.

BUT AS YOU CAN SEE, WE CERTAINLY THOSE FINES SET AT THE MAXIMUM AMOUNT PER WHAT WE COLLECT ON AN ANNUAL BASIS JUST COVERS A VERY, VERY SMALL PORTION OF THE OVERALL COST OF THIS PROGRAM.

YEAH. AND THEN THE LAST THING I WANT TO TALK ABOUT FROM AN OPERATIONS STANDPOINT IS, IS OUR TRAFFIC MANAGEMENT CENTER, WHICH MICHAEL CAN SPEAK MUCH MORE INTELLIGENTLY ABOUT IT.

I WOULD ENCOURAGE ALL OF YOU, IF YOU HAVEN'T SEEN IT YET, TO REACH OUT TO HIM EITHER THROUGH MR. FREEMAN OR MR. HARTMAN AND AND TAKE A TOUR OF THAT AND LET THEM SHOW YOU WHAT THEY DO.

IT'S IN THE BASEMENT OF THE SIMS BUILDING.

THEY'RE ACTUALLY ABLE TO OBSERVE AND MONITOR A NUMBER OF TRAFFIC SIGNALS THROUGHOUT THE CITY TO MAKE ADJUSTMENTS TO THEM THROUGHOUT THE DAY, JUST BASED ON WHAT TRAFFIC IS DOING.

I KNOW IT'S IT'S SOMETHING PEOPLE GET FRUSTRATED WITH A LOT, YOU KNOW, AND YOU'LL HEAR IT.

I KNOW YOU'LL HEAR IT. AND YOU PROBABLY ALREADY HAVE THAT DANG LIGHT AT BELLS AND BELL AND PLANES GET BACKED UP ON THAT AT 5:00 EVERY DAY.

THERE'S A REASON FOR THAT.

THE REASON IS BECAUSE THE ALTERNATIVE IS BACKING UP TRAFFIC ON THE I-40 FRONTAGE ROAD.

AND AND NOW YOU'VE GOT STANDING TRAFFIC ON AN EXIT RAMP.

MUCH, MUCH HIGHER SAFETY HAZARD.

BUT THEY CAN SHOW YOU HOW THEY MONITOR THAT, HOW THEY MAKE THOSE ADJUSTMENTS REALLY DOWN TO.

YOU'D BE SHOCKED. THE FRACTION OF A SECOND CAN HAVE A HUGE IMPACT ON WHAT IT DOES TO TRAFFIC.

SO VERY MINOR ADJUSTMENTS CAN MAKE A BIG IMPACT, BUT IT'S A PRETTY NEAT THING THAT THEY'RE ABLE TO DO.

DO YOU WANT TO ELABORATE A LITTLE BIT MORE ON THE TRAFFIC MANAGEMENT CENTER? I THINK YOU TOUCHED PRETTY MUCH ON ALL OF IT.

IT'S PRETTY.

NEW SYSTEM TO NEW TECHNOLOGY.

IT'S NOT COMPLETELY FINISHED.

THERE'S STILL SOME MORE STUFF TO BE ADDED TO IT, BUT.

FUNDS COME ALONG AND TIME GOES ON.

WE'LL CONTINUE TO ADD TO.

YEAH, THAT WAS THAT HIGH LEVEL OVERVIEW I JUST WANTED TO PROVIDE.

AND THEN AS LAURA MENTIONED, WE PUT IN A REQUEST THIS YEAR FOR A SUPPLEMENTAL OR A SUPPLEMENTAL REQUEST FOR A SALARY INCREASE JUST TO BE MORE COMPETITIVE.

I SHOULDN'T SAY COMPETITIVE BECAUSE THERE'S REALLY NO ONE ELSE TO COMPARE TO BUT TO A MORE FAIR WAGE FOR OUR HOURLY CROSSING GUARDS.

FROM 945 TO 12 AN HOUR, WE HAD SEEN QUITE A FEW VACANCIES THERE.

I THINK CURRENTLY, THOUGH, CORRECT ME IF I'M WRONG, WE ONLY HAVE THREE VACANCIES IN THAT AREA, WHICH BASICALLY MEANS THAT WE JUST DON'T HAVE ANY BACKUPS.

SO IF ANYBODY CALLS IN SICK, HOW DO Y'ALL COVER THAT? WHEN SOMEBODY CALLS IN SICK, SOMEBODY CALLS IN SICK, SOMEBODY FROM THE OFFICE STAFF OR THE FIELD STAFF WILL GO OUT THERE AND TAKE CARE OF THAT SCHOOL CROSSING FOR THAT TIME PERIOD. SO IT JUST PULL PULLS OUT OF OUR DAILY WORKLOAD THAT WE HAVE TO SEND SOMEBODY OUT THERE TO TAKE CARE OF THAT.

AND I THINK SPEAKING FROM THE CITY MANAGER'S OFFICE, AGAIN, IT'S CHALLENGING TRYING TO, YOU KNOW, BALANCE ALL THE SUPPLEMENTAL REQUESTS AND WHAT CAN FIT WITHIN THE CONSTRAINTS OF THE BUDGET.

AND AGAIN, THAT WAS BEFORE WE KNEW WHERE PROPERTY TAX WAS EVER WAS EVEN GOING TO FALL.

AND SO AN ADDITIONAL THOUGHT IN THIS AREA IS ENSURING THAT WE ARE LOOKING MAYBE ACROSS THE BOARD IN THE ORGANIZATION AT PART TIME POSITIONS AND WHAT THEY'RE BEING PAID TO MAKE SURE THAT WE'RE NOT OUT OF LINE.

YOU KNOW, IT'S ALWAYS CHALLENGING WHEN WE START, YOU KNOW, INCREASING IN ONE AREA TO TO HELP WITH RECRUITMENT AND RETAINMENT.

AND WE START KIND OF, YOU KNOW, UNINTENTIONALLY STEALING FROM OTHER DEPARTMENTS.

SO THAT WAS ALSO JUST MAYBE SPENDING SOME MORE TIME TO ENSURE THAT THERE'S KIND OF CONSISTENCY ACROSS FROM THAT STANDPOINT BECAUSE WE

[02:25:01]

SO YEAH, AND I HOPE NOTHING I'VE SAID IS SHOWN THAT I'M NOT SUPPORTIVE OF OF THE DECISION YOU ALL MADE AND KIND OF WANTED TO SHOW THAT EVEN WITHOUT THAT, FROM A STAFFING STANDPOINT, WE ARE IN A PRETTY GOOD SITUATION.

IT'S NOT LIKE WE'RE HALF FILLED ON OUR CROSSING GUARDS.

THAT'S KIND OF WHY I WANTED TO ALLUDE TO THAT, THAT WE'RE IN A GOOD PLACE.

QUESTIONS. MAYOR.

A COUPLE OF POINTS I WANT TO MAKE.

UNLESS YOU HAVE QUESTIONS.

YEAH, GO AHEAD. 491.

YOU'LL SEE WHERE IN THAT BUSINESS UNIT, PHOTOGRAPHIC TRAFFIC ENFORCEMENT, IT'S BASICALLY GOING AWAY DUE TO THE STATE LAW CHANGE.

OKAY. SO IF YOU'LL FLIP ALL THE WAY BACK TO PAGE 828, YOU'LL SEE A CAPITAL PROJECT LISTED THERE UNDER TRAFFIC ADMINISTRATION FOR TRAFFIC SIGNAL SYSTEM IMPROVEMENTS.

OKAY. WHERE WE DID HAVE FUNDING IN THE PAST FOR TRAFFIC LIGHTS BASED OFF THE PHOTOGRAPHIC ENFORCEMENT COMPONENT.

NOW IT'S COMPETING DIRECTLY IN YOUR GENERAL FUND AND CAPITAL.

SO THAT'S A BIG SHIFT IN HOW THOSE THINGS ARE FUNDED.

I JUST WANTED YOU AWARE.

SO THAT FOR ONE NIGHT.

RIGHT. BUT THAT'LL BE STARTING NEXT YEAR.

FLOYD. WE'VE GOT ENOUGH FOR THIS YEAR.

YEAH. YEAH. THAT'S WHY IT'S IN THE FISCAL YEAR.

NEXT YEAR. OKAY.

RIGHT, MICHAEL. AND THAT'S FOR ONE.

THE 280,000 WOULD FUND ONE.

THAT IS CORRECT.

THAT'S FUNDING ONE IF IT'S DONE WITH IN-HOUSE STAFF, IF IT'S HAVING TO GO OUT TO A CONTRACTOR, THAT'LL COVER ABOUT HALF THE COST.

JUST A DIFFERENCE IN HOW WE APPROACH TRAFFIC LIGHTS FROM WHAT WE DID OVER THE LAST FEW YEARS.

JUST SO YOU'RE AWARE OF IT NOW.

NOW, TRAFFIC. NEW TRAFFIC LIGHTS WILL COMPETE FOR FUNDING WHEN ONE MEETS WARRANTS, SAY, TO MEET WARRANT NEXT YEAR OR THREE.

THOSE WILL COME IN THE BUDGET REQUEST RATHER THAN BEING FUNDED LIKE THEY WERE.

SO THEY WOULD BE COMPETING WITH YOUR GENERAL FUND DOLLARS THAT WE HAVE AVAILABLE TO FUND CAPITAL PROJECTS.

SO THEY WOULD THEN BE KIND OF IN THE RANKING ORDER WITH ALL OF OUR PUBLIC SAFETY PROJECTS, WITH SOME OF OUR STREET PROJECTS, OUR FACILITIES PROJECTS, ALL OF THOSE. WE'VE BEEN FORTUNATE TO HAVE THOSE DEDICATED DOLLARS THE LAST SEVERAL YEARS TO DO THOSE TRAFFIC SIGNAL, THE NEW ONES IN THE IMPROVEMENTS.

BUT AGAIN, THAT PROGRAM ENDS AT AFTER THIS BUDGET.

THIS JUST BE AWARE THAT THAT I THINK IT'S GOOD TO HAVE THAT AWARENESS KIND OF MOVING FORWARD, ESPECIALLY WHEN WE'RE LOOKING COMPREHENSIVELY AT EVERYTHING YOU'VE GOT TO MANAGE.

SO A COUPLE THINGS I DO.

I HAVE RECEIVED A FEW CONCERNS ON I 27 AND WASHINGTON ON THE TIMING OF THOSE LIGHTS.

THE OTHER ONE THAT I GET A LOT OF TEXT MESSAGES OR EMAILS ON IS THE I-40 IN BELL.

AND SO IN A PUBLIC SETTING.

I APPRECIATE YOU TAKING THE OPPORTUNITY TO EXPLAIN.

YOU KNOW WE SITTING AT THE LIGHT BACK AT WHAT IS IT, 15TH OR WHATEVER THAT YOU GO THROUGH THE THIRD TIME.

WE DON'T REALIZE THAT, YOU KNOW, IF YOU HAD THAT ISSUE, IT WOULD BACK UP ONTO YOUR OFF RAMP, YOU KNOW.

SO THAT'S A GOOD EXPLANATION.

YOU MAY KNOW THE CONCERN AT I 27 AND WASHINGTON.

YOU MAY WANT TO RESEARCH IT.

I'M JUST PUTTING THAT OUT THERE.

THOSE ARE MY TWO HOT ONES USUALLY.

YES. I AM AWARE OF THE ONE AT I 27 WASHINGTON.

OKAY. WE'VE BEEN MONITORING THAT ONE FOR SINCE OCTOBER OF LAST YEAR AND WE WATCH IT PRETTY CLOSELY.

AND AS FAR AS LIKE WHAT WHAT THE SYSTEM IS DOING AND WHAT YOU'RE SEEING THERE AND HOW YOU CALIBRATE THE TIMING ON ALL THAT, YOU'VE GOT A REASON FOR DOING WHAT YOU'RE DOING AND IT IS IN LINE WITH WHAT IT NEEDS TO BE FOR THE GREATEST LEVEL OF SAFETY THERE.

YES, SIR, THAT IS CORRECT.

OKAY. THANK YOU FOR THAT.

SO I DO WANT TO GO TO THE CROSSING GUARD CONTRACT.

I NEED TO KNOW IS THAT AN INTERLOCAL AGREEMENT WITH AISD FOR THE 25 SCHOOLS OR IS THAT A CITY PROGRAM THAT WE HAVE THAT DOESN'T HAVE TO DO WITH EDUCATION? YEAH. SO I DID SOME RESEARCH THIS YEAR AND COULD NOT FIND ANY RECORD OF A INTERLOCAL AGREEMENT WITH EITHER OF THE SCHOOL DISTRICTS.

AND SO JUST FROM FROM WHAT I CAN OBSERVE OF IT, MY LIMITED KNOWLEDGE, IT SEEMS LIKE A PROGRAM THAT THE CITY PROVIDES AS NOT PART OF A INTERLOCAL AGREEMENT.

OKAY. I WAS MADE AWARE OF $1.50 FEE THAT IS ON YOUR REGISTRATION.

DOES ANYONE KNOW ABOUT THAT FEE FOR THAT CHILD SAFETY? I THINK THAT MAY BE A PART OF WHEN I LOOKED AT THE LOCAL GOVERNMENT CODE, I BELIEVE IT DID ALSO MENTION THAT OPTIONAL FEES ON REGISTRATION, THAT IS ALSO A PART OF THE $11,000

[02:30:03]

MY UNDERSTANDING IS THAT THAT IS BASED ON POPULATION AND THAT THAT FEE WOULD RUN SOMEWHERE BETWEEN 100 AND $150,000 A YEAR AND THAT THAT WAS IMPLEMENTED IN 22.

SO I WOULD LIKE FOR US TO LOOK IN OUR BUDGET AND JUST SEE DO WE HAVE A REVENUE COMING TO THE CITY IN THE FORM OF A REGISTRATION FEE THAT DOES HAVE TO DO WITH CHILD SAFETY.

THAT'S SOMEWHERE OVER 100 K, AND IF IT'S NOT LIKE WE PROBABLY WOULD WANT TO SEE WHY THAT'S NOT MAKING ITS WAY HERE.

NOW, MY UNDERSTANDING OF THAT ALSO I SAY ALL THIS PUBLICLY TO TO MAKE SURE WE'RE STATING IT.

I BELIEVE THAT THAT WAS SOMETHING THAT WAS PETITIONED FOR CHILD ADVOCACY CENTERS ACROSS THE STATE OF TEXAS.

AND SO THOSE ARE THE CHILD ADVOCACY CENTERS THAT WORK ALONGSIDE OF CASA AND, YOU KNOW, CHILD PROTECTIVE SERVICES AND SOME OTHER HEALTH AND HUMAN SERVICES WHERE WHERE I DON'T NECESSARILY BELIEVE THAT THAT IS SUPPOSED TO GO TO A TRAFFIC CROSSING GUARD PROGRAM.

BUT I DO KNOW THAT ONE OF THE REQUIREMENTS WAS THAT IT HAD YOU HAD TO HAVE A CROSSING GUARD PROGRAM IN YOUR MUNICIPALITY TO QUALIFY, BUT YOU HAD A LOT OF OTHER CRITERIA AS WELL. SO JUST CURIOUS IF WE COULD DO A LITTLE RESEARCH ON THAT ONE.

YES, SIR. DO YOU HAVE SOMETHING, MR. MAYOR? I'VE DONE SOME RESEARCH ON THAT.

OKAY. AND FROM WHAT I UNDERSTAND IS.

RANDALL COUNTY HAS DONE IT.

POTTER COUNTY HAS DONE IT.

BUT THE CITY OF AMARILLO HAS NEVER GOTTEN INTO THAT.

SO IT WOULD BE SOMETHING WE WOULD NEED TO DO IN ORDER.

COULD WE POSSIBLY LET MAYBE BRIAN SPEAK TO THIS? I THINK HE WORKED WITH THE COUNTY'S THIS PAST YEAR RELATED TO SOME OF THIS.

HE MIGHT HAVE SOME ADDITIONAL INFORMATION HE COULD SHARE WITH US JUST BRIEFLY.

THOSE FEES WORK A LITTLE DIFFERENT.

ONE'S A REGISTRATION FEE AND IT HAS TO DO WITH CAR REGISTRATION.

WE DON'T DO THAT.

OURS IS A COURT FEE THAT IS SPECIFICALLY REQUIRED TO GO TO THAT.

AND IF THERE'S MONEY LEFT OVER, THEN THERE IS OTHER PROGRAMS THAT CAN GO TO, BUT THEY HAVE TO BE CHILD SAFETY RELATED.

OKAY. SO WHY I AM MORE FAMILIAR WITH THE MUNICIPAL PORTION OF THAT CODE THAN I AM WITH THE COUNTY CODE.

IT IS MY RECOLLECTION OF THE COUNTY CODE THAT THAT INFORMATION, WHATEVER, WHATEVER THAT FEE COVERS FOR CHILD SAFETY, IS IMPLEMENTED THE SAME WAY IT MUST GO TO A CERTAIN CHILD SAFETY RELATED CROSSWALK PROGRAM BEFORE IT CAN GO SOMEWHERE ELSE.

BUT THAT'S JUST MY RECOLLECTION WITHOUT DOING ANY RESEARCH.

SO AND THAT'S WHY WE WOULDN'T IMPLEMENT IT, BECAUSE WE DON'T DO THAT.

SO THAT'S WHAT I WAS GOING TO MENTION.

I MEAN, THE COUNTY'S IS WHERE THE VEHICLE REGISTRATION OCCURS.

IT'S NOT AT THE CITY LEVEL.

AND SO WE DO NOT COLLECT ANY KIND OF FEES OR AND THERE'S NO FEES THAT THE COUNTY HANDS OVER TO US ASSOCIATED WITH IT.

SO ALL WE COLLECT IS THAT ESSENTIALLY 11,000 AND I BELIEVE, BRIAN, THAT'S RELATED TO AN ADDITIONAL FEE ON CITATIONS THAT OCCUR IN THOSE SCHOOL AREAS, I BELIEVE.

I THINK THAT'S CORRECT, YES.

YES. BUT SO THAT'S DEPENDENT ON HOW MANY CITATIONS ARE WRITTEN IN A YEAR AND THEN WHAT HOW THEY ARE PROCESSED THROUGH THE COURT SYSTEM.

OKAY. I THINK WE CAN DO I CAN DO A LITTLE MORE RESEARCH.

I'M SURE LIKE ANY GOOD GOVERNMENT STATUTE, IT'S FAIRLY COMPLICATED TO FIGURE OUT HOW IT GETS APPLIED.

AND SO LET ME DO A LITTLE MORE RESEARCH ON THAT BECAUSE I WAS LOOKING FOR THAT IN THE REVENUES, WHICH IT'S NOT THERE, WHICH IS WHICH IS GOOD.

IT JUST MEANING WE'RE NOT COLLECTING MONEY, THAT WE'RE NOT RESOURCING APPROPRIATELY, BUT THEN KIND OF BACK TO THE CROSSING GUARD SCHOOL PROGRAM, WHAT DOES THAT COST ANNUALLY? YEAH, I HAVE THAT HERE.

I WROTE IT DOWN.

IT'S 363,000 IN THIS CURRENT BUDGET YEAR FOR THAT PROGRAM.

SO CAN YOU CAN YOU HELP ME ON THAT? BECAUSE THE MATH IN MY HEAD IS PROBABLY NOT NEAR TO THE INTENSITY OF LIKE HOW THAT FUNCTIONS.

SO IN MY MIND, I'M THINKING 7:30 A.M.

TO 8:30 A.M.

AND THEN BACK FROM LIKE 3 TO 4.

AND SO THAT'S TWO MAN HOURS PER SCHOOL PER DAY TIMES 40 WEEKS IF YOU DON'T TAKE OUT HOLIDAYS.

I MEAN, AT $10 AN HOUR, THAT'S ROUGHLY $105,000.

SO IS THERE A LOT OF OTHER THINGS THAT ARE GOING ALONG WITH THAT PROGRAM THAT I'M NOT SEEING MAYBE OUT IN THE FIELD, THEY THEY WORK ROUGHLY 15 HOURS A WEEK IS WHAT THEY GET PAID FOR.

AND THE 48, 40 WEEKS A YEAR IS ABOUT RIGHT THERE.

I BELIEVE WE.

THERE ARE SOME OTHER EXPENSES.

THE SUPERVISOR DOES WORK A LITTLE BIT LONGER.

HE. HE WORKS ABOUT 32 HOURS AND HE'S PAID A LITTLE BIT MORE.

AND THEN WE HAVE SOME OTHER EXPENSES WITH.

THIS FLAGS, WHICH THE COSTS AREN'T REALLY HIGH ON THAT.

BUT AS FAR AS THE HOURLY DOLLARS, I DON'T THAT'S MAINLY WHAT THE COST IS.

[02:35:06]

SO IF I RUN THOSE, I STILL AM I'M STILL WAY SHORT FROM THE THREE 60.

SO I GUESS IF I COULD GET MAYBE A BETTER BREAKDOWN OF THE ACCOUNTING.

YES. AND WE'LL SEE. WE'LL PULL THAT FOR YOU GUYS ON OUR END.

SO IT'S PROBABLY TOTALLY.

REALIZED AND EXPENSE THAT'S JUST ON THE FRONT END.

A LOT OF TIMES THINGS LIKE THIS, BLACK AND WHITE, LOOK, LOOK, YOUR HARD LABOR COSTS DON'T NECESSARILY SPEAK TO THE FULL COST.

SO IF WE COULD GET AN ACCOUNTING OF THAT, I THINK THAT WOULD BE ONE THING WE WOULD LIKE TO LOOK AT.

YEAH, WE'LL GET THAT FOR YOU.

AND THIS IS LISTED SPECIFICALLY ON PAGE 484.

THAT'S THERE'S THE PROGRAMS LISTED THERE WITH THE DOLLAR AMOUNT.

AND SO LET US GET THE BREAKDOWN ON HOW THOSE COSTS ARE SEPARATED OUT.

OKAY. UM, DOES COUNCIL HAVE ANYTHING ELSE THEY WANT TO.

QUESTION OR HAVE COMMENTS ON ON CROSSING GUARDS OR ANYTHING ELSE RELATED TO TRAFFIC.

OKAY. AND MRS STORRS.

I'LL RUN A LITTLE RESEARCH ON MY END FROM WHAT I WAS TOLD AND SEE, YOU KNOW, DIFFERENT COUNTIES PARTICIPATION AND WHAT THAT FEE ACTUALLY HITS.

AND THEN I BET I COULD GET THAT STATE STATUTE.

WE'LL DO THE SAME. OKAY.

YEAH, I APPRECIATE THAT.

PROBABLY ALREADY OVER THERE RESEARCHING, SO THANK YOU.

MICHAEL MICA, THANK YOU BOTH FOR BEING HERE.

I'M SURE YOU'RE NOT RELATED.

RIGHT. SO AND DO YOU HAVE ANYTHING ELSE? ANY OTHER QUESTIONS FOR ALAN? OKAY. ANYTHING ELSE YOU GOT? NO, NO. I APPRECIATE YOUR TIME FOR SURE.

AND THE QUESTIONS, THEY'RE ALL THEY'RE ALL APPRECIATE ALL YOU GUYS DO.

THANK YOU FOR BEING HERE.

THANK YOU. THANK YOU. HAVING HEY, AND BY THE WAY, THANK YOU FOR THE 1000 OTHER TRAFFIC LIGHTS THAT FUNCTION GREAT.

IT'S JUST THE TWO THAT WE WANT TO KNOW ABOUT.

SO WE NEED SIGNS EVERYWHERE.

NEED OF THESE TRAFFIC LIGHTS THAT JUST SAY BE GLAD YOU DON'T LIVE IN DALLAS.

AND THEN MAYBE THAT WOULD GIVE SOME PERSPECTIVE ON THE PEOPLE THAT, YOU KNOW, SOMETIMES WE HAVE TO WAIT A LITTLE WHILE.

SO THANK YOU, GUYS.

APPRECIATE IT. SO IF WE'RE OKAY NOW, LET'S TAKE WE'LL TAKE 15 MINUTES.

WE'LL BE BACK HERE AT 11.

WE'LL PROBABLY PUSH TO 12, TAKE A LUNCH BREAK AND THEN TRY TO BE WRAPPED UP BY 230, 245 FOR WHAT TIME DOES THAT DOOR OPEN TO LET EVERYONE IN? 245. THANK YOU.

IT'S GOING TO BE OPEN. I DON'T THINK WE'RE GOING TO LOCK IT IN BETWEEN.

SO THEY'LL PROBABLY GET HERE EARLY.

THEY'LL BE HERE FOR BUDGET. PERFECT.

OKAY. 15 MINUTE BREAK.

THANK YOU, GUYS. OURSELVES.

CALL BACK TO ORDER HERE.

11:00 ROUGHLY.

WE'RE GOING TO PUSH HERE FOR ABOUT AN HOUR.

AND SO WE'VE GOT MRS STORRS KIND OF GUIDING US HERE.

SO SHE'S GOING TO LET US KNOW WHO SHE LIKED TO TO HAVE UP NEXT.

YES. SO WE WANTED TO GO AHEAD AND KNOCK OUT MAYBE SOME SMALLER DEPARTMENT BUDGETS REAL QUICK, IF WE COULD.

SO WE'D LOVE TO MAYBE START WITH Y'ALL'S BUDGET.

WE NEED TO COVER THE MAYOR AND COUNCIL BUDGET.

DO YOU NEED US TO GO OVER THERE? ABSOLUTELY. IF YOU ALL COULD, I WANT TO SHARE A MICROPHONE WITH EVERYBODY.

ABSOLUTELY. SO WHAT I'M HOPING MAYBE WE CAN DO IS GO THROUGH Y'ALL'S BUDGET REAL QUICK.

THEN WE COULD GO THROUGH THE CITY MANAGER'S BUDGET, THEN WE COULD GO THROUGH OUR C, P AND D CAPITAL PROJECTS AND DEVELOPMENT ENGINEERING BUDGET, WHICH IS KIND OF THE OVERSIGHT ADMIN DEPARTMENT BUDGET FOR OTHER AREAS.

AND SO WE MIGHT BE ABLE TO KNOCK THOSE THREE OUT PRETTY QUICK.

AND THEN WE'RE GOING TO KIND OF WALK INTO SOME LIKE GRANT MORE GRANT TYPE DEPARTMENTS.

SOUNDS GOOD. OKAY. SO WHERE'S THE MAYOR'S BUDGET AT? ALL RIGHT, SO LET'S FIND THAT BIG BUDGET THAT THE MAYOR AND COUNCIL HAS LET ME SEE HERE.

AND I ACTUALLY WE HAVE ONE SUPPLEMENTAL REQUEST THAT THE MAYOR AND COUNCIL NEED TO BE MADE AWARE OF.

SO IF YOU'LL TURN TO PAGE 217 IN YOUR BUDGET BOOKS.

AND THEN IF YOU WANT TO LOOK AT THE VERY TOP OF YOUR SUPPLEMENTAL REQUEST, PAGE ONE OF YOUR SUPPLEMENTAL REQUEST REPORT, ANDREW AND I WILL BRIEFLY TALK THROUGH WHAT THAT IS.

SO TURN TO PAGE 217.

AND UNFORTUNATELY, WE DID NOT PUT ANY KIND OF A PAY RAISE IN FOR THE $10 A MEETING, BUT WE CAN CERTAINLY DISCUSS THAT IF THAT'S SOMETHING COUNCIL WOULD LIKE.

BUT SO THERE IS A VERY SMALL AMOUNT OF PERSONAL SERVICES, AS YOU ALL ARE AWARE.

THERE'S, YOU KNOW, THE AMOUNT PAID PER MEETING AND THEN THERE'S TAXES AND STUFF ASSOCIATED WITH IT.

SO YOU'LL SEE THAT KIND OF ALLOCATION THERE.

WE DO HAVE AN AMOUNT IN SUPPLIES KIND OF FOR SOME OFFICE EXPENSE.

[02:40:06]

WE HAVE BEEN REQUESTED TO INCREASE THAT AMOUNT BY $50,000 AND I'M PULLING UP RIGHT NOW, UNLESS ANDREW ALREADY HAS IT UP WHAT THAT WAS REQUESTED FOR.

SO GIVE ME JUST A SECOND.

AND THIS IS FROM JASON HARRISON OVER THERE.

DID YOU FIND IT? OKAY, GIVE ME JUST A SECOND.

I'VE GOT IT RIGHT HERE. OKAY.

THEY WOULD LIKE TO REQUEST AN INCREASE SUPPORT OF $50,000 FOR THEIR TAKING FLIGHT CAMPAIGN, AND THAT IS IN CONJUNCTION WITH OUR AIRPORT.

IT'S WITH TRIPS TO AIRLINE HUBS TO SPEAK ON THE BEHALF OF AMARILLO CHAMBER AND OUR COMMUNITY, INCREASED SUPPORT OF OTHER COMMUNITY PROJECTS THAT MAY COME DOWN THE ROAD SIMILAR TO LIKE A CIVIC CENTER EXPANSION PROJECT THAT THEY DISCUSSED PREVIOUSLY.

COMMUNITY WIDE BOND ISSUES, COMMUNITY EVENTS SUCH AS 4TH OF JULY.

ET CETERA.

THIS WOULD ALSO GO TOWARDS INCREASED SUPPORT OF LEGISLATIVE ACTIVITIES SUCH AS INCREASED TRAVEL TO AUSTIN, NOT ONLY RELATED TO THE PANHANDLE DAYS DURING SESSIONS TO SPEAK ON BEHALF OF THE CITY AND ITS PRIORITIES.

THIS IS ALSO TO HELP WITH INCREASED ACTIVITY WITH OTHER STATE ORGANIZATIONS SUCH AS TAB TCC AND PORTS TO PLAINS CONFERENCES AND OTHER MEETINGS HELD THROUGHOUT THE YEAR.

AS A REPRESENTATIVE OF AMARILLO INCREASED SUPPORT OF OUR LOCAL BUSINESSES BUSINESS COMMUNITY BY HOSTING MEETINGS, SEMINARS, LUNCHEONS.

ET CETERA. AND OF COURSE, ADDITIONAL FUNDING FOR AMARILLO CHAMBER OPERATIONS AS THEY CONTINUE TO MOVE FORWARD AND EVOLVE THEIR SUPPORT OF THE COMMUNITY.

SO THAT COMES FROM JASON HARRISON OVER THERE AT THE CHAMBER OF COMMERCE.

AND I'M RIGHT NOW LOOKING UP BECAUSE I'M ANTICIPATING WHAT YOUR QUESTION IS, THAT YOU WANT TO KNOW WHAT WE'RE CURRENTLY SPENDING, I'M GUESSING.

SO GIVE ME JUST A SECOND.

I WILL PULL THAT UP.

I MEANT TO HAVE THAT UP AND I'LL GIVE THAT TO YOU IN JUST A SECOND.

AND THAT IS THE ONLY RECOMMENDED CHANGE THAT WE HAVE BUILT INTO AS A SUPPLEMENTAL REQUEST.

SO WE DID NOT CUT IT.

WE LEFT IT IN FOR Y'ALL'S CONSIDERATION.

AND SO WANTED DIRECTION FROM YOU GUYS ON THAT, BY ALL MEANS.

AND I'M PULLING UP RIGHT NOW WHAT THEIR CURRENT AMOUNT IS.

AND IF YOU COULD LOOK BACK.

SURE. TEN YEARS.

SO IT HAS CHANGED IN THE LAST COUPLE OF YEARS SINCE WE HAD THEY HAD GONE THROUGH SOME LARGE SCALE CHANGES WITH CVB BECOMING A NON PROFIT ENTITY AND NOT BEING UNDERNEATH THE CHAMBER UMBRELLA.

AS YOU'RE ALL AWARE, THE CITY PAYS CVB ESSENTIALLY TO DO OUR TOURISM SUPPORT HERE IN AMARILLO THROUGH THAT HOT TAX ALLOCATION THAT PREVIOUSLY USED TO GO TO CHAMBER OF COMMERCE.

WHEN CVB WAS IN UNDER CHAMBER OF COMMERCE, THE CITY PAID THE CHAMBER OF COMMERCE WITH HOT TAX DOLLARS TO PROVIDE THAT TOURISM SUPPORT.

AND SO THAT CHANGED.

I'M LOOKING AT FLOYD IN ABOUT WAS IT 2018, 2019 MAYBE.

AND SO SINCE THEN NOW THEY ARE TWO SEPARATE NONPROFIT ENTITIES.

AND SO THE CITY IS PAYING DIRECTLY JUST TO CVB FOR THAT TOURISM SUPPORT.

AND THEN THEY WE ARE NOW PAYING A MEMBERSHIP FEE OVER TO THE CHAMBER OF COMMERCE.

SO BASICALLY WE WEREN'T MEMBERS BEFORE.

IT JUST KIND OF CAME WITH THEM DOING OUR OUR HOT PROGRAM AS PART OF THAT.

WHILE YOU'RE LOOKING THAT UP, I'LL MAKE A FEW COMMENTS.

I DON'T SEE WHERE WE NEED TO INCREASE THAT BY $50,000.

WE'VE GOT THE CVB, CVB THAT'S DOING THAT JOB FOR US.

THEY ARE A INDEPENDENT ORGANIZATION, AND BEFORE THAT PERIOD I HAD AN OPPORTUNITY TO VISIT WITH CASH, AND YESTERDAY WE HAD A MEETING AND BEFORE THEY ACTUALLY SEPARATED THE.

FROM WHAT I UNDERSTAND.

THE CHAMBER WAS TAKING A LOT OF THEIR MONEY.

FROM THEM.

SO THE CHAMBER SALES MEMBERSHIPS, THEY'RE AN INDEPENDENT NON FUNCTIONAL.

[02:45:06]

REMAINING TO BE A MEMBER.

OKAY. BUT I DON'T THINK WE NEED TO HELP SUBSIDIZE THEM, IN MY OPINION, IF THEY WANT TO DO THOSE THINGS, I THINK THEY NEED TO INCREASE THEIR FEES TO THEIR MEMBERSHIP.

WHAT THEY'RE TRYING TO DO.

I THINK WE DON'T HAVE ENOUGH TO GO AROUND TO EVERY ORGANIZATION IN THE WORLD.

AND I THINK AT THIS POINT WE NEED TO LOOK AT THAT AND MAKE SURE THAT'S WHAT WE WANT TO DO.

THAT'S JUST MY OPINION.

SO LET'S GET THOSE NUMBERS.

SO OUR CURRENT MEMBERSHIP DUES ARE $13,000 ANNUALLY.

13? YES.

YES, SIR. AND HOW MUCH HAVE THEY BEEN BEFORE? ABOUT THAT. I MEAN, I THINK NOT SINCE THE SPLIT CONSISTENT WITH EVERYBODY ELSE IN THE COMMUNITY.

WE'RE NOT WE'RE NOT PAYING MORE OR LESS THAN WE SHOULD.

IT'S BASED OFF SIZE OF ORGANIZATION, EMPLOYEE COUNTS AND THOSE.

SO IS THIS $50,000 ASK BEING REPRESENTED AS A CONTRIBUTION, A A DONATION OR A OR A DO I BELIEVE IT'S JUST A CONTRIBUTION TO HELP WITH THEIR ADDITIONAL PROGRAM COSTS.

AND WHAT LAURA DISCUSSED, JUST TO HELP OFFSET SOME OF THOSE NEW INITIATIVES OR CURRENT INITIATIVES, INITIATIVES THAT THEY HAVE THAT THEY'RE CONTINUING TO GROW BECAUSE THEY'RE GETTING A LOT MORE INVOLVED, LIKE WITH THE LEGISLATIVE ASPECTS OF THEIR ROLE.

PREVIOUSLY IT WAS MORE BUSINESS, LOCAL FOCUS, NOW IT'S MORE BROAD.

SO I THINK WHERE I'M GOING WITH THIS IS, YOU KNOW, MY MY SUPPLEMENTAL REQUEST SAYS SUPPLEMENTAL DUES REQUESTED FROM CHAMBERS.

SO THE WAY IN WHICH WE REPRESENT THIS TO OUR POPULATION CAN MATTER, ESPECIALLY IF WE WANTED TO TAKE THE LATITUDE OF TALKING A NUMBER VERSUS JUST THEM PRESENTING A NUMBER.

SO IF THEY WERE HERE, WE COULD ENGAGE IN THAT CONVERSATION AND WE COULD EVEN MOVING FORWARD.

BUT I WOULD.

I WOULD LIKE TO CATEGORIZE THIS AS A REQUEST FOR A CONTRIBUTION, NOT A DUE.

YEAH. YEAH.

I BELIEVE YOU'RE ACCURATE THERE.

I THINK WE JUST PLUGGED IT IN AS DUES BECAUSE THAT'S NORMALLY HOW WE PAY IT.

BUT THAT IS NOT THAT'S NOT EXACTLY WHAT THEY'RE ASKING FOR.

SO NOT. NOT A REPRESENTATION FROM THEM.

IT'S JUST A REQUEST.

YES. THAT'S JUST HOW WE PLUGGED IT INTO YOUR PHONE.

CERTAINLY PUT THAT IN A DIFFERENT LINE ITEM IF THAT'S THE DIRECTION COUNCIL WANTED TO GO.

IT'S JUST THAT'S WHERE WE WERE PAYING OUT THE EXISTING ONE.

AND SO WHAT'S THE WHAT'S THE CONTRIBUTION OR THE, THE THE DUE FROM EDC? I BELIEVE IT'S 80, IS THAT RIGHT? WE TALKED ABOUT DOING SOMETHING WITH IT.

AND THEN I DON'T BELIEVE WE'VE GOTTEN A REQUEST THAT'S GOING TO CHANGE THAT.

I THINK WE LEFT IT.

ANDREWS GOT IT HERE? YES.

80,000. SO EDC IS IS CONTRIBUTING THEIR DUE, PLUS THE $80,000 CONTRIBUTION OR THEIR DUE WOULD BE INCLUDED IN THAT 80,000.

THAT'S MY UNDERSTANDING. YEAH.

WE MIGHT HAVE TO CHECK BECAUSE IT SAYS PROGRAM PARTNERSHIP SUPPORT.

SO I DON'T KNOW IF THEY MAYBE HAVE A SEPARATE OR MAYBE IT'S ALL ROLLED IN.

WE CAN DOUBLE CHECK. WE CAN DOUBLE CHECK ON THAT.

OKAY. SO THIS WOULD BE ROUGHLY $130,000 A YEAR FROM THE COA.

AND ARE THERE ANY OTHER CONTRIBUTIONS FROM THE COA AND OTHER FORMS, FASHIONS, ENTITIES? YOU KNOW, SO LIKE WE HAVE DIFFERENT ENTERPRISES.

DO WE HAVE ANY OTHER CONTRIBUTIONS? NOT THAT I'M AWARE OF, NO, NOT LIKE THIS.

IT'D BE MORE LIKE OUR PROFESSIONAL TRADE ORGANIZATIONS, RIGHT? NOT LOCAL.

AND THEN I'M JUST TO ARGUE BOTH SIDES OF IT.

RELATIONSHIPS MATTER.

CHAMBER OF COMMERCE IS OUR CHAMBER.

WE WOULD WE WOULD LOVE TO HAVE A GOOD FRONT FACING CHAMBER THAT WE WORK WELL WITH.

THEY FEEL SUPPORTED.

WE FEEL SUPPORTED TRANSACTIONALLY.

THERE NEEDS TO BE A RETURN ON THE INVESTMENT, YOU KNOW, SO IF THEY HAVEN'T BEEN LOBBYING, IF THEY HAVEN'T BEEN DOWN IN AUSTIN, IF THEY'RE NOT MAKING ALL THESE MEETINGS AND NOW THEY'RE GOING TO GO TO THEM, THEN I DON'T THINK IT WOULD BE FAIR AS A CITY TO SAY, HEY, PAY YOUR OWN WAY OUT OF OUT OF OUR CITIZENS DUES.

AND WHEN I SAY CITIZENS, I JUST MEAN LOCAL BUSINESSES THAT ARE PAYING FOR THOSE IF THEY'VE ALREADY BEEN DOING ALL THAT.

AND THAT'S INCLUDED IN IN EVERYBODY AS WE'RE A MEMBER AND ALL THE OTHER MEMBERS, THEN THIS IS A CONTRIBUTION.

AND I WOULD THINK WE MIGHT BE WILLING TO DISCUSS THE AMOUNT COUNCILMAN SCHERLEN MAY MAY SEE IT DIFFERENT.

LIKE IT'S NOT A DISCUSSION OF AN AMOUNT, IT'S A DISCUSSION OF A WELL, IF WE DO THIS FOR ONE, YOU KNOW, ARE WE GOING TO DO IT FOR THE OTHER? I MEAN, I KNOW I REGRET EVER DONATING TO THE FIRST TEE BALL TEAM THAT I PUT MY BUSINESS'S NAME ON.

I ONLY I'M JOKING.

I DON'T REGRET IT. IT JUST OBLIGATED ME TO EVERY TEE BALL SEASON AND EVERY OTHER KID THAT I KNEW.

[02:50:01]

SO WE DON'T WANT TO DO SOMETHING THAT WE CAN'T REPEAT AND WE DON'T WANT TO DO ANYTHING THAT WE CAN'T, YOU KNOW, EQUATE SOME FAIRNESS TO.

SO I'M GOING TO ASK IF YOU CAN CONTRIBUTE TO THAT.

SURE. I APPRECIATE THE OPPORTUNITY TO KIND OF MAYBE EXPAND UPON THIS.

THERE ARE CERTAIN THINGS THAT NOT ONLY THEY DO GO HAND IN HAND WITH COMMUNITY WIDE EFFORTS, BUT THEY ARE EVEN MORE TARGETED INTO WHAT THE CITY IS DOING.

SO LIKE THE TAKING FLIGHT CAMPAIGN THAT IS HELPING TO CONTINUE TO DRIVE BUSINESS THROUGH OUR AIRPORT AT TIMES.

AND I THINK ANDREWS WITH THAT GROUP THAT'S BRINGING IN THE AIRLINES, IT'S ENSURING THAT THE AIRLINES STAY HERE AND POTENTIALLY RECRUITING OTHER AIRLINES IN AT POINTS, MAYBE EVEN BRINGING OTHER FLIGHTS IN, THAT THE EXISTING AIRLINES THAT ARE SERVING OUR AREA ARE DOING, BUT BRINGING IN OTHER OPTIONS, YES, THAT HELPS OUR ENTIRE COMMUNITY.

IT HELPS TOURISM IN OUR COMMUNITY, BUT IT DIRECTLY HELPS THE CITY AS WELL.

SO I DO THINK SOME OF THESE MAYBE THE CITY SEES AN EVEN BIGGER BENEFIT, POSSIBLY AS THAN ALL OF THE COMMUNITY.

I THINK EVERYONE BENEFITS.

THAT'S ONE THE LEGISLATIVE ACTIVITY.

I DO KNOW THEY'RE HEAVILY INVOLVED WITH THAT.

AND A LOT OF TIMES SOME OF THAT THOSE LEGISLATIVE ITEMS ARE PARTICULARLY TARGETED TOWARDS THE MUNICIPAL GOVERNMENT AND THEY DO PARTICIPATE IN THAT.

SO THEY CAN KIND OF WORK ON OUR BEHALF IN CERTAIN WAYS.

SOMETIMES WE CAN'T.

AND SO WE DO SEE A BENEFIT.

AND I THINK FROM WHAT JASON SENT US, THEY'RE HOPING TO STEP UP EFFORTS.

SO THEY'RE DOING THESE THINGS RIGHT NOW.

BUT I THINK WHAT THEY'RE WANTING TO DO IS JUST HAVE SOME ADDITIONAL FUNDS TO HELP THEM STEP UP.

THEY WANT TO DO MORE.

THEY WANT IT. THESE ARE JUST SOME AREAS THAT THEY FEEL THEY COULD EXPAND UPON.

SO, YES, I NOTICED DURING THE LAST BOND ISSUE, THEY TOOK A STAND.

HELL FOR THE PROPS.

AND AS AN ORGANIZATION, THEY CAN TAKE THEIR STANDS.

BUT THEN YOU'RE VOTING.

YOU'RE TRYING TO BECOME A POLITICAL ACTION GROUP AT THE SAME TIME YOU'RE TRYING TO ASK THE CITY FOR MONEY AND YOU'RE TRYING TO PUT OUT WHAT YOU BELIEVE.

TO THE CITIZENS TO PUSH SOMETHING THROUGH.

AND THE CITIZENS SAID NO.

BUT MY QUESTION IS, WHEN YOU BECOME A POLITICAL ACTION AND YOU'RE SPENDING MONEY TO RUN ADS LIKE THEY DID LAST TIME, I THINK THAT WOULD HAVE TO HAVE SOMETHING FOR US TO WANT TO LOOK AT.

I MEAN, BECAUSE TO ME, THEY SHOULD BE A NEUTRAL PARTY.

BUT IN THE LAST BOND ELECTION, THEY TOOK A STAND AND WHICH THEY'RE ENTITLED TO DO.

BUT I DON'T KNOW IF THE CITY NEEDS TO SUPPORT THOSE KIND OF STANDS.

SO I JUST WANT TO THROW THAT OUT THERE.

NO PROBLEM. YEAH.

IF I CAN CLARIFY.

NOT TO SPEAK FOR YOU, COUNCILMAN SHERMAN, BUT TO TO CLARIFY WHAT I HEARD YOU SAY, IS THAT.

THERE SHOULD BE SOME CONSIDERATION OF IF WE ARE PAYING A CONTRIBUTION TO A THIRD PARTY.

IS THERE ANY? LEGAL PARAMETERS, BOUNDARIES THAT WE NEED TO BE AWARE OF.

THAT IS THAT ENTITY TAKING A SIDE FOR OR AGAINST A PARTICULAR ISSUE AND THUS USING CITIZENS TAXPAYER FUNDS TO PROPAGATE A CERTAIN OUTCOME.

BECAUSE I DO KNOW WE HAVE SOME GUIDELINES THERE WE HAVE TO BE CAREFUL OF.

I DEFINITELY DON'T USE MY MICROPHONE HERE TO CAMPAIGN FOR MYSELF.

AND SO YOU WANT TO SPEAK TO THAT? YEAH. YEAH.

IF WE PROCEEDED TO DO THE ADDITIONAL, WE'D WANT TO SET THOSE PARAMETERS IN ANY AGREEMENT TO MAKE SURE FUNDS ARE ACCOUNTED FOR, THAT THEY ARE NOT GOING TOWARDS THOSE THOSE PURPOSES. YEAH, UNDERSTOOD.

I'D AGREE WITH THAT. YEAH.

AS LONG AS THERE'S PARAMETERS THAT ARE SET BECAUSE I DON'T LIKE POLITICAL ACTION BEING DONE WITH TAXPAYER MONEY, I MEAN, THAT'S WHERE I HAVE TO DRAW A LINE AND THAT'S WHERE I WAS COMING FROM BEFORE.

BUT IF WE HAVE SOME PARAMETERS IN THERE, WE COULD I COULD LIVE WITH THAT.

OKAY. YOU KNOW, ANOTHER THING.

WE COULD CERTAINLY, IF COUNCIL WANTS TO PROCEED WITH SOME OF THIS, ALL OF THIS OR SOME OF THIS, WE CAN WORK WITH JASON AND HIS TEAM TO POTENTIALLY MAYBE EVEN DO LIKE SOME QUARTERLY REPORTING.

BACK TO YOU ALL.

LIKE WHAT? WHAT DID THESE DOLLARS GO TO? WHAT WERE THEY ABLE TO ACHIEVE ALONG WITH THOSE PARAMETERS?

[02:55:04]

AND THEN IF THAT'S SOMETHING THAT YOU'LL WANT TO CONTINUE INTO THE FUTURE, I'M SURE JASON AND HIS TEAM WOULD BE HAPPY TO HELP WITH THAT.

OKAY. OKAY. WELL SAID.

OKAY. PREFACE FULL DISCLOSURE A CHAMBER.

I'M A CHAMBER MEMBER, SO I'VE SEEN BENEFIT OF IT.

AND I'VE EXPERIENCED I'VE HAD EXPERIENCE.

I'VE BEEN ON THE BOARD OF THE CHAMBER BEFORE.

A COUPLE OF THINGS I WILL POINT OUT.

I THINK WHEN WE WHEN WE DIVIDED UP THE CVB AND THE CHAMBER SEPARATELY, THE CHAMBER PROBABLY TOOK A PRETTY BIG HIT ON THAT BECAUSE THEY WERE THEY WERE THEY WERE RUNNING THAT OPERATION FOR US AND THEY WERE, YOU KNOW, TO PAY THEIR STAFF TO DO THOSE THINGS.

I DON'T KNOW HOW THEY SPLIT IT OUT.

SO, YOU KNOW, ALTHOUGH WE SPLIT IT OUT AND, YOU KNOW, I DON'T KNOW THAT I GUESS THE COUNCIL DECIDED AT THE TIME THAT THAT WAS THE BEST WAY TO DO IT.

AND I DON'T HAVE ANY PROBLEMS WITH THAT.

BUT IT DID PROVIDE A LITTLE BIT OF A HIT ON THE CHAMBER TO BE ABLE TO RUN OPERATIONALLY TO BE ABLE TO DO THAT.

I WOULD SAY OUR CHAMBER IS KNOWN FOR FOR HAVING SOME OF THE BEST EVENTS.

THE LARGEST BUSINESS CONNECTION IS LARGE.

THE CHAMBER BARBECUE IS LARGE.

I THINK THEY'VE DONE A GOOD JOB AT TRYING TO AND DOS JUST LIKE ANYTHING ELSE.

YOU KNOW, THEY WANT TO HAVE MEMBERS, SO THEY HAVE TO BALANCE THE INCREASE AND THE DUES, YOU KNOW, FOR THAT.

SO I THINK FOR ME, YOU KNOW, THIS AND I GUESS THEY'RE LOOKING FOR AN ONGOING CONTRIBUTION, NOT A ONE TIME CONTRIBUTION.

THAT WOULD BE MY UNDERSTANDING.

YES. YOU KNOW, I WOULD SAY BUT ONE THING AND I DON'T KNOW WHETHER THE TIMING WOULD ALLOW THIS OR NOT, BUT, YOU KNOW, JUST LIKE WE HAD OUR CONVERSATION WITH EDC, I DON'T THINK IT NEEDS TO BE THAT EXTENSIVE TO THAT EXTENT.

BUT MAYBE TO HAVE JASON OVER HERE, JUST TO MAYBE THE COUNCIL MEETING OR SOMETHING TO HEY, GIVE US AN UPDATE ON WHAT THE WHAT THE CHAMBER IS DOING AND BE IF WE WANT TO ASK QUESTIONS AGAIN, IF WE YOU KNOW, I DON'T KNOW.

AND MAYOR, I KNOW YOU'RE TALKING ABOUT HAVING A GENERAL BUDGET THAT MAY BE, YOU KNOW, THAT WE MAYBE WE DON'T COMMIT TO IT.

THAT REACHES THE TIMETABLE DEPENDING ON WHEN HE CAN COME OVER.

BUT I WOULD JUST LIKE TO HEAR A LITTLE BIT OF DETAIL FROM JASON ON.

OKAY. EXACTLY WHAT THEY'RE DOING, WHERE ARE THEY GETTING THEIR REVENUE FROM? AND THEN WHAT THIS IS GOING TO BE USED FOR JUST SO THAT WE CAN LEARN NOT ONLY ABOUT THIS SPECIFICALLY, BUT MAYBE A COUPLE OF OTHER THINGS.

AND THEN, YOU KNOW, AGAIN, I DON'T KNOW IF GIVEN THE TIMING OF APPROVING EVERYTHING, THAT WE COULD GET HIM OVER IN TIME FOR THAT TO BE OFFICIALLY IN THE FIRST BUDGET OR IF IT COULD BE SOMETHING THAT, YOU KNOW, ONCE WE JUST HAVE A CONVERSATION, BECAUSE I WOULD LOOK TO I'D LIKE TO HEAR SOME MORE SPECIFICS ABOUT EXACTLY WHAT THEY'RE LOOKING AT DO AND WHAT THIS WHAT PROGRAMS THIS ADDITIONAL MONEY WILL FUND.

ABSOLUTELY. AND I THINK FROM A TIMING STANDPOINT, WE COULD WE COULD MAYBE OFFER SOME OPTIONS IF COUNCIL MAYBE WANTED TO EARMARK THESE FUNDS FOR POTENTIALLY USING AND THEN BRING JASON IN AND HAVE HIM PRESENT AT THAT DOLLAR AMOUNT TO EXPEND THAT WE WOULD HAVE TO BRING THE AGREEMENT TO COUNCIL ONCE IT WAS FINALIZED.

THIS IS JUST TO AUTHORIZE BUDGET.

THAT DOESN'T MEAN YOU HAVE TO SPEND IT.

AND SO WE COULD CERTAINLY WORK THROUGH THAT IF YOU ALL WANTED TO LOOK AT JUST PUTTING THIS IN, BUT THEN EXPLORING WHETHER YOU WANT TO SPEND THAT FULL AMOUNT OR SOMETHING, YOU KNOW, DIFFERENT THAN THAT.

BUT WE COULD BRING JASON IN FOR MAYBE A PRESENTATION AND A FORMAL REQUEST OR SOMETHING TO THAT EXTENT IF THAT WORKS.

I THINK SO. I THINK WE CAN CONTINUE WITH OUR CONVERSATION HERE, MAYBE GET A LITTLE BIT FURTHER TO THE BOTTOM OF IT AND THEN COME BACK TO THAT.

I THINK THAT'S A GOOD PLAN.

DO I HAVE QUESTIONS, CONCERNS FROM THIS SIDE OF COUNCIL? AUDREY. EVERYTHING SAID COUNCILMAN SCHERLEN.

OKAY. SO I WOULD ASK STAFF TO MAYBE EXPLAIN, GIVE A LITTLE BIT BETTER UNDERSTANDING OF LET'S SAY WE HAVE A GENERAL ASSOCIATION HERE IN TOWN THAT WORKS AND TAKES CARE OF, YOU KNOW, ALL SORTS OF GOOD, WORTHWHILE CAUSES.

ARE WE SETTING A PRECEDENT WITH OUR CHAMBER THAT CAN BE JUSTIFIED OUTSIDE OF ANY OTHER ENTITY? OR WOULD WE WOULD WE EXPECT, YOU KNOW, ADDITIONAL ASKS TO COME, YOU KNOW, BECAUSE THIS IS SOMETHING.

SO WHAT I'M REALLY SAYING IS, IS WHAT'S THE PRECEDENT IN PREVIOUS YEARS? I MEAN, WERE WE PAYING FOR THIS SERVICE AND NOW WE'RE WE'RE NOT BECAUSE IT'S TOTALLY HANDLED BY CVB.

HOW MUCH WAS THAT ANNUAL, YOU KNOW, REDUCTION WHEN WHEN CVB MOVED OUT? WAS IT A $100,000, $150,000? WHAT WAS THAT? I'D HAVE TO RESEARCH THAT, BUT THAT'S IT WAS A LARGE AMOUNT BECAUSE MY UNDERSTANDING IS WITH CVB UNDER THE CHAMBER UMBRELLA, THEY WERE ADDITIONALLY COVERING SOME OF THEIR OVERHEAD COSTS BECAUSE THEY WERE ADMINISTERING THE HOT BUTTONS, YOU KNOW, ALONG WITH CVB BECAUSE AND THEY WEREN'T CALLED

[03:00:01]

AND SO YES, WE CAN GET YOU ALL A LITTLE BIT MORE INFORMATION IF THAT WOULD BE HELPFUL.

AND MAYOR, TO YOUR POINT, I DO THINK THAT THAT IS SOMETHING THAT WE DO WANT TO BE VERY CAUTIOUS ABOUT ON USING TAXPAYER DOLLARS TOWARDS.

SPECIFIC CAUSES IN THE COMMUNITY, I GUESS, IS THE WAY TO PUT IT.

I THINK IN THIS CASE, WE WOULD NEED TO ENSURE THAT THERE WAS A DIRECT LINK INTO SOME OF THESE PROGRAMS THAT DIRECTLY AFFECT SOME OF OUR CITY DEPARTMENTS, OUR CITY EFFORTS, THOSE TYPE OF THINGS.

SO WE CAN WORK WITH JASON ON THAT.

BUT I DO I THINK THAT WAS A VERY VALID POINT.

YOU KNOW, THAT IS SOMETHING WE DO HISTORICALLY.

WE TAKE THAT VERY SERIOUSLY BECAUSE THERE ARE THERE ARE A LOT OF ASSETS.

THERE'S A LOT OF WONDERFUL ORGANIZATIONS IN OUR COMMUNITY AND LOTS OF NEEDS OUT THERE.

AND SO THAT'S SOMETHING THAT WE HAVE.

WE TREAD VERY LIGHTLY KIND OF THROUGH THOSE THINGS.

CHAMBER AGAIN, THESE REQUESTS WERE MORE CITY RELATED ITEMS WHERE SOME OF THE OTHER COMMUNITY EFFORTS BENEFIT THE COMMUNITY AS A WHOLE, BUT MAY NOT BE DIRECTLY AS TARGETED TO CERTAIN CITY DEPARTMENTS.

SOME ARE, SOME AREN'T. AND SO YOU ALMOST HAVE TO LOOK AT THOSE ON A CASE BY CASE BASIS.

BUT I DO LOVE YOU PUTTING THAT OUT THERE THAT WE NEED TO BE CAUTIOUS ON ON CERTAIN PRECEDENTS AS WELL.

I APPRECIATE THAT. AND I DON'T KNOW OF ANY NONPROFITS THAT ARE THAT ARE LOBBYING FOR OR AGAINST LEGISLATION THAT CAN IMPACT THE CITY.

THIS IS REALLY WHAT THIS SAYS, IS THAT THEY WANT TO GO AND THEY WANT TO PARTICIPATE IN SOME OF THOSE DECISIONS THAT CAN THAT CAN HELP AMARILLO OVERALL.

THEY'RE ALSO ECONOMIC.

SO ECONOMIC STIMULUS, YOU KNOW, THEY'RE FORWARD FACING.

SO THEY THEY NEED TO BE THE AMBASSADORS THAT ARE WELCOMING YOUR YOUR BUSINESS HERE.

AND THEN THEY NEED TO BE ABLE TO PROVIDE RESOURCES.

SO I DON'T THINK I THINK THEY'RE VERY UNIQUE.

I THINK THEY CAN BE DELINEATED, BUT I THINK WE NEED TO USE A LITTLE BIT OF CAUTION AS WE WALK FORWARD WITH THAT.

SO LET ME JUST WORK ON MY BUDGET HERE FOR A MINUTE, BECAUSE I SEE SOME THINGS IN HERE THAT I'M NOT SURE, YOU KNOW, I SHOULD SPEND.

SO I'M GOOD WITH ALL THE THE OFFICE EXPENSES AND EVERYTHING THERE.

I DO SEE, UM, I DO SEE THE DUES OF 78 FIVE.

SO WHAT ELSE AM I CONTRIBUTING TO? I'VE GOT 50 HERE IN THIS ASK PLUS 13 FOR YOUR ANNUAL.

YES. OKAY. SO SOME OTHER ITEMS WE PAY A DUE INTO THE TEXAS MUNICIPAL LEAGUE.

OKAY. SO THAT IS THE OTHER BIG ONE.

AND I'M LOOKING THROUGH THE ACCOUNT HERE.

WE HAD HISTORICALLY PAID SOME MEMBERSHIP DUES IN THE SISTER CITIES INTERNATIONAL GROUP AS WELL.

IT WAS ABOUT $1,000, I BELIEVE.

SO. OKAY. AND THAT ACTUALLY DID GO OUT LAST YEAR.

THE SISTER CITIES INTERNATIONAL DO DID GO OUT OKAY.

AND THEN I THINK THAT ABOUT GETS IT YOUR HTML ONE, I BELIEVE IS AROUND 14 15,000.

OKAY THERE SO I'M THINKING THAT GETS US ABOUT TWO.

THE ABOUT WHERE YOU'RE AT THE 78.

OKAY. UM.

ROLLING DOWN THERE.

I DO HAVE TRAVEL AT 11,700.

YOU KNOW, WE SPENT.

$3,000 LAST YEAR.

$163 A YEAR BEFORE, I'M GUESSING.

SO WE'RE LOOKING AT THE HTML MEETING THAT WE'RE GOING TO GO TO.

LAST YEAR, I THINK WE HAD ONE GO, MAYBE TWO.

SO IT WAS LOWER.

BUT WE TRY TO WE TRY TO BUDGET TO ALLOW FLEXIBILITY IF ANY OF THE FIVE WANT TO ATTEND THESE THINGS.

AND SO, YES, IT MAY BE A LITTLE HEFTY ON THE BUDGET SIDE, BUT WE WANT TO MAKE SURE BECAUSE SOME YEARS EVERYONE CAN GO, SOME YEARS ONLY ONE PERSON CAN GO.

SO YOU'RE GOING TO SEE QUITE A BIT OF FLUCTUATION IN THAT.

BUT CERTAINLY WANT TO MAKE SURE THAT WE HAVE MONEY SET ASIDE FOR THOSE OPPORTUNITIES.

IF MAYOR AND COUNCIL WANT TO.

OKAY, UTILIZE THEM.

OTHER AGENCIES, 16,000.

JUST CURIOUS WHAT THAT IS.

THAT IS THE PANHANDLE REGIONAL PLANNING GROUP.

YES. AND THOSE ARE OUR MEMBERSHIP DUES WITH THEM, MEMBERSHIP DUES ON THAT AS WELL.

OKAY. WHAT I WOULD SAY IS I THINK MAYBE MR. HARRISON FROM THE CHAMBER MIGHT BE BENEFITED TO JUST CONTACT EACH ONE OF US INDIVIDUALLY SO THAT HE COULD HAVE HIS TIME AND PUT FORTH KIND OF HERE'S THE ROI, HERE'S WHAT WE'RE LOOKING FOR.

I WOULD ADVISE COUNSEL TO THINK THROUGH THIS NOT AS A JUST A NUMERIC VALUE, BUT LIKE AN OVERALL RETURN ON INVESTMENT.

AND I THINK IT'S EASILY SOMETHING WE COULD SET ASIDE, PULL OUT OF THE BUDGET, KNOW THAT WE HAVE A WORKING BUDGET MOVING FORWARD.

AND AS THINGS COME UP, THEN THE CHAMBER IS A LITTLE BIT MORE TARGETED TO COME IN AND SAY, HEY, HERE'S HOW MANY OF US ARE GOING.

[03:05:06]

THESE ARE THE THINGS WE'RE PUSHING FOR.

AND THEN MAYBE THAT ASK CONTINUES TO GROW FROM THERE.

I ALSO DON'T SEE IT AS KIND OF A ONE TIME CONTRIBUTION.

I THINK THIS DOES KIND OF PUT US INTO A NEW STEP WHERE I THINK IF THIS IS IN THE BUDGET THIS YEAR, IT'S PROBABLY REPEATED.

YEAH. AND AND JUST THROWING THIS OUT THERE IS MAYBE ANOTHER OPTION WHICH WOULD ADD SOME ADDITIONAL OVERHEAD WITH STAFF, BUT IT COULD BE A REIMBURSABLE TYPE BASIS.

BRING THE PROGRAM WE REIMBURSE AS THEY GO.

AND IT'S NOT JUST HERE'S 50,000, GO SPEND IT.

THAT'S ANOTHER CHECK AND BALANCE TO CONSIDER, MAYBE.

DEPUTY, I THINK THAT'S A WISE WAY TO MOVE FORWARD.

THAT GIVES US SOMETHING TO WORK ON WITH THEM AS WE GO.

IT'S ALSO A LITTLE BIT RELATIONAL AS IT KIND OF PUTS US IN FRONT OF EACH OTHER.

AND I THINK THAT'S THE BIG ISSUE IS, IS WE DON'T WE DON'T GET THAT FACE TIME WITH THEM PROBABLY AS MUCH AS WE WE SHOULD.

SO. DOES COUNCIL WANT TO DISCUSS THAT AT ALL? ARE WE GOOD MOVING FORWARD WITH THAT OR DO WE WANT TO COME BACK TO IT AFTER WE HAVE INDIVIDUAL DISCUSSIONS? GO AHEAD, LES. I MEAN, I'M FINE WITH LEAVING THE AMOUNT IN THE BUDGET.

I MEAN, JUST SO WE HAVE IT THERE AND THEN THEN ULTIMATELY BUT I KIND OF LIKE THE CONTRACTUAL AGREEMENT IDEA AS WELL MORE SPECIFICALLY.

AND IT MAY, YOU KNOW, AND LIKE I LIKE THAT LEVEL OF ACCOUNTABILITY.

SO BUT I THINK IF WE LEAVE THAT IN THERE AND THEN BUT WE STILL HAVE TO DO OUR OWN DUE DILIGENCE AND KIND OF COME UP WITH SOME CONSENSUS AFTER TALKING WITH JASON.

SO. OKAY. YEAH.

SO I THINK WE LEAVE THE BUDGET WHERE IT IS, WE LEAVE THE TRAVEL WHERE IT IS, AND THEN WE JUST BE GOOD STEWARDS OF THAT MONEY GOING FORWARD.

LOOK FOR THAT SAVINGS AT THE END OF THE YEAR OR THAT INVESTMENT WITH SOME RETURN ON IT.

YES, ABSOLUTELY.

OKAY. UM, WELL, IF THERE'S NO FURTHER QUESTIONS FOR ME, SO WE HAVE A LOT OF DISCUSSION ON THAT, BUT I KNOW.

ALL RIGHT. OKAY.

SO IF YOU WOULD ALL TURN, I GUESS THEN LET'S GO.

LET'S GO THROUGH THE CITY MANAGER'S BUDGET, AND THAT BEGINS ON PAGE 221.

SO JUST FLIP OVER A COUPLE PAGES, A COUPLE OF ITEMS THAT I WANT TO NOTE.

AND WE AIM FOR PERFECTION, BUT SOMETIMES SEE SOME THINGS AS WE'RE GOING BACK THROUGH OUR PERFECTION.

ONE CHANGE THAT OCCURRED THIS PAST YEAR IS WE RENEGOTIATED OUR PERMIT WITH THE AMBULANCE SERVICES, WITH AMR. AND SO ALONG WITH THAT, THEY THERE WAS ANOTHER ITEM PUT IN WHERE THEY WOULD REIMBURSE THE CITY FOR A POSITION TO MONITOR THE STATUS OF THAT PERMIT AND MAKE SURE THAT THEY WERE IN COMPLIANCE WITH IT.

SO WE ADDED A POSITION, BUT WE WOUND UP PUTTING THAT POSITION IN OUR FIRE CIVILIAN AREA.

AND IT'S KIND OF BECAUSE THEY OBVIOUSLY HAVE A LOT OF THE CALLS THAT ARE GOING OUT FOR AMBULANCE SERVICES.

AND SO WE HAVE A POSITION, A CIVILIAN POSITION OVER THERE.

AND SO WE STARTED SHIFTING HISTORICALLY, THE THE REVENUE FOR THE PERMIT WAS INSIDE THE CITY MANAGER'S DEPARTMENT.

WE HAVE MOVED THAT OUT OVER TO THE FIRE CIVILIAN AREA.

BUT AGAIN, WHERE I WAS TALKING ABOUT REVIEWING OUR PERFECTION ON PAGE 223, WE HAVE TWO OTHER ITEMS THAT WE NEED TO GO AHEAD AND SHIFT OVER TO THE FIRE CIVILIAN AREA. ONE IS DOWN IN THE PROFESSIONAL LINE ITEM.

WE PAY DOCTOR TROUTMAN TO OVERSEE THAT PERMIT.

AND SO THOSE COSTS ARE IN THE CITY MANAGER'S DEPARTMENT BUDGET IN THE PROFESSIONAL LINE ITEM.

HOWEVER, IF YOU GO UP TO THE VERY TOP OF PAGE 223, WE RECEIVE REVENUE IN ASSOCIATED WITH IT FROM THAT PERMIT TO COVER HIS COSTS.

AND SO WE NEED TO MOVE BOTH OF THOSE JUST THEY'RE THEY'RE EQUAL AND OFFSETTING.

WE JUST NEED TO MOVE THEM OUT OF THE CITY MANAGER DEPARTMENT OVER TO FIRE CIVILIAN.

SO THAT'S ONE CHANGE THAT YOU WILL SEE.

IT HAS ZERO EFFECT ON GENERAL FUND.

IT'S JUST MOVING IT OUT INTO A DIFFERENT DEPARTMENT.

SO I WANTED TO MAKE THAT NOTATION.

THE OTHER THING I WANTED TO MENTION, BECAUSE ON THE SURFACE OF THE CITY MANAGER DEPARTMENT, IT LOOKS LIKE IT IS A AN EXTREMELY LARGE DEPARTMENT. BUT IF YOU TURN TO PAGE 226, I WANTED TO TALK THROUGH A COUPLE OF ITEMS THAT WE KIND OF GROUP INSIDE THE CITY MANAGER'S AREA.

AND THIS IS OUR IT'S A SEPARATE BUSINESS UNIT AND IT'S OUR TOURISM AND ECONOMIC DEVELOPMENT DEPARTMENT.

AND WE HAVE A FEW LINE ITEMS IN THERE.

ONE IS ASSOCIATED WITH OUR CONTRACT WITH CENTER CITY, AND I MAY LET ANDREW TOUCH BASE A LITTLE BIT ON THAT.

THAT'S FOR OUR WE HAVE A CONTRACT FOR ADMINISTRATIVE SERVICES AND THEN FOR SOME FACADE GRANTS.

[03:10:08]

YEAH. SO THE CENTER CITY OF THAT 109,757 70,000 IS THEIR FACADE MATCHING GRANT PROGRAM.

SO THOSE ARE DOWNTOWN WITHIN THE CENTER CITY FOOTPRINT.

THEY HAVE A COMMITTEE AND AN ENTIRE PROCESS WHERE THEY REVIEW THOSE WORK WITH THE PROPERTY OWNERS AND REIMBURSE BASED ON THOSE THOSE PROJECTS.

WE HAVE BEEN JUST RECENTLY BEEN DISCUSSING ANOTHER ANOTHER WAY TO PAY THOSE MIGHT BE THROUGH THE TIERS ZONE BECAUSE THEY HAVE DEDICATED REVENUE. THEY CAN ONLY GO TOWARDS DOWNTOWN VERSUS MAYBE GENERAL FUND AND KNOWING WE'VE GOT 30 PLUS YEARS REMAINING IN THE TIERS, WE WE ALREADY PARTNERED WITH THEM ON STREETSCAPE GRANTS.

SO ADDING FACADE INTO THAT WOULDN'T BE A BIG CHANGE.

THAT MIGHT BE AN OPPORTUNITY TO LOOK AT OTHER OPTIONS FOR THE GENERAL FUND.

70,000 PIECE.

ALL RIGHT. SO GOING DOWN THAT LIST, THE NEXT ITEM DOWN.

THAT IT SAYS MURAL ARTWORK, AND THAT IS SOMETHING THAT'S A LINE ITEM THAT WE NEED TO RENAME AND WE'LL GET THAT FIXED IN THE BOOK COMING UP.

WHAT THOSE DOLLARS ARE IS THOSE ARE NEIGHBORHOOD FUNDS THAT HAVE BEEN SET ASIDE TO HELP SUPPORT THOSE NEIGHBORHOOD GROUPS.

SO I MIGHT LET ANDREW EXPAND A LITTLE BIT UPON THAT, BUT THAT IS WHAT EMILY KOLLER AND HER TEAM FACILITATE WITH.

WE'VE GOT SEVERAL NEIGHBORHOOD GROUPS.

WE'VE GOT OUR EASTRIDGE, WE'VE GOT BARRIO, WE'VE GOT SAN JACINTO AND NORTH HEIGHTS.

AND SO THOSE DOLLARS ARE TO HELP SUPPORT OR MAYBE AT TIMES EVEN BE MATCHING FUNDS INTO WHAT THOSE DIFFERENT PROGRAMS THAT THOSE NEIGHBORHOODS ARE PROVIDING.

AND A BIG PART OF ADDING THAT BACK INTO THE BUDGET WAS THE SUSTAINABILITY OF THAT PROGRAM.

IT WAS INITIALLY FUNDED JUST KIND OF ONE OFF THE 2016 BONDS.

WE WERE ABLE TO SHIFT THOSE AS IT'S BEEN PREVIOUSLY DISCUSSED, FROM STREET BOND DOLLARS TO GENERAL FUND CASH THAT GAVE THEM MORE FLEXIBILITY.

BUT IN CONTINUING TO FUND THAT PROGRAM, WE DIDN'T HAVE AN ANNUAL POOL OF MONEY GOING INTO FUND IT.

SO THAT'S WHERE THAT STARTED LAST YEAR.

AND WHAT WE'VE DISCUSSED IN THE PAST IS THAT AS WE BRING ON MORE NEIGHBORHOODS THAT MIGHT GROW OR IT JUST STAYS AND WE HAVE TO FIGURE OUT HOW WE ALLOCATE IT AMONGST NEW NEIGHBORHOODS AS WELL.

BUT THAT ALSO GOES WITH THE COUNTY.

WE HAVE A RELATIONSHIP WITH THE COUNTY ON THAT.

THEY PROVIDE 75,000 A YEAR TOWARD THE PROGRAM.

SO THIS WOULD BE OUR PARTICIPATION IN AN ONGOING MANNER.

YEAH. YEP.

IF Y'ALL HAVE QUESTIONS, STOP US.

NEXT LINE ITEM DOWN IS A LARGE NUMBER AND IT SAYS CHAMBER OF COMMERCE.

SO THAT IS TRULY THE CVB FUNDING.

AND SO HISTORICALLY THEY WERE UNDER THE CHAMBER OF COMMERCE.

WE'LL GET THAT LINE ITEM RENAMED AS WELL.

SO THAT'S YOUR ANNUAL, YOUR ESTIMATED ANNUAL SUPPORT OF THE CONVENTION AND VISITORS BUREAU.

WE'VE TALKED ABOUT THIS A COUPLE OF TIMES, BUT IF YOU'LL REMEMBER, WHAT WE DO IS THE CITY COLLECTS 7% IN HOT TAX.

WE ESSENTIALLY SPLIT THAT RIGHT DOWN THE MIDDLE.

AND HALF OF THAT IS IN THOSE LAST TWO LINE ITEMS ON THIS PAGE.

226. OKAY.

THE BIGGEST PIECE OF THAT IS TO SUPPORT CVB'S ONGOING EFFORTS TOWARDS THE CITY'S TOURISM.

THEY DO. WE WITHHOLD 1.1 MILLION OF THAT HALF ALLOCATION TO GO TOWARDS DEBT SERVICE PAYMENTS FOR THE THREE OUTSTANDING DEBT ISSUANCES FOR THE EMP AND THE PARKING GARAGE.

SO OF THE 7%, 3% OF THE 7% GOES TO THE OPERATIONS OF CVB MINUS THE 1.1 MILLION WE'RE WITHHOLDING FOR DEBT SERVICE SUPPORT AND THEN THE OTHER HALF A PERCENT ON THE HALF SPLIT.

THE HALF A PERCENT IS IN THAT BOTTOM LINE ITEM THAT SAYS CIVIC CENTER ACTIVITY.

THOSE DOLLARS CAN ONLY BE UTILIZED BY CVB AS INCENTIVE FUNDS TO HELP BRING GROUPS INTO OUR LOCAL AREAS.

SO POTENTIALLY, IF THEY NEED TO HELP WITH EITHER SOME SET UP COSTS OR SOMETIMES THEY'LL HELP WITH SOME SHUTTLE SERVICES LIKE A BUS OR SOMETHING FROM WHEREVER THEY'RE STAYING AT A HOTEL TO, LET'S SAY, YOU KNOW, WHEREVER THE EVENTS BEING HELD, THEY DO DIFFERENT INCENTIVES THROUGH THAT.

BUT SO THOSE DOLLARS CANNOT GO SPECIFICALLY INTO LIKE THEIR OPERATIONS.

THEY'RE ONLY IT'S TRULY JUST AN INCENTIVE FUND ESSENTIALLY TO HELP PROMOTE THAT TOURISM RIGHT HERE IN AMARILLO.

SO ARE THERE QUESTIONS I CAN ANSWER ON THAT? WE WE BRING IT INSIDE THE CITY MANAGER'S DEPARTMENT BECAUSE IT'S KIND OF SOME NEGOTIATED AGREEMENTS THAT WE HAVE IN PLACE THAT ARE KIND OF OVERSEEN BY THE CITY MANAGER'S AREA.

[03:15:01]

QUESTION. AND SO THE REASON OUR FUNDING TO THE CVB DOWN IS DOWN $1 MILLION IS BECAUSE THE CIVIC CENTER WILL COST US $1 MILLION MORE TO SUBSIDIZE NEXT YEAR.

IS THAT CORRECT? NO.

SO IT IS DOWN.

THERE IS A THERE'S A PROVISION IN THERE.

THERE'S A THERE'S A COUPLE OF THINGS.

AND WE'RE ACTUALLY LOOKING TO CASH IN.

AND I HAVE BEEN MEETING QUITE A BIT ABOUT THIS, WHICH I THINK WILL MAKE THIS EVEN EASIER TO UNDERSTAND GOING FORWARD.

WHAT WE HAVE DONE HISTORICALLY IS WE'VE DONE WE HAVE WE SET THE BUDGET, HOWEVER MUCH WE WE FEEL WE'LL COLLECT IN HOT TAXES FOR THE NEXT YEAR. THEN WE START SPLITTING IT APART AND SAY, OKAY, CVB, THIS IS HOW MUCH YOU GET.

WE PAY IT NO MATTER WHAT.

SO THINK BACK TO THE YEAR THAT COVID OCCURRED.

HOTEL OCCUPANCY TAXES DROPPED BY 25%, BUT WE STILL PAID CVB WHAT WE HAD TOLD THEM WE WERE GOING TO PAY WHAT WAS BUDGETED EVEN THOUGH WE WERE COLLECTING LESS.

SO WE HAD TO TRUE THAT UP IN A FUTURE YEAR.

SO WHAT YOU'RE SEEING IN THESE BUDGETS IS NOT TRULY JUST THE HALF, BUT IT'S A TRUE UP THAT'S COMING FROM ESSENTIALLY TWO YEARS PRIOR.

SO WE AS HOT TAXES WENT DOWN THE YEAR OF COVID, THE NEXT YEAR THEY SHOT THROUGH THE ROOF.

SO WE WELL OVER COLLECTED WHAT WE HAD BUDGETED.

AND SO THEY HAVE LARGE TRUE UPS THAT ARE THAT CAME THROUGH LAST YEAR.

THEY HAVE ANOTHER ONE COMING THROUGH THIS NEXT YEAR, BUT IT'S NOT NEAR AS LARGE AS IT WAS THE YEAR BEFORE.

SO THERE'S TWO THINGS AT PLAY.

WHY IT'S DOWN $1 MILLION.

ONE, THE TRUE UP IS LESS THAN WHAT IT HAD BEEN THE YEAR BEFORE.

THE OTHER ONE IS WE ARE SEEING HOT TAXES PULL BACK JUST SLIGHTLY.

SO WE DO ACTUALLY WE SET OUR HOT TAX COLLECTION BUDGET SLIGHTLY LOWER THAN WHAT OUR WHAT WE HAD EVEN COLLECTED LAST YEAR.

AND SO THAT IS WHY YOU'RE SEEING THAT NUMBER COME DOWN.

WHAT CASHION AND I HAVE BEEN TALKING ABOUT, IS THAT TRUE UP CAN REALLY SWING THEIR BUDGET FROM ONE YEAR TO THE NEXT.

WE REALLY CONTRACTED THEIR BUDGET THE YEAR THEY WERE PAYING US BACK ESSENTIALLY FOR THE YEAR COVID OCCURRED.

SO WHAT WE'RE LOOKING TO DO IN THIS NEXT YEAR IS WE'VE SET THIS BUDGET.

WHAT WE'RE PLANNING TO DO IS TRUE THEM UP FOR ANYTHING THAT'S ALREADY OCCURRED AND THEN DO IT ON A MONTH BY MONTH BASIS.

NOW THERE WILL BE A LAG, WHICH IS WHY WE HADN'T DONE IT HISTORICALLY.

BUT THEY FEEL LIKE THEY'RE IN A GOOD, SOLID FINANCIAL POSITION WHERE THEY CAN THEY CAN ABSORB THAT LAG.

SO THE REASON THERE IS A LAG IS SO WE'RE IN THE MONTH OF AUGUST RIGHT NOW.

THE AUGUST HOTEL STAYS.

THEY MUST SUBMIT THEIR HOT TAX TO THE CITY BY THE 10TH OF THE FOLLOWING MONTH.

OKAY. SO WE DON'T EVEN GET THE DOLLARS.

AND THEN WE HAVE A THIRD PARTY ADMINISTRATOR.

SO IT TAKES A LITTLE BIT OF TIME.

SO IT'S ABOUT THE MIDDLE OF THE FOLLOWING MONTH BEFORE WE EVEN UNDERSTAND WHAT REVENUE LOOKED LIKE FROM THE PRIOR MONTH.

SO WE WOULD HAVE TO WAIT UNTIL WE GOT THOSE ACTUAL NUMBERS AND THEN PAY THEM ESSENTIALLY IN ARREARS ON A MONTH BY MONTH BASIS.

SO THIS MAY START TO LOOK A LITTLE BIT MORE NORMAL GOING FORWARD IN THE FUTURE.

BUT THE LAST FEW YEARS, THE TRUE UP PIECE OF THAT HAS REALLY MADE THESE NUMBERS SWING, I GUESS BECAUSE I THOUGHT AND I THOUGHT WHEN WE WERE DISCUSSING THE CIVIC CENTER, IT KIND OF YOU HAD THE HOT TAX BUCKET DEBT COMES OUT FIRST, CIVIC CENTER SUPPLEMENT COMES OUT SECOND, AND THEN WHATEVER'S LEFT OVER, CVB GETS.

SO NO, SO THAT SO WHAT WE HAVE IS WE SPLIT IT IN HALF.

DEBT SERVICE COMES OUT FIRST, BUT OF WHEN WE SPLIT IT IN HALF OF THE HALF ASSOCIATED WITH CVB, THEY PAY 1.1 MILLION TO DEBT SERVICE.

THE CITY PAYS EVERYTHING ELSE OUT OF THEIR HALF OF THE SPLIT.

THEN THE CITY COVERS THE CIVIC CENTER SUBSIDY OUT OF THE CITY'S HALF OF THE SPLIT.

CVB DOES NOT CONTRIBUTE AT ALL ON THAT.

YEP. THAT WOULD, YOU KNOW, THAT ESSENTIALLY COULD BE AN OPTION.

BUT AGAIN, WE TALKED ABOUT, YOU KNOW, THE CONS OF THAT IS THAT COULD HURT OUR HOT TAX GOING FORWARD BECAUSE THEY ARE OUR VOICE OUT THERE TRYING TO PROMOTE TOURISM HERE IN THE CITY. AND THEN OF OUR HALF THAT WE DON'T USE FOR THE CIVIC CENTER.

SO IF WE WHATEVER WE DON'T USE ON THE SUBSIDY AT THE CIVIC CENTER ROLLS INTO CAPITAL DOLLARS FOR THE CIVIC CENTER.

AND THAT'S WHAT WE TALKED ABOUT THE OTHER DAY, THAT WE DON'T HAVE ANY FOR NEXT YEAR, BUT THEY ARE LOOKING TO BE FUNDED.

AND IT WAS APPROVED YESTERDAY BY THE EMERALD POTTER EVENTS VENUE DISTRICT BOARD.

SO YOU ALL WILL SEE IT IN SEPTEMBER FOR YOUR APPROVAL.

BUT THEY APPROVED TO FUND $615,000 OF A CAPITAL PROJECT OVER AT THE CIVIC CENTER FOR SOME IMPROVEMENTS RELATED TO THE FLOORING FOR FOOTBALL AND HOCKEY.

YEAH, BUT THE CITY DOES NOT HAVE ANYTHING IN THE BUDGET FOR CAPITAL FOR NEXT YEAR.

THANK YOU FOR THAT. THAT WAS A VERY GOOD QUESTIONS.

QUESTIONS ON CITY MANAGER'S BUDGET.

[03:20:04]

I'M TRYING TO THINK WHAT IS I'M LOOKING AT FLOYD.

SO JUSTIN OPAL AND I SAW HIM.

THERE HE IS. OKAY.

AND SO HE HE AND HIS STAFF LIVE INSIDE THE CITY MANAGER'S DEPARTMENT BUDGET AS WELL.

HE'S OUR DEVELOPMENT CUSTOMER SERVICE COORDINATOR.

AND SO AND THEN THERE'S A DEVELOPMENT SERVICES PROJECT COORDINATOR AND THEN ALSO AN ADMINISTRATIVE TECHNICIAN THAT RESIDE IN THE CITY MANAGER'S BUDGET AND ARE DEFINITELY AN AN ARM OF THE CITY MANAGER'S OFFICE OUT THERE WORKING IN OUR COMMUNITY.

GO AHEAD, FLOYD. SO THE DEVELOPMENT SERVICES PROJECT COORDINATOR IS FUNDED THROUGH THE PIDS.

THAT POSITION IS FUNDED THROUGH THE PIDS AND IT MANAGES PIDS.

100% OF THAT POSITION'S TIME IS PIDS 50% OF JUSTIN'S SALARY IS FUNDED THROUGH THE PIDS.

YEAH. AND THEN AS FAR AS THE COORDINATOR ROLE THAT WAS CREATED YEARS AGO AND PUT IN THE CITY MANAGER'S OFFICE TO TRY AND BE A LIAISON BETWEEN DEPARTMENTS, DOESN'T REPORT TO PLANNING OR BUILDING SAFETY OR CP AND IT'S KIND OF ITS OWN GO BETWEEN.

SO IT COULD BE IMPARTIAL WORKING THROUGH THOSE CUSTOMER SERVICES CHALLENGES.

DO WE EVER GET A REPORTING ON THIS? YOU SAID YOU'RE GOING TO CHANGE THE NAME FOR MURIEL ARTWORK.

YES. AND DO WE GET A REPORTING ON THAT? SO ON THE NEIGHBORHOOD FUNDS, YES.

SO WELL, SO WE'VE GOT AN OVERSIGHT COMMITTEE AS WELL.

NOW IT'S MAYOR AND COUNCIL MEMBER SIMPSON THAT SERVE ON THAT WITH TWO REPRESENTATIVES FROM THE COUNTY.

THEY MEET ALMOST MONTHLY TO KIND OF GIVE DIRECTION AND OVERSIGHT OF WHERE THOSE EXPENDITURES WILL GO.

KIND OF SETS THE WORK PLAN BASED ON WORKING WITH PLANNING AS THE STAFF LIAISON ON THAT ONE.

BUT THEN, YEAH, ANYTIME WE'RE HAPPY TO PRESENT A COUNCIL QUARTERLY OR BI ANNUALLY, JUST TO GIVE YOU ALL AN UPDATE ON HOW THE NEIGHBORHOODS ARE DOING, WE WE TRY AND TAKE THAT OPPORTUNITY ANYTIME THEY HAVE A NEIGHBORHOOD RECOGNITION ORDINANCE THAT COMES UP OR ANY SPECIAL PROJECTS JUST TO SHOW HOW THEY'RE HOW THEY'RE DOING.

ANYTHING FURTHER, COUNSEL? ANYTHING ON THIS SIDE, GUYS.

OKAY. REALLY APPRECIATE YOU GUYS BEING HERE.

APPRECIATE ALL YOU DO.

I HOPE TO SEE YOU ALL AGAIN.

WE'LL GET DOWN TO YOUR DEPARTMENT.

SO WE'D LOVE A FIELD TRIP ONE DAY.

KIND OF SEE WHERE YOU ALL ARE LOCATED.

YEAH. OKAY.

SO YOU WANT TO GO TO ENGAGEMENT? SO WE WE ARE WANTING TO GO ON TO CAPITAL PROJECTS AND DEVELOPMENT ENGINEERING, AND WE'VE GOT JACKSON HERE TO COME UP.

AND LET ME FIND THE PAGE REAL QUICK.

THIS IS SIMILAR TO OUR PUBLIC WORKS DEPARTMENT.

I SAY SIMILAR IN THE FACT IT'S KIND OF AN OVERSIGHT DEPARTMENT FOR A LOT OF AREAS, AND I'LL LET JACKSON GO INTO IT.

AND THIS IS ALSO KYLE SNYDER, JOHN'S AREA.

AND I, WITHOUT SHARING TOO MUCH, I THINK HE WAS TAKING A KID TO COLLEGE POSSIBLY THIS WEEK.

AND SO REALLY WASN'T WAS UPSET THAT HE COULDN'T JOIN US FOR THIS, BUT KIND OF HAD THAT HARD PRIOR COMMITMENT.

AND SO IF YOU WANT TO TURN IN YOUR BOOKS TO PAGE 603.

AND AGAIN, THIS IS CERTAINLY A.

SMALLER, RELATIVELY SPEAKING, BUDGET.

WE'VE GOT.

THERE, THE OVERSIGHT AREA, BUT THEY ALSO HAVE LIKE OUR ENGINEERING OPERATIONS INSIDE.

JACKSON DO YOU WANT TO GIVE US JUST A QUICK OVERVIEW ON IT? YEAH. THANK YOU.

JACKSON ZAHARA, CITY ENGINEER.

YEAH. I WORK UNDER KYLE AS THE DIRECTOR OF OUR OF OUR DEPARTMENT.

YEAH. CAPITAL PROJECTS AND DEVELOPMENT ENGINEERING.

THE NAME REALLY SAYS WHAT IT IS.

IT'S THERE'S, THERE'S KIND OF TWO PARTS THERE.

CAPITAL PROJECTS BEING THE DESIGN AND CONSTRUCTION MANAGEMENT OF, OF CAPITAL OF THE CAPITAL PROJECTS THAT THE THAT THE DIFFERENT DEPARTMENTS HAVE IN THEIR CAPITAL PLAN THAT ARE ASSIGNED TO US TO, TO MANAGE AND THEN DEVELOPMENT BEING PRIVATE MONEY AS A AS A REGULATORY OVERSIGHT BY OUR DEPARTMENT FOR, FOR DEVELOPMENT OF PUBLIC INFRASTRUCTURE, BASICALLY BASICALLY PRIVATE MONEY BUILDING INFRASTRUCTURE TO BECOME PUBLIC, TO BECOME OWNED BY THE CITY STREETS.

DRAINAGE, WATER.

SEWER. AND SO THAT SO THAT STAFF IS IS, YOU KNOW, FULL SERVICE ENGINEERING STAFF

[03:25:06]

AND THEN AND THEN THE ADMIN STAFF TO SUPPORT THAT.

SO ONE THING TO NOTE ON THIS DEPARTMENT, IF YOU LOOK UP AT THE TOP, IT'S IT HAS TWO DEPARTMENT NUMBERS RIGHT UNDER THE NAME IS THE 1415 AND THE COMMA 52 115.

SO IT'S PROPORTIONATELY FUNDED FROM PUBLIC.

THE PUBLIC WORKS SIDE IS THE GENERAL FUND.

THAT'S THE 1415, THE 52 115 IS THE UTILITY SIDE, THE ENTERPRISE FUND SIDE.

SO THEY ARE PROPORTIONALLY FUNDED FROM THEIR WORK OF WHAT THEY DO FOR UTILITIES VERSUS GENERAL FUND.

AND SO IT'S A LITTLE A LITTLE MORE CLARIFICATION ON THAT.

THE BID PROJECT.

SO WESTERN STREET, FOR EXAMPLE, IS THE CONSTRUCTION PROJECTS MANAGEMENT THAT THAT THAT TYPE OF PROJECT, THE INSTALLATION OF THE ADDITIONAL WATER MAINS REPLACEMENT WATER MAINS, THEY MANAGE THAT.

THE PUBLIC IMPROVEMENTS, AS HE SAID, THAT'S THE PROCESS FOR SUBDIVISION DEVELOPERS TO TO PROVIDE THOSE IMPROVEMENTS TO THE CITY FOR THEIR SUBDIVISIONS. THAT'S BOTH INSIDE AND OUTSIDE THE CITY LIMITS.

THAT'S IN THE ETJ AS WELL INSIDE THIS BUDGET.

SO THAT PIECE OF PROJECT MANAGEMENT WHERE WE WE PROVIDE SUBDIVISION MANAGEMENT UNDER SUBDIVISION LAW IN THE STATE OF TEXAS, IN THE ETJ RESIDES IN THIS BUDGET.

THANK YOU. DO WE NEED TO CONTINUE THE SIEGE? THERE'S BEEN DISCUSSIONS ON THAT.

SO WHEN THAT WAS CREATED, JUST IF I CAN BE QUICK ON THIS TOPIC, I'LL TRY TO BE BRIEF ON THIS TOPIC.

AND THEN IN THE EARLY 1960S, THE ANNEXATION LAWS WERE CREATED SUCH THAT WE, THE CITIES, HAD A LOT OF AUTHORITY AND POWER IN ANNEXATIONS, AND THERE WAS A COMBINATION OF THE VOLUNTARY AND INVOLUNTARY ANNEXATION.

SO IF A PARCEL OF PROPERTY NOT ADJACENT TO THE CITY WANTED TO ANNEX, THE CITY HAD THE AUTHORITY TO ANNEX THAT IN-BETWEEN.

SO AND I'M GOING BACK IN HISTORY SO THAT YOU UNDERSTAND HOW THE RECENT CHANGES IN LEGISLATION AND LAWS IMPACT THIS PROCESS.

SO IN 2002 IS WHEN THE INTERLOCK 2001 LEGISLATION CREATED THE REQUIREMENT THAT THERE BE AN AGREEMENT TO MANAGE THE ETJ BASED OFF NOT HAVING DUAL AUTHORITY IN A ETJ.

IN OTHER WORDS, PRIOR TO THAT LEGISLATION, BOTH THE COUNTY AND THE CITY HAD REGULATORY AUTHORITY WITHIN THE ETJ OF SOME LEVEL.

OBVIOUSLY IT WAS ARGUABLE WHO HAD WHICH AUTHORITY AND WHAT WAS DRIVING THE TRAIN.

SO IN 2002, AFTER THAT LEGISLATION IN 2001, THE CITY OF AMARILLO, ALONG WITH FOUR COUNTIES THAT ARE INVOLVED, RANDALL POTTER, ARMSTRONG AND CARSON, SIGNED ETJ AGREEMENTS.

A LITTLE PORTION OF CARSON AND ARMSTRONG ARE IN OUR ETJ FIVE MILE.

SO THOSE WERE SIGNED AND AGREED TO THAT.

THE CITY RULES WOULD APPLY WITH A SIGNIFICANT REVIEW COMPONENT FROM THE COUNTIES.

SO TRANSFER UP TODAY.

THE LAST FEW LEGISLATIVE SESSIONS HAVE DRAMATICALLY IMPACTED THAT.

FIRST OFF, IN THE 2017 LEGISLATION, IT PRETTY MUCH ELIMINATED THE INVOLUNTARY ANNEXATION COMPONENT.

SO WHY THIS IS IMPORTANT IS THAT THE PURPOSE OF THE CITY MANAGING IN THE ETJ WAS TO BECAUSE THEY WOULD EVENTUALLY ANNEX.

OKAY. SO BACK TO THE 1963 YOU WANTED.

THE IDEA WAS THAT THE CITIES WOULD MANAGE THIS BECAUSE IT WAS ALMOST GUARANTEED THAT THEY WOULD ANNEX AT SOME POINT AND THEY WANTED THAT INFRASTRUCTURE IMPROVED. SO WITH THE 2017 LEGISLATION AND THEN SUBSEQUENT LEGISLATION AS WE SEE IT, KEEP COMING OUT OVER THE 1921 AND NOW THE 23 LEGISLATION, IT KEEPS MINIMIZING THE CITY'S AUTHORITY TO ANNEX NUMBER ONE.

AND NUMBER TWO, WHAT AUTHORITY WE HAVE IN THE TJS AND THEN WHAT? BASICALLY, RIGHT NOW, BRIAN'S NOT IN HERE.

BUT THE LEGISLATION, ANDREW, IF I'M CORRECT, DID PASS WHERE AN INDIVIDUAL OWNER CAN WITHDRAW FROM THE ETJ.

THAT DID PASS.

SO ANY GIVEN LANDOWNER IN THE ETJ RIGHT NOW TODAY COULD WITHDRAW FROM THE ETJ.

THAT WOULD MAKE THEM OUTSIDE OF OUR CONTRACT BECAUSE OUR CONTRACT CALLS FOR THE ETJ.

SO YOU CAN SEE THAT THE LEGISLATURE IS PULLING BACK OUR AUTHORITY WITHOUT THE OPPORTUNITY TO FORCE THAT ANNEXATION.

[03:30:08]

OKAY. SO I'M SAYING THE REASONS FOR THE AGREEMENT TO EXIST AND THE EXPENDITURE OF RESOURCES BY CITY TAXES ARE CONTINUALLY TO BE MINIMIZED.

OUR BENEFIT, WHAT WE USED TO SEE, THE BENEFIT THAT WE'RE GOING TO ANNEX THAT AND WE'RE GOING TO OWN THAT.

SO WE SHOULD MANAGE IT.

NOW IT'S MUCH MORE IN QUESTION AS TO WHETHER SOMETHING THAT'S ALREADY EXISTING WOULD BE ANNEXED.

IN OTHER WORDS, IF THAT PROPERTY OWNER DOESN'T WANT TO BE ANNEXED NOW, IT'S NOT GOING TO HAPPEN.

SO MY SUGGESTION IS THAT WE LOOK AT THAT AND CONSIDER THAT NO LONGER IS THE FACTORS THAT CREATED THE INTERLOCAL AGREEMENT IN 2002. THOSE CONDITIONS HAVE CHANGED DRAMATICALLY AND THAT SHOULD BE LOOKED AT AND ADDRESSED.

THERE'S A SIGNIFICANT PORTION OF WHAT THEY DO RIGHT NOW.

THERE'S 33, 34 ONGOING SUBDIVISIONS IN THE COUNTY THAT WE'RE MANAGING.

YES. OKAY. SO YOU TAKE THAT AMOUNT OF RESOURCES AND YOU COULD SHIFT THAT BACK INSIDE THE CITY, TOO.

AND THAT'S WHAT CITY TAXES ARE PAYING FOR MANAGING CONSTRUCTION PROJECTS IN THOSE SUBDIVISIONS OUTSIDE THE CITY.

OKAY. SO IF DEPENDING ON THE PERSPECTIVE AND YOUR UNDERSTANDING OF WHERE WE WANT THE GOAL OF THAT TO BE, BUT THAT'S A POTENTIAL FOR CITY FUNDED RESOURCES TO BE MOVED BACK INSIDE THE CITY TO MANAGE EXISTING PROJECTS, WHETHER IT'S SUBDIVISIONS OR CONSTRUCTION PROJECTS.

IN THEIR BIG PICTURE.

WHAT YOU SEE IS THAT WE'RE DOING A LOT OF OUR LARGER CONSTRUCTION PROJECTS WITH EXTERNAL CONSULTANTS FOR INSPECTION AND THOSE TYPES OF THINGS.

THAT'S THE SAME THING THAT THEIR CREW DOES OUT IN THE COUNTY.

SO THERE'S OPPORTUNITY TO HAVE LESS COST ON A PROJECT BECAUSE WE DO IT INTERNAL VERSUS AN EXTERNAL CONSULTANT.

THERE'S OPPORTUNITY HERE TO LOOK AT THAT AND THERE'S DIFFERENT OPINIONS ABOUT THAT.

BUT I THINK GLOBALLY, EVEN THE COUNTIES WOULD IDENTIFY THAT.

AND MOST OF THIS IS IN RANDALL COUNTY.

THE COUNTY WOULD IDENTIFY THAT THE PROCESS IS NOT WORKING WELL.

AND HOW DO YOU SOLVE THAT? THERE ARE DIFFERENT WAYS TO SOLVE IT.

OBVIOUSLY, I THINK THE COUNTY'S OPINION IS THAT WE MAINTAIN THE AGREEMENT AND MAINTAIN IT SPENDING THIS FUNDS AND RESOURCES IN THE COUNTY, BUT YET WE HAVE TO EVALUATE WHAT ARE WE GAINING FROM IT.

AND WITH ANNEXATION CHANGES, I WOULD ARGUE THAT VERY LITTLE WOULD WE EVER GAIN ONCE A SUBDIVISION IS IS CREATED NOW, EACH LANDOWNER HAS THE RIGHT NOT TO ANNEX.

AND CAN YOU IMAGINE A SECTION OF LAND WITH 400 LANDOWNERS? THERE'S NO WAY THAT 100% OF THOSE WOULD ANNEX.

SO THAT'S MY ARGUMENT, THAT THE PURPOSE OF THE AGREEMENTS, THE CORE PURPOSE OF THOSE AGREEMENTS HAS CHANGED DRAMATICALLY.

OH, GO AHEAD. WELL, I JUST WANTED TO JUMP IN REAL QUICK AND THEN WE'LL GO TO YOUR QUESTION.

BUT. I THINK I JUST WANT TO IDENTIFY A POTENTIAL PROBLEM AND THEN THERE'S A SOLUTION.

BUT I WANT TO MAKE SURE WE'RE WE'RE FORWARD THINKING.

SO THE REASON THAT IT'S GOOD TO HAVE AN EGG IS BECAUSE YOU CONTROL SOME OF THE STANDARDS THAT YOU ALLOW IN THE WAY THESE DEVELOPMENTS COME ON AND SOME OF THE INFRASTRUCTURE THAT'S IMPLEMENTED, YOU ARE PROTECTING CERTAIN RESIDENTS FROM CERTAIN NUISANCES.

YOU HAVE COMPATIBILITY IN ZONING, THINGS LIKE THAT.

SO THERE'S SOME CONTROL THAT WE USED TO GET TO EXERCISE THAT ALLOWED US FOR FUTURE GROWTH, BUT THEN ALSO ALLOWED US FOR JUST GOOD PLANNING AND KNOWING THAT THE CITY WAS GOING TO GROW SOUTH OR IT'S GOING TO GROW, YOU KNOW, WEST OR WHEREVER.

WHAT WE'RE IDENTIFYING IS THAT WE COULD STILL IMPLEMENT CERTAIN POLICIES AND STANDARDS THAT CONTROL THESE THROUGH OUR OUR COUNTIES, THROUGH THE STANDARDS THAT THEY'VE ADOPTED THROUGH THE STATE AS WELL.

SO THE QUESTION REALLY IS BEING ASKED.

DO WE NEED THE ADDITIONAL OVERSIGHT IN IN WHAT WE'RE WHAT WE'RE OBSERVING AND POTENTIALLY ACCEPTING ON BEHALF OF THESE COUNTIES WHEN WE TRULY HAVE NO AUTHORITY TO EVER ANNEX? MEANING, IF YOU CANNOT ANNEX THAT NEW RESIDENTIAL DEVELOPMENT, IT'LL NEVER HAVE CURB AND GUTTER, IT'LL NEVER HAVE ANY INFRASTRUCTURE ANY DIFFERENT THAN THE WELL AND SEPTIC THAT WAS PLACED THERE.

SO YOU'RE NOT GOING TO GROW YOUR CITY OVER THAT AREA.

AND SO WHAT IS OUR ROLE BEST SUPPORTED? HOW DO WE PROTECT OURSELVES FROM ALLOWING SUBSTANDARD THINGS THAT COULD CAUSE US ALL PROBLEMS ONE DAY, BUT AT THE SAME TIME, WHY ARE WE SPENDING RESOURCES AND WORKING

[03:35:01]

THE LIKELIHOOD OF THOSE THINGS BEING ANNEXED AND BECOMING CITY OWNED INFRASTRUCTURE IS PROBABLY VERY LOW.

AS FAR AS A MONEY STANDPOINT OF THAT, WE FOR THE LAST FIVE YEARS WE'VE WE'VE SPENT WE'VE.

OUR OUR.

REVENUE MINUS EXPENDITURES ON THAT EDGE.

DEVELOPMENT HAS BEEN ABOUT $200,000 A YEAR FROM OUR FROM OUR DEPARTMENT BUDGET THAT HAS THAT'S THE THE DEFICIT THAT'S GONE TO MORE OR LESS SUBSIDIZE THAT EDGE DEVELOPMENT.

YES. FROM WHAT YOUR FEES ARE TOO.

YES. FROM FROM THE FEES.

SO YEAH, THAT COMES FROM THE FROM THE DEVELOPMENT REVIEW FEES THAT THE DEVELOPERS PAY.

SO IT'S NOT A COST RECOVERY AT THIS POINT.

SO IN THE WAY IN WHICH WE'RE CHARGING A FEE TO DO THIS, THEN ALSO THE COUNTY IS DOING THE SAME JOB AGAIN, CORRECT? THEY HAVE THE SAME DEPARTMENTAL OVERSIGHT.

LET ME LET ME WEIGH IN THERE.

GO AHEAD. YOU ANSWER YOUR PART.

OKAY. WELL, THAT WE DON'T WE DON'T BOTH GOVERN THE ETJ.

SO THE THE AGREEMENT WOULD SAY THAT IF IT'S IN THE ETJ, THEN THEN WE GOVERN.

THEY DO NOT. WE WE WOULD STILL SOLICIT THE COUNTY FOR FOR THEIR COMMENTS BECAUSE THEY'RE THEY'RE GOING TO OWN THAT INFRASTRUCTURE.

BUT WE CAN'T.

WE CAN'T BOTH GOVERN.

THAT IS THAT THAT'S PART OF THE ANSWER.

THE OTHER. YES.

SO BACK TO THE 2001 LEGISLATION THAT ELIMINATED DUAL MANAGEMENT.

OKAY. SO AUTHORITY, THE ACTUAL AUTHORITY THEN LIES IN THE AGREEMENT FOR THE CITY TO MANAGE.

IT DOES ALLOW AND PROVIDE FOR THE COUNTY TO MAKE THOSE COMMENTS AND SUGGESTIONS.

NOW, IN ANY CASE, WHERE THOSE COMMENTS OR REQUESTS EXCEED THE CITY POLICY, IT IS STRICTLY THE ABILITY OF THE CITY TO NEGOTIATE WITH THE CONTRACT WITH THE DEVELOPER.

THERE'S NO LEGAL AUTHORITY FOR US TO ENFORCE IT, AND THAT HAS CREATED SOME CONFLICTS IN THE PROCESS.

SO IF IF WE WERE ASKED TO EXCEED OUR STANDARDS ON ANYTHING, THEN IT'S A NEGOTIATION WHERE WE CAN ASK THE DEVELOPER TO AGREE TO IT.

BUT WE HAVE NO LEGAL AUTHORITY TO FORCE THAT.

AND SO THERE'S A DIFFERENT PERCEPTION THAT SOME SOME PERCEPTIONS ARE THAT WE HAVE THE AUTHORITY TO EXCEED OUR OUR REGULATIONS.

AND WE DON'T BELIEVE THAT WE AND THE CURRENT LEGISLATION IS MAKING INDIVIDUALS MORE LIABLE FOR THAT.

SO WE WE SEE THAT THE CONDITIONS WITHIN THIS.

BUT I WANTED TO ALSO ADD FROM 2002 TO NOW BACK IN 2002 WHEN THESE AGREEMENTS WERE MADE, I'M NOT AWARE OF THE COUNTIES HAVING ANYWHERE CLOSE TO OUR LEVEL, SAME LEVEL AS THE CITY OF AMARILLO'S, A SUBDIVISION RESOURCES, WHETHER THAT'S STAFF, CONSULTANTS OR WHATEVER RESOURCES THAT THEY HAD.

IT'S DIFFERENT TODAY.

THE COUNTIES HAVE OUTSIDE THE ETJ, THEY MANAGE THE ENTIRE PROCESS THEMSELVES AT A VERY SIMILAR LEVEL.

THE THE STANDARDS AND SPECIFICATIONS THAT OUR COUNTIES HAVE ADOPTED SINCE 2002 ARE ALMOST IDENTICAL TO OUR OUR SUBURBAN STANDARDS.

SO YOU WOULD NOT SEE A PRODUCT THAT'S HARDLY ANY DIFFERENT, YOU KNOW, MAYBE TWO WIDTHS, TWO FEET DIFFERENT IN A ROAD RIGHT AWAY.

OURS IS 120FT AND THERE'S THEIRS IS 60FT ON AN ARTERIAL.

THOSE ARE THE TYPES OF THINGS THAT AREN'T EXACTLY THE SAME.

THE THE REQUEST THAT WE HEAR A LOT IS TO HAVE UNIFIED SPECS.

WELL. IT'S REALLY HARD TO HAVE THE SAME REQUIREMENT INSIDE THE CITY AS IT DOES IN A COUNTY AND HAVE THAT UNIFIED.

IN OTHER WORDS, DO WE WANT MORE RESTRICTIONS ON OUR DEVELOPERS INSIDE THAT THE COUNTY HAVE OUTSIDE AND OR LESS, LET'S JUST SAY, CAN WHAT WOULD BELLE STREET LOOK LIKE IF IT WAS ONLY A 60 FOOT RIGHT OF WAY? YOU THINK THE LIGHT BAD NOW, THAT WOULD BE HORRIBLE.

SO 120 FOOT RIGHT OF WAY IS ESSENTIAL FOR OUR ARTERIAL SYSTEM AND OUR PLAN TO WORK.

AND SO UNIFYING COMPLETELY IS WOULD BE A HUGE CHALLENGE.

AND THAT'S A REQUEST THAT WE UNIFY.

BUT YET HOW DO YOU MATCH THESE THE THE THE THE URBAN CONDITION ON ON AN URBAN ARTERIAL IS DIFFERENT THAN A SUBURBAN

[03:40:08]

AND SO THOSE THINGS ARE WHERE THE CONFLICTS ARISE AND DIFFERENCES OF OPINION ARISE.

AND AGAIN, THOSE ARE ALL WORKABLE AND WE WORK TO THE BEST SOLUTION THAT WE CAN.

HOWEVER, WHY ARE WE DOING IT WHEN THERE'S GOING TO BE NO BENEFIT FOR THE CITY? THAT'S WHAT THE LEGISLATION REALLY IS DRIVING THIS THE STATE AND THEIR INPUT.

DOES THAT ANSWER YOUR QUESTION? MAYOR YES, SIR.

SO YOU ANSWERED THE QUESTION.

IT BRINGS FORWARD A FEW OTHER QUESTIONS.

WE'LL TRY NOT TO BELABOR THIS POINT TOO MUCH BECAUSE I KNOW IT'S NOT NECESSARILY BUDGET RELATED OUTSIDE OF YOUR THE SUBSIDIZED AMOUNT, BUT SURE.

DOES THE COUNTY CURRENTLY HAVE STANDARDS THAT THAT EXCEED THE CITY STANDARDS IN THIS AREA? IT'S HARD TO SAY.

EXCEED IN THIS WORLD THEY'RE DIFFERENT.

LET'S, FOR EXAMPLE, THEY REQUIRE A DRIVEWAY PERMIT TO ACCESS THE RIGHT OF WAY.

AND WE DON'T HAVE THE EXACT SAME THING BECAUSE WE HAVE A PERMIT PROCESS, BUT WE DON'T PROVIDE FOR CULVERTS ON OUR ARTERIALS.

AND SO DIFFERENT I IT'S HARD TO SAY EXCEED IF YOU'RE IF YOU'RE THE DEVELOPER AND YOU'RE REQUIRED TO PUT IN THIS MASSIVE CULVERT, YOU WOULD SAY IT EXCEEDS. BUT IF BUT IN THE CITY, YOU WOULD HAVE THE ACCESS THAT YOU HAVE TO HAVE FOR AN ARTERIAL.

SO I THINK BOTH DEVELOPERS WOULD SAY EACH ONE EXCEEDS THE OTHER ONE IN REQUIREMENT.

SO THAT'S WHAT'S AT PLAY IS IT'S JUST DIFFERENT.

IT'S NOT NECESSARILY RIGHT OR WRONG, IT'S DIFFERENT.

AND THAT URBAN SETTING VERSUS A SUBURBAN SETTING IS THE MAIN DIFFERENCE IN THAT.

AND IT GETS INTO ALL KINDS OF THINGS, INCLUDING FLOOD STUDIES AND EVERYTHING RELATED TO SUBDIVISIONS.

I THINK THE BIG ISSUE HERE IS, IS CAN WE SAFELY REMOVE OURSELVES FROM THIS ETJ WITHOUT CAUSING OURSELVES A FUTURE PROBLEM? MEANING CAN CAN WE BE FORWARD LOOKING AND THINKING ENOUGH THAT WE HAVE POLICIES AND STANDARDS THAT ARE IN PLACE, THAT ARE BEING RELIANT UPON THE COUNTY TO IMPLEMENT, SO THAT IF YOU TAKE THAT ADDITIONAL AUTHORITY AWAY, WHICH TRULY WE'RE IDENTIFYING, WE DON'T HAVE, BUT WE STILL HAVE A RESPONSIBILITY IN THIS ROLE, IN THIS PROCESS. SO ARE WE ARE WE DOING THE SAME JOB TWICE? THAT DOESN'T CHANGE ANYTHING.

AND IF SO, THEN THEN LET'S MOVE, YOU KNOW, IN THE DIRECTION OF OF REDUCING OUR OUR FOOTPRINT THERE.

BUT THEN IF IF WE CAN IDENTIFY A RISK, THEN THE POTENTIAL RISK THAT WE COULD WE COULD ELIMINATE IN OVERSIGHT FAR OUTWEIGHS THE $200,000 BECAUSE WE COULD HAVE A LARGE RISK OUT THERE THAT COULD COST MILLIONS OF DOLLARS IN SOMETHING IN INFRASTRUCTURE IN THE FUTURE.

NEEDLESS TO SAY, ALL THAT COMES DOWN TO STATE LEGISLATION AND WHAT THEY'VE DEEMED WE WILL COMPLY UNDER AND WITH.

SO WE NEED TO KNOW A LITTLE BIT MORE.

I KNOW WE'RE NOT TRYING TO SOLVE THIS PROBLEM RIGHT HERE, BUT YOU'RE IDENTIFYING $200,000 WORTH OF POTENTIAL SAVINGS IF WE WERE TO REDUCE THE OVERSIGHT THERE.

YEAH. IN THE REVIEW.

AND I WOULD SAY THAT'S THAT.

AS FAR AS THE ENGINEERING COMPONENT, THAT'S OUR COMPONENT.

I MEAN, THERE'S THERE'S OTHER DEPARTMENTS INVOLVED IN THIS BEING PLANNING OR MOST ANY OF THE DEVELOPMENT SERVICES DEPARTMENTS ARE AT LEAST SOMEWHAT INVOLVED IN THAT.

LET'S JUST TAKE OUR DRAINAGE UTILITY FEE LIKE YOU'RE WORKING ON THAT AS WELL.

I MEAN, THAT'S ENGINEERING.

SO NOW THAT'S COMING OUT OF A DIFFERENT PAY SOURCE.

BUT BUT LIKE WE WOULD SEE ADDITIONAL SAVINGS OR IT'S ALL CUMULATIVE IN THAT 200,000, THAT'S PRETTY CUMULATIVE.

I WOULD SAY THE THE DRAINAGE PORTION REALLY IS THAT'S THAT'S FOR NEW CONSTRUCTION.

THAT'S THAT'S WRAPPED INTO THAT REVIEW FEE.

THERE REALLY ISN'T MAINTENANCE OR EXPENDITURES OF ACTUAL PROJECTS IN THE ETJ BY CITY FUNDS.

SO I THINK THAT BUT YOU COULD SEE THIS BENEFIT IN DRAINAGE OR WATER UTILITIES, WHICH ARE ENTERPRISE FUNDS.

YOU COULD SEE THAT THOSE RESOURCES OF THAT 200,000 THAT ARE BEING ALLOCATED OUTSIDE THE COUNTY, IN THE COUNTY, THEY COULD POTENTIALLY BE SERVED INTERNAL TO THOSE ENTERPRISE FUNDS.

I THINK IT'S A IT'S A IT'S A LEVEL OF SERVICE ISSUE.

I MEAN, WE CAN WE COULD BETTER SERVE OUR INSIDE THE CITY DEVELOPERS AND DEVELOPMENT ENGINEERING AS WELL AS ON THE ON THE CAPITAL SIDE THEN TOO.

WELL THAT WAS MY QUESTION. EFFICIENCY FOR YOUR DEPARTMENT IF YOU DIDN'T HAVE THAT, I MEAN, IMPROVES GREATLY.

YES, IT WOULD IMPROVE.

[03:45:01]

I THINK WHERE WE'RE WHERE WE'VE BEEN SUFFERING LATELY ON THAT IS PROBABLY ON THE ON THE CAPITAL SIDE.

AND SO YEAH, I WOULD I WOULD SEE I WOULD SEE THAT AS A TO YOUR POINT, AN EFFICIENCY THING WITHIN OUR DEPARTMENT AND, AND LEVEL OF SERVICE. OKAY, PERFECT.

THANKS. MAYOR THERE WAS ONE OTHER STATE LAW THAT WILL HAVE TO ANALYZE A LITTLE BIT THAT WILL MAKE US MORE PROACTIVE WITH TALKING THOSE LANDOWNERS TO SEE IS THERE AN INTEREST IN ANNEXING AND NOW THEY MAYBE DON'T HAVE TO BE ADJACENT BECAUSE NOW THEY'RE ALLOWING YOU TO USE ROADS AND ANNEX THE ROADS TO GET TO THEM, WHICH A LITTLE OPPOSITE OF WHAT WE'VE BEEN ALLOWED TO DO IN THE PAST.

SO WE STILL GOT TO ANALYZE THAT SOME, BUT IT SEEMS LIKE THAT'S AN ALTERNATIVE THAT YEAH, IT'S THE ETJ, BUT WE WOULD JUST PROACTIVELY ANNEX THEM AND THEN OUR STANDARDS APPLY.

SO IT'S JUST A PARTNERSHIP VERSUS YOU HAVE TO BUILD IT THIS WAY IN HOPES THAT WE MIGHT ANNEX YOU IN THE FUTURE, WHICH WE WON'T IF IT DOESN'T HAVE THE UTILITIES IN PLACE.

SO THAT COULD GIVE US A LITTLE MORE FLEXIBILITY TO BE PROACTIVE.

I SEE A GREAT DEAL OF BENEFIT.

GO AHEAD, SIR. OH, NO, NO.

FINISH THAT. A GREAT DEAL OF BENEFIT IN TRYING TO WORK ALONGSIDE OF OUR DEVELOPERS IN NOT LOOKING AT LET'S ANNEX YOU ONE DAY IF LET'S LOOK AT.

OKAY, WHAT DO YOU NEED FOR US TO BE ABLE TO ANNEX YOU NOW? WHAT DOES THE LAW ALLOW FOR? AND THEN HOW DO WE WORK WITH YOU SO THAT WE CAN PROVIDE WATER, WE CAN PROVIDE SEWER, WE CAN PROVIDE THE SERVICES THAT WE WANT.

WE CAN ALSO CAPITALIZE ON THAT PROPERTY TAX, INCREASE REVENUE AND GROWTH.

AND THEN, YOU KNOW, RETAIL IS SALES TAX.

SO THESE ARE ALL THINGS THAT WE NEED TO BE CONSCIENTIOUS OF.

BUT THE WAY YOU DO THIS IS LESS THROUGH STATUTES AND REGULATION AND MORE THROUGH RELATIONSHIP AND PARTNERSHIP WITH YOUR DEVELOPERS.

SO HOW WE MOVE FORWARD IN FINDING THOSE POLICIES THAT COMPLEMENT OUR COUNTY SO THAT WE'RE NOT WE'RE HOPEFULLY WE'RE HELPING THEM AND HAVING SOME CONSISTENCIES HOW WE BRING IN DRAINAGE AND THINGS LIKE THAT FOR FUTURE SO THAT 30 OR 40 YEARS FROM NOW A FUTURE COUNCIL DOESN'T HAVE PUMPING ISSUES, YOU KNOW, ON THE SOUTH SIDE OF TOWN.

AND THEN HOW WE WE GROW WITH THIS ALONG WITH OUR DEVELOPERS RATHER THAN KIND OF OSTRACIZING THEM OF LIKE WE ALL JUST GO DO WHATEVER YOU CAN YOU CAN GET BY WITH AND YOU KNOW, WE'LL FINALLY STAMP IT AFTER WE'VE, WE'VE RAN IT THROUGH THE WRINGER 4 OR 5 TIMES AND THEN THE COUNTY IS STILL GOING TO HAVE AN ISSUE, BUT WE CAN'T REALLY RECONCILE.

SO IT'S A YOU KNOW, TOXIC IS SOMEWHAT OF A HARSH WORD, BUT IT'S KIND OF A TOXIC SET UP FOR EVERYBODY INVOLVED.

AND I THINK WE'RE WILLING TO HEAR IT OUT AND TALK THROUGH IT.

SO WE WE WELCOME THE FUTURE DISCUSSION ON THIS.

WE KNOW IT'LL COME BACK.

BUT IN THE BUDGETARY ITEM, WE APPRECIATE YOU SHOWING US WHAT YOU'RE SEEING THERE.

SURE. ONE OTHER THING I WAS GOING TO ADD ABOUT ABOUT A NEW.

I THINK OUR OUR CONSTRUCTION PLAN REVIEW FEES AND OUR AS OUR REVENUES ARE SHOWN CONSERVATIVELY THERE.

THERE'S A LAW BASICALLY THAT'S CHANGING HOW WE CAN CALCULATE THOSE DEVELOPMENT REVIEW FEES AND BASICALLY EMPHASIZING COST RECOVERY. AND SO I WOULD ANTICIPATE AS WE WORK, WE'LL HAVE TO WORK ON AN ORDINANCE CHANGE FOR THAT.

AND AS WE WORK ON THAT, POTENTIALLY THAT WOULD COULD INCREASE INCREASE THE REVENUE SIDE OF OUR OF OUR BUDGET.

AND AS WE BROUGHT AN ORDINANCE CHANGE BACK TO CITY COUNCIL, WE MIGHT HOPEFULLY HAVE A BETTER IDEA OF WHAT THAT MIGHT LOOK LIKE FROM A REVENUE STANDPOINT AND WE CAN COVER IT AT THAT POINT IN TIME ONCE WE SEEK AUTHORIZATION FROM COUNCIL TO CHANGE THE ORDINANCE.

THANK YOU. AND ONE OTHER ITEM I WANTED TO SEE IF JACKSON MIGHT COULD COVER IS THERE IS A SUPPLEMENTAL REQUEST FOR 25,000 RELATED TO PROFESSIONAL.

ARE YOU AWARE OF THAT REQUEST? YES. SO IF YOU COULD MAYBE SPEAK TO THAT AS WELL.

SO THAT THAT WAS THAT IS TO COVER.

I THINK WHAT WE HAD IS CONTRACTUAL SERVICES.

IT'S ESSENTIALLY DOCUMENT MANAGEMENT AND STORAGE.

WE'VE GOT A VAULT HERE AT CITY HALL THAT WE NEED TO GET OLD RECORDS OUT OF.

AND, AND.

ARCHIVED MORE OR LESS.

WE'VE ALSO GOT A STORAGE OF SOME EQUIPMENT HERE AT CITY HALL THAT WE NEED TO THAT WILL NEED TO FIND A BETTER SPOT FOR.

SO POTENTIALLY ON THAT THAT COULD BE NEEDED FOR A BUDGET YEAR OR POSSIBLY A COUPLE OF BUDGET YEARS UNTIL THEY COMPLETE THAT PROJECT AND THEN MAY NOT NEED THAT FUNDING GOING FORWARD.

[03:50:01]

WE HAD, I THINK PRE-COVID, WE HAD TYPICALLY HAD THAT IN OUR BUDGET FOR JUST DOCUMENT MANAGEMENT AND, AND MAYBE AS AN ONGOING YEAH, AS SOMEWHAT ONGOING. NOT SAYING IT WILL STILL BE NEEDED, BUT I THINK THAT WAS MAYBE A WE COULD EVALUATE IT I GUESS GOING FORWARD AS WE KIND OF KNOCK OUT SOME OF THESE BIG SCALE PROJECTS, EVALUATE IT.

BUT I THINK WE'VE JUST FOR THE LAST COUPLE OF YEARS, WE'VE BEEN SOMEWHAT STAGNANT ON GETTING THAT DONE.

OKAY, GREAT.

A LOT OF MOVING PARTS.

A LOT OF MOVING PARTS ON THIS ONE.

DO DO WE HAVE SPECIFIC QUESTIONS AT THIS TIME FROM COUNCIL OR YOU GUYS OKAY WITH MOVING FORWARD WITH A FUTURE DISCUSSION SET UP THAT WE KNOW IS GOING TO IMPACT THIS BUDGET? OKAY, EVERYBODY GOOD ON THIS SIDE.

JACKSON, THANK YOU FOR BEING HERE.

APPRECIATE IT. I DO KNOW WE'VE GOT IT'S 1215.

I KNOW WE'VE GOT LUNCH.

WE COULD TAKE 15 MINUTES TO GRAB LUNCH, COME BACK AND TRY TO GET HERE.

I SAY 1230, WHICH WILL REALLY BE ABOUT 1245 BY THE TIME EVERYBODY GETS FINISHED CHEWING.

START HEADING THIS WAY BACK AROUND 1230.

LET'S GET BACK INTO A GOOD DISCUSSION.

1245 THAT WOULD LEAVE US HOUR AND A HALF, ROUGHLY.

YES. AND YOU WANT TO TACKLE.

WE HAVE FOUR DEPARTMENTS LEFT.

THAT'S IT. WE ARE VERY, VERY CLOSE.

AND THREE OF THOSE ARE HEAVILY GRANT FUNDED.

AND SO YOU WILL BE LOOKING AT THOSE AGAIN AS THOSE GRANT AWARDS ARE COMING.

AND WE CAN DO WE CAN DO WITH PUBLIC HEALTH.

I DON'T KNOW ABOUT VITAL STATS ARE THEY VITAL STATS IS SEPARATE.

IT'S VERY SMALL.

WE CAN TALK THROUGH THAT PROBABLY IN TEN MINUTES.

SO PERFECT. OKAY.

AND THEN TRANSIT. AND THEN TRANSIT.

YEP. OUR GOAL IS TO GET THROUGH ALL OF THOSE.

IF NOT, WE'LL TAKE WHATEVER'S LEFT IN THE MORNING.

POOR CASIE MAKES IT TO EVERY MEETING.

I THINK SHE'S BEEN PROMPTED TO BE HERE AND WE'VE PUSHED HER AND PUSHED HER EVERY TIME.

SO LIKE, HOPEFULLY IT WON'T BE A THURSDAY.

IT'S A WEDNESDAY FOR YOU, FINALLY.

SO IF WE CAN, WE'RE GOING TO GO AHEAD AND BREAK AND THEN WE'LL WE'LL START HEADING THIS WAY.

1230. THANK YOU.

* This transcript was compiled from uncorrected Closed Captioning.