Jan 25, 2022 City Council Regular Meeting

MOVING ON TO AGENDA ITEM 1A.

ANYTHING IN REVIEWING THE AGENDA COUNCIL THAT YOU WANTED TO ASK QUESTIONS ABOUT RIGHT UP FRONT? HEARING NOTHING, ITEM 1B IS UPDATES FROM COUNCIL MEMBERS SERVING ON OUTSIDE BOARDS

[1.B. Updates from Councilmembers serving on outside boards and commissions (Part 1 of 2)]

AND COMMISSIONS.

PARKS AND REC BOARD THAT'S EDDY, ISN'T IT? OK, WE MIGHT HAVE TO COME BACK TO THAT.

MPO HAD A MEETING LAST WEEK.

COUNCIL MEMBER POWELL IS BRAND NEW TO THAT BOARD.

RIGHT, I HAVE NOT ATTENDED A MEETING.

OK, SO AND I ACTUALLY HAD A CONFLICT, SO.

I CAN GIVE YOU THE GENERAL OVERVIEW, WHICH IS THERE'S NOT REALLY ANYTHING TO REPORT OTHER THAN THE PROJECTS THAT ARE AND CITY MANAGER HAD A CONFLICT ALSO CORRECT JARED.

YES, MA'AM.

AND JUST TO IN A NUTSHELL, AND KYLE SCHNEIDERJAN WHEN HE COMES IN, CAN GIVE US A LITTLE BIT OF AN UPDATE IF WE LIKE.

BUT MOST OF THE CONVERSATION WAS BASED AROUND THE TRANSITION FROM AN MPO TO A LARGER POPULATION AREA WHERE WE HAVE DIFFERENT FUNDING SOURCES AVAILABLE TO US.

DIFFERENT RESPONSIBILITIES, A LARGER FOOTPRINT, OBVIOUSLY LARGER POPULATION IN OUR MPO.

SO THAT'S WHAT MOST OF THOSE CONVERSATIONS REVOLVED AROUND.

WE ALSO HAVE ADDITIONAL CONVERSATIONS REGARDING STAFFING AND HOW THIS TRANSITION WILL AFFECT STAFFING, HOW IT OFFICES, HOW WHAT OUR ROLE IS AS THE CITY OF AMARILLO WITH THE NEW ORGANIZATION.

BUT IT'S STILL GOING TO BE PROVIDING THE SAME PURPOSE.

SO WE'RE WORKING THROUGH THOSE TRANSITIONAL STEPS AND THAT'S WHAT THE BULK OF THE MEETING WAS ABOUT.

KYLE, CAN YOU GIVE US ANY, ADDITIONAL? THAT WAS WONDERFUL.

THAT WAS GREAT.

YOU MUST HAVE BEEN SITTING BEHIND THE DAIS.

NO PROBLEM.

I NEED.

I CAN TELL YOU YOU COULDN'T SEE ME.

NO PROBLEM.

THE ONE I WANTED TO HIGHLIGHT AND WITH THAT IS THE MPO DID REVIEW AN MOU, A MEMORANDUM OF UNDERSTANDING THAT IS A LEGAL DOCUMENT THAT HELPS US DEFINE THOSE THINGS STAFFING AND PROVIDED THAT THE CITY IS THE FISCAL AGENT FOR THE MPO.

SO THERE'S DOCUMENT THAT GOES THROUGH ALL OF THOSE THINGS, AND THAT DOCUMENT WILL COME BACK TO THIS BODY FOR REVIEW AND APPROVAL PRIOR TO IT BEING EXECUTED.

SO THAT'S KIND OF THE HIGHLIGHT THAT LINKS BACK TO THE CITY COUNCIL IS THAT MOU WILL COME BACK FOR YOUR REVIEW AS CITY COUNCIL AND AUTHORIZATION TO PERFORM THOSE FISCALS, THOSE DUTIES FOR THE MPO.

[00:10:04]

IT'S NOT MANY QUESTIONS ABOUT MPO.

I MEAN, WHAT THEY ARE DILIGENT ABOUT, WHAT THEY DO AND WHAT THEY DO IS VERY IMPORTANT.

THEY OBVIOUSLY HAVE A LOT OF INPUT INTO HOW OUR FEDERAL TRANSPORTATION DOLLARS ARE SPENT.

MANY OF THEM SPENT ON PROJECTS TO FINISH OUT LOOP 335 JUST TO GIVE AN OVERVIEW.

BUT THERE ARE ALSO OTHER PROJECTS.

OBVIOUSLY, WE'VE REPLACED SO MANY BRIDGES IN THE LAST FOUR OR FIVE YEARS.

I THINK WE'RE UP TO LIKE A DOZEN NEW BRIDGES ALONG I-40 AND I-27 SO AND GOOD PROJECTS THAT ARE AVAILABLE LIKE THE THE TRANSPORTATION ALTERNATIVE GRANT, WHICH WE'RE GOING TO FUND THE TENTH STREET PROJECT THROUGH THE BARRIO NEIGHBORHOOD OR SUPPORTED BY THE BARRIO NEIGHBORHOOD PLAN.

AND THAT INITIATIVE, AND THAT'S A LITTLE NUANCE IN THAT WHEN WE MOVE TO A TMA WE WILL NO LONGER BE ELIGIBLE FOR THOSE TA GRANTS THOSE TRANSPORTATION ALTERNATIVE GRANTS.

BUT THAT'S JUST A CATEGORICAL CHANGE WE WILL BE AVAILABLE FOR OTHER GRANTS ASSOCIATED WITH OUR SIZE AND SCOPE.

Y'ALL DON'T HAVE ANY OTHER QUESTIONS FOR KYLE.

ALL RIGHT, THANK YOU.

APPRECIATE THAT VERY MUCH.

ON ITEM 1C IS TO DISCUSS AN UPDATE ON THE PEER REINTEGRATION EMPLOYMENT

[1.C. Discuss Update on Peer Reintegration Employment Partnership (PREP) Academy]

PARTNERSHIP OR THE PREP ACADEMY.

I'M GOING TO GO AHEAD AND HAND IT OFF TO JASON RIDDLESPURGER TO BRING THIS ITEM.

WELL, MAYOR, THANK YOU.

HE WAS OUT OF POCKET LAST WEEK, SO THIS IS SOMETHING THAT'S KEPT FOR A COUPLE OF WEEKS, BUT IT'S ALSO SOMETHING THAT'S GOT A LOT OF GOOD RESULTS.

SO, JASON, TAKE AWAY.

YES, SIR.

GOOD AFTERNOON, MAYOR AND COUNCIL.

SO HAPPY TO HAVE THE OPPORTUNITY TO KIND OF GIVE YOU AN UPDATE ON HOW WE'RE DOING WITH THE PREP PROGRAM.

REAL QUICKLY.

JUST WANT TO GIVE YOU A SHORT SUMMARY EXPLANATION OF WHAT THE ACADEMY HAS, JUST SO THAT EVERYONE IS KIND OF ON THE SAME PAGE.

BUT PREP STANDS FOR PEER REINTEGRATION EMPLOYMENT PARTNERSHIP.

THIS PILOT PROJECT EMPLOYS RECENTLY HOMELESS CITIZENS OF AMARILLO THAT ARE CURRENTLY IN THE COMING HOME PROGRAM IN THE COMMUNITY DEVELOPMENT DEPARTMENT, THE PREP ACADEMY IS THE NEXT STEP IN THEIR PROGRESSION TOWARD INDEPENDENCE.

THE PROGRAM PARTICIPANTS HAVE EXPERIENCED GREAT HARDSHIP AND SIGNIFICANT BARRIERS THAT HAVE KEPT THEM FROM OBTAINING OR MAINTAINING A STEADY JOB.

THESE BARRIERS CAN INCLUDE THINGS LIKE POOR WORK HISTORY, GAPS IN EMPLOYMENT, CRIMINAL HISTORY OR MEDICAL OR MENTAL HEALTH CONDITIONS.

JEN, CAN YOU GO AHEAD AND GO FORWARD A COUPLE OF SLIDES? I WANT YOU TO SEE SOME PRETTY FOLKS FACES ON THERE.

SO THE PROGRAM IS SPECIFICALLY DESIGNED TO PROVIDE PEER SUPPORT SERVICES, SO WE HAVE PEER SUPPORT SPECIALISTS THAT WALK ALONGSIDE THE CLIENTS AS THEY RECEIVE TRAINING GUIDANCE AND ASSISTANCE ALONG THE WAY.

WE GO OUT AND WE PICK UP LITTER, WE EMPTY TRASH, SANITIZE THE PARK BATHROOMS AND EQUIPMENT.

AND IN ADDITION TO THE WORK THAT WE'RE CLEANING THE COMMUNITY, WE'RE ALSO HAVING THEM PARTICIPATE IN BI MONTHLY TRAINING TO BETTER PREPARE FOR SUCCESS AS THEY TRANSITION BACK INTO THE WORKFORCE.

WE'VE GOT SOME GREAT PARTNERS IN THIS PROGRAM, THE WORKFORCE SOLUTIONS PANHANDLE HAS PROVIDED SALARY UNIFORMS AND EQUIPMENT TO HELP GET THE PROGRAM STARTED.

AMARILLO NATIONAL BANK HAS HELPED OUR FOLKS GET A BANK ACCOUNT AND FINANCIAL LITERACY TRAINING.

THIS IS THE FIRST TIME SOME OF THESE FOLKS HAVE EVEN HAD A BANK ACCOUNT, SO IT'S REALLY EXCITING TO SEE THEM GET THAT, AND REALLY START TO MANAGE THEIR OWN MONEY.

HILLSIDE CHRISTIAN CHURCH NORTH GREEN CAMPUS IS PROVIDING LUNCH EVERY DAY AND ALSO TRAINING SPACE FOR US TO DO OUR TRAININGS.

WE'VE EXPERIENCED SOME ATTRITION IN THE AND IT'S BEEN ABOUT SIX SEVEN WEEKS THAT WE'VE BEEN IN OPERATION AND WE HAVE EXPERIENCED SOME ATTRITION.

WE HAD A LOT OF PEOPLE OUT VERY, VERY SICK FROM COVID RECENTLY, INCLUDING STAFF IN THE BUILDING AND OUR PREP ACADEMY.

SO WE'RE WORKING THROUGH THAT.

BUT WHEN WE DO LOSE A PARTICIPANT FOR WHATEVER REASON, WE WILL REPLACE THEM IMMEDIATELY WITH WE'VE GOT A LIST OF FOLKS THAT ARE JUST WAITING TO GET BACK ON THAT IN THIS PROGRAM .

SO WE'RE STILL LEARNING A LOT.

ONE OF THE COOL THINGS IS THAT WE'RE HAVING OUR FIRST GROUP OF CLIENTS THAT ARE MOVING INTO BEING CITY OF AMARILLO EMPLOYEES ON FEBRUARY 2ND, SO THEY'RE TRANSITIONING FROM THE WORKFORCE PAYROLL UP TO CITY OF AMARILLO EMPLOYEES.

SO THAT'S GOING TO BE REALLY COOL TO GET THEIR BADGE AND THEY'RE REALLY EXCITED ABOUT THAT.

SO SOME OF THE LOCATIONS, I THINK YOU WENT A LITTLE TOO FAST, BUT SOME OF THE LOCATIONS THAT WE'VE BEEN FOCUSING ON IS OUR THOMPSON PARK, ELWOOD PARK AND THE RAILS TO TRAILS.

WE WORK ABOUT 18 HOURS A WEEK WITH THIS GROUP.

MONDAY, TUESDAY AND THURSDAY.

GO TO THE NEXT ONE.

SO THIS IS A PICTURE OF US EVERY MORNING WE MEET TOGETHER.

WE WANT TO PREPARE FOR THE DAY AND HAVE A KIND OF A POSITIVE TALK TO THE DAY.

I'VE GOT A BOOK HERE THAT WE'VE BEEN READING TOGETHER.

IT'S CALLED ARMOR YOUR MIND BY CARL PROX.

WE'RE LEARNING TO MASTER MENTAL RESILIENCE IN THE FACE OF ADVERSITY AND CONQUER YOUR AMBITIONS WITH CONFIDENCE.

[00:15:02]

SO WE'RE READING A PAGE OR TWO OF THIS EVERY DAY AND THEY'RE REALLY EXCITED EVERY DAY THAT WE DO SOMETHING DIFFERENT AND LEARN SOMETHING NEW.

SO I THINK IT'S REALLY A GREAT OPPORTUNITY.

PLUS, I HAVE AN AUDIENCE THAT JUST THINKS I'M HILARIOUS BECAUSE I ALSO GIVE THEM A DAD JOKE FOR THE DAY.

SO I LOVE THAT FOR MYSELF.

SO WE HAVE A GREAT TIME TOGETHER.

SO GO AHEAD FOR THE NEXT ONE.

SO THIS IS BRIDGET REESE.

SHE'S ONE OF OUR PEER SUPPORT SPECIALISTS HERE ON THE LEFT, AND SHE DOES AN OUTSTANDING JOB.

WE'VE GOT GREAT PEER SUPPORT SPECIALISTS.

THEY HAVE LIVED EXPERIENCE AND THEY WORK ALONGSIDE OF OUR CLIENTS AS THEY WORK THROUGH THE DIFFICULTIES THAT COMES WITH THIS.

YOU CAN SEE THAT ONE OF OUR EMPLOYEES THERE IS CARRYING A THIRTY THREE GALLON TRASH BAG.

THAT'S WHAT THEY USE EVERY DAY.

THOSE AVERAGE ABOUT 20 POUNDS PER BAG.

OUR CLIENTS ARE AVERAGING ABOUT FORTY THREE BAGS EACH EVERY DAY.

SO WITH THAT 10 PERSON CREW, WE'VE GOT 430 BAGS THAT THEY'RE CLEANING UP EVERY DAY THAT COMES TO EVERY MONTH, EVERY WEEK.

THAT'S ONE THOUSAND TWO HUNDRED AND NINETY BAGS OF TRASH.

AND I LIKED IT TO ADD THE MATH HERE FOR THE WEEK TWENTY FIVE THOUSAND EIGHT HUNDRED POUNDS OR TWELVE POINT NINE TONS OF TRASH THAT THEY'RE REMOVING EVERY WEEK.

SO THAT'S PRETTY COOL.

GO AHEAD AND GO TO THE NEXT COUPLE OF SLIDES.

ONE MORE.

SO WE'VE HAD SOME REALLY POSITIVE NEWS COVERAGE FROM THE LOCAL NEWS AGENCIES, AND WE'VE ALSO HAD SOME GREAT FEEDBACK FROM THE COMMUNITY THROUGH FACEBOOK AND THINGS LIKE THAT.

WE'VE ACTUALLY GOT A LOT OF PEOPLE THAT ARE VERY INTERESTED IN SOMEONE THEY KNOW THAT WOULD BE A GREAT ADDITION TO THE PROGRAM.

SO WE'RE LOOKING FORWARD TO MOVING FROM JUST FROM COMING HOME CLIENTS TO OTHERS IN THE COMMUNITY AS WELL.

SO WE'RE LOOKING FORWARD TO THE FUTURE OF THE PROGRAM.

AND ONE MORE.

SO I'M JUST BECAUSE I LIKE TO BRAG, I'M GOING TO READ ONE.

ONE OF OUR GREAT POSITIVE FEEDBACK, THIS IS FROM SANDRA.

SHE SAYS, WOW, I'M BEYOND IMPRESSED.

I WALK MY DOG EVERY DAY ON THE RAILS TO TRAILS FROM CROCKETT TO GEORGIA.

AND UNTIL NOW, IT COULD HAVE BEEN CALLED THE RAILS TO TRAILS DUMP SITE LITTER EVERYWHERE.

YESTERDAY, I SAW YOUR DEPARTMENT'S RED VAN ON THE TRAIL NEAR CROCKETT AND HEADING TOWARD GEORGIA.

TODAY WHEN I WALKED MY DOG, IT WAS UNBELIEVABLE.

NO TRASH.

I HATE THAT PEOPLE LITTER, BUT IT IS GRATIFYING TO KNOW THAT THERE IS A PROGRAM TO HELP KEEP THE PARK SPACES CLEANED UP.

I'VE DONE MORE THAN MY SHARE OF TRASH REMOVAL ON THAT STRETCH OF RAILS TO TRAILS, BUT NOTHING COMPARED TO WHAT THE PREP FOLKS HAVE ACCOMPLISHED.

TODAY, I SAW THEM WORKING THE RAILS TO TRAIL STRETCH FROM GEORGIA TO WESTERN AND STOPPED TO THINK TO TAKE THE OPPORTUNITY TO PERSONALLY, THANK THOSE I COULD REACH.

WHAT A DIFFERENCE THEY ARE MAKING.

GREAT JOB.

SO THIS IS JUST ONE EXAMPLE OF SEVERAL THINGS THAT I RECEIVED FROM CITIZENS, AND I GET PHONE CALLS.

THEY'RE LIKE, WHO ARE THESE PEOPLE IN THE RED VAN? AND IT SAYS YOUR DEPARTMENT ON THE SIDE.

SO I REALLY ENJOY GETTING TO SHARE WITH THEM WHAT THIS PROGRAM IS AND HOW EXCITING IT IS FOR THESE NEW EMPLOYEES.

DO Y'ALL HAVE ANY QUESTIONS OR ANYTHING ABOUT HOW THE PROGRAM IS GOING? HOW IS IT FUNDED AGAIN, JASON? WE HAVE MONEY THROUGH THE ARP, AND IT'S UP TO THIS POINT.

A LOT OF OUR FUNDING THROUGH WORKFORCE SOLUTIONS HAS KIND OF GOT US THE START.

SO HONESTLY, WE HAVEN'T EVEN REALLY GOTTEN INTO THE MONEY FROM THAT THE CITY HAS PROVIDED.

OUR PARTNERSHIPS HAVE REALLY HAD THAT HUGE ASSISTANCE TO GET US IN THIS STARTING POINT HERE.

SO GOING FORWARD, PAST THOSE FUNDING SOURCES WILL THIS BE SOMETHING THAT YOUR DEPARTMENT HOPES TO CONTINUE? I MEAN, OBVIOUSLY YOU'RE SORT OF PILOTING IT.

YOU'RE GOING TO SEE, DO WE THINK IT'S EFFECTIVE? SHOULD WE HAVE PERMANENT FUNDING IN PLACE FOR IT? BUT THAT'S EXACTLY WHAT WE'RE WANTING TO DO IS TO FIND OUT, IS IT WORKING? IS IT DOING WHAT WE SET OUT TO DO? IS IT ACTUALLY PUTTING FOLKS TO WORK? IS IT MOVING BECAUSE THIS ISN'T WHERE I WANT THESE FOLKS TO END UP.

I DON'T WANT THEM WORKING 18 HOURS A WEEK IN THIS PROGRAM.

I WANT THEM MOVING ON TO OTHER PROGRAMS IN THE CITY, OTHER FULL TIME POSITIONS, MAYBE OTHER PART TIME POSITIONS, MAYBE AMAZON SOMEWHERE IN THE CITY THAT'S HIRING.

WE WANT TO BE ABLE TO, LIKE I TOLD MY EMPLOYEES, I TELL THEM, I WANT TO BE ABLE TO GIVE YOU A GREAT RECOMMENDATION LETTER THAT YOU COME TO WORK EVERY DAY.

YOU WORK HARD.

I WANT TO BE ABLE TO GIVE A PERSONAL RECOMMENDATION FOR YOU TO GO TO THE NEXT STEP.

AND SO A LOT OF OUR FOLKS HAVE, YOU KNOW, THINGS IN THEIR PAST.

YOU LOOK AT THEIR RESUME OR YOU LOOK AT THEIR APPLICATION, IT LOOKS LIKE, WELL, THEY HAVEN'T WORKED IN A LONG TIME OR THEY HAVE A, YOU KNOW, MAYBE A FELONY ON THEIR RECORD.

AND THESE ARE THINGS THAT WE CAN WORK PAST AND HELP THEM GET PAST THESE THINGS TO BE SUCCESSFUL AND GET BACK TO THE WORKPLACE BECAUSE THEY WANT TO BE THERE.

THEY WANT TO WORK.

GOOD.

ANYBODY ELSE? SOUNDS LIKE A GREAT PROGRAM.

APPRECIATE IT.

I HOPE IT ALL WORKS.

IT'S VERY REWARDING FOR ME.

I KNOW THAT JUST GETTING ABLE TO SEE THEM EVERY DAY, I THINK I'M TOUCHED EVERY DAY SO.

I WAS AT A CONFERENCE LAST WEEK AND I PICKED UP A FLIER ON A GRANT PROGRAM THAT I THOUGHT THIS MIGHT QUALIFY FOR.

SO I HAVE THAT INFORMATION.

I JUST WANT TO GET THAT TO YOU SO THAT YOU AND YOUR TEAM CAN LOOK AT IT AND SEE IF IT'S SOMETHING THAT AMARILLO SHOULD PUT IN AN APPLICATION FOR.

I'M GETTING CALLS FROM OTHER CITIES.

I'M GETTING ALL KINDS OF PEOPLE ARE ASKING ABOUT THE PROGRAM BECAUSE APPARENTLY IT'S GOING OUT IN THE NEWS AND I'M GETTING A LOT OF CALLS.

WELL, WHAT ARE YOU DOING?

[00:20:02]

HOW DOES THIS WORK? AND SO I'LL BE CURIOUS TO SEE IF OTHERS PICK UP WHAT WE'RE DOING TOO.

GOOD.

WELL, I LOVE THAT IT'S ABOUT TAKING CARE OF THOSE PEOPLE AND THEY ARE VALUED PEOPLE IN OUR COMMUNITY, BUT IT'S BEEN A LONG TIME SINCE SOMEONE HAS TOLD THEM THAT.

SO THANK YOU FOR WHAT YOU'RE DOING.

APPRECIATE IT.

DO YOU HAVE A QUESTION? COUNCIL MEMBER STANLEY? YES, MAYOR.

HOW MUCH ARE YOU ABLE TO PAY THESE INDIVIDUALS HOURLY WHILE THEY'RE WORKING? THEY'RE MAKING $9 DOLLARS PER HOUR.

I LOVE THE PROGRAM.

I THINK IT'S FANTASTIC.

OK, AND THEN HOW MANY DO YOU HAVE CURRENTLY? WE HAVE.

IT FLUCTUATES BETWEEN 10 AND 12.

WE'VE GOT A NEW GROUP THAT WE JUST HIRED AGAIN, SO WE SHOULD BE BACK UP TO THE 12 MARK.

SO YOU THINK THE MODEL WILL KIND OF STAY THERE AND THEN YOU'LL ROLL OFF AS THEY HIRE OUT AND BRING IN? THAT'S THE CURRENT PLAN.

BUT I WANT TO GROW IT.

I WANT TO DOUBLE IT, MAYBE TRIPLE IT.

THAT WOULD TAKE MORE STAFF IN ORDER TO RUN IT.

BUT THERE IS A HUGE NEED.

LIKE I SAY, WE'RE GETTING MESSAGES AND CALLS FROM PEOPLE IN THE COMMUNITY THAT WANT US TO BE INVOLVED IN HAVING THEM IN THE PROGRAM TOO.

I DON'T WANT TO JUST KEEP IT WITH THE COMING HOME PROGRAM.

I WANT TO GROW IT.

THERE ARE OTHER AGENCIES THAT WORK WITH INDIVIDUALS THAT CAN VOUCH FOR THEM.

THEY WANT TO GET TO WORK.

WE WANT TO GIVE THEM A SHOT AND TRY IT AND SEE HOW IT WORKS.

AND LIKE I SAY, IF WE CAN HAVE 36 INSTEAD OF 12, LET'S DO IT.

LET'S AND THEN WE CAN MOVE THROUGH THOSE.

THOSE THIRTY SIX GRADUATE AND MOVE ON TO OTHER JOBS.

LET'S BRING A NEW 36 IN.

WHAT'S YOUR GOAL ON THE PROGRAM LIKE FOR THESE INDIVIDUALS? ARE YOU SETTING A GOAL OF 12 MONTHS AND THEN KIND OF GRADUATE? OR IS IT LONGER, OR SHORTER? NO, I WOULD.

I WOULD SAY EVEN SHORTER THAN THAT.

I THINK IF THEY'RE DOING A REALLY GOOD JOB AND I THINK AROUND SIX MONTHS, IF THEY'RE LOOKING LIKE THEY'RE AND THEY TELL US, HEY, I'M READY TO DO SOMETHING MORE, I COULD EVEN SEE SOME OF THEM MOVING INTO A SUPERVISORY ROLE FOR THIS PROGRAM THAT THEY WOULD BE GOOD PEER SUPPORTS, THAT THEY COULD ACTUALLY BE IN THE PROGRAM EVEN LONGER THERE.

BUT YEAH, I THINK AROUND SIX MONTHS WOULD BE A GOOD IDEA TO SEE WHERE THEY'RE AT AND MAYBE MOVE THEM ON IF THEY'RE READY, IF THEY'RE NOT IT'S JUST LIKE THE COMING HOME PROGRAM.

THERE'S NO SET WAY OR TIME LIMIT THAT IT'S GOING TO TAKE FOR THEM TO MOVE ON.

SO IF IT TAKES A LITTLE LONGER, I WANT TO WORK WITH THEM.

YEAH, THAT'S FANTASTIC, AND SO ARE YOU CURRENTLY TRACKING, I KNOW WITH OUR HOMELESS POPULATION, WE TRACK, YOU KNOW, MAYBE AT ONE TIME WE HAD SEVEN HUNDRED AND FIFTY HOMELESS AND NOW WE'RE DOWN HOPEFULLY BELOW FIVE HUNDRED.

DO WE HAVE A WAY OF TRACKING THIS PROGRAM AND WHAT IT'S DOING AS FAR AS MOVING FORWARD AND FUNDING IT? SEEING LIKE HOW MUCH WE'RE ACCOMPLISHING AND WHAT THAT WOULD HAVE COST OUR CITY IN OTHER DEPARTMENTS.

I DON'T HAVE THAT, BUT I THINK IT'S GREAT, I LOVE TO FIGURE OUT WAYS TO TRACK AND HAVE METRICS TO SHOW HOW SOMETHING IS SUCCESSFUL.

I THINK IF WE COULD HAVE SOME METRICS THAT WOULD REALLY HELP US MAKE SURE THAT WE HAD, YOU KNOW, ALL OF THE RESOURCES THAT YOU NEED TO KEEP THIS THING GROWING AND GOING AND REALLY GET IT TO DO EVERYTHING YOU WANT IT TO.

BUT NO, I'M VERY SUPPORTIVE AND REALLY LIKE IT.

SO HOPING FOR REALLY GOOD THINGS.

THANK YOU, JASON.

THANK YOU ALL.

ITEM 1D IS TO DISCUSS THE RECONSTRUCTION OF WESTERN STREET WALLACE BOULEVARD,

[1.D. Discuss Reconstruction of Western Street, Wallace Boulevard, Hagy Boulevard, and Port Lane]

HAGY BOULEVARD AND PORT LANE, MR. CITY MANAGER.

ALL RIGHT, MAYOR, THANK YOU.

WE'VE GOT ASSISTANT CITY ENGINEER JACKSON ZAHARIA TO GIVE US THE ITEM.

I KNOW THAT YOU ALL HAVE RECEIVED QUESTIONS, PROBABLY PRIMARILY ABOUT WESTERN STREET, BUT ALSO ON ALL THESE STREETS.

WE WANTED TO JUST EQUIP YOU WITH INFORMATION UP TO DATE INFORMATION ON WHAT WE'VE ACCOMPLISHED SO FAR, WHAT WE'RE WORKING ON RIGHT NOW.

LOOKING FORWARD, WHAT'S THE TIMELINE FOR COMPLETION? WHAT ARE SOME OF THE MAJOR MILESTONES THAT WE'RE GOING TO SEE? SO JACKSON, TAKE IT AWAY AND WALK US THROUGH EVERYTHING, AND THEN HE CAN ANSWER ANY QUESTIONS.

THANKS.

GOOD AFTERNOON, MAYOR COUNCIL.

LIKE JARED SAID JUST HERE TO GIVE A PROGRESS UPDATE ON THE RECONSTRUCTION PROJECT OF WESTERN STREET AND THEN AS PART OF THAT CONTRACT IS ALSO THE RECONSTRUCTION OF WALLACE HAGY AND PORT.

I DON'T.

MY REMOTE WORK.

I DON'T THINK SO.

JENNIFER, COULD I HAVE YOU RUN THE SLIDES? BUT ANYWAY, JUST FIRST OF ALL, A LITTLE PROJECT BACKGROUND.

I'M SORRY.

I DON'T THINK MY REMOTE'S WORKING.

DID WE GET IT WORKING.

JUST TELL ME.

YEAH, GO AHEAD.

SORRY.

YOU CAN GO AHEAD AND MOVE TO THE NEXT SLIDE.

IF YOU CAN, I GUESS I'M NOT SEEING IT.

SO I'M ASSUMING THAT MEANS Y'ALL AREN'T EITHER.

THERE YOU GO.

OK, I APOLOGIZE.

OK, SO JUST QUICK, A LITTLE PROJECT BACKGROUND.

COUNCIL AWARDED THIS CONTRACT BACK IN AUGUST.

THE CONTRACTOR IS J.

[00:25:02]

LEE MILLIGAN TOTAL CONTRACT AMOUNT ABOUT TEN POINT FOUR MILLION AND FUNDED WITH THE COMMUNITY INVESTMENT PROGRAM PROPOSITION ONE BOND FUNDS.

CONSTRUCTION STARTED FIRST IN NOVEMBER.

THE SCOPE INCLUDES A FULL DEPTH REPLACEMENT OF THE PAVEMENT SECTION ON THOSE TWO CORRIDORS WITH BASICALLY PHASED CONSTRUCTION SO THAT WE'RE NOT TEARING UP THE ENTIRE PROJECT AT ONE TIME.

YOU CAN MOVE TO THE NEXT ONE.

FIRST, I'LL JUST TALK BRIEFLY A LITTLE BIT ABOUT THE WALLACE BOULEVARD, HAGY BOULEVARD AND PORT LANE CORRIDOR.

THE PROJECT LIMITS THERE WALLACE BOULEVARD FROM RESEARCH TO HAGY AND THEN HAGY BOULEVARD UNDER AMARILLO BOULEVARD AND PORT LANE TO [INAUDIBLE].

THE CURRENT WORK THERE IS ON HAGY BETWEEN WALLACE AND AMARILLO BOULEVARD.

WE'VE HAD.

IF YOU'VE NOTICED THAT WE'VE HAD A COUPLE OF CHALLENGES WITH SOME CONFLICTS WITH FRANCHISE UTILITIES THERE, BUT OUR CONTRACTOR HAS BEEN DOING A GREAT JOB OF WORKING WITH THOSE UTILITIES, THE LOCAL PROPERTY OWNERS, BUSINESS OWNERS AND OVERALL THAT CONSTRUCTION IS STILL ON ON SCHEDULE FOR COMPLETION NEAR THE END OF THE YEAR.

AND THEN WESTERN STREET.

THE PROJECT LIMITS ARE FROM 34TH TO 49TH, AND THE CURRENT WORK THERE IS BETWEEN 45TH AND 49TH ON THAT PHASE, WITH FINAL COMPLETION ANTICIPATED NEXT SUMMER.

JUST A COUPLE OF SUCCESS PHOTOS HERE, THIS IS THESE TWO PHOTOS WERE TAKEN ABOUT A WEEK AND A HALF TWO WEEKS APART.

THIS IS AT THE INTERSECTION AT 49TH WAS CLOSED.

IT'S NOW OPEN NEW PAVEMENT.

I'D LIKE TO SHOW THAT.

AND THEN KIND OF THE SAME PROCESS CURRENTLY GOING ON AT THE INTERSECTION AT REPUBLIC.

AND THAT EVEN WITH THE WEATHER COMING UP NEXT FEW DAYS, THEY'RE INTENDING TO GET THAT BACK OPEN TO TRAFFIC NEXT WEEK.

THAT'S REALLY ALL I HAD AS FAR AS AN UPDATE WOULD TAKE YOUR QUESTIONS IF YOU'VE GOT THEM .

QUESTIONS, COUNCIL.

SO WHAT IS THE EXPECTED COMPLETION DATE YOU THINK ON THESE PROJECTS? SO THE OVERALL CONTRACT ABOUT JUNE OF 2023.

SO AND THEY'RE WORKING BOTH ON WESTERN AND THE WALLACE HAGY PORT CORRIDOR SIMULTANEOUSLY, SO THAT THAT WALLACE PIECE WILL PROBABLY FINISH UP SOONER THAN THE WESTERN.

SO YOU THINK THE WESTERN PIECE OF THE PROJECT WOULD BE 2023 JUNE OF 2023? YES.

HOWARD, YOU HAD A QUESTION.

I WAS GOING TO ASK WHAT SHE ASKED.

JACKSON, ON WESTERN CONCRETE PAVING IS WHAT IT LOOKS LIKE WE'VE GOT GOING DOWN THERE IN LIEU OF ASPHALT.

DO YOU MIND UPDATING AND EDUCATING ON WHAT THE ISSUE WAS, MAYBE WITH WESTERN AND WHY IT WASN'T JUST A TYPICAL ASPHALT? SURE.

NO, THAT'S GREAT QUESTION, SO IT KIND OF.

SO FIRST OF ALL, IT GOES BACK TO PAVEMENT CONDITION.

AND SO THE REASON WE'RE WORKING ON BOTH THESE STREETS IS THEY WERE IDENTIFIED AS POOR CONDITION NEEDING A FULL DEPTH RECONSTRUCTION.

AND THEN WHAT WE DID IS WE BASICALLY DID A LIFE CYCLE COST ANALYSIS ON BOTH CORRIDORS AND ON WESTERN IN PARTICULAR, JUST DUE TO THE AMOUNT OF TRAFFIC, THE TYPE OF TRAFFIC THE LONG TERM COST OF A CONCRETE PAVEMENT COMES OUT ESSENTIALLY CHEAPER IN THE LONG RUN FOR THE CITY.

MARGINALLY DIFFERENT, MARGINALLY MORE EXPENSIVE UP FRONT CONSTRUCTION COST.

BUT SUBSTANTIALLY REDUCED MAINTENANCE COSTS OVER THE LONG TERM AND LIFE CYCLE OF THE PAVEMENT, JUST A BETTER VALUE FOR THE CONCRETE AS FAR AS LONG TERM LONGEVITY.

BETTER VALUE FOR THE CITY.

AND THAT WAS JUST A DETERMINATION BASED ON ENGINEERING AND DESIGN.

AND THAT WAS ORIGINALLY PROPOSED THAT WAY, WASN'T IT? YES, IT WAS.

I JUST RECEIVED SOME QUESTIONS ON IT AS TO LIKE MAN ARE WE PUTTING ASPHALT OVER THE CONCRETE LIKE YOU WOULD IN A HIGHWAY OR SOMETHING.

AND SO THAT WILL BE.

I DON'T KNOW THAT WE HAVE ANY OTHER DO WE HAVE ANY OTHER MAIN ARTERIALS THAT ARE CONCRETE PAVING? OR WILL THAT BE PROBABLY LIKE THE MOST NOTABLE ONE.

YES, WE DO.

KYLE, COME ON UP HERE.

THERE ARE OUT OF CENTER PORT.

I BELIEVE THERE'S A CONCRETE PAVING SECTION JUST DUE TO SAME THING TRUCK TRAFFIC,

[00:30:02]

THAT TYPE OF THING, RIGHT? SO ONE OF THE OTHER THINGS THAT MAKES THAT PARTICULAR CORRIDOR WORK VERY WELL FOR CONCRETE IS THAT OUR UTILITIES, IF YOU THINK ABOUT WE HAVE THOSE SIDE STREETS IN THAT AREA TOO.

AND SO A LOT OF OUR MAJOR AND LARGE UTILITIES ARE NOT UNDERNEATH THAT CONCRETE.

ONE OF THE DETRIMENTS OF CONCRETE PAVING IS IF YOU GET A LEAK IN A WATER LINE, IT DOESN'T COME OUT WHERE THE LEAK IS.

IT COMES OUT A HALF MILE DOWN OR THE POSSIBILITY OF COMING OUT A HALF MILE DOWN AND SO CHASING UTILITY ISSUES BECOME PROBLEMATIC.

THIS OPPORTUNITY IN THIS CORRIDOR WORKED WELL FOR THOSE CHALLENGES AS WELL.

I JUST WANT TO FOLLOW UP ON SOME OF THE WHY QUESTION TWO AND I'M MORE IN KINDERGARTEN WHEN IT COMES TO ACTUALLY UNDERSTANDING THE OPERATION AND THE CONSTRUCTION AND THE DESIGN.

APPRECIATE IT.

SURE.

BUT A LOT OF THE PEOPLE THAT ASK QUESTIONS ARE IN KINDERGARTEN WITH ME.

SO JUST WHY WE'RE DOING THIS IS BECAUSE THAT ROAD IS FAILING.

IS THAT CORRECT? AND WHAT THAT MEANS FOR DRIVERS IS IT HAS GIANT POTHOLES AND THEY COME UP QUICKLY, LIKE WHEN WE HAVE AN ICE STORM OR SOME WEATHER EVENT THAT TRIGGERS.

AND SO THEY ARE A HAZARD ON THE ROAD.

IS THAT CORRECT? YES, THAT'S CORRECT.

AND BACK TO MAYBE THAT WAS COLE'S ORIGINAL QUESTION, TOO IS, YEAH, WE'RE ESSENTIALLY PAST THE POINT OF MAINTAINING THAT ROAD.

IT JUST NEEDS TO BE REPLACED.

SO THAT'S WHY THE CONSTRUCTION IS MUCH MORE EXTENSIVE THAN YOU'VE SEEN ON SOME OF OUR OTHER SOME ARE STREET MAINTENANCE PROJECTS.

SOME OF THE OTHER ARTERIALS WHERE WE'RE ABLE TO DO A REAL LOW COST MAINTENANCE PROJECT VERSUS THIS IS RECONSTRUCTION.

SO JUST LIKE A BRIDGE HAS A 50 YEAR LIFESPAN AND WE'VE JUST COMPLETED THOSE AND WE'VE GOT ALMOST ALL NEW BRIDGES IN OUR CITY.

IT'S BEEN AN ORANGE CONE NIGHTMARE, BUT YOU KNOW, CONGRATULATIONS TO OUR GRANDCHILDREN.

THEY'RE GOING TO HAVE GOOD, SAFE BRIDGES TO DRIVE ON.

OUR STREETS ARE ON A SIMILAR LIFECYCLE.

SO WHAT KIND OF LIFE CYCLE CAN WE EXPECT FROM THIS INVESTMENT THAT WE'RE MAKING.

SO TYPICAL? TYPICAL LIFE CYCLE FOR DESIGN OF A PAVEMENT IS 20 YEARS NOW ON THIS CONCRETE SECTION, WE'RE PROBABLY OUR, YOU KNOW, OUR CONSULTANTS AND EVERYBODY'S TELLING US BASICALLY, WE'RE PROBABLY MORE REALISTICALLY LOOKING AT A 30 YEAR LIFE CYCLE.

AND THERE ARE, YOU KNOW, THERE ARE MAINTENANCE PIECES THAT GO ALONG TO GET YOU TO THAT 30 YEARS, BUT.

NOT AS INVASIVE AS THESE RECONSTRUCTION PROJECTS.

SURE STILL HAS TO BE MAINTAINED.

BUT AGAIN, CONGRATULATIONS TO OUR GRANDKIDS.

THEY'RE GOING TO NOT HAVE TO, YOU KNOW, GO THROUGH THIS NIGHTMARE TRAFFIC INTERRUPTION ON WESTERN LIKE WE HAVE OVER THE LAST YEAR AND FOR ANOTHER YEAR COMING FOR ANOTHER 30 YEARS OR SO.

AND JUNE 2023, I'M GOING TO DUCK WHEN I TELL PEOPLE THAT ANSWER.

WELL, I THINK THE OTHER THING THAT THEY'RE CURRENTLY ON THIS ONE PHASE AND JUST BY CHANCE, THE PHASE THAT THEY STARTED ON, YOU'LL NOTICE, HAS THE MOST DRIVEWAYS, THE MOST CROSS STREETS.

AND SO EVERY TIME THEY'VE GOT A DEAL WITH ONE OF THOSE DRIVEWAYS OR CROSS STREETS, THEY HAVE TO BLOCK THAT INTERSECTION OUT TO MAKE SURE THEY'RE MAINTAINING ACCESS TO ALL THOSE BUSINESSES AND THEY'RE GETTING PROPS TO THE CONTRACTOR.

THEY'VE DONE AN EXCELLENT JOB AT COORDINATING ALL OF THAT, BUT AS THEY MOVE NORTH, EVEN YOU'LL SEE, YOU KNOW, A MONTH OR SO FROM NOW, THEY'RE GOING TO OPEN THAT PIECE UP TO TRAFFIC THAT THEY'RE WORKING ON NOW AND MOVE TO THE OTHER HALF OF THAT ROAD.

THERE'S NO DRIVEWAYS ALONG THAT PIECE.

THERE'S ONE ROAD AT THE SOUTH END AND ONE ROAD AT THE NORTH END.

THEY CAN CONSTRUCT THAT ALL AT ONE SHOT INSTEAD OF COORDINATING ALL THESE DRIVEWAYS AND STREETS.

SMALL SEGMENTS.

AND SO, YOU KNOW, AND WE DO TRY AND WE'VE GOT INCENTIVES BUILT INTO THIS CONTRACT, I MEAN, AS FAR AS THE TIME WE EVALUATED CONTRACT TIME AS PART OF THE AWARD, AS PART OF OUR RECOMMENDED AWARD AND WE'VE DONE THINGS LIKE INCREASE THE AMOUNT OF LIQUIDATED DAMAGES OVER A NORMAL SMALLER CONTRACT THAN WE WOULD PER SAY SO.

I MEAN.

YES, IT'S A LONG TIME, BUT WE'RE TRYING TO EXPEDITE IT.

AND ALL OF THESE WERE LET TOGETHER AS ONE PROJECT FOR A TOTAL COST OF TEN POINT FOUR MILLION.

SO THE WESTERN PORTION? ANYBODY KNOW THAT NUMBER JUST OFF THE TOP OF YOUR HEAD.

ABOUT EIGHT POINT THREE MILLION.

IT'S THE MAJORITY OF THE PROJECT.

AND YOU KNOW, THERE'S A LOT OF SURFACE AREA THERE TO RECONSTRUCT.

SURE.

WELL, AS ALWAYS, WHEN Y'ALL COME AND GIVE A PRESENTATION, I ALWAYS UNDERSTAND IT BETTER AND ALWAYS HAVE A BETTER APPRECIATION FOR HOW YOU MANAGE BIG, COMPLEX

[00:35:03]

PROJECTS LIKE THIS.

THEY'RE NOT JUST BIG PRICE TAGS, THEY'RE BIG PROJECTS.

AND THERE ARE A LOT OF DETAILS.

I MEAN, JUST LIKE YOU'RE MENTIONING JACKSON, JUST DRIVEWAYS AND THINGS LIKE THAT, THE BUSINESS OWNERS THAT ARE PRESENT IN THAT INTERSECTION, AS WELL AS THE RESIDENTS AND THE PEOPLE WHO DRIVE THROUGH IT EVERY DAY ON THEIR WAY TO WORK OR DROP KIDS AT SCHOOL.

I REALLY APPRECIATE THE WAY YOU'RE MANAGING THE PROJECT AND THAT YOU WOULD COME AND GIVE US A CHANCE TO ASK QUESTIONS ON BEHALF OF CITIZENS.

WESTERN STREET GOES FROM WHERE TO WHERE.

THIRTY FOURTH TO FORTY NINE.

ANYBODY ELSE? KYLE, DID YOU WANT TO MAKE A COMMENT? I WOULD JUST LIKE TO SAY, AND I APPRECIATE THAT OPPORTUNITY, MAYOR, AND THANK YOU FOR T HAT'S GREAT PRAISE TO SAY THAT WE ARE ABLE TO EXPLAIN THINGS.

SOMETIMES WE SPEAK ENGINEER AND THAT HAS ITS OWN CHALLENGES.

BUT WE APPRECIATE THAT OPPORTUNITY AND I WOULD LIKE TO ACTUALLY JUST TAKE THAT OPPORTUNITY TO THANK JACKSON HE'S A GREAT ADDITION TO OUR TEAM.

I THINK MAYBE THIS MIGHT BE ONE OF THE FIRST TIMES HE'S COME UP OR ONE OF THE FIRST TIMES TO PRESENT TO YOU GUYS.

AND SO HE'S DOING A GREAT JOB AND WE'RE LOOKING FORWARD TO A GREAT PROJECT.

GREAT.

I APPRECIATE THAT.

GOOD JOB, JACKSON, AND GOOD JOB, KYLE.

WE APPRECIATE THE INFORMATION.

WE LIKE TO INITIATE THE TEAM WITH THE CURVE BALL, WITH POWERPOINT CURVEBALL AND EVERYTHING ELSE.

GREAT JOB.

YEAH, TECHNOLOGY CURVE BALLS ARE JUST PART OF EVERYBODY'S GAME, RIGHT? [LAUGHTER] OK, AT THIS POINT, JARED HAS AN ADDITION TO OUR DISCUSSION AGENDA, SO

[Additional Item]

I'M GOING TO HAND HIM THE MICROPHONE.

THANK YOU, MAYOR.

I JUST WANTED TO, AS WE'VE BEEN DOING FOR A NUMBER OF YEARS NOW, ANY TIME WE HAVE A KEY PERSON CHANGE OR SOMEONE PROMOTE, WE LIKE TO RECOGNIZE THOSE MILESTONES FOR CERTAIN KEY EMPLOYEES AND FOR THE ORGANIZATION BECAUSE THIS IS A REALLY IMPORTANT POSITION, AS ARE ALL THE ONES THAT WE INTRODUCE BEFORE.

JUSTIN [INAUDIBLE].

BUT WOULD YOU STAND UP JUST WANT TO INTRODUCE JUSTIN TO THE TEAM COME ON UP TO THE MICROPHONE IN CASE SOMEONE HAS A QUESTION FOR YOU? BUT JUSTIN IS OUR NEW DEVELOPMENT SERVICES CUSTOMER SERVICE COORDINATOR.

HE'S GOING TO BE REPLACING KELLEY SHAW, WHO HAS BEEN AN INVALUABLE ASSET TO THE TEAM FOR THE LAST THREE OR FOUR YEARS SINCE HE GOT PUT INTO THAT ROLE.

KELLEY BROUGHT A TON OF EXPERIENCE TO US AND LIKE KELLEY, JUSTIN'S GOING TO BRING A LOT OF EXCELLENT EXPERIENCE AND JOB SPECIFIC EXPERIENCE.

IT'S GOING TO REALLY BENEFIT THE ORGANIZATION LONG TERM.

A LITTLE BIT ABOUT JUSTIN GRADUATED WITH A BACHELOR OF ARTS IN PSYCHOLOGY FROM NOTRE DAME.

SO WE'RE PULLING DOWN A YANKEE.

I'M KIDDING.

I DON'T KNOW IF YOU WOULD CALL YOURSELF THAT OR NOT, BUT ALSO GOT GRADUATED WITH PUBLIC BUDGETING AND FINANCIAL MANAGEMENT FROM UNIVERSITY OF TEXAS AT UTA.

ALSO GOT A MASTER'S IN PUBLIC ADMINISTRATION FROM UTA.

HE HAS SERVED FOR THE LAST FOUR YEARS AS COMMUNITY IMPROVEMENT CHIEF CODE ENFORCEMENT SUPERVISOR.

AND THEN FOR THE PAST YEAR AS THE DEPUTY BUILDING OFFICIAL.

HE WAS THE NUMBER TWO IN BUILDING SAFETY.

SO JUSTIN'S HAD A VERY QUICK ADVANCEMENT, AND THAT'S BECAUSE HE'S ABLE TO TAKE ON CHALLENGING AND COMPLICATED TASKS AND WORK IN A VERY CUSTOMER SERVICE ORIENTED WAY.

IT'S THE REASON WHY HE'S BEEN SUCCESSFUL IN BUILDING SAFETY, AND IT'S THE REASON WHY WE THINK HE'S GOING TO BE SUCCESSFUL AS THE DEVELOPMENT SERVICES CUSTOMER COORDINATOR.

INTERESTING SIDE NOTE, MAYBE ONE OF THE THINGS I COMPLETELY WAS NOT AWARE OF.

HE WAS A POLE VAULTER FOR THE MEN'S TRACK TEAM AT NOTRE DAME, SO I THOUGHT THAT WAS REALLY COOL.

POLE VAULTING IS HARD.

IF YOU HAVEN'T EVER TRIED IT, YOU CAN EASILY FALL ON YOUR HEAD.

IT'S LIKE CUSTOMER SERVICE AND DEVELOPMENT SERVICES.

WELL, IT CERTAINLY SPEAKS TO COURAGE.

[LAUGHTER] ANYWAY, JUSTIN, WELCOME.

COUNCIL DO YOU HAVE ANY QUESTIONS FOR JUSTIN OR ANY COMMENTS? NO, WELCOME TO THE TEAM.

THANK YOU, MA'AM.

YEAH, WE'RE REALLY GLAD TO HAVE YOU.

I REALLY DO THINK THAT YOUR JOB IS ONE OF THE MOST IMPORTANT JOBS.

ALL THE JOBS ARE IMPORTANT, BUT THERE'S SORT OF LIKE POLE VAULTING.

TRULY, IT TAKES A LOT OF COURAGE AND A LOT OF STRENGTH TO DO CUSTOMER SERVICE ON THOSE PROJECTS THAT ARE IMPORTANT IF THEY'RE NOT MOVING FORWARD, OUR CITY'S NOT MOVING FORWARD.

SO IT IS IMPORTANT THAT WE HAVE GOOD CUSTOMER SERVICE IN OUR DEVELOPMENT SERVICES DEPARTMENTS.

SO WE APPRECIATE YOU.

THANK YOU, MA'AM.

WHAT'S THE HIGHEST HEIGHTH YOU WENT OVER? OFFICIALLY, 15 FEET, SIX INCHES OR 15 FEET NINE INCHES? WAS THAT THIS WEEKEND? THAT'S ABOUT 50 POUNDS AGO.

SO QUITE AWHILE.

THAT'S AWESOME.

THAT'S GREAT.

I APPRECIATE THE OPPORTUNITY TO SERVE THE CITY AND THE CITIZENS IN A NEW CAPACITY, AND I KNOW KELLEY IT'S GOING TO BE.

WE'RE GOING TO ALL MISS HIM QUITE A BIT WITH HIS KNOWLEDGE IN CUSTOMER SERVICE, BUT WE'VE BEEN WORKING TOGETHER IT'S ALLOWED FOR A SEAMLESS TRANSITION.

JUST MAKE SURE HE LEFT YOU HIS ROLODEX BECAUSE THERE ARE LOTS OF PEOPLE WHO WOULD JUST SAY, WELL, I'M GOING TO CALL KELLEY ABOUT THIS, AND NOW THEY'RE GOING TO BE CALLING YOU.

SO JUST CONNECTING WITH JORDAN AND HIS TEAM AND MAKING SURE THAT EVERYBODY HAS JUSTIN'S PHONE NUMBER? YES, MA'AM.

BECAUSE THAT'S WHAT CUSTOMER SERVICE IS ALL ABOUT.

LAST THING THEN ON AGENDA ON THE DISCUSSION PART OF OUR AGENDA 1E.

OK, THANKS, JUSTIN.

[1.E. Request future agenda items and reports from City Manager]

[00:40:01]

ANYBODY NEED A REQUEST FOR FUTURE AGENDA ITEMS REPORTS.

MAYOR, I WAS GOING TO ASK IF WE COULD GET AN UPDATE ON 311 ON THE STATUS, LIKE.

HOW THAT'S COME AND WIN THAT MIGHT ROLL OUT WHEN WE'D BE ABLE TO REALLY CAPITALIZE ON USING THAT.

SURE.

LOOKING AT OUR CONSENT AGENDA, LET'S TAKE A PAUSE HERE JUST FOR A MINUTE TO

ANYBODY ELSE? OK.

[2. CONSENT ITEMS]

ANSWER CITIZEN QUESTION THAT WE HAD ABOUT THE BUDGET SOFTWARE.

I'D ALSO LIKE TO, IF WE COULD JUST TALK ABOUT ITEM M ON THE CONSENT AGENDA AS WELL TO HAVE PRESIDENT CARTER COME UP AND GIVE US A LITTLE BIT OF BACKGROUND ON THAT.

AND I WONDERED IF WE WERE GOING TO GET TO THAT WHEN WE ACTUALLY TOOK UP THAT.

I THINK IT'S IN THE CONSENT AGENDA.

ARE YOU TALKING ABOUT THE LAND PURCHASE? YES.

I BELIEVE.

ANY QUESTIONS YOU'VE GOT.

WE'VE GOT KEVIN CARTER IN THE ROOM.

SO 2J FIRST AND THEN 2M.

YES, MA'AM.

ON 2J, AND I'LL GIVE A REAL BRIEF INTRODUCTION.

IF COUNCIL HAS ANY QUESTIONS, WE HAVE LAURA STORRS IN THE ROOM.

SHE CAN ANSWER ALL THE QUESTIONS, BUT IN ESSENCE, OUR BUDGET SOFTWARE IS DEAD.

WE HAVE ENOUGH.

WE BAND-AIDED IT TOGETHER ENOUGH TO KEEP IT RUNNING FOR THE REST OF THIS BUDGET YEAR, BUT IT WILL NOT BE CAPABLE OF PREPARING NEXT YEAR'S BUDGET, CREATING THE BUDGET AND MANAGING THAT BUDGET.

SO THIS IS A BAND-AID SOLUTION.

I SEE WE HAVE DEBBIE REED IN THE ROOM SO YOU WANT ME TO CALL ON DEBBIE TO COME ON UP HERE .

AND THAT WOULD BE GREAT YEAH.

DEBBIE COME ON UP, AND SHE'S OUR DIRECTOR OF FINANCE AND LAURA STORRS, CHIEF FINANCIAL OFFICER.

SO BOTH OF THEM COMPLETELY IN THE LOOP ON THIS.

BUT THIS ONE YEAR EXTENSION, THIS IS A ONE YEAR CONTRACT.

THIS IS A BAND-AID IN AND OF ITSELF.

IT MIGHT BE THAT WE END UP USING THIS COMPANY AT LONG TERM, BUT WE PROBABLY WON'T GET TO A POINT WHERE WE CAN MAKE THAT DECISION FOR ANOTHER TWO OR EVEN THREE YEARS.

SO WHATEVER WE DO THIS YEAR, WE'RE PROBABLY GOING TO NEED TO DO FOR THE NEXT ONE OR TWO YEARS.

BUT DEBBIE TOUCHED ON ANYTHING I DIDN'T GET, AND THEN WE CAN HAVE COUNCIL ASK QUESTIONS IF THEY HAVE THEM.

RIGHT IT'S A ONE YEAR CONTRACT WITH FOR ANNUAL OPTIONAL RENEWALS.

I'M OUT OF BREATH BECAUSE I JUST SCOOTED DOWN HERE FAST.

BUT SO THE TOTAL COST THAT YOU SEE THERE IS FOR THE NOT TO EXCEED FOR THE FIVE YEAR PERIOD.

SO AN THE VENDOR IS THEY'RE GOING TO UPGRADE US.

OUR CURRENT SOFTWARE IS NOT FUNCTIONING.

SO IT'S A TOOL THAT WE ABSOLUTELY NEED.

THE CITY HAS A LARGE BUDGET, FOUR HUNDRED AND OVER $400 MILLION DOLLARS.

SO AND IT'LL POSITION US AS WE GO THROUGH THE SELECTION OF THE ERP SYSTEM LIKE JARED MENTIONED.

AND OF COURSE, ENTERPRISE RESOURCE PLANNING, WHICH IS OUR FINANCIAL SYSTEM THAT RUNS THE CITY FINANCIALLY.

AND THIS IS GOING TO BE A MAJOR ASSET THAT WE'RE GOING TO HAVE TO LOOK AT ACQUIRING IMMEDIATELY.

AND THIS WILL BE PAID FOR OUT OF THAT ERP PROJECT FUND THAT WAS ALREADY DISCUSSED DURING BUDGET WORKSHOP.

SO IT'S A GREAT TOOL FOR US TO USE IN THE INTERIM.

AND LIKE JARED MENTIONED, IT COULD STAY AS A PART OF THAT WHOLE PACKAGE MOVING FORWARD FOR THE CITY.

AND QUESTICA IS A VERY ESTABLISHED COMPANY, ESPECIALLY IN THE AREA OF LOCAL GOVERNMENT BUDGETING.

IT'S A VITAL PIECE OF SOFTWARE TO PROCESS THE BUDGET.

ANY OTHER.

HOWARD.

WOULD PRICE ME APPROXIMATELY THE SAME THING EACH YEAR THAT WE EXTEND.

NO, THAT'S FOR THE TOTAL FIVE YEARS.

SO IF YOU I DON'T KNOW IN THE BACK UP, LET ME TELL YOU WHAT IT IS ANNUALLY.

THE FIRST YEAR IS MORE BECAUSE THERE'S A COST TO GET THE IMPLEMENTATION GOING.

WE DON'T JUST TURN IT ON AND IT WORKS.

WE HAVE TO SET UP THE CITY'S ACCOUNTS AND STRUCTURE IN THAT SOFTWARE AND GET IT RUNNING BEFORE BUDGET STARTS IN MARCH.

BUT ANNUALLY.

PULL THAT MICROPHONE JUST A LITTLE CLOSER TO YOU.

YES, I CAN.

REACH OUT AND JUST LIFT IT UP.

IF YOU.

YES, I CAN.

SO FOR THE SECOND YEAR, IT'S THIRTY SIX THOUSAND TWO HUNDRED AND FIFTY DOLLARS.

IT'S LIKE A NORMAL ANNUAL MAINTENANCE FEE GOING FORWARD FOR THE LAST FOUR YEARS OF THE AGREEMENT.

SO AND THEN IT GOES UP JUST A LITTLE BIT FOR, YOU KNOW, COST OF DOING BUSINESS INCREASES.

DO THEY TWEAK IT EACH YEAR? THE ANNUAL MAINTENANCE FEE COVERS ANY ENHANCEMENTS OR CHANGES TO THE SOFTWARE TO KEEP THE SOFTWARE RELEVANT AND FUNCTIONING PROPERLY.

AND THEY PROVIDE SUPPORT AS WELL, WHICH IS A VERY KEY THING.

WHEN YOU HAVE SOFTWARE THAT YOU USE, YOU HAVE TO HAVE THAT SUPPORT AS WELL.

IS THIS WHAT WE HAVE NOW? WE HAVE A QUESTICA PRODUCT CALLED POWER PLAN.

IT'S BEEN AROUND FOR A LONG TIME AND IT IS NO LONGER BEING ENHANCED OR SUPPORTED.

SO THAT'S WHY WE HAVE TO GO TO THIS OTHER LEVEL OF PRODUCT.

AND THE CITY OF AMARILLO IS LARGE AND THIS WILL BE A BETTER FIT FOR THE SIZE OF OUR ORGANIZATION TO FIT OUR BUDGETING NEEDS.

THIS WILL ALSO GIVE THE DEPARTMENTS GREATER TOOLS TO SEE THEIR BUDGET VERSUS ACTUAL THROUGHOUT THE YEAR, BECAUSE OUR CURRENT FINANCIAL SYSTEM THAT WE'RE LOOKING TO REPLACE DOESN'T HAVE A LOT OF DASHBOARD FUNCTIONALITY FOR THE DEPARTMENTS TO SEE THEIR BUDGET

[00:45:01]

VERSUS ACTUAL TIMELY.

THIS WILL GIVE US THAT INFORMATION AS WELL BESIDES JUST BUDGETING, SO IT'LL TAKE US BEYOND WHAT WE HAVE AND MEET THE NEEDS OF THE CITY IN A FAR BETTER WAY FOR THE DEPARTMENTS.

DEBBIE, LAURA, HOW LONG HAVE WE BEEN ON POWER PLAN? OH BOY.

IT WAS STARTED BY BEFORE I STARTED WITH THE CITY.

WAS IT IN THE NINETIES, LATE NINETIES, RIGHT? YEAH, IT WAS IN THE LATE 90'S.

ONE OF MY FIRST JOBS IN CITY WORK WAS IN THE LATE NINETIES IS A BUDGET SPEAKERS].

ONE OF MY FIRST JOBS IN CITY WORK WAS A BUDGET ANALYST FOR A DIFFERENT CITY.

WE WERE USING POWER PLAN IN THE LATE NINETIES.

YES, IT'S A VERY LONG IN THE TOOTH.

AS FAR AS COMPUTER PROGRAMS GO, IT'S A HUNDRED.

SO YES, CITIES ON POWER PLAN BACK IN THE NINETIES.

SO WE'VE BEEN YES.

WELL, I THINK CITIZENS APPRECIATE THAT WE DELAY AS LONG AS POSSIBLE, INCREASING THE COST AND CERTAINLY MAKING SOFTWARE CHANGES, NOT JUST DOLLARS INVOLVED, BUT THERE'S A LOT OF PEOPLE HOURS, STAFF HOURS INVOLVED IN LEARNING THE NEW SOFTWARE AND TRANSITIONING TO THE NEW SYSTEM.

BUT IT SOUNDS LIKE IT WILL BE A BETTER PRODUCT.

I'M LOOKING FORWARD TO SOME BETTER REPORTS AND THINGS COME BUDGET TIME.

I MEAN, WILL WE SEE IT THIS BUDGET CYCLE COMING UP IN AUGUST? YES, WE DON'T HAVE AN OPTION.

THIS IS WHAT WE HAVE TO USE BECAUSE THE POWER PLAN SYSTEM REALLY IS NOT FUNCTIONING.

SO WE HAVE TO GET IT UP AND RUNNING BY MARCH.

SO WE'LL HOPEFULLY WE WILL HAVE IT IN PLACE AND HOPEFULLY IT WILL PROVIDE.

IT SHOULD PROVIDE BETTER REPORTING THAT MAYBE WE CAN PULL OUT QUICKER AND EASIER AND GIVE COUNCIL WHAT THEY NEED DURING THOSE IMPORTANT DECISION MAKING TIMES FOR BUDGET SEASON.

WILL IT HELP US FIND MORE MONEY? THEY HAVEN'T PROMISED US THAT, BUT THEY DID.

I WILL SAY, YOU KNOW, THE VENDOR THEY CUT THE COST OF THE UPGRADE AND THE LICENSE TO THIS HIGH, THIS BETTER VERSION, THEY DIDN'T CHARGE US AN ADDITIONAL SIXTY FIVE THOUSAND DOLLARS THAT THEY COULD HAVE CHARGED US LEGITIMATELY BECAUSE WE'VE BEEN A CUSTOMER FOR SO LONG.

THEY DIDN'T CHARGE US THAT UPGRADE FEE.

SO THERE WAS SOME SAVINGS THERE.

THAT'S GOOD CUSTOMER SERVICE.

ANY OTHER QUESTIONS FOR DEBBIE? THANK YOU, DEBBIE.

OK, AND THEN JARED 2M AN EXPLANATION FROM THE EDC TEAM, SO WE'VE GOT KEVIN CARTER, PRESIDENT CEO OF AEDC.

THIS IS A LAND ACQUISITION TO PREPARE OURSELVES FOR FUTURE ECONOMIC DEVELOPMENT ACTIVITIES AND ALSO TO CAPITALIZE ON THE IMMINENT CONSTRUCTION OF NORTHEAST INTERCEPTOR.

KEVIN? YES, SIR.

WE DON'T HAVE A PICTURE.

THERE'S NO POWERPOINT WITH WHERE THIS IS, BUT YOU CAN DESCRIBE IT.

YEAH, MAYOR AND COUNCIL.

THIS LAND IS LOCATED AT ON U.S.

HIGHWAY 60, AND ONE OF THE CONNECTING ROADS IS PARSLEY ROAD.

IT ABUTS UP TO LAND THAT THE CITY ALREADY OWNS, AND AEDC OWNS THIRTEEN HUNDRED AND TWENTY NINE ACRES.

THE SALE PRICE OF THAT IS SIX MILLION SIX HUNDRED AND FORTY SEVEN THOUSAND SIX HUNDRED AND FIFTY DOLLARS.

WE DID HAVE THAT LAND APPRAISED.

WE FEEL THE LAND CAME IN, THE APPRAISAL CAME IN AT FIFTY TWO HUNDRED AND SIXTY FIVE DOLLARS AN ACRE AND WE'RE PURCHASING THE LAND FOR $5000 DOLLARS AN ACRE.

CERTAINLY CHEAPER THAN LAND THAT WE'VE BOUGHT THAT HAS RAIL ON IT.

WE'RE VERY EXCITED.

AND THAT'S ONE OF THE MAIN SELLING POINTS OF THIS LAND IS THAT IT'S ADJACENT TO THE DOUBLE TRACK MAINLINE WE'VE VISITED WITH BURLINGTON NORTHERN SANTA FE RAILROAD.

WE CERTAINLY CAN HAVE ACCESS TO COME OFF OF THAT AND TO DEVELOP THAT PARK AS MORE RAIL NEEDS ARE WANTED BY OUR PROSPECTS AND CLIENTS.

SO IT JUST GIVES US THE OPPORTUNITY TO CAPITALIZE ON THE GOOD THINGS THAT WE'VE GOT GOING ON.

WE KNOW IT MAY BE TWO OR THREE YEARS BEFORE WE USE THAT LAND.

I KNOW THE NORTHEAST INTERCEPTOR ARE SUPPOSED TO COME ONLINE, HOPEFULLY IN ABOUT THREE YEARS, AND SO IT'LL ALLOW US TO CAPITALIZE ON THAT ADDED CAPACITY OUT THERE AND CAPITALIZE ON WHAT WE'RE DOING.

KEVIN, I APPRECIATE THAT I JUST WANTED MR. SKANK TO HAVE A LITTLE BIT MORE INFORMATION AS WELL AS OUR CITIZENS THAT ARE WATCHING SO THAT THEY UNDERSTAND, YOU KNOW, THE COST OF THE PURCHASE OF THE LAND.

YEAH, ABSOLUTELY.

AND ALSO OUR BOARD APPROVED THAT ON A 3 0 VOTE LAST WEDNESDAY AS WELL.

SO I APPRECIATE Y'ALL.

ANY OTHER QUESTIONS OR CONCERNS ABOUT AN ITEM ON THE CONSENT AGENDA? OK.

DO WE HAVE A MOTION WITH REGARD TO THE APPROVAL OF THE CONSENT AGENDA? YES, MAYOR, WE DO.

I MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED.

SECOND.

IT'S BEEN MOVED AND SECONDED TO APPROVE THE CONSENT AGENDA.

ALL OF THOSE IN FAVOR, PLEASE SAY AYE.

OK, THAT ITEM PASSES WITH A 4 0 VOTE.

ANYONE OPPOSED.

[3.A. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 7952]

OK, MOVING ON TO ITEM 3A, WHICH IS A PUBLIC HEARING AND CONSIDERATION OF

[00:50:05]

ORDINANCE NUMBER 7952.

THIS IS SOMETHING WE'VE HEARD ABOUT A LOT IN EXECUTIVE SESSION AT THIS POINT.

KEVIN.

YES, MAYOR AND COUNCIL, THIS IS ORDINANCE NUMBER 7952 THIS IS CONSIDERATION OF A REINVESTMENT ZONE.

THIS WOULD BE REINVESTMENT ZONE NUMBER 16.

IT'S IN THE VICINITY OF 421 SOUTHEAST 34TH AVENUE, JUST FOR REFERENCE POINTS THAT'S JUST EAST OF I 27 AND JUST WEST OF THE LLANO CEMETERY.

DESIGNATING A REINVESTMENT ZONE IS A STEP IN THE PROPERTY TAX ABATEMENT PROCESS UNDER CHAPTER 312 OF THE TEXAS TAX CODE.

THE 9.57 ACRES PROPOSED FOR THE REINVESTMENT ZONE NUMBER 16 IS LOCATED AT 421 SOUTHEAST 34TH.

THE REASON FOR CREATING THIS ZONE IS TO PROVIDE COUNCIL THE OPTION TO OFFER AN ECONOMIC DEVELOPMENT INCENTIVE TO A PROSPECTIVE MANUFACTURING FACILITY.

THIS ORDINANCE TAKES TWO READINGS AND SO THIS IS THE FIRST READING.

THE FINAL READING IS SCHEDULED FOR FEBRUARY 8TH OF 2022.

I WOULD CERTAINLY ANSWER ANY QUESTIONS THAT I CAN.

JUST AS BACKGROUND, KEVIN, THIS IS SOMETHING THAT'S NOT UNUSUAL FOR THE AEDC TO DO, THIS IS LIKE MY GUESS IS YOU HAVE THESE NUMBERED AS FAR AS THE NUMBER 16.

YEAH, I KNEW IT WAS UP THERE.

SO OVER THE LIFE OF AEDC WE'VE DONE 16 OF THESE AND WE DO THEM AS SMALL TRACKS.

CAN YOU TALK JUST A LITTLE BIT ABOUT THAT FOR ANY CITIZEN WHO'S WONDERING, WELL, WHAT IS THIS? CAN I DO THIS? YEAH, INSTEAD OF LIKE, YOU KNOW, THIRTEEN HUNDRED AND TWENTY NINE ACRES THAT WE JUST BOUGHT, JUST FOR INSTANCE, WE CAN'T DESIGNATE THAT WHOLE THIRTEEN HUNDRED AND TWENTY NINE ACRES AT ONE TIME AS A REINVESTMENT ZONE HAS TO BE PROJECT SPECIFIC.

I CAN TALK TO THIS BUILDING.

IT'S THE OLD ANDERSON MERCHANDIZING BUILDING THAT'S BEEN KIND OF VACANT FOR HOW MANY EVER YEARS.

PARTS OF IT HAVE BEEN USED AT ONE TIME, EITHER THE FRONT OR THE BACK SIDE, BUT NOT THE WHOLE BUILDING.

WE'RE VERY EXCITED ABOUT THE PROJECT THAT WE'RE GOING TO BRING TO YOU ON THE 8TH AND IT'LL BE GOOD REUSE OF AN EXISTING BUILDING THAT'S JUST KIND OF BEEN SITTING THERE AND NOT BEING UTILIZED TO ITS FULL CAPACITY.

AND SO LIKE I SAID, LIKE THE MAYOR ASKED, THE REINVESTMENT ZONE JUST ALLOWS THE CITY COUNCIL TO OFFER THE INCENTIVE THAT WE'RE GOING TO ASK FOR AT THE NEXT MEETING.

BUT YES, THEY ARE NUMBERED, AND THAT'S JUST THE WAY THE STATE, THEY'RE GOOD FOR FIVE YEARS AND THEY HAVE TO BE RENEWED.

SO AS I'M JUST KIND OF UNDERSTANDING AND LEARNING MORE AND MORE ABOUT THE AEDC AND HOW IT WORKS, AND SO IT WAS HELPFUL A COUPLE OF WEEKS AGO TO GET WITH YOU AND AND SEE THAT THERE'S A CRITERIA THAT'S BEEN MAPPED OUT THAT'S FOR THE ENTIRE PUBLIC.

ANY OTHER QUESTIONS.

COLE.

AND ANY QUALIFYING BUSINESS THAT MEETS THOSE BASIC CRITERIA CAN THEN, YOU KNOW, APPLY.

AND SO THAT THIS ISN'T JUST QUITE, YOU KNOW, OR IT CAN LOOK A LITTLE ARBITRARY, SOMETIMES THAT MAYBE IT'S JUST WE LIKE THIS PROJECT.

WE DON'T LIKE THAT ONE OR WHATEVER.

AND THAT'S NOT HOW THIS THIS OPERATION WORKS.

AND THAT REALLY IS KIND OF THE ROLE THAT YOU FILL IN BRINGING IN AND HELPING, YOU KNOW, KIND OF ALL SHIPS, YOU KNOW, RISE WITH THE TIDE SO, SO TO SPEAK.

SO I THINK THAT WAS JUST HELPFUL FOR ME TO KNOW.

DIDN'T QUITE REALIZE FROM THE OUTSIDE LOOKING IN THAT THERE WAS A GIVEN CRITERIA THAT, YOU KNOW, IF YOU MEET THAT CRITERIA, YOU'RE ABLE TO APPLY.

THAT'S CORRECT.

AND I MEAN, I HAVE TO HATS OFF TO ANDREW FREEMAN RIGHT BEFORE I GOT HERE.

ANDREW WAS IN CITY ECONOMIC DEVELOPMENT AND THAT OUR AEDC TEAM GOT TOGETHER AND PUT THESE GUIDELINES AND CRITERIA TOGETHER THAT KIND OF PUT A MATRIX OUT.

IF YOU'RE AT SO MUCH LEVEL, YOU QUALIFY FOR SO MUCH TAX ABATEMENT.

OBVIOUSLY, YOU CAN CERTAINLY CHANGE THAT WITH YOUR VOTE OR CONSIDERATION, BUT IT'S JUST A GUIDELINE.

IT'S A GREAT TOOL FOR US.

AND I WILL TELL YOU, IT'S BEEN COPIED MANY TIMES ACROSS THE STATE BECAUSE WE PUT THOSE GUIDELINES TOGETHER IN A GREAT MANNER.

AND SO, LIKE I SAID, IT'S JUST A GUIDELINE.

YOU STILL HAVE TO VOTE ON THAT EACH AND EVERY TIME IN THE CONSIDERATION, AND THAT'S WHAT YOU WANT TO DO IN YOUR ROLE.

AND SO THANKS FOR THE COMMENTS COUNCIL MEMBER STANLEY.

ANYTHING ELSE? NO.

AT THIS TIME, WE'LL OPEN A PUBLIC HEARING ON THIS MATTER.

ANYONE WISHING TO SPEAK FOR, ON OR AGAINST ITEM 3A ON THE AGENDA MAY DO SO NOW.

ANYBODY PRESENT WHO WANTS TO DO THAT, MR. SKANK.

JUST A COUPLE OF QUESTIONS.

I KNOW THAT I LOOKED ON THERE AND THERE'S QUASAR WAS ONE OF THE COMPANIES THAT

[00:55:05]

WAS IN ONE OF THE BUILDINGS AND THEN KING KELLY HAD AN OPERATION GOING ON IN ONE OF THE OTHER BUILDINGS.

DO WE HAVE PEOPLE THAT ARE CONSIDERING GETTING IN THERE? HAS IT GONE THAT FAR YET? AND JUST AND ASK.

OK, GO AHEAD, YOU WERE GOING TO SAY.

I WAS GOING TO ASK YOU TO FINISH YOUR QUESTION.

OH, AND.

WHAT IS THE TAX ABATEMENT THAT WE'RE ALL GOING TO ACTUALLY DO, YOU KNOW, THE SOMETIMES YOU DO WELL, A LOT OF TIMES LATELY BEEN 90 PERCENT, THINGS LIKE THAT.

JUST OK.

WE'LL GIVE MR. CARTER A CHANCE.

ARE WE BUYING IT? SURE, WE'LL GIVE MR. CARTER A CHANCE TO SPEAK TO THOSE QUESTIONS.

SO THE COMPANY THAT'S COMING IN TO THAT PROPERTY THAT I'LL BRING IT IS PUBLIC BECAUSE IT'S BEEN VOTED ON IN OUR BOARD MEETING.

HORIZON AG PRODUCT, IS THE NAME OF THE COMPANY.

THE APPLICATION THAT THEY'VE PUT IN AND WILL BE CONSIDERED ON THE 8TH WILL BE FOR 80 PERCENT AT EIGHT YEARS AND THEY WILL OWN THE BUILDING.

WE'RE NOT HELPING WITH THE PURCHASE WE ARE GOING TO DO A JOB INCENTIVE CREATION AND WE'RE GOING TO ASK CITY COUNCIL TO APPROVE THAT OUR BOARDS APPROVE THAT.

LAST WEDNESDAY AND WE'LL BRING THAT ON THE 8TH ALONG WITH THE TAX ABATEMENT REQUEST.

WHAT IS THEIR BUSINESS? THEY ARE YOU KNOW, I'M NOT TOO MUCH ON SCIENCE.

AT LEAST THAT'S NOT MY FAVORITE SUBJECT, YOU KNOW.

OH COME ON.

BUT WHAT THEY DO, THEY TAKE.

THEY HAVE A PROCESS AND THEY MANUFACTURE A CHEMICAL THAT ACTUALLY HELPS LAND TAKE THE FERTILIZER BETTER.

IT'S AN ORGANIC NUTRIENT OR ADDITIVE TO THE SOIL.

SO REALLY COOL PROCESS, IT'S COMPLETELY HARMLESS TO THE PUBLIC.

AND SO I THINK YOU'LL ENJOY LISTENING ABOUT THE PROCESS.

THANKS SO.

IF THERE'S NO MORE QUESTIONS, ANYONE ELSE WHO WISHES TO SPEAK ON THIS ITEM.

HEARING NONE, THEN WE WILL CLOSE THE PUBLIC HEARING AND ENTERTAIN A MOTION ON ITEM 3A.

YES MAYOR, I MOVED TO APPROVE ORDINANCE NUMBER 7952, WHICH DESIGNATES A ZONE OF THE CITY THAT IS APPROXIMATELY 9.57 ACRES IN THE VICINITY OF 421 SOUTHEAST 34TH AVENUE AS REINVESTMENT ZONE NUMBER 16 FOR COMMERCIAL AND INDUSTRIAL TAX ABATEMENT.

SECOND.

IT'S BEEN MOVED AND SECONDED TO APPROVE ITEM 3A.

ANY FURTHER QUESTIONS OR DISCUSSIONS ABOUT THIS MOTION? HEARING NONE, ALL THOSE IN FAVOR, PLEASE SAY AYE.

MOTION PASSES WITH THE 4 0 VOTE.

ANY OPPOSED.

MOVING ON TO ITEM 3B, IT'S A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE

[3.B. PUBLIC HEARING AND CONSIDERATION OF ORDINANCE NO. 7953]

NUMBER 7953.

WE'VE GOT BRADY KENDRICK, PLANNER TWO TO PRESENT THE ITEM.

MAYOR THANK YOU.

THIS IS A REZONING OUT IN THE AREA OF TOWN SQUARE BRADY.

GOOD AFTERNOON, MAYOR AND COUNCIL.

THIS IS A PUBLIC HEARING AND FIRST READING.

CONSIDER REZONING OF A 8.49 ACRE TRACK OF UNPLATTED LAND IN SECTION 63, BLOCK 9B AND F SURVEY RANDALL COUNTY, TEXAS, PLUS ONE HALF OF ALL BOUNDING STREETS, ALLEYS AND PUBLIC WAYS TO CHANGE FROM RESIDENTIAL DISTRICT 1 AND AGRICULTURAL DISTRICT TO GENERAL RETAIL DISTRICT.

THE VICINITY IS HILLSIDE ROAD AND NANCY ELLEN STREET, AND THE APPLICANT IS MIKE BUCCOLA FOR FBR LAND CO.

LLC.

THE ADJACENT ZONING CONSISTS OF RESIDENTIAL DISTRICT THREE, RESIDENTIAL DISTRICT ONE AND PLANNED DEVELOPMENT 373 A TO THE NORTH.

RESIDENTIAL DISTRICT THREE TO THE WEST PLANNED DEVELOPMENT 373 A TO THE EAST AND AGRICULTURAL DISTRICT, MODERATE DENSITY DISTRICT AND PLANNED DEVELOPMENT DISTRICT 381 TO THE SOUTH.

ADJACENT LAND USES CONSIST OF UNDEVELOPED LAND IN A SINGLE FAMILY, DETACHED HOME TO THE NORTH AND ELECTRICAL SUBSTATION CITY WATER TOWER, DUPLEX COMPLEX AND MINI STORAGE FACILITY UNDER CONSTRUCTION TO THE SOUTH.

A MULTI TENANTED OFFICE AND RETAIL BUILDING TO THE EAST.

AND UNDEVELOPED LAND TO THE WEST.

THE APPLICANT HAS REQUESTED A CHANGE IN ZONING IN ORDER TO DEVELOP THE TRACK WITH RETAIL RELATED LAND USES.

WHEN CONSIDERING A REQUEST, THE NEIGHBORHOOD UNIT CONCEPT, FUTURE LAND USE AND CHARACTER MAP AND EXISTING ZONING AND DEVELOPMENT PATTERNS ARE ALL EXAMINED BY THE PLANNING AND ZONING COMMISSION.

WHILE THE REQUEST MAY NOT CONFORM WITH THE NEIGHBORHOOD UNIT CONCEPT IN THAT RETAIL IS NOT AT OR NEAR AN INTERSECTION OR RESULT IN A RECOMMENDED DEVELOPMENT TYPE IN THAT SUBURBAN RESIDENTIAL IS RECOMMENDED.

[01:00:01]

THE PLANNING AND ZONING COMMISSION BELIEVES THAT RESIDENTIAL AT THIS LOCATION, ALONG WITH ESTABLISHED RETAIL CORRIDOR AMONG HIGHER INTENSITY LAND USES, WOULD RESULT IN INCOMPATIBLE PATTERNS OF DEVELOPMENT.

THE PLANNING AND ZONING COMMISSION IS OF THE OPINION THAT THE REQUEST FOR GENERAL RETAIL ZONING IS APPROPRIATE GIVEN THE EXISTING PATTERNS OF ZONING AND DEVELOPMENT IN THE AREA.

PUBLIC NOTICES WERE SENT AS REQUIRED BY STATE LAW.

AS OF THIS MEETING, NO COMMENTS HAVE BEEN RECEIVED ON THE REQUEST FROM THE PUBLIC.

THE PLANNING AND ZONING COMMISSION RECOMMENDED APPROVAL OF THIS REQUEST, AS PRESENTED WITH A SIX TO ZERO VOTE.

QUESTIONS FOR BRADY, COUNCIL.

OK, THANK YOU, BRADY.

AT THIS TIME, WE WILL OPEN A PUBLIC HEARING ON ITEM 3B, ANYONE WHO WISHES TO SPEAK FOR ON OR AGAINST THIS ITEM MAY DO SO AT THIS TIME.

IS THERE ANYONE PRESENT WHO WANTS TO SPEAK? OK SEEING NO ONE WE WILL CLOSE THE HEARING AND ENTERTAIN A MOTION ON ITEM 3B.

MAYOR I MOVE TO APPROVE ORDINANCE NUMBER 7953 WHICH WILL REZONE AN 8.49 ACRE TRACT OF UNPLATTED LAND IN SECTION 63, BLOCK 9 BS AND F SURVEY RANDALL COUNTY, TEXAS, PLUS ONE HALF OF ALL BOUNDING STREETS, ALLEYS AND PUBLIC WAYS TO CHANGE FROM RESIDENTIAL DISTRICT ONE AND AGRICULTURAL DISTRICT TO GENERAL RETAIL DISTRICT IN THE VICINITY OF HILLSIDE ROAD AND NANCY ELLEN STREET.

SECOND.

IT'S BEEN MOVED AND SECOND.

MOVED BY COUNCIL MEMBER POWELL AND SECONDED BY COUNCIL MEMBER STANLEY TO APPROVE ORDINANCE NUMBER 7953.

ANY QUESTIONS OR DISCUSSION ON THE MOTION? HEARING NONE, ALL OF THOSE IN FAVOR, PLEASE SAY AYE.

ANY OPPOSED THAT ITEM PASSES WITH THE 5 0 VOTE.

WELCOME, DR. SAUER.

DO YOU WANT TO GO BACK AND GIVE YOUR PARKS AND REC UPDATE NOW OR DO YOU WANT TO PAUSE GET YOUR FEET UNDER YOU AND DO THAT LAST.

JUST DO THAT LAST.

OK SO I'M PUTTING IT OUT THERE, Y'ALL DON'T LET ME FORGET TO GO BACK AND DO IT THEN, OK? ITEM 3C IS TO DISCUSS AND CONSIDER FUNDING OPTIONS FOR REPAIRING OUR ATHLETIC FIELD

[Items 3.C. - 3.E.]

LIGHTING.

ALL RIGHT, MAYOR, THANK YOU.

TO RECAP THE LAST COUNCIL MEETING CONVERSATION WHERE WE DISCUSSED THIS ITEM AND SOUGHT COUNCIL GUIDANCE ON WHAT DIRECTION TO TAKE TO BRING SOLUTIONS FORWARD.

DURING THAT CONVERSATION, WE TALKED ABOUT THE NEED TO SOME OF THE DAMAGE THAT HAD OCCURRED TO OUR EXISTING AND WE'RE GOING TO HAVE PRESENTATIONS FROM MICHAEL KASHUBA, DIRECTOR OF PARKS AND RECREATION.

LAURA STORRS, CHIEF FINANCIAL OFFICER, ASSISTANT CITY MANAGER.

AND ALSO FLOYD HARTMAN, ASSISTANT CITY MANAGER, TO GO OVER SOME OF THE DETAILS.

BUT I'M JUST GIVING A REAL BRIEF OVERVIEW.

I'M GOING TO GIVE IT TO MICHAEL OR LAURA.

LAURA? AM I GOING TO GIVE IT TO MICHAEL OR YOU FIRST? LAURA TO TALK ABOUT FINANCING AND THEN FLOYD TO TALK ABOUT SOME OF OUR DIFFERENT CAPITAL IMPROVEMENT PROJECTS AND HOW THAT WHOLE PROCESS WORKS TO GIVE CONTEXT FOR COUNCIL ON DIFFERENT RECOMMENDATIONS AND OPTIONS AVAILABLE TO YOU.

BUT DURING THAT CONVERSATION LAST WEEK, WHILE COUNCIL WAS NOT OF A UNIFORM OPINION, THE CONSENSUS CONVERSATION FROM WHAT I TOOK AWAY FROM IT BASED ON COUNCIL GUIDANCE WAS TO PREPARE WAYS TO DO THE PROJECT, TO DO THE FULL COST OF THE PROJECT, ALSO CALCULATING IN THE INFLATION THAT IS PROJECTED TO HAPPEN ON THE PROJECT, WHICH COULD BE AS MUCH AS 30 PERCENT ON MATERIALS.

WE HAVE FACTORED THAT IN.

WE HAVE ALSO, SO WE'VE DONE A A NOTICE OF ADVERTISEMENT, WHICH IS ITEM D, WHICH WOULD BE FOR THE FULL COST OF THE PROJECT AS A CERTIFICATE OF OBLIGATION.

AND THAT WOULD AUTHORIZE NOTICE OF INTENT.

AUTHORIZE US TO PUBLISH NOTICE OF INTENT TO ISSUE CERTIFICATE OF OBLIGATION IN THE AMOUNT OF $9 MILLION DOLLARS TO DO THE FULL PROJECT.

WE ALSO WOULD THEN PRESENT AND LAURA WE WILL GIVE YOU ALL THIS STUFF IN JUST A MOMENT.

WE WILL ALSO PRESENT ITEM E, WHICH IS A $7 MILLION DOLLAR CERTIFICATE OF OBLIGATION AND THEN USING $2 MILLION DOLLARS OF ARPA MONEY.

AMERICAN RECOVERY PLAN ACT MONEY TO FUND THE REPLACEMENT OF THE LIGHTS AT THE FIELDS THAT ARE LOCATED IN LOW AND MODERATE INCOME AREAS.

LIKE I SAID, THERE WAS A NUMBER OF PERSPECTIVES EXPRESSED.

WHAT WE HAVE PREPARED HERE IS BASED ON THE CONSENSUS COUNCIL IT'S NOT DESIGNED TO DRIVE COUNCIL IN ANY DIRECTION, BUT TO RESPOND TO COUNCIL.

SO YOU HAVE OPTIONS HERE.

YOU CAN APPROVE ANY DOLLAR AMOUNT ON EITHER D OR E TO.

NO YOU CAN.

BEFORE I JUMP OUT TOO FAR LAURA.

YEAH SO.

GO AHEAD AND GIVE THAT PART OF THE PRESENTATION.

LET ME CLARIFY WHAT JARED I THINK IS REFERRING TO ON THIS.

ON ITEMS D AND E, YOU HAVE THE OPTION TO IF YOU WOULD LIKE TO LOOK AT ISSUING DEBT FOR EITHER THE FULL PROJECT OR A PORTION OF THE PROJECT, YOU HAVE TO PICK ONE OF THOSE OPTIONS IF YOU WANT TO ACT TODAY, ALL THAT DOES IS IT TRIGGERS THE TIMING PERIOD

[01:05:04]

TO ADVERTISE, AND I THINK THIS IS WHAT JARED WAS MENTIONING.

YOU CAN CHANGE IT, THOUGH, TO ANY NUMBER YOU WANT AND WE CAN BRING IT BACK TO YOU.

BELOW.

IF YOU WANT TO DO A DIFFERENT NUMBER.

YEP.

YOU JUST CAN'T EXCEED ONE OF THOSE TWO NUMBERS.

THESE ARE NOT TO EXCEED NUMBERS.

ACTUALLY DO THE DEBT ISSUANCE.

I MAY HAVE STOLEN ALL YOUR THUNDER ON D AND E.

GO AHEAD NO THAT IS PERFECT.

AND AGAIN, AS JARED MENTIONED, SO THERE'S LOTS WE JUST WANTED TO PRESENT ALL OPTIONS THAT WE COULD THINK OF, THAT WE HAD TALKED OVER WITH YOU ALL LAST COUNCIL MEETING.

AND SO THE ONES THAT WOULD TAKE FORMAL ACTION BY COUNCIL TODAY IS IF YOU DECIDE YOU WANT TO PROCEED WITH DEBT ISSUANCES, WE'VE GOT THOSE FORMAL ACTIONS ON THERE FOR YOU.

OTHERWISE ON THE ITEM, C, YOU CAN DIRECT US THROUGH THAT ITEM IF YOU WANT TO DO POTENTIALLY SOMETHING DIFFERENT OR IF YOU DON'T WANT TO TAKE ACTION AT ALL.

SO WE'LL TURN IT OVER TO MICHAEL KASHUBA NOW TO MAYBE GO OVER COSTS AND SOME UPDATES.

ALL RIGHT MAYOR AND COUNCIL.

MICHAEL KASHUBA, DIRECTOR OF PARKS AND RECREATION.

JUST TO TOUCH BRIEFLY AND FOLLOW UP THE PREVIOUS CONVERSATION, ONE OF THE THINGS WE DID WAS WE OUTLINED THE DIFFERENT COMPLEXES.

SO ON THE SCREEN, YOU'VE GOT A LIST OF THOSE DIFFERENT SITES EL ALAMO, JOHN STIFF SOCCER AND SOFTBALL, MARTIN ROAD, RICK KLEIN, RIVER ROAD, SOUTHEAST SOCCER AND SOFTBALL, AND ALSO THOMPSON PARK.

SO THOSE ARE THE THE ATHLETIC FIELDS THAT WE DESIGNATED THAT ARE SEPARATE FROM OUR NORMAL PARK LIGHTS AND ALSO SEPARATE FROM OUR COURT LIGHTING.

WHEN WE TALKED LAST WEEK, I THINK THERE WAS AN URGENCY TO MOVE FORWARD TO OBVIOUSLY TAKE ADVANTAGE OF CURRENT PRICING AND NOT RUN INTO POTENTIAL INCREASES IN PRICE.

AND SO WHAT I DID WAS I PUT TOGETHER JUST A VERY HIGH LEVEL SUMMARY OF SOME DIFFERENT PURCHASING OPTIONS THAT STAFF WILL CONSIDER WHEN PURCHASING A PRODUCT OR A SERVICE.

AND SO REALLY, WHAT WE SAW WAS THREE DIFFERENT WAYS TO DO THIS WHETHER IT'S DONE THROUGH COOPERATIVE PURCHASING, WHICH IS TYPICALLY DONE AN USED FOR MORE UNIQUE ITEMS, THINGS LIKE PLAYGROUNDS WHERE IT MAY NOT BE COMPARING A TRUE APPLE TO A TRUE APPLE.

SO IT'S MORE OF A UNIQUE CONSIDERATION.

THE PROS IS YOU CAN MOVE REALLY QUICKLY.

THE CONS IS THAT IT'S NOT AS IT'S BEEN COMPETITIVELY BID, YOU JUST DON'T HAVE THE LOCAL COMPETITION.

ONE OF THE OTHER OPTIONS IS YOU COULD BID THE MATERIALS ONLY.

SO THAT WOULD ALLOW US TO MOVE FORWARD PURCHASING THE POLES AND THE LIGHTS TO MAKE SURE THAT WE DON'T SEE THOSE INCREASES.

IT WOULD REQUIRE SOME SORT OF SPECIFICATION FOR US TO BE ABLE TO BID THAT SCOPE OF WORK OUT.

TYPICALLY, THE PURCHASING PROCESS IS ABOUT THREE MONTHS FROM THE TIME IT STARTS TO THE TIME IT GETS TO COUNCIL.

THERE WOULD BE BID COMPETITION THERE, SO YOU'D HAVE MULTIPLE VENDORS THAT COULD APPLY FOR IT AND COULD SUBMIT BIDS.

OBVIOUSLY, IT'S A LITTLE BIT LONGER LEAD TIME THAN IF WE WERE TO USE A COMPETITIVE PURCHASING.

THE OTHER THING IS TO BID THE COMPLETE PROJECT THAT WOULD BE GOING IN THERE PROVIDING ALL OF THE ELECTRICAL DRAWINGS, ALL OF THE LABOR AND WORK TO DO THAT PROJECT.

AND SO AGAIN, THAT WOULD BE APPROXIMATELY THREE MONTHS THAT WOULD REQUIRE SOME SPECIFIC CONSTRUCTION DRAWINGS AND DOCUMENTS FROM OUR CONSULTANT.

AGAIN, GOOD COMPETITION.

AGAIN, IT'S JUST A LITTLE BIT LONGER LEAD TIME IN TERMS OF TURNAROUND.

SO THOSE ARE THREE DIFFERENT OPTIONS IN TERMS OF PURCHASING.

WHEN WE TALK ABOUT BUDGETARY NUMBERS, THESE ARE THE NUMBERS THAT WE PRESENTED LAST TIME.

ALL OF THESE PROJECTS ADDS UP TO ABOUT 8.26 MILLION DOLLARS.

AS MENTIONED LAST TIME, THERE WERE SOME NUMBERS THAT WERE ADDED FOLLOWING OUR BUDGET CONVERSATION, SO WE ADDED RICK KLEIN IN THERE AS A CONSIDERATION.

AS I MENTIONED LAST TIME, THOSE LIGHTS ARE ABOUT 15 YEARS OLD, SO THEY ARE THE NEWEST LIGHTS.

BUT OBVIOUSLY THE TECHNOLOGY HAS COME A LONG WAY, SPECIFICALLY WITH LED.

WE ALSO ADDED THOSE TENNIS CENTER LIGHTS, INDOOR OUTDOOR REFIT, A RETROFIT AND THEN ALSO THE PICKLEBALL COURTS.

AS REQUESTED WE WENT OUT AND ALSO GOT A MATERIALS ONLY COST, SO WE FOLLOWED UP WITH ONE OF OUR VENDORS AND GOT SOME BUDGETARY ESTIMATES ON WHAT THOSE MATERIAL ONLY COSTS COULD COME OUT TO.

AND WE'VE GOT THOSE LISTED ON THE SCREEN HERE THAT TOTALS ABOUT FOUR POINT SIX MILLION DOLLARS, ROUGHLY IF WE JUST BOUGHT THE MATERIALS THEMSELVES.

SO THOSE WERE JUST SOME HIGH LEVEL NUMBERS ESTIMATES THAT WE HAD RECEIVED, AS WE MENTIONED BEFORE HERE'S ANOTHER MAP THAT INDICATES WHERE ALL THOSE SITES ARE.

THE RED AREA IS THE CDBG BOUNDARY, WHICH WOULD DEFINE OUR LOW TO MODERATE INCOME AREAS.

AND SO THOSE ARE THE AREAS THAT WOULD POTENTIALLY QUALIFY FOR THE ARPA FUNDS.

THE OTHER THING THAT I MENTIONED THE LAST TIME WE'RE WORKING ON THAT SPORTS COMPLEX STUDY TO LOOK AT ALL OF OUR COMPLEXES, WE ARE WORKING WITH A CONSULTANT TO SEE

[01:10:01]

ABOUT AN OPTION TO DO THE MATERIAL, BIDDING THE MATERIALS BY ITSELF.

AND SO WE WOULD WORK WITH THE CONSULTANT TO DEVELOP THOSE SPECIFICATIONS SO WE CAN PUT THAT OUT TO BID AT A VERY QUICK TIME FRAME.

SO WITH THAT, I'D BE HAPPY TO ANSWER YOUR QUESTIONS ON THE DOLLAR AMOUNTS.

IF NOT, I CAN TURN IT OVER TO LAURA.

OK, I'M READY FOR LAURA.

WELL, MICHAEL, SORRY, I WAS WRITING, I GOT A FEW QUESTIONS BEFORE YOU SIT DOWN.

HOW LONG ON A CONSULTANT TO DEVELOP SPECS? I'M THINKING IT COULD BE DONE PROBABLY WITHIN A MONTH.

IF IT'S THE CONSULTANT WE WERE USING HAS DONE A LOT OF SPORTS FIELDS, SO SPORTS FIELD LIGHTING IS RIGHT IN THEIR REALM SO THEY CAN HELP US DEVELOP A PERFORMANCE SPEC OR SPEC THAT WE COULD TURN AROUND AND BID OUT IN A VERY QUICK TIME FRAME.

AND IF YOU WERE TO DO SOMETHING WHERE YOU WERE PURCHASING MATERIAL, ONLY ALL THE LIGHTING FROM LIKE ONE OF OUR PREFERRED MANUFACTURER VENDORS, SOMEBODY YOU KNOW, TO BE SOLID, THEY WOULD ACTUALLY DO THEIR OWN DESIGN.

IS THAT RIGHT? MOST OF THEM HAVE IN-HOUSE ENGINEERING.

TYPICALLY, THEY'LL WORK WITH THE DESIGN CONSULTANT BASED ON THE CONFIGURATION OF THE FIELDS THE LAYOUT OF THOSE FIELDS SO THEY'LL WORK WITH THOSE DESIGN CONSULTANTS TO MAKE SURE THAT IT'S IN THE RIGHT PLACE.

PROBABLY THE SAME AMOUNT OF TIME EITHER WAY.

IF YOU WENT STRAIGHT TO THE VENDOR OR IF YOU HAD A CONSULTANT, DO YOUR SPECS.

I THINK THE ONE THING IS IF YOU USE A THIRD PARTY CONSULTANT, YOU'VE GOT THAT OBJECTIVITY WHERE IF YOU'RE WORKING DIRECTLY WITH ONE VENDOR, THEN OBVIOUSLY THEY'RE GOING TO WRITE THEIR SPECS BASED OFF OF THEIR PRODUCT.

SO I THINK FROM THE COMPETITION STANDPOINT, IT'S GOOD TO HAVE A THIRD PARTY CONSULTANT MAKE THAT RECOMMENDATION, AND IT REALLY DOESN'T CHANGE THAT TIME FRAME A WHOLE LOT.

SO BUT THEY WOULD WORK VERY CLOSELY WITH THOSE VENDORS TO FIGURE OUT THE PRODUCT AND THE PRODUCT SPECS TO MAKE SURE IT WORKS ON THE SITE.

OK, AND THE THE FOUR POINT SIX MILLION MATERIALS ONLY THAT'S A TODAY PRICE OR THAT'S A PROJECTED PRICE, THAT'S A TODAY PRICE.

AND WHEN I TALKED WITH THE VENDOR, THEY DID HAVE A SLIGHT INCREASE THE LAST YEAR.

THEY ANTICIPATE THAT THERE MAY BE AN INCREASE.

THEY'RE NOT SURE EXACTLY WHAT THAT IS.

A LOT OF IT'S GOING TO BE DRIVEN BY MARKET.

AND SO THEY WEREN'T ABLE TO GIVE AN INFLATIONARY NUMBER, BUT THEY SAID THAT THEY ARE ANTICIPATING SOME SORT OF INCREASE.

THE VENDOR THAT YOU TALKED TO, WOULD THEY ALLOW US TO LOCK THAT PRICE IN AND THEN MAYBE PAY FOR THOSE MATERIALS AS WE HAD THEM READY TO INSTALL? I THINK THE VENDOR WOULD, BUT I THINK THE QUESTION WOULD BE WHAT CAN WE DO WITH OUR PURCHASING PROCESS? SO WE'VE GOT TO FOLLOW OUR PURCHASING AND MAKE SURE THAT IT'S COMPETITIVELY BID OR WE GO THROUGH ONE OF THOSE APPROVED PROCESSES.

SO I DON'T KNOW.

[INAUDIBLE] CAN ALWAYS SPEAK MORE TO THE PURCHASING SIDE, BUT.

WHAT WE CAN DO FROM A PURCHASING STANDPOINT, WE HAVE TO GET THE BID SPECS PUT OUT.

THEN WE HAVE TO GET THE BID ON THE STREET ONCE A VENDOR SUBMITS A BID.

THOSE PRICES ARE GOOD FOR A CERTAIN PERIOD OF TIME, SO THEY ARE LOCKED IN LONG ENOUGH FOR COUNCIL TO MAKE A DECISION, EXERCISE THE CONTRACT AND LOCK IN THOSE PRICES.

WE, WOULD HAVE AND I CAN SEE TRENT ITCHING OVER THERE.

THEIR MATERIALS, WE'VE BASICALLY CREATED A SOLE SOURCE SITUATION WHICH MIGHT BE A CHALLENGE WITH OUR PURCHASING POLICIES, SO WE WOULD NEED TO WORK THROUGH THAT TO EVEN EVALUATE IF THAT'S AN OPTION.

I KIND OF THINK IT MIGHT NOT BE, BUT I DON'T WANT TO PUT WORDS IN TRENT'S MOUTH.

BUT WE CAN LOCK IN THE PRICING AND WE CAN LOCK IN THE PRICING PRETTY QUICK BY DOING A QUICK SPEC AND THEN A QUICK BID, AND THEY WOULD BE ABLE TO RESPOND TO THAT PRETTY QUICKLY, BECAUSE THESE PROPOSALS ARE ALL GOING TO BE VERY EASY FOR THESE COMPANIES TO DO.

IT'S SOMETHING THEY DO ALL THE TIME, YOU KNOW, YOUTH FIELD SPORTS LIGHTING.

SO I DON'T THINK.

I THINK WE CAN HAVE A VERY QUICK BID WINDOW FOR ALL OF THE COMPANIES TO RESPOND TO.

TRENT.

I CAN SEE HIM REALLY WANTING TO COME UP HERE, SO I WANT TO MAKE SURE WE HEAR WHAT TRENT HAS TO SAY, AND I'M NOT TRYING TO GET US OUT OF THE NORMAL PROCESS.

I UNDERSTAND.

AND FOLLOW EACH STEP.

THREE MONTHS THAT MICHAEL WAS TALKING ABOUT IS ABOUT A NORMAL LEAD TIME.

ONCE WE GET THE BID FROM THE ARCHITECT, ENGINEER, WHOEVER, WE CAN SHORTEN THAT BY A THIRD TO TWO THIRDS AND TURNAROUND TIME.

WE JUST DON'T HAVE THE BID ON THE STREET AS QUICK OR AS LONG.

LIKE MR. MILLER SAID THESE ARE STANDARD ITEMS EVERYBODY'S GOT, SO WE CAN MOVE THAT ALONG A LITTLE BIT.

BUT IT APPEARS THAT IF WE BUY MATERIAL, WE CAN'T BUY A UNIVERSAL POLE BECAUSE THEY ALL DO THEIR OWN WIND LOAD STUDIES AND ALL THESE DIFFERENT THINGS.

AND MAYBE THEIR HEAD HAS A DIFFERENT WIND PERSPECTIVE THAN OTHERS.

BUT SO THAT'S WHY WE CAN'T GO OUT AND JUST AND THAT'S WHY IT'S PROBLEMATIC TO GO OUT AND BUY STUFF.

WE DO CREATE A SOLE SOURCE SITUATION IF WE DO THAT BECAUSE IT APPEARS THAT EVERYONE HAS A PROPRIETARY TYPE OR SIZE OF POLE AND OTHER APPARATUS THAT WE WOULD NEED.

WELL AND CAN TOO IF WE SOLE SOURCE, TYPICALLY, FROM MY UNDERSTANDING, THAT USUALLY

[01:15:05]

MEANS THAT THIS IS THE ONLY VENDOR THAT CAN PROVIDE THIS PARTICULAR PROJECT.

AND SO I DON'T THINK THAT WE REALLY WANT TO GET INTO THAT SITUATION EITHER, ESPECIALLY WHEN WE HAVE SEVERAL VENDORS WHO ARE PROBABLY QUALIFIED TO DO THAT.

I HAVE A SOURCING AND ENGINEERING BACKGROUND IN DOING CONTRACTS AND PROCUREMENT SO.

AND WHAT I MEANT WHEN I SAID WE WOULD CREATE A SOLE SOURCE ENVIRONMENT IS IF WE BOUGHT SOMETHING THAT ONLY ONE COMPANY WOULD USE, THEN WE'VE ARTIFICIALLY CREATED IT, WHICH WE WOULDN'T TECHNICALLY BE ABLE TO DO OR ALLOWED LEGALLY BE ALLOWED TO DO.

AND THAT'S WHY WE WANT TO ACCELERATE THE SPECIFICATION CREATION, MINIMIZE THE BID PERIOD BECAUSE THEY ALL COMPANIES WILL BE ABLE TO GET A BID TO US WITHIN THE PERIOD OF TIME THAT WE'RE TALKING ABOUT.

AND WE WON'T GET ONE PUT OUT A BID TIME THAT'S SHORTER THAN THEY CAN ACCOMMODATE.

BUT WE WILL SHRINK THAT AS MUCH AS WE REASONABLY CAN.

OUR NORMAL BID LEAD TIME ONCE IT HITS THE STREETS IS ABOUT FOUR AND A HALF WEEKS.

WE CAN CUT THAT IN HALF AND THEN FROM THERE IT'S EVALUATION RECOMMENDATION AND GET IT IN FRONT OF YOU ALL.

RIGHT, AND WHAT IS YOUR EVALUATION TIME PERIOD, BECAUSE SOMETIMES THAT CAN BE.

THEM.

BUT IN THIS CASE, WE OPENED BIDS ON A THURSDAY EVERY THURSDAY.

SO DEPENDING ON WHEN COUNCIL'S NEXT MEETING IS, IT COULD VERY EASILY BE ON.

I MEAN, IT WOULDN'T MAKE THE NEXT TUESDAY.

RIGHT.

BUT IT COULD MAKE THE TUESDAY AFTER THAT.

SO YOU COULD BE SITTING IN FRONT OF THIS COUNCIL IN ABOUT FIVE WEEKS.

WELL, WE COULD PUT IT ON THE NEXT AGENDA.

WE WOULD JUST HAVE TO PUT IT ON THERE BEFORE YOU OPEN THE BIDS.

AND IF IT DIDN'T WORK OUT, WE WOULD PULL IT OFF.

AND THAT'S TRUE, TOO.

SO WE CAN ACCELERATE THIS PROCESS TO THE VERY MAXIMUM AND GET IT DONE.

THERE IS WE CAN DESIGN A TIMELINE THAT CAN GET THIS LOCKED IN AS QUICKLY AS POSSIBLE, SO WE DON'T EXPERIENCE ANY MORE INFLATION THAN IS ABSOLUTELY NECESSARY TO HAPPEN IN THE NEXT TWO MONTHS OR SO.

BUT I'VE GOT A QUESTION ABOUT THAT, THOUGH.

SO WE'RE TALKING ABOUT AND WE'VE BEEN TALKING ABOUT IT A LITTLE BIT IN PARKS AND RECREATION IS THE SPORTS COMPLEX STUDY UPDATE.

SO WHENEVER I MEAN, IT'S SOME OF THE CONVERSATIONS THAT I'VE HAD.

DON'T GO FAR TRENT.

THAT ARE SOMEWHAT A LITTLE BIT OFF, MAYBE NOT SPOKEN, BUT JUST ASKING QUESTIONS WAS WE COULD BE COMPLETELY TEARING DOWN THE INNER STRUCTURE AND SETTING THINGS UP DIFFERENTLY.

AND THEN THAT COULD AFFECT HOW LIGHTING ACTUALLY IS.

AND SO THAT'S MY ONE WORRY WOULD BE, IS THAT IF WE LEFT THE DESIGN, IF WE'RE GOING TO SPEND THAT TIME AN THE EFFORT FOR THE SPORTS COMPLEX STUDY DESIGN, AND YET WE TURN THIS OVER TO THEM BUILDING THE POLES FOR US, WE MAY GET SOMETHING THAT THE SPORTS COMPLEX STUDY COMES BACK AND SAYS THIS DOESN'T FIT AT ALL.

AND THEN WHAT DO WE DO AT THAT POINT IN TIME? IS THAT A VALID QUESTION? IT'S A VERY VALID QUESTION.

AND SO ONE OF THE THINGS THAT WE WOULD WE'VE ASKED OUR CONSULTANT ON THAT PROJECT TO DO IS GIVE US A SCOPE OF WORK TO ADDRESS THE LIGHTING PORTION FIRST.

SO GOING FROM THAT DESIGN, THEY COULD ALMOST WORK SIMULTANEOUSLY ON THE CONCEPT DESIGN AND STARTING TO ROLL OUT KIND OF LIKE AN EARLY OUT PACKAGE OR UTILITY PACKAGE FOR THE LIGHTING.

SO WE'RE WORKING WITH OUR CONSULTANTS TO SEE IF THEY CAN PUT TOGETHER A BASICALLY A SCOPE OF WORK TO GET THE ELECTRICAL PORTION ADDRESSED FIRST, BECAUSE THEY'RE THE ONES THAT ARE SEEING THE FULL SCOPE OF THE WORK SO THAT THEY CAN MAKE SURE THAT THEY'RE PLACING THOSE POLES WHERE IN THE FUTURE WITH POTENTIAL MODIFICATIONS, THEY'RE STILL IN THE RIGHT SPACE.

SO WE'RE WORKING WITH OUR CONSULTANT TO GET A KIND OF A SCOPE OF WORK AN A COST TO START ON THE ELECTRICAL PIECE OF IT, KNOWING THAT WE'RE STILL WORKING THROUGH THE OVERALL DESIGN.

BUT THAT WOULD ALLOW US TO KIND OF EXPEDITE THAT, GET THE SPECS AND GET THE BID OUT THE DOOR.

OK, SO AND THIS IS A NEW PIECE OF INFORMATION.

SO COULD THE FACT OF WHAT WAS ANNOUNCED BY KIDS INC AT 1:00 TODAY AND THE SCOPE OF THAT $30 MILLION DOLLAR PROJECT? COULD THAT ALSO CHANGE SOME OF THE CONFIGURATION, MAYBE OR THE IMPORTANCE OR THE THINGS THAT WE END UP DOING WITH OUR SPORTS COMPLEXES THAT ACTUALLY BUILDS UPON THE KIDS INC SPORTS COMPLEX THAT GOT ANNOUNCED THAT THEY'RE GOING TO START THEIR FUNDRAISING ON TODAY.

AND SO THEN DOES THAT POTENTIALLY CHANGE THE DIRECTION OF WHAT WE'RE GOING ALSO? WE HAD WHEN WE DID THE DESIGN CHARRETTE WITH OUR CONSULTANT, WE HAD REPRESENTATIVES FROM THE BASEBALL ASSOCIATION, AND I THINK THEIR OPINION WAS THAT THERE IS STILL A NEED FOR LIT FIELDS.

I THINK THE ADDITION OF SOME MORE FIELDS WOULD BE HELPFUL, BUT WE STILL GOT CAPACITY ISSUES.

SO MAKING SURE THAT WE CAN STILL ADDRESS AND MAYBE WE LOOK AT HOW WE CAN FIGURE THOSE LIGHTS AND WHERE WE PUT THEM.

BUT I THINK THERE IS STILL A NEED FOR LIT FIELDS.

FIELDS, BUT I THINK THE BIGGEST CHALLENGE ALSO IS WE DON'T HAVE ENOUGH PRACTICE FIELDS.

YOU SEE PRACTICE FIELDS ALL OVER THIS COMMUNITY WHERE THEY JUST POP UP BECAUSE THERE'S NOWHERE TO PRACTICE.

[01:20:01]

SO I THINK IT'S PART OF THAT OVERALL CONVERSATION AND CONCEPT IS TRYING TO FIGURE OUT WHAT DO OUR FIELDS LOOK LIKE IN THE FUTURE? OUR INFRASTRUCTURE IS FALLING APART.

WE'VE GOT TO DO SOMETHING.

IT'S JUST A MATTER OF WHAT DOES IT BECOME AS WE MOVE FORWARD.

I THINK ON THE KIDS INC PROJECT IT'S A GREAT PROJECT THAT IS NEEDED.

BUT ITS PRESENCE WILL NOT REDUCE THE NEED FOR THESE FIELDS.

I JUST WONDERED IF IT WOULD CHANGE, MAYBE SOME OF THE.

I THINK IF IT DOES SOMETHING, IT MIGHT CHANGE WHAT FUTURE COMPLEXES THAT WE BUILD BECAUSE WE DO HAVE STILL A NOT A VACUUM, A NEED FOR ADDITIONAL FIELDS, DEFINITELY A NEED FOR ADDITIONAL TOURNAMENT CAPACITY.

YOU KNOW, THIS WOULD PROBABLY BE OLDER KIDS THAN KIDS INC, BUT IT MIGHT AFFECT WHAT WE DO IN THE FUTURE THE SIZE OF IT, THE SIZE OF THE FIELDS.

WHAT ARE THEY BUILT FOR FLEXIBILITY FOR SOFTBALL BASEBALL? OKAY, LET ME PUT IT THIS WAY.

SO ONE OF THEIR CONCEPTS OR WHAT THEY'RE PROBABLY GOING TO DO IS, YOU KNOW, IN THOSE BASEBALL QUADS, THEY CAN PUT A TWO HUNDRED, IF YOUR FENCE IS AT TWO HUNDRED FOOT, YOU CAN PUT A FENCE ACROSS AND YOU CAN ACTUALLY BE PLAYING TWO FIELDS AT THE SAME TIME AT THE CORNERS.

NOW THAT COULD CHANGE YOUR LIGHTING.

IF WE'RE GOING TO CONSIDER SOME OF THOSE KIND OF THINGS IN THERE, THAT'S WHAT I'M SAYING.

SO IF WE LOOK AT THAT AND ALL OF A SUDDEN THE SPORTS COMPLEX NOW THAT THEY'RE TAKING ON NO, WAIT, MAYBE WE DO NEED TO CONSIDER THIS IN THAT THAT COULD CHANGE.

SO AS FAR AS THE YOU'RE TALKING ABOUT THE WAY THE LIGHT ILLUMINATES SPEAKERS].

RIGHT I MEAN, THE LIGHTING THAT THAT'S SOMETHING THAT WE'RE WORKING WITH OUR CONSULTANT ON BECAUSE, YOU KNOW, YOU CAN PUT A TEMPORARY FENCE OUT THERE AND UTILIZE THOSE OUT FIELDS FOR SMALLER AGE GROUPS.

RIGHT.

SO THAT IS SOMETHING THAT WE ARE LOOKING AT.

I THINK ONE OF THE OTHER THINGS THAT COMES OUT OF THIS STUDY IS SHOULD WE MOVE LIGHTS FROM ONE FACILITY TO ANOTHER? I'LL USE THE EXAMPLE OF SOUTHEAST SOCCER THAT PARK CONTINUALLY FLOODS AND WHEN IT FLOODS, OBVIOUSLY, THOSE LIGHTS DON'T NECESSARILY FACILITATE ACTIVITY.

SO ONE OF THE THINGS WE'RE TALKING WITH OUR CONSULTANT IS DOES IT MAKE SENSE TO TAKE THAT AND MOVE THAT LIGHTING TO RICK KLEIN, THE SOCCER FIELDS THERE WHERE YOU GET BETTER USE, YOU DON'T HAVE THE ISSUES WITH FLOODING.

SO THOSE ARE SOME THINGS THAT WE'RE LOOKING TO OUR CONSULTANT TO MAKE RECOMMENDATIONS ON AND TRY TO FIGURE OUT WHAT MAKES THE MOST SENSE.

BUT YEAH.

AND WITH THESE SYSTEMS, THE LED SYSTEMS THAT WE'RE TALKING ABOUT GOING TO THE PREVIOUS SYSTEMS HAD REALLY SERIOUS HOT SPOTS AND THEN DARK SPOTS AND SHADED AREAS.

THESE NEW LED LIGHTS.

ONE THING THEY'RE GOING TO GO OUT AND DO STUDIES ON EACH ONE OF THESE FIELDS.

THEY'RE GOING TO HAVE THEM PERFECTLY SITUATED TO BE ABLE TO PERFECTLY WON'T SAY, I DON'T WANT TO GET TOO FAMILIAR WITH THE WORD PERFECT, BUT DO A REALLY GOOD JOB OF ILLUMINATING WITH VERY BALANCED LIGHTING.

BUT THEY ARE ALSO, IF WE CHANGE THE WAY WE USE THAT FIELD, WE COULD BRING THEM BACK IN AND ADJUST THE WAY THOSE LIGHTS SHOOT TO DO GOOD ILLUMINATION ON BOTH PLAYING AREAS.

EVEN THOUGH IT'S FOR THE LITTLE KIDS THAT WON'T, THEY'RE ONLY GOING TO HIT IT A HUNDRED FEET AT MOST.

RIGHT? YEAH, OK.

WELL, I THINK THE LIGHTING QUALITY HAS COME A LONG WAY.

SO ONE OF THE OTHER THINGS YOU'LL NOTICE WHEN YOU DRIVE UP TO A LOT OF THE NEW FOOTBALL STADIUMS WHEN THEY'VE GOT THE NEW LIGHTING IS YOU ALSO HAVE THE DARK SKIES WHERE YOU'RE NOT SEEING THAT LIGHT SPILL OVER INTO ADJACENT PROPERTIES.

IT'S ALMOST A ZERO CUT OFF.

SO ALL THE LIGHTS GOING TO THE FIELD.

SO THAT WILL HELP WITH THAT LIGHT QUALITY, MAKING SURE THAT THOSE FIELDS ARE LIT UP VERY WELL.

AND I WOULD ALSO WANT TO SAY IN THIS, I THINK IT'LL BE REAL IMPORTANT FOR US TO NOT LEAVE RICK KLEIN OUT THAT PARK OUT BECAUSE IT IS THE BEST COMPLEX IN TOWN.

AND I WOULD HATE FOR US NOT TO TAKE ADVANTAGE OF MAKING FOR SURE THAT IT STAYS UP TO DATE.

I THINK JUST BECAUSE IT'S LIGHTING IS ONLY 15 YEARS OLD.

WELL, THE POLES HAVE A WHAT A 25 YEAR WARRANTY.

SO WE'RE AND THOSE AREN'T EVEN METAL POLES THEY ARE WOODEN POLES, SO I WOULD NOT WANT THAT TO BE LEFT OUT.

WELL, AND THE OTHER THING THAT WE'RE CONSIDERING AND ASKING OUR DESIGN CONSULTANT TO WEIGH IS ALSO WHAT ARE THE COSTS OF REPLACING AND REPAIRING INFRASTRUCTURE ON SITE VERSUS POTENTIAL GREEN SITE DEVELOPMENT? SO FOR EXAMPLE, WHAT'S MORE, COST EFFECTIVE TO THE CITY IS IT TO REPLACE AND RENOVATE A COMPLEX ON THAT SPECIFIC SITE WITH SOME OF THE LIMITATIONS, YOU'VE GOT SOME OF THE EXISTING INFRASTRUCTURE? OR DOES IT MAKE SENSE TO START OVER AT A DIFFERENT LOCATION, POTENTIALLY LIKE AT RICK KLEIN? SO I THINK THERE'S SOME DIFFERENT OPTIONS.

WE'RE WAITING FOR KIND OF THE RESULTS FROM OUR CONSULTANT.

BUT WE'RE REALLY LOOKING AT ALL OPTIONS TO SEE WHAT'S BEST NOT ONLY NOW, BUT ALSO LONG TERM FOR OUR COMMUNITY.

I THINK COLE HAD SOME MORE QUESTIONS, THEY MAY HAVE BEEN TRENT QUESTIONS, BUT.

BEFORE WE JUMP BACK OVER ON THAT, I'M LOOKING AT THE 4.6 MILLION ON MATERIALS IN OUR RESEARCH.

THIS TYPE OF PROJECT NORMALLY RUNS AROUND 70 75 PERCENT MATERIAL HEAVY 25 30 PERCENT LABOR.

SO LOOKING AT THAT COST.

SIX AND A HALF, $7 MILLION DOLLARS, AND I THINK WE'RE STARTING WITH A $9 MILLION DOLLAR PRICE TAG.

AND IT ALL SOUNDS LIKE WE'RE READY TO MOVE PRETTY QUICKLY.

WE NEED TO IDENTIFY LIKE HOW WE MOVE FORWARD, BUT I DON'T FORECAST ANYBODY UP HERE SAYING

[01:25:01]

THAT THIS SHOULD BE ANY LONGER THAN 90 DAYS.

DO YOU HAVE ANY CONFIDENCE IN TALKING TO THOSE MANUFACTURERS OR THOSE VENDORS AND YOUR SOURCES? COULD THIS THING BE A $7 MILLION PROJECT? AGAIN, I THINK WE'VE GOT TO GO THROUGH OUR PURCHASING PROCESS, I WOULD SAY THESE ARE BUDGETARY ESTIMATES THAT HAVE BEEN PROVIDED BY A VENDOR, THOUGH, SO WE'VE GOT NUMBERS FROM A VENDOR ON BUDGETARY NUMBER, ON MATERIALS AND ALSO BUDGETARY NUMBER FOR TURNKEY INSTALLS.

SO WE'VE GOT BOTH OF THOSE FROM A THIRD PARTY.

SO, YOU KNOW, I DON'T KNOW.

I MEAN, IT'S POSSIBLE THROUGH THE BIDDING PROCESS THAT THOSE NUMBERS COME DOWN.

BUT WHAT WE KNOW IS THE QUOTES OR BUDGETARY NUMBERS WE'VE GOTTEN.

THAT'S KIND OF WHAT WE'VE WE'VE BEEN GIVEN AS THOSE NUMBERS.

SO YOUR COMFORT IS IN GIVING YOURSELF A LITTLE BIT OF PLAYING ROOM IN A BUDGET, NUMBER TRYING TO BRING IT IN UNDER BUDGET ALSO MAKES GOOD SENSE.

ABSOLUTELY.

WE ALWAYS WANT TO COME UNDER BUDGET, BUT WE ALSO WANT TO MAKE SURE THAT WE GET THE PROJECT DONE THE RIGHT WAY.

MICHAEL, WHERE DID THOSE THE NUMBERS THAT ARE DOWN HERE CAME FROM THE VENDOR? THESE WERE BUDGETARY NUMBERS THAT WE RECEIVED FROM A VENDOR.

AND WHAT WE DID WAS WE ADDED FIVE PERCENT TO THEIR NUMBERS TO MAKE SURE WE HAD A LITTLE BIT OF WIGGLE ROOM AND THEN ROUNDED TO THE NEAREST TENS OF THOUSANDS.

SO WE'VE ADDED FIVE PERCENT TO THEIR TOP END OF THEIR NUMBER JUST TO MAKE SURE WE HAVE A LITTLE BIT FOR CONTINGENCY KNOWING THAT PROJECTS CHANGE, YOU KNOW, UNFORESEEN CONDITIONS.

WE WANTED TO HAVE A LITTLE BIT OF BUFFER IN THERE IN CASE SOMETHING CAME UP.

BUT YES THOSE NUMBERS CAME.

DID THE VENDOR QUOTE YOU ANY BUFFER FOR INFLATION OR IS YOUR FIVE PERCENT ANTICIPATING THAT.

AND SO THEY GAVE US A RANGE.

IN SPEAKING WITH THEM THEY FEEL LIKE THAT PROJECT COST IS VALID FOR NOW AND IS FOR PROBABLY THE FORESEEABLE FUTURE.

BUT THAT'S NOT TO SAY MATERIAL COSTS DON'T GO UP.

WE JUST WE DON'T KNOW.

AND SO WE'RE KIND OF GUESSING AT THAT POINT.

BUT THESE ARE NUMBERS I DID VISIT WITH THEM TO MAKE SURE THAT THEY WERE STILL GOOD NUMBERS.

MAYOR, I JUST FEEL IT'S IMPORTANT IN TRYING TO UNDERSTAND LIKE HOW MANY DIFFERENT WAYS WE COULD PAY FOR THIS, THAT IF WE COULD LOOK AT IT AT A $7 MILLION DOLLAR COST, WHICH IS STILL A LOT OF MONEY AND NOT NECESSARILY START OUT AT THE $9 MILLION DOLLAR MARK AND THEN IF WE CAN HAVE A CONTINGENCY OF, WELL, IF WE DON'T GET THIS BUDGET, NUMBER MAYBE WE WE PULL OUT THE TENNIS COURT LIGHTING OR WE COULD HAVE THAT DISCUSSION VERSUS STARTING OFF AT THE $9 MILLION NUMBER AND NOT LEAVING OURSELVES AS MANY DIFFERENT OPTIONS AS WE COULD MOVING FORWARD.

EVERYTHING FROM PHASING AND DESIGN TO, YOU KNOW, MATERIAL COSTS.

SO I THINK YOU'RE JUST SAYING YOU WANT TO DOWNSIZE THE PROJECT FROM THE GET GO.

WHAT I'M SAYING IS I WOULD LIKE TO SEE IF WITHOUT DOWNSIZING, THE PROJECT IS $7 MILLION DOLLARS AN ACCURATE NUMBER TODAY.

COULD YOU GO OUT IF YOU HAD ALL THIS DESIGNED, WOULD YOU HAVE ANY CONFIDENCE IN SAYING YOU COULD SIGN A CONTRACT TODAY FOR SEVEN MILLION? WELL, THE 8.2 TODAY.

THAT'S PART OF THE PROCESS THAT WE GO THROUGH WITH TRENT, I MEAN, THAT IS THE PROCUREMENT PROCESS, AND WE'RE NOT GOING TO SPEND MORE THAN IT TAKES TO BID THE PROJECT AND THE MATERIALS IT TAKES TO DO THIS PROJECT.

TRENT IF YOU DON'T.

I DEFINITELY WANT TO ANSWER THAT QUESTION.

AND I WANT, I HAD A QUESTION FOR TRENT JUST ON HIGH LEVEL.

WE'VE DONE QUITE A BIT OF BUREAUCRATIC TALKING ABOUT PROCESS AND PROCUREMENT AND HOW OUR PURCHASING PROCESS WORKS.

BUT JUST ON A REAL HIGH LEVEL FOR ANY CITIZEN WHO MIGHT BE TURNING IN TODAY, AND THIS IS THE FIRST TIME THEY'RE WATCHING THE CITY COUNCIL MEETING, WE DON'T JUST HAVE THAT PROCESS SO THAT YOU HAVE A JOB.

YOU'RE REALLY GOOD AT YOUR JOB, I'LL SAY.

BUT WHY DO WE HAVE THAT PROCESS THERE? BECAUSE IT'S THE PROCESS IS RELATED TO THE QUESTION THAT COUNCIL MEMBER STANLEY IS BRINGING UP, WHICH IS HOW DO WE KNOW WE'RE NOT OVERPAYING FOR THESE THINGS? IT'S A GOOD QUESTION, I MEAN, IN PROCUREMENT, WE ARE BOUND BY STATE LAW.

ONCE IT BECOMES A $50,000 DOLLAR PROCESS IT COMES TO YOU GUYS.

AND IN ORDER TO GET THERE.

MY OFFICE, MY DEPARTMENT, HAS TO DO WHAT WE CALL A FORMAL BID TO GO OUT WITH A COMPETITIVE SET OF SPECIFICATIONS, NOT RESTRICTIVE.

RESTRICTIVE WOULD BE ONE VENDOR, ONE MANUFACTURER THAT CAN DO THAT.

SO WE WANT TO PUT OUT A COMPETITIVE SET OF SPECIFICATIONS THAT GETS TRANSPARENCY AND EQUAL AND FAIR OPPORTUNITY TO ANY BIDDER THAT WANTS TO SUBMIT A BID.

AND IS THAT BECAUSE WE BELIEVE IN THE FAIR MARKET SYSTEM THAT IF EVERYBODY CAN BID ON IT, WE'LL BE ABLE TO SEE WHAT THE ACTUAL COMPETITIVE LOWEST PRICE IS.

IT IS, AND IT'S A LOT LIKE AN AUCTION.

WE WANT TO KNOW WHAT THE USED COST OF A POLICE CAR IS.

THE BEST WAY TO GET THAT VALUE IS TO TAKE IT TO AUCTION BECAUSE THAT'S WHAT THE VALUE OF THAT CAR IS.

BY PUTTING IT OUT TO BID THOSE VENDORS THAT FOR LACK OF BETTER WORDS, MIGHT BE THE TOP IN THEIR FIELD.

IT'S PROBABLY GOING TO BE HIGHER.

BUT IF WE COMPETITIVELY BID THEM AGAINST THIS OTHER GUY OVER HERE THAT CAN DO THE

[01:30:02]

JOB, THEY'RE GOING TO LOWER THEIR PRICE OR THEY'RE GOING TO RISK LOSING THAT 6, $7 MILLION PROJECT.

SO THAT'S WHAT WE WANT TO DO.

I WANT TO BE TRANSPARENT TO THESE GUYS BEHIND ME.

ALL THE CITIZENS TO BRING TO YOU GUYS THE BEST OPTION FOR THE CITY.

AND IN ORDER TO DO THAT, BIDDING IS THE WAY TO GO.

AND IT DELIVERS THE LOWEST PRICE.

THAT'S THE REASON THAT THE STATE HAS PASSED THE LAWS THAT WE, YOU GUYS, AS THE CITY FOLLOW THROUGH IN EVERY PURCHASING PROCESS OVER FIFTY THOUSAND DOLLARS BECAUSE I THINK THE GENERAL IDEA IS THAT IT BELIEVES IT DELIVERS THE LOWEST COST TO THE TAXPAYER.

AND IF A VENDOR FEELS ADAMANT OR STRONG THAT HIS COOPERATIVE PURCHASE PRICE IS THE BEST, THEN HE CAN SUBMIT THAT AS HIS BID.

AND THEN WE CAN JUST EVALUATE THAT.

A COOPERATIVE PURCHASE IS, I THINK, AS MICHAEL SAID.

WE DO USE IT.

WE USE IT.

JARED USES IT FOR CONSTRUCTION.

WE'LL BRING A FIRE TRUCK ON A CO-OP BECAUSE IT'S A UNIQUE PIECE OF EQUIPMENT AND WE WANT TO MAKE SURE THAT IT'S THE BEST FIT FOR THE CITY.

BUT WE ALSO WANT TO BE TRANSPARENT IN WHAT WE DO.

WELL AND THE CO-OP PURCHASE PRICING IS WHAT WE HAVE AS OUR BENCHMARK RIGHT NOW THE 8.26 MILLION.

WE FEEL THAT, BUT THAT'S A SNAPSHOT IN TIME AT THE TIME THAT THAT BIDDING WAS DONE AT THE STATE LEVEL.

AND WE FEEL THAT WE CAN GET BETTER PRICING BY DOING A COMPETITIVE BID PROCESS, YES, THERE MIGHT BE SOME INFLATION, BUT WE ALSO CAN CAN REASONABLY EXPECT THAT THAT BIDDER THAT THROUGH THE STATE CONTRACT WOULD PROVIDE US AN EIGHT POINT TWO SIX MILLION PROJECT COULD CONCEIVABLY OR LOGICALLY SHOULD PROBABLY PROVIDE US THEIR BEST PRICE POSSIBLE RIGHT NOW, WHICH MIGHT BE LOWER THAN THAT.

WE THINK IT MIGHT BE LOWER THAN THAT.

AND WE HAVE TO REMEMBER WE'RE ONLY TALKING TO ONE VENDOR.

NOW AS FAR AS THE NUMBER THAT WE HAVE PROJECTED, WE DON'T KNOW EXACTLY WHAT THE BIDS ARE GOING TO BE OR WHAT THE TOTAL PROJECT IS GOING TO COST.

WE HAVE A GOOD IDEA.

WE WANT TO MAKE SURE THAT WE CAN DO THE WHOLE PROJECT.

WE DON'T WANT TO PUT ANY COMPONENT OF THE PROJECT AT RISK.

UNDERSTAND.

THAT'S A GREAT POINT.

WHAT IF WE JUST LOWERED IT AND IT WOULD POTENTIALLY PUT SOME AT RISK IF OUR BIDS WERE HIGHER THAN WHAT WE HOPED.

IF WE JUST DID FEWER PARTS OF IT.

IF WE REDUCE THE NOT TO EXCEED PRICE, IT MIGHT PUT CERTAIN COMPONENTS OF THE PROJECT AT RISK AND WE WOULD HAVE TO IDENTIFY WHAT ARE THE LOWEST PRIORITY COMPONENTS OF THE PROJECT AT A FUTURE TIME.

IF THE BIDS WERE TOO EXPENSIVE FOR THE AMOUNT OF MONEY THAT WE HAD AVAILABLE THROUGH THE WHATEVER YOU ALL MIGHT CONSIDER TODAY.

BUT THAT'S THE REASON FOR THE NUMBER THAT WE HAVE, IT'S CERTAINLY NOT A TARGET SPEND.

IT'S A NOT TO EXCEED NUMBER AND WE ARE GOING TO DO EVERYTHING WE CAN TO SPEND AS FAR BELOW THAT NUMBER AS WE POSSIBLY CAN.

SO COULDN'T WE ALSO HAVE A SITUATION KIND OF LIKE WHAT OCCURRED ON THE BALLPARK WHERE ALL OF A SUDDEN WE KNEW THAT STEEL WAS FIXING TO TAKE A HUGE PRICE? WE ALREADY HAD EVERYTHING PLANNED, AND DIDN'T WE END UP SAVING JERRY A SIGNIFICANT AMOUNT OF MONEY BY WE ALREADY HAD EVERYTHING IN PLACE THAT WE PRE-PURCHASED IT.

WE KNEW WHAT WE WERE GOING TO HAVE.

WE'D ALREADY GONE THROUGH THE PROCESS.

WE'D ALREADY HAD IT ALL PLANNED OUT.

AND THEN THAT'S WHEN IT MAKES SENSE TO GO, OK, WE'LL TAKE ALL OF THEM AND WE'LL TAKE THEM NOW SO THAT THE PRICE DOESN'T GO UP.

AND THAT IS EXACTLY WHAT WE DID.

AND AM I CORRECT? AND IT SAVED US.

I THINK WE ENDED UP SAVING ON THE STEEL PIECE ALONE SEE EXACTLY WHAT YOU'RE SAYING, COLE, AND BUT I THINK POSSIBLY THAT COMES BACK IN WHENEVER WE KNOW EXACTLY WHAT WE'RE GOING TO DO.

IF THE PRICE IS GOING TO GO UP, THEN WE INITIATE AND WE BUY ALL OF THOSE POLES AND WE PUT THEM AND WE HAVE THEM BROUGHT ON SIDE JUST LIKE WE DID THERE.

AND I THINK THAT THAT GIVES US THAT ABILITY TO MAKE SURE THAT WE'RE STAYING IN BUDGET, THAT WE'RE NOT GOING ABOVE.

AND THOSE WERE SOME OF THE THINGS THAT WE ENDED UP DOING THAT MADE THAT PROJECT COME IN THE WAY THAT IT DID.

SO I THINK THE WAY YOU'RE THINKING IS ABSOLUTELY PERFECT.

IT'S JUST FROM WATCHING HOW IT WORKED WITH THE BALLPARK.

WE CAN MAKE THAT WORK.

IT'S JUST WE NEED TO KNOW EXACTLY WHAT WE NEED AND THEN WE CAN JUST GO GRAB AND LATCH ONTO THEM.

YEAH, I AGREE.

I REALLY APPRECIATE THE QUESTIONS, AND I KNOW THE FIVE OF US WANT TO SAVE AS MUCH MONEY AS WE CAN.

WE DON'T WANT TO OVERPAY FOR ANYTHING.

I THINK MICHAEL CLEARLY UNDERSTANDS THAT THE CITY MANAGER UNDERSTANDS THAT.

I DO THINK WE HAVE MORE CONFIDENCE HAVING WALKED THROUGH THIS PROCESS MORE TIMES WITH HOW IT WORKS AND WHERE THOSE OPPORTUNITIES ARE.

SO THAT'S GOING TO BE GOOD.

I APPRECIATE THE QUESTIONS VERY MUCH.

AND REALLY MORE SO JUST FOR OUR DISCUSSION ON, YOU KNOW, OUR NEXT TWO POINTS, MAYBE JUST A CONSIDERATION AS WE WORK OUR WAY THROUGH THIS OF, YOU KNOW, IF WE WERE WILLING TO LOOK AT OTHER FUNDING OPTIONS OR OTHER POSSIBILITIES OF HOW TO GET THIS PROJECT DONE, A CONSIDERATION OF, YOU KNOW, WE COULD BE LOOKING AT A $7 MILLION DOLLAR PROJECT.

[01:35:02]

WE HAD IT BUDGETED AT 8.2 AND FELT COMFORTABLE.

NOW WE'RE WE'RE KIND OF UP AT NINE MILLION TO GIVE OURSELVES PLENTY OF LEEWAY.

SO ALL I'M ASKING IS JUST A CONSIDERATION ON THE TOTAL VALUE OF THE PROJECT WITHOUT CHANGING THE SCOPE OF WORK WITHOUT REDUCING I THINK EVERYBODY'S WILLING TO CONSIDER SPENDING LESS MONEY TO GET THE PROJECT DONE.

I'M WILLING TO CONSIDER THAT ALWAYS.

I LIKE IT.

YEAH, I THINK SO.

OK, TRENT, THANK YOU VERY MUCH.

ALL RIGHT.

SO IS THERE ANY OTHER QUESTIONS FOR MICHAEL? THERE WILL BE MORE QUESTIONS FOR MICHAEL, I'M SURE, BUT.

HE'LL BE AVAILABLE AT ANY POINT.

WE'RE GOING TO GO TO LAURA AND THEN WE'VE GOT FLOYD.

SO LAURA.

LAURA IS GOING TO WALK US THROUGH THE FUNDING SCENARIOS OR HOW ALL THAT WOULD, MICHAEL JUST TO STEAL YOUR DO YOU HAVE A TOTAL FOR WHAT THIS BUDGETARY COST ESTIMATE COMES TO? THE INSTALL COST WAS 8.26.

AND THAT'S PRIOR TO ANY INCLUSION OF ANY INFLATION.

MATERIALS ONLY WAS 4.5.

EIGHT POINT TWO SIX.

OK, I'M GOING TO GO OVER JUST A COUPLE OF.

I'M GOING TO GO OVER A COUPLE OF ITEMS, AND THEN WE HAVE STEVEN ADAMS HERE FROM SPECIALIZED PUBLIC FINANCE TO GO OVER SOME SPECIFIC DETAILS RELATED TO THE NEXT TWO ITEMS IF COUNCIL DECIDES TO ENTER INTO A DEBT ISSUANCE.

SO THE NUMBERS THAT MICHAEL WENT OVER, I WANT TO JUST REAL QUICKLY GO OVER THOSE AGAIN.

WE TALKED ABOUT THEM AT THE LAST COUNCIL MEETING.

THE TOTAL OF THE ESTIMATES CAME TO ABOUT 8.26 MILLION.

NOW WE ALSO HAVE ISSUANCE COSTS RELATED TO THE DEBT, AND WE WANTED TO FACTOR IN A LITTLE BIT OF WIGGLE ROOM.

WIGGLE ROOM THAT'S A TECHNICAL TERM, FOR MAYBE SOME INFLATIONARY COSTS THAT COULD BE HEADED OUR WAY.

SO WHEN WE'RE TALKING ABOUT DEBT ISSUANCES AND THOSE ARE IN ITEMS D AND E, YOU'LL SEE THAT THEY'RE LISTED AS NOT TO EXCEED NINE MILLION AND NOT TO EXCEED $7 MILLION.

THE NINE MILLION AGAIN, THAT IS TAKING THE 8.26 MILLION AND LEAVING A LARGE AMOUNT OF CUSHION THERE IN CASE WE WIND UP LEARNING SOME MORE OVER THE NEXT COUPLE OF MONTHS AS WE'RE GOING THROUGH THE ADVERTISING PROCESS.

WE WOULD NOT.

JUST TO PAUSE THERE TO ADDRESS COUNCIL MEMBER STANLEY'S QUESTION.

IF WE WERE ABLE TO ACCOMPLISH THE PROJECT AFTER BIDDING AND GOING THROUGH THE WHOLE PROCUREMENT PROCESS FOR, LET'S SAY, SEVEN AND A HALF MILLION.

WOULD WE BE REQUIRED TO SPEND NINE MILLION OR WOULD WE BE ABLE TO DO THE PROCESS AND ONLY SPEND THE SEVEN AND A HALF? SO AND I'M KIND OF LOOKING AT STEVEN HERE, STEVEN CAN PROBABLY HELP ANSWER THIS.

LET ME JUST HAVE STEVEN COME UP REAL QUICK.

WE DO NOT.

THERE'S NO OBLIGATION TO SPEND $9 MILLION DOLLARS.

NO.

WE CAN SPEND AS LITTLE AS WE CAN POSSIBLY SPEND.

THIS JUST CREATES A NOT TO EXCEED AS FAR AS THE FINANCING FOR THE PROJECT.

SO IT PUTS A CAP ON GOING OVER, BUT IT DOESN'T LOCK US INTO IF WE CAN FIGURE OUT A WAY TO DO THE PROJECT MORE EFFICIENTLY WITH FEWER TAXPAYER DOLLARS, THAT'S WHAT WE ABSOLUTELY WANT TO DO.

STEVEN ADAMS. THANK YOU, MAYOR AND COUNCIL, COULD YOU PLEASE GO TO THE FIRST PAGE.

HI, THANK YOU.

WELCOME.

A COUPLE OF POINTS I WANT TO MAKE ABOUT THE CERTIFICATES OF OBLIGATION, ONE THAT'S ALREADY BEEN MADE.

WHAT CANNOT BE EXCEEDED IS THE ISSUANCE AMOUNT OF THE CERTIFICATES OF OBLIGATION NOT RELATED TO THE PROJECT.

IN OTHER WORDS, YOU COULD ISSUE SEVEN MILLION IN COS AND USE OTHER CASH TO GO MORE.

THE NEXT THING TO CONSIDER IS THE PROCEEDS CAN ONLY BE USED THE WAY THIS RESOLUTION IS WRITTEN FOR LIGHTING, FOR PARKS AND RECREATIONAL PROJECTS AND ALL THE ENGINEERING AND CONSTRUCTION COSTS WITH THAT.

SO IN OTHER WORDS.

IF YOU ISSUE NINE MILLION AND YOUR PROJECT COMES IN LESS THAN NINE MILLION.

YOU CAN'T DO ANYTHING ELSE WITH THAT MONEY THE WAY THIS RESOLUTION IS WRITTEN.

YOU CAN'T EVEN USE IT FOR LIGHTS, FOR STREETS BECAUSE IT'S SPECIFICALLY WRITTEN FOR PARKS AND RECREATION.

THE WAY IT'S WRITTEN RIGHT NOW.

SO IF YOU HAD EXTRA MONEY, YOU COULD USE IT TO PAY DEBT, BUT THAT DEBT HAS A CALL DATE.

NOW WHAT WE WOULD IDEALLY DO IS AUTHORIZE AN AMOUNT AND THEN SELL A LOWER AMOUNT IF THAT'S ALL WE NEEDED ON YOUR MARCH 22ND MEETING IS OUR EXAMPLE CALENDAR THAT WE HAVE NOW, THAT IS ONLY A NOT TO EXCEED AMOUNT.

YOU DON'T HAVE TO ISSUE THAT MUCH.

NOR DO YOU HAVE TO ISSUE ANY OF IT.

SO THIS JUST STARTS THE PUBLICATION PROCESS.

NOW, A COUPLE OF THINGS I'D LIKE TO POINT OUT.

ON A $7 MILLION PROJECT, THAT'S .

004 CENTS ON THE TAXABLE VALUE, IF YOU HAD A $100,000 DOLLAR HOME WHOSE TAXABLE VALUE WAS ONE HUNDRED THOUSAND DOLLARS.

[01:40:01]

THAT'S FOUR DOLLARS A YEAR, OR THIRTY THREE CENTS A MONTH.

IF YOU DID NINE MILLION.

SO PER $100,000 DOLLARS IN TAX VALUE, THAT'S FIVE DOLLARS A YEAR OR FORTY TWO CENTS A MONTH.

SO THE DEBT SERVICE, IF YOU GO TO THE NEXT PAGE.

WE'VE STRUCTURED IT LEVEL, SO THIS IS THE DEBT SERVICE ON $7 MILLION DOLLARS AND IT GOES FROM 2023 TO 2043, SO TWENTY YEAR DEBT, WHICH SHOULD APPROXIMATE THE EXPECTED MAXIMUM USEFUL LIFE OF THE PROJECT, YOU'LL BE PAYING OFF DEBT OVER THAT TIME.

IT'S APPROXIMATELY FOUR HUNDRED AND THIRTY EIGHT THOUSAND DOLLARS PER YEAR.

AND IF YOU GO TO THE NEXT PAGE, YOU CAN SEE IT'S APPROXIMATELY FIVE HUNDRED AND SIXTY THOUSAND DOLLARS PER YEAR FOR $9 MILLION DOLLARS IN CERTIFICATES OF OBLIGATION.

THE NEXT SLIDE IS JUST A HISTORICAL.

GRAPH OF INTEREST RATES.

INTEREST RATES HAVE ACTUALLY COME UP HERE IN THE LAST COUPLE OF WEEKS A LITTLE BIT, BUT THEY'RE STILL RELATIVELY LOW IN TERMS OF DEBT.

LOOKING BACK, 20 YEARS, 10 YEARS.

IF YOU GO BACK FURTHER THAN THAT, IT GOES MUCH, MUCH HIGHER BACK TO THE 80S.

I'M SURE MOST OF US ARE AWARE OF THAT.

AND THEN FINALLY, THIS LAST SLIDE IS A POTENTIAL CALENDAR.

IF YOU AUTHORIZE EITHER ONE OF THESE AGENDA ITEMS TODAY, FOR US TO MOVE FORWARD, WE WOULD START THE PROCESS OF PUBLISHING IN THE NEWSPAPER, THE INTENT TO ISSUE THE CERTIFICATES.

WE WOULD COME BACK ON MARCH 22ND WITH THE ACTUAL OFFER FROM A FIRM TO BUY THESE CERTIFICATES FROM THE CITY OF AMARILLO.

WE WOULD THEN HAVE EVERYTHING APPROVED BY THE ATTORNEY GENERAL'S OFFICE AND WE WOULD CLOSE ON APRIL THE 21ST AND WE COULD MOVE THIS BACK.

THIS IS JUST AS SOON AS WE COULD DO IT.

SO, MAYOR, THAT'S ALL I HAVE.

I'LL BE GLAD TO ANSWER ANY QUESTIONS.

THANK YOU, STEVEN.

QUESTIONS, COUNCIL.

I GUESS ONE OF MY QUESTIONS WOULD BE SO WE'RE TALKING ABOUT IF WE WERE NOT GOING TO BUY ALL OF THE BONDS WOULD THE PROJECT, BE BID BEFORE WE WOULD DO THIS OR NOT.

YEAH, THAT'S.

I MEAN, COULD WE HAVE A PROJECT NUMBER BEFORE.

SO IF WE'RE TALKING ABOUT A 90 DAY TURNAROUND, THIS TIMELINE THAT'S ON YOUR SCREEN HERE IS A LITTLE BIT FASTER THAN THAT.

WE COULD POTENTIALLY PUSH THIS OUT.

THE OTHER THING I WANTED TO BRING TO YOUR ATTENTION, STEPHANIE JUST HANDED OUT A REVISED OR TWO COPIES OF REVISED RESOLUTIONS.

AND I JUST WANTED TO NOTE THE ONLY THING THAT CHANGED FROM WHAT WAS IN YOUR PACKET IS ON THE BACK PAGE ON EXHIBIT A, WHERE IT'S LISTING OUT THE ESTIMATED COMBINED PRINCIPAL AND INTEREST REQUIRED FOR THE CERTIFICATES THERE IS A NUMBER ON EACH OF THOSE.

AND THAT WAS THE ONLY THING THAT CHANGED.

ON THIS RESOLUTION, THOUGH WHAT WE DID AS FAR AS THE WORDING AND IF YOU'LL FLIP BACK TO THE FIRST PAGE OF EITHER OF THE RESOLUTIONS, WHAT IT SAYS IN THIS THAT THE PURPOSE OF PAYING CONTRACTUAL OBLIGATIONS TO BE INCURRED FOR ACQUIRING, CONSTRUCTING, IMPROVING AND INSTALLING LIGHTING FOR PARK AND RECREATIONAL FACILITIES.

IF WE WANTED TO STICK WITH A TIMELINE LIKE THIS, LET'S SAY WE EITHER ONE OF THESE OPTIONS, WE PLAN TO DO THE PROJECTS THAT ARE ON THE LIST HERE AND FOR SOME REASON IT COMES IN MUCH LOWER.

THERE IS FLEXIBILITY IN THIS RESOLUTION TO SPEND DOLLARS ON ANYTHING ELSE THAT IS WITHIN THAT PARAMETER.

SO THAT WOULD BE ANYTHING PARKS RELATED FOR LIGHTING.

SO IF IT'S A SMALL AMOUNT, WE CAN SET IT ASIDE TO PAY FOR FUTURE DEBT SERVICE PAYMENTS.

BUT YOU KNOW, IF IT'S A SMALL, RELATIVELY SMALL AMOUNT ON THAT.

SO I MEAN, THERE'S A COUPLE OF OPTIONS THERE.

I DON'T KNOW IF WE'LL HAVE BETTER ESTIMATES BEFORE MARCH 22ND.

BUT IF WE DID, WE WOULD MAKE SURE AND GET THAT TO YOU ALL AND WE WOULD LOOK TO.

WE WOULD ASK TO ISSUE DEBT AT A DIFFERENT AMOUNT THAT WOULD BE LOWER THAN ONE OF THESE TWO.

DR. SAUER'S QUESTION AND BASED ON YOUR COMMENTS, WE ANTICIPATE THAT WE CAN MOVE QUICKLY WITH THE BID PROCESS.

WE VERY LOGICALLY COULD TIME OUR DEBT ISSUANCE AND THE SELECTION OF THE RECOMMENDED BIDDER BY COUNCIL TO HAPPEN AT THE SAME TIME AND THE DEBT ISSUANCE COULD MATCH

[01:45:05]

THE PROJECT COST SO THAT THERE IS NO RESIDUAL MONEY AND WE CAN DO THAT AND.

AND THAT'S WHAT WE MEAN WHEN WE SAY WE'RE GOING TO SPEND AS LITTLE AS WE POSSIBLY CAN WHILE STAYING UNDERNEATH THE NOT TO EXCEED MONEY.

BUT ALSO WHILE ACCOMPLISHING THE OBJECTIVES OF THE PROJECT, WHICH IS WHY WE HAVE BUILT IN THE INFLATIONARY NUMBER, NOT BECAUSE WE WANT TO SPEND MORE MONEY, BUT BECAUSE WE NEED TO ACCOMPLISH THE PROJECT NOW IF COUNCIL HAD A NUMBER THEY DIDN'T WANT TO EXCEED AND WEREN'T COMMITTED TO THE OVERALL PROJECT, SPECIFICATIONS, ACCOMPLISHING THE NEW LIGHTING AT ALL THESE DIFFERENT COMPLEXES, WE CAN TARGET A DOLLAR AMOUNT.

OR WE CAN TARGET A PROJECT AND BUILD THE DOLLAR AMOUNT AROUND THAT PROJECT, WHICH IS WHAT WE'VE DONE.

THAT'S CORRECT.

BUT AND COLE YOU HAD SOMETHING.

WELL, I REALLY APPRECIATE WHAT YOU'RE SAYING, AND SO I'M CURIOUS WHAT THE BENEFIT WOULD BE IN MAYBE VOTING AND ISSUING A DEBT OR FINALIZING A NUMBER HERE TODAY.

WE'RE NOT FINALIZING A NUMBER.

OK, THEN WOULD THERE BE ANYTHING ELSE THAT STAFF OR ANY OTHER PARTIES WOULD NEED TO MOVE FORWARD WITH THIS AS FAR AS AN APPROVAL FROM COUNCIL FOR A NUMBER UNTIL WE ACTUALLY WERE READY TO SIGN THE CONTRACT.

WE HAVE TO HAVE ONE OF THESE THINGS APPROVED IF WE'RE GOING TO MOVE FORWARD WITH THE PROJECT TODAY.

THE REASON FOR THAT IS TO ISSUE CERTIFICATES OF OBLIGATION YOU HAVE TO ISSUE, WE HAVE TO PUBLISH NOTICE OF INTENT TO ISSUE COS.

THAT NOTICE OF INTENT ALSO HAS TO INCLUDE A NOT TO EXCEED NUMBER, WHICH ONE OF THESE WILL BE THAT NOT TO EXCEED NUMBER IF YOU CHOOSE TO MOVE FORWARD TODAY.

WE CAN THEN GO THROUGH THE BID PROCESS AND BEFORE WE HAVE THE FINAL PROPOSALS FROM THE FUNDING AGENCIES, WE CAN TAILOR THAT NUMBER AND ADJUST THE NUMBER THAT WE ACTUALLY ISSUE TO MATCH THE PROJECT COST.

SO WE DO HAVE TO HAVE SOMETHING EITHER TODAY OR AT A FUTURE MEETING TO MOVE PAST WHERE WE CURRENTLY ARE RIGHT NOW AND START THE PROJECT.

UNDERSTOOD.

LET'S PAUSE FOR JUST A SECOND COUNCIL AND JUST STEER INTO THIS QUESTION OF DO WE WANT TO APPROACH THIS AS A SPECIFIC LIST OF PROJECTS LIKE WHAT'S BEEN PRESENTED TO US? THESE ARE THE PROJECTS THAT WE WANT TO COVER OR DO WE WANT TO SET A SPECIFIC DOLLAR AMOUNT AND COME AT IT FROM A DOLLAR AMOUNT APPROACH? AND SO WHAT I THINK I'VE HEARD COUNCIL MEMBER STANLEY SAYING IS HE'S COMFORTABLE MORE AT A $7 MILLION DOLLAR AMOUNT AND DOESN'T WANT TO GO OVER THAT NO MATTER WHAT THE PROJECTS ARE.

I'M WONDERING WHAT THE COUNCIL FEELS LIKE.

DO WE WANT TO TAKE THAT DOLLAR NUMBER APPROACH? OR DO WE WANT TO GO BASED ON THE PROJECTS THAT WE'VE BEEN SHOWN NEED TO BE DONE AND WORK BACKWARDS AND SPEND AS LITTLE AS POSSIBLE? LET'S JUST TAKE A MINUTE TO DIALOG ABOUT THAT.

ANYBODY WANT TO START THAT CONVERSATION? OKAY.

WELL, I GUESS I'LL START BECAUSE I WAS NOT AT THE LAST MEETING.

AND SO MS. LAURA, I APOLOGIZE.

RIGHT UP FRONT.

I DO HAVE SEVERAL QUESTIONS AND I NORMALLY LIKE TO GET WITH YOU AHEAD OF TIME BEFORE THE COUNCIL MEETING.

BUT I HAVE RECEIVED TONS OF EMAIL IN REGARDS TO LIGHTING, BUT NOT JUST LIGHTING PRIOR TO OTHER ISSUES WITH THE PARKS WITHIN OUR CITY, YOU KNOW, IN THE SHAPE THAT THEY'RE IN.

AND SO I HAVE READ MY AGENDA AND LOOKED AT THE FUNDING SOURCES THAT WE HAVE AVAILABLE, BUT I DO HAVE SOME QUESTIONS.

AND SO I'M INTERESTED IN NUMBER ONE, BIDDING THE PROJECT COMPLETELY AND ALSO FUNDING THE ENTIRE PROJECT AS WELL.

I'M NOT A FAN OF OF DOING BITS AND PIECES, OK? SO WITH THAT BEING SAID, THE ARPA FUNDS, AS I UNDERSTAND IT NOW PREVIOUSLY AND I WENT AND DUG OUT MY LIST THAT I GOT EARLY ON, BUT WE HAD FOUR PLAYGROUNDS ON THIS PARTICULAR, YOU KNOW, WHERE THE FUNDS WERE ALLOCATED IN THE FIRST ALLOTMENT THAT WE GOT.

AND SO I'VE GOT SANBORN, THOMPSON PARK, BENTON PARK AND GLENWOOD PLAYGROUND, AND THAT'S PROBABLY ALL FOR PLAYGROUND EQUIPMENT AND THAT WAS ALLOCATED AT THE TUNE OF 150,000 EACH, I BELIEVE.

SO IF IF WE WERE TO USE BECAUSE I WOULD LIKE TO USE AS MUCH CASH AS WE CAN TO FUND, YOU KNOW, THE PARKS LIGHTING.

BUT IF WE DO THAT, WE'RE NOT TAKING AWAY FROM THIS PARTICULAR FUNDING THAT'S ALREADY BEEN ALLOCATED.

IS THAT CORRECT? THAT IS CORRECT.

SO AND I APPRECIATE YOU REMINDING ME THAT YOU ARE NOT AT OUR LAST DISCUSSION SO I CAN BRING YOU UP TO SPEED JUST A LITTLE BIT.

VERY GOOD QUESTIONS.

THOSE ALLOCATIONS CAME OUT OF THE FIRST INSTALLMENT OF THE AMERICAN RESCUE PLAN ACT FUNDING.

WE HAVE A SECOND INSTALLMENT THAT SHOULD BE COMING IN IN THE NEXT FEW MONTHS.

WHAT WE WOULD BE LOOKING AT, IF ANYTHING, IF COUNCIL CHOSE TO ON THE LIST.

[01:50:01]

AND JENNY, IF YOU MIGHT GO BACK TO THE ONE THAT HAS THE BUDGETARY COST ESTIMATES ON IT.

THERE ARE FOUR DIFFERENT ITEMS ON THIS LIST THAT WE HAVE IDENTIFIED COULD BE SUBJECT TO AMERICAN RESCUE PLAN ACT FUNDING BASED ON THE WAY IT IS WRITTEN, IT IS THE EL ALAMO LIGHTING, THE MARTIN ROAD COMPLEX LIGHTING THE RIVER ROAD SOFTBALL FIELDS.

THIS WAS ON.

YEAH, IT WAS ON ON MICHAEL'S PRESENTATION.

THE THOMPSON PARK SOFTBALL FIELDS.

SO ON THOSE FOUR.

AND THE REASON THAT THOSE FOUR WERE IDENTIFIED IS THEY'RE WITHIN THE DEFINED AREA OF THE LOW TO MODERATE INCOME THAT IS LAID OUT BY HUD.

AND SO THE AMERICAN RESCUE PLAN ACT TALKS A LOT ABOUT HOW THOSE FUNDS CAN BE USED, AND THEY HAVE CALLED OUT THAT PARKS CAN EXPEND FUNDS IN THOSE AREAS.

AND SO WITH THOSE PERFECT THANK YOU, JENNY, I APPRECIATE IT.

SO THE FOUR ON THERE AGAIN, IT'S EL ALAMO, MARTIN ROAD COMPLEX, RIVER ROAD SOFTBALL FIELDS AND THOMPSON PARK SOFTBALL FIELDS.

THE TOTAL OF THOSE IS ABOUT TWO AND A HALF MILLION DOLLARS.

IN ADDITION TO THAT, MICHAEL WENT OVER A COUPLE OF WEEKS AGO THAT THEY HAVE APPLIED FOR A GRANT THROUGH THE TEXAS PARKS AND WILDLIFE FOR THE 980,000 RELATED TO MARTIN ROAD COMPLEX.

THERE IS A MATCH ON THAT GRANT AND IT'S A 50 PERCENT MATCH, SO WE WOULD HAVE TO PAY HALF OF THAT.

SO IT'D BE SIX HUNDRED AND THIRTY FIVE THOUSAND.

SO WHAT WE DID SOME SEMI ROUGH MATH, BUT IF YOU TAKE THE TWO AND A HALF MILLION, YOU BACK OUT THE FULL AMOUNT OF THE GRANT BECAUSE THAT COULD BE COVERED EITHER WAY.

BUT THEN YOU ADD BACK IN THE MATCH PIECE BECAUSE WE COULD BRING THE MATCH FROM THE AMERICAN RESCUE PLAN ACT FUNDING.

YOU'RE AT ABOUT TWO MILLION ONE HUNDRED AND SIXTY FIVE THOUSAND ROUGHLY.

SO THAT IS WHERE WE HAVE PUT THE TWO OPTIONS ON YOUR AGENDA TODAY FOR THE NOT TO EXCEED THE NINE MILLION AND TO NOT TO EXCEED THE $7 MILLION DOLLARS ALLOWING SOME ROOM IN THERE IF COUNCIL WANTED INSTEAD TO UTILIZE SOME OF THIS AMERICAN RESCUE PLAN ACT MONEY FOR SOME CASH FUNDING FOR THESE IT'S MAINLY WELL, IT'S THESE FOUR PROJECTS THAT ARE IN THE OUTLINED AREA.

AND I KNOW COUNCIL MEMBER STANLEY HAD A QUESTION ABOUT IF WE COULD FIND ANYTHING IN THE AMERICAN RESCUE PLAN ACT THAT ALLOWED FOR US TO SPEND DOLLARS ON ANYWHERE WITHIN THE COMMUNITY.

AND I DO THINK IT WOULD BE A STRETCH, ESPECIALLY IN CERTAIN PARKS.

WE DO HAVE SOME RESEARCH THAT WE CAN DO ON SOME OF THESE OTHER PARKS THAT MIGHT BE ABLE TO QUALIFY.

I TALKED WITH MY TEAM, MY FINANCIAL TEAM, AND THEY'VE BEEN DOING SOME RESEARCH ON IT AND WE'RE GOING TO HAVE TO COORDINATE WITH OUR PLANNING GROUP TO LOOK AT THE DEMOGRAPHICS OF THE ENTIRE COMMUNITY.

WE KNOW THESE FOUR FOR SURE, WILL QUALIFY FOR AMERICAN RESCUE PLAN ACT.

I THINK THERE'S A COUPLE OF OTHER ONES AND IT WOULD PROBABLY BE THE SOUTHEAST, THE TWO AT SOUTHEAST, WHICH ARE IN THE RICK KLEIN COMPLEX.

WOULD POTENTIALLY, BUT IT WOULD BE IT POTENTIALLY WOULD BE A STRETCH, AND I THINK AT THIS POINT WITH THE INFORMATION I HAVE, I WOULD NOT BE COMFORTABLE SUBMITTING THAT THROUGH THE AMERICAN RESCUE PLAN ACT.

BUT WE WOULD HAVE TO SEEK SEPARATE PERMISSION THROUGH THE TREASURY DEPARTMENT TO EXPEND DOLLARS IN THOSE AREAS AND SEE IF THEY WERE COMFORTABLE WITH IT.

SO AND I KNOW THAT'S NOT A FULL ANSWER, BUT IT'S THE INFORMATION THAT WE HAVE AT THIS POINT IN TIME WITH THE GUIDANCE THAT'S OUT.

SO WHAT I HEARD THERE WAS.

OH, GO AHEAD FREDA, SORRY.

SO IN USING CASH, SO I WANT TO GET BACK TO, YOU KNOW, I DON'T WANT TO DECREASE THE FUNDING THAT WE'VE BUILT INTO OUR ANNUAL BUDGET FOR STREETS, FOR EXAMPLE.

SO, YOU KNOW, EVER SINCE I'VE BEEN ON THE COUNCIL, WE AS A COUNCIL TOGETHER, WE'VE WORKED VERY HARD TO TRY TO INCORPORATE THAT FUNDING ANNUALLY.

SO I DON'T WANT TO DECREASE THOSE DOLLARS.

AND I KNOW THAT WE HAVEN'T HAD AN AUDIT YET, BUT WE DO HAVE APPROXIMATELY 8.1 MILLION DOLLARS.

I DON'T WANT TO CALL IT A SURPLUS.

I'LL JUST SAY BUDGET EXCESS FUNDS THAT WE USE NOW AGAIN, SINCE I'VE BEEN ON THE COUNCIL, WE HAVE USED THOSE FUNDS TO FUND OUR CAPITAL PROJECTS EVERY YEAR, AND WE'VE ALWAYS USED CASH FOR OUR CAPITAL PROJECTS AND I WANT TO CONTINUE TO DO THAT.

SO I DON'T WANT TO DEVIATE FROM THAT ASPECT.

AND THEN THE OTHER THING IS I WANT TO MAKE SURE THAT WE KEEP OUR TRIPLE-A BOND RATING.

I WANT TO MAKE SURE THAT WE STAY IN COMPLIANCE AND THAT WE ALWAYS PASS OUR AUDITS AS

[01:55:03]

WE HAVE DONE THAT.

AND SO THOSE ARE THINGS THAT ARE REALLY IMPORTANT TO ME.

AND I THINK THAT WAS ANOTHER DISCUSSION ITEM THAT WE HAD AT THE LAST MEETING AS WELL BECAUSE THERE WAS A PRESENTATION THAT OUR ESTIMATE AT THIS POINT IN TIME IS THAT WE CAME NET UNDER BUDGET BY ABOUT $8.1 MILLION DOLLARS.

AND I APPRECIATE THAT.

AND THAT IS MONEY THAT HAS NOT BEEN ALLOCATED TO ANYTHING ELSE AT THIS POINT IN TIME.

SO BUT I THINK TO YOUR POINT IS YES, THOSE DOLLARS HISTORICALLY HAVE GOTTEN INCORPORATED IN THE NEXT BUDGET PROCESS TO FUND ALL THE GENERAL CAPITAL PROJECTS THAT ARE ON THE LIST.

AND THERE'S A LOT OF NEEDS OUT THERE, AND I KNOW FLOYD HAS A HEFTY LIST IF NEEDED.

BUT THERE ARE A LOT OF NEEDS OUT THERE.

AND SO IF WE WERE TO TAKE THAT MONEY AND APPLY IT ALL TO ONE SPECIFIC PROJECT, THAT IS COUNCIL'S DECISION BY ALL MEANS.

BUT THAT MEANS THAT THERE WOULD NOT BE FUNDING FOR STREETS, THERE WOULD NOT BE FUNDING FOR PUBLIC SAFETY, YOUR LIBRARIES, TRAFFIC, ALL YOUR VARIOUS OTHER GENERAL FUND DEPARTMENTS OR ANYTHING ELSE RELATED TO PARKS.

AND SO I THINK TO YOUR POINT THAT, YES, THAT IS HISTORICALLY WHAT WE'VE DONE WITH THOSE DOLLARS, WE'VE TAKEN THEM THROUGH THE BUDGET PROCESS.

WE'VE LET COUNCIL SEE THE LIST OF PROJECTS AND KIND OF SEE THE PRIORITIZATION OF THOSE PROJECTS.

AND THEN COUNCILS LOOKED TO APPROVE THOSE IN UPCOMING BUDGET YEARS FOR CAPITAL SPENDING.

SO JUST TO BE A LITTLE BIT MORE SPECIFIC, SO THOSE EXCESS DOLLARS WE'RE GOING TO BE LOOKING AT THOSE FOR THE 2023 BUDGET CORRECT.

SO THE BUDGET WILL BE SITTING DOWN WITH YOU ALL IN A FEW MONTHS.

SO IT'LL BE THE 22 23 FISCAL YEAR.

THAT'S WHERE THOSE THAT'S HISTORICALLY WHERE THOSE WOULD GO.

WE WOULD CONSIDER THAT AS THE CAPITAL PROJECT FUNDING FOR THE FY 23 BUDGET, THE 22 23 BUDGET, WHICH STARTS IN OCTOBER OF 2022.

DOES COUNCIL HAVE THE ABILITY TO ALLOCATE THOSE FUNDS NOW? YES.

IT'S AN OPPORTUNITY COST CONSIDERATION.

DO YOU WANT TO? IF WE DID THAT, WE WOULD NOT HAVE FUNDS AVAILABLE TO BUDGET INTO 2023 FOR CAPITAL PROJECTS THAT WOULD BE DONE DURING THAT FISCAL YEAR.

SO THERE'S ALWAYS PUSH-PULL, THERE'S ALWAYS OPPORTUNITY COST.

THERE'S ALWAYS A CONSIDERATION OF PRIORITIES, RIGHT? SO DURING COVID, WHICH WERE STILL IN THE MIDST OF COVID RIGHT NOW, BUT A LOT OF OUR CAPITAL PROJECTS WERE UNDERFUNDED, RIGHT, BECAUSE WE WERE TRYING TO REALLY FIGURE OUT WHAT WAS GOING TO TAKE PLACE, YOU KNOW, WHEN WE WERE UP ON THE HEELS OF COVID AND HOW THAT WAS GOING TO WORK AND WE WERE SHELTERING IN AND JUST TRYING TO MAKE SURE WE HAD A HANDLE ON OUR MONETARY RESOURCES AS WELL AS OUR TANGIBLE RESOURCES.

AND THAT WAS ANOTHER THING I BELIEVE FLOYD MENTIONED AT THE LAST MEETING AS WELL.

THERE WERE STREET PROJECTS THAT WERE HELD AND HAVE NOT BEEN COMPLETED.

THERE WAS LANDFILL PROJECTS, THERE WERE FLEET PROJECTS THAT, YES, THEY WERE APPROVED DURING THE YEAR THAT COVID HIT AND THEY WERE HELD AND THEY HAVE STILL BEEN HELD TO THIS POINT ON SOME OF THOSE PROJECTS.

SO COUNCIL, HERE'S WHERE I AM.

OKAY.

JUST FOR ME, I WANT TO FUND THE ENTIRE 8.26 MILLION DOLLAR PROJECT IS WHAT I WANT TO DO.

I WANT TO TRY TO USE AS MUCH CASH AS WE CAN TO DO THAT, BUT I ALSO WANT TO DO THE PROJECT RIGHT THE FIRST TIME.

I DON'T WANT TO HALF DO IT.

I DON'T WANT TO PIECE IT TOGETHER.

I'M NOT INTERESTED IN DOING THAT.

SO THAT'S WHERE I STAND.

I'LL TURN TO THIS SIDE OF THE TABLE AND JUST GET INPUT FROM YOU GUYS.

I APPRECIATE HEARING THAT EXTENSIVE INPUT SINCE COUNCIL MEMBER POWELL WASN'T WITH US LAST MEETING.

BUT REALLY, JUST ARE WE STEERING IN THE RIGHT DIRECTION? DO YOU WANT TO PICK A NUMBER AND JUST PUT THE PROJECTS IN TO FIT THAT NUMBER? OR DO YOU WANT TO GO OFF OF DIRECTOR KASHUBA LIST OF THESE ARE THE PRIORITIES, AND THIS IS WHAT THEY TOTAL UP TO.

WE WANT TO TRY AND SPEND AS LITTLE AS POSSIBLE, BUT FUND THAT WHOLE LIST.

SO WHAT ARE YOU THINKING ON THOSE TWO APPROACHES? I WANT TO FOLLOW MICHAEL'S, I WANT TO FOLLOW HIS LIST.

WE NEED TO DO THE ENTIRE PROJECT.

I WANT TO DO THE SAME THING.

I WANT TO GET IT ALL DONE.

I'M RELATING THIS TO SIMILAR TO THE THOMPSON PARK POOL.

WE HAD AFTER 80 YEARS OF POOL WENT OUT, AND IN THIS COUNCIL, COLE WASN'T HERE BUT THE REST OF THE COUNCIL DECIDED WE NEEDED TO REPLACE THAT.

AND IT'S AROUND THE SAME AMOUNT, EIGHT MILLION DOLLARS OR SO, AND WE DECIDED WE WANTED TO DO IT AND WE DID THAT.

AND SO I THINK WE NEED TO WE GOT THE SAME THING HERE.

[02:00:05]

WE'VE HAD LIGHTING HERE IN THE AIR ON THE LIST, AND SOME OF IT'S GONE OUT, AND SO WE NEED TO GET IT ALL FIXED, PERIOD.

I'M OF THE SAME OPINION THAT IN MY MIND, THESE ARE THE PROJECTS THAT ARE PRIORITIZED, THESE AREN'T EVEN ALL OF THEM.

IT SAYS IT'S NOT EVEN ALL THE SPORTS COMPLEXES.

THIS IS NOT THE GENERAL PARK LIGHTING.

THERE ARE MANY OTHER LIGHTING PROJECTS.

THIS IS JUST WHAT WE FELT LIKE HAS TO BE DONE IN ORDER TO USE THE COURTS AND THE SPORTS FIELDS THAT WE ALREADY HAVE.

SO I'M FOR DOING THIS LIST OF PRIORITIES TARGETING WHAT THAT NUMBER IS AND TRYING TO SPEND UNDER IT JUST THROUGH PROCUREMENT AND CONSTRUCTION, YOU KNOW, VALUE ENGINEERING OUR CONSTRUCTION ANYWAY THAT WE CAN.

BUT.

SO I THINK WHAT I HEAR THEN IS A CONSENSUS TOWARD DOING THE LIST OF PROJECTS AND TRYING TO SPEND AS LITTLE AS POSSIBLE, BUT YET COVER ALL OF THOSE PROJECTS.

IS THAT WHAT YOU'RE HEARING? THAT'S WHAT I JUST HEARD.

I DON'T KNOW IF YOU HEARD FROM ONE, SO MAYBE, I SHOULD BE LOOKING TOWARD HIS END OF THE TABLE.

I DIDN'T WANT TO PUT WORDS IN COUNCIL MEMBER STANLEY'S YEAH.

LET ME JUST DIRECT THAT QUESTION TO COLE.

LET ME GO TO THE BOTTOM AND THEN MAYBE WE CAN WORK BACK UP FROM THERE.

LIKE, FOR ME, THE RED LINE IS THE EMERGENT, YOU KNOW, SO THE CO, AS I UNDERSTAND IT IS A TOOL USED FOR EMERGENCY ISSUES AND THAT WE HAVE THE ABILITY TO ISSUE DEBT BASED ON THAT, I FEEL LIKE OUR CITY DOES A GOOD JOB OF STEWARDING ITS MONEY AND NOT ISSUING DEBT WHEN IT SHOULDN'T.

YOU KNOW, HISTORICALLY.

I THINK THAT ON THE POOL, HAD I BEEN SITTING HERE, I DON'T KNOW THAT I COULD HAVE VOTED FOR IT AS AN EMERGENT ITEM, YOU KNOW? AND SO LIKE WITH THIS BEING LIGHTING.

I WANT TO KNOW, IS THIS AN EMERGENCY ITEM? AND IF IT IS, THEN I DON'T NECESSARILY HAVE TO CONTEND WITH ALL OF MY CIP STUFF BECAUSE WE AS A CITY, WE PULL THOSE EMERGENCIES IN AND WE GO FIX THEM.

WELL, AS FAR AS EMERGENCY EXPENDITURES, I WOULD HAVE THE ABILITY WITHOUT COUNCIL APPROVAL TO MAKE AN EMERGENCY EXPENDITURE AND THEN I BRING IT TO COUNCIL TO APPROVE THAT EXPENDITURE AT A LATER TIME.

COS ARE TYPICALLY USED FOR ROUTINE EXPENDITURES OR REPLACEMENT OF CURRENT ASSETS, THINGS THAT HAVE ALREADY BEEN APPROVED BY PREVIOUS COUNCILS TO PURCHASE.

SO COS ARE TYPICALLY ROUTINE IN NATURE TO PURCHASE THINGS LIKE FIRE TRUCKS OR, IN THIS CASE, LIGHTING OR TO REPAIR FACILITIES OR TO EVEN BUILD FACILITIES.

GENERAL OBLIGATION BONDS ARE SOMETHING THAT GO OUTSIDE ROUTINE, AND YOU FEEL LIKE YOU NEED TO GET VOTER APPROVAL FOR THEM.

BOTH COS AND GOS ARE GOING TO BE LARGER EXPENDITURES THAN WHAT YOU CAN GENERALLY PAY FOR IT THROUGH YOUR CIP OR THROUGH YOUR CASH EXPENDITURES.

STEVEN, DO YOU HAVE ANYTHING TO ADD TO THAT, I MEAN.

NO.

I AGREE WITH I WANT TO MAKE SURE THAT I'M SAYING IT CORRECT.

YEAH, AND I'M NOT THE LEGAL COUNSEL, BUT I WILL SAY.

I'M SORRY.

YEAH, [INAUDIBLE].

BUT MOST COS IN THE STATE OF TEXAS ARE ISSUED FOR WATER AND SEWER STRAIGHT UP.

RIGHT BEHIND THAT IS INFRASTRUCTURE PROJECTS AND THEN RIGHT BEHIND, THAT'S PROBABLY PARKS.

THAT IS THE PRIMARY USE OF THEM.

AND THERE IS NO IN THE STATUTE THERE IS NO EMERGENCY REQUIREMENT TO ISSUE THEM.

SO YEAH, THERE'S EMERGENCY IF IT WAS AN EMERGENCY, A CO WOULD NOT BE AN APPROPRIATE WAY TO DO THAT BECAUSE OF THE POSTING WAITING PERIODS, THE BIDDING PERIODS FROM THE FUNDING AGENCIES.

IT'S TOO LONG TO SATISFY AN EMERGENCY EXPENDITURE AND THAT'S WHY THE STATUTE TEXAS STATE STATUTE, AUTHORIZES THE CITY MANAGER OR IN A DIFFERENT FORM OF GOVERNMENT, THE MAYOR TO MAKE EMERGENCY EXPENDITURES, TO ADDRESS THE IMMEDIATE EMERGENCY AND TO HAVE THE COUNCIL APPROVE THOSE AT A LATER DATE AND THEN TO FOR THE PARTS OF THAT EMERGENCY THAT CAN BE FUNDED OVER A LONGER PERIOD OF TIME COUNCIL THEN APPROVES THOSE AS APPROPRIATE.

BUT IT WOULDN'T BE CONSIDERED AN EMERGENCY.

COS ARE NEVER USED FOR EMERGENCIES.

SO I THINK THAT'S HELPFUL FOR ME TO HEAR THAT, I MEAN.

IT MIGHT BE A PRESSING NEED, YOU KNOW, LIKE IN THIS CASE, BUT IT'S NOT AN EMERGENCY.

IT'S NOT SOMETHING, IT'S A.

SO WITH THE PARK LIGHTING IN THE WAY OF AND I KNOW WE HAVE $400 MILLION DOLLARS WORTH OF CAPEX NEEDS.

AND I AGREE WITH FREDA.

I'M A CASH GUY.

I WOULD MUCH RATHER SAVE OUR TAXPAYER $1.7 MILLION DOLLARS IN INTEREST RIGHT OFF THE TOP OF THIS PROJECT IF WE DON'T DO IT WITH A CO AT SEVEN MILLION, TWO POINT TWO MILLION, IF YOU DID THE NINE.

BUT IF WE COULD ALL JUST KIND OF GET ON THE PAGE OF BEING WILLING TO

[02:05:01]

USE THE ARP MONEY, THEN WE'RE KIND OF STARTING AT THE SEVEN.

SO WE GET AN IMMEDIATE COST SAVINGS BY USING OUR CASH.

NOW, I DON'T WANT TO EXCLUDE ALL OTHER IMPORTANT CIP PROJECTS BY ANY MEANS, BUT WE HAVE A LARGE AMOUNT OF MONEY HERE AND I WOULD LIKE TO KNOW.

NINE MILLION MID-YEAR ADDITIONAL UNBUDGETED CIP.

CAN I ADDRESS THIS? I KNOW IT WAS SITTING ON MY DESK OR WAS THERE I DON'T WANT TO JUMP AHEAD IF THERE WAS SOMEBODY ELSE THAT WAS GOING TO SPEAK ON THIS.

BUT YES, WE WERE ACTUALLY, WE'RE GOING TO TALK ABOUT THAT AFTER FLOYD STEPPED UP AND TALKED A LITTLE BIT MORE ABOUT OUR CIP NEEDS.

AND FLOYD DO YOU MIND DOING THAT? AND THEN WE'LL COME BACK COUNCIL MEMBER STANLEY TO ANY QUESTIONS YOU WANT TO ASK ABOUT THAT? I APPRECIATE THE DILIGENCE AND THE DEPTH OF PREPARATION THAT STAFF HAS DONE FOR US IN MAKING THIS DECISION.

OBVIOUSLY, Y'ALL CAN SEE THAT'S TOUCHING LOTS OF DIFFERENT DEPARTMENTS.

AND SO FLOYD, THANK YOU FOR BEING WILLING TO COME AND TALK ABOUT WHAT'S ON OUR CAPITAL IMPROVEMENT PROJECTS LIST.

SO THANK YOU, MAYOR AND COUNCIL.

FLOYD HARTMAN, ASSISTANT CITY MANAGER I JUST WANTED TO GLANCE.

YOU WERE HOLDING UP THE FLOW CHART.

IS THAT OK? THANK YOU.

SO IN ADVANCE OF THAT DISCUSSION OF THAT, I KNEW THAT THERE WERE SOME DISCUSSION ON THIS TOPIC OF THE CIP AND THE PLANNING COMPONENT.

SO IN ANTICIPATION OF THAT DISCUSSION, YOU SHOULD HAVE A COPY OF THE APPROVED ONE YEAR CIP IN THE BUDGET.

THIS WAS PRINTED OFF OF THE WEBSITE, SO ANYBODY WHO WANTS TO GET THAT DOCUMENT IT'S AVAILABLE IN THE APPROVED BUDGET, THE FISCAL YEAR 2021 BUDGET ON THE WEBSITE.

BUT THERE WILL BE A LOT OF REFERENCE AND ONE OF THE THINGS I WANT YOU TO REFERENCE ON THAT DOCUMENT AS WE DISCUSS THIS IS THOSE FUNDING SOURCES.

THAT'S WHY IT'S PRINTED OUT THERE WITH THE FUNDING SOURCES, WITH THE APPROVED PROJECTS, AND I'M GOING TO FOCUS TODAY'S DISCUSSION ON GENERAL FUND.

SO BECAUSE THAT'S WHERE THE PARKS AND THE LIGHTING LANDS.

BUT THE OTHER DOCUMENT THAT WE GAVE YOU IS THE LAST APPROVED FIVE YEAR CIP.

AND THAT WAS THE ONE YOU ALL PROVED RIGHT AFTER THE FIRST OF THE YEAR LAST YEAR, AND THAT'S OFF OF THE WEBSITE AGAIN IN THE SAME LOCATION UNDER THE FINANCE DEPARTMENT, UNDER FINANCIAL INFORMATION, THE CIP.

SO WE CAN TALK ABOUT THAT.

ONE OTHER THING THAT YOU HAVE AT YOUR PLACE IS WHAT WE NOW HAVE CALLED THE UNFUNDED LIST, WHICH IS THIS LONG BIG PAPER LIST.

AND THAT IS IN THE PRIORITIZATION PROCESS.

SO YOU HAVE THOSE AND AS I GO THROUGH THIS.

SO I WANTED TO CLARIFY THOSE.

BUT THE FIRST YEAR, REMEMBER IS ABOUT A $97 MILLION DOLLAR APPROVED BUDGET.

THE FIVE YEAR CIP INCLUDES ABOUT TWO HUNDRED AND EIGHTY NINE MILLION, JUST OVER TWO HUNDRED AND EIGHTY NINE MILLION DOLLARS WORTH OF PROJECTS.

REMEMBER, YEARS TWO THROUGH FIVE OF THAT ARE NOT FUNDED WITH THE VOTE THERE A PLAN.

AND THEN THE UNFUNDED REQUEST THAT IS ABOUT A SIX HUNDRED AND FORTY ONE MILLION DOLLAR LIST OF NEEDS IDENTIFIED.

IN THE APPROVED BUDGET, THERE'S ABOUT TWO POINT FIVE MILLION OF ROAD IMPROVEMENTS BASED OFF THOSE PRIORITIES SET BY COUNCIL.

SO LET ME EXPLAIN WHY I BROUGHT ALL THOSE UP.

THOSE DEPARTMENTS, EVERY DEPARTMENT IN EVERY AVENUE IN THE PLANNING COMPONENT IS HOW WE GET TO THE CIP FOR THE ONE YEAR THAT'S APPROVED IN YOUR BUDGET AND THE FIVE YEAR PLAN.

WE USED TO NOT HAVE THE FIVE YEAR PLAN.

IT USED TO ALL BE A ONE YEAR FIASCO.

SO IN THAT THE DEPARTMENTS ARE ASKED TO BRING THROUGH KYLE, THEY'RE EXPECTED PROJECTS.

THEY USE DEPARTMENT'S PLANS.

BUT URGENT NEED COME IN, NOT EMERGENCY.

AND I APOLOGIZE IF THAT WORD WAS CAME FROM ME.

URGENT NEEDS EMERGENCIES ARE DEALT WITH DIFFERENT, BUT WE USE COUNCIL GOALS AND OBJECTIVES IN THAT PRIORITIZATION PROCESS, INCLUDING BACK TO THE BLUEPRINT AND THEN THE PILLARS THAT THE GROUP HAS GONE THROUGH.

BUT THOSE PRIORITIES INCLUDE AS LAURA LISTED PUBLIC SAFETY PARKS, ROADS SERVICE CENTER NORTH SOFTWARE LIGHTING, AND I ADDED FACILITIES TO THAT SINCE OUR LAST DISCUSSION.

THOSE ARE OUR TOP LEVEL PRIORITIES, BUT THAT DOESN'T MEAN ONE OF THOSE DOESN'T GET FUNDED IN RELATION TO THE OTHER.

IT'S AN ANALYSIS.

IF YOU'LL LOOK IN THE POSTED CAPITAL IMPROVEMENTS PLAN, THERE ARE PROCESSES IDENTIFIED IN THERE THAT WE USED TO PRIORITIZE PROJECTS AND HELP IN THAT PROCESS.

IT'S A VERY COMPLEX SITUATION.

BUT AFTER THE SIX HUNDRED AND FORTY ONE MILLION FIVE YEAR WINDOW, THERE IS AN

[02:10:01]

UNKNOWN AMOUNT THAT'S IN THE MASTER PLAN, YOU KNOW THE ELEPHANT IN THE ROOM.

HOWEVER, YOU WANT TO DESCRIBE IT.

AND TO GIVE A VISUAL MAYOR OVER YOUR RIGHT SHOULDER I PUT TWO OF OUR MASTER PLANTS THAT'S THE WATER PLAN AND THE WASTEWATER MASTER PLAN.

JUST TO GIVE YOU AN IDEA OF THE DOCUMENTS AND THE DATA THAT WE GO THROUGH TO USE TO GET NOT ONLY IN THE YEAR ONE, THE TWO THROUGH FIVE YEAR PLAN, BUT THAT THE MASTER PLAN, THAT ELEPHANT THAT'S NOT LISTED IN ANY OF THESE IS ALL LISTED IN THERE.

AND NOT ONLY DO WE USE THOSE CRITERIA I TALKED ABOUT, BUT STAFF USES EXTENSIVE DATA INFORMATION AND BACK AND FORTH WITH EXPERTS, WHETHER THOSE ARE THE WATER IN WASTEWATER, BUT IN THE ROADS, THE DRAINAGE.

ALL OF OUR DISCIPLINES HAVE THAT.

THE POLICE DEPARTMENT HAS A MASTER PLAN AND YOU'LL SEE THAT ON THE UNFUNDED LIST ALONG WITH THOSE PARKS PROJECTS THAT WERE REFERENCED EARLIER THAT ARE UNFUNDED, OK? BUT IN THAT UNFUNDED LIST, IF YOU GO TO THE SECOND PAGE OF THAT, YOU'LL SEE THE ELEPHANT IN THE ROOM OF ROAD REPAIR.

YOU KNOW, JUST GLANCING AT IT, OVER 500 MILLION LISTED THERE.

AND THAT'S WHAT'S PROPOSED IN THE FIVE YEAR WITH NO FUNDING SOURCE.

SO WE DON'T PUT THOSE IN THE PLAN WHEN THERE'S NOT A FUNDING SOURCE.

AND ULTIMATELY, ALL OF THAT IS PUT TOGETHER AND ASSEMBLED FOR Y'ALL'S BENEFIT WITH A RECOMMENDATION FROM US AS STAFF BASED OFF AVAILABLE FUNDING.

AND SO IT'S A BALANCE OF GETTING THOSE DEPARTMENTS TO GIVE US THEIR PRIORITIES AND THEN ULTIMATELY FUNDING AVAILABLE WITH ALL THAT OTHER CRITERIA.

AND THAT'S PRETTY MUCH WHERE I WANTED TO GET WAS PARK LIGHTING IN THE EXISTING BUDGET.

THERE WAS A $10 MILLION PROPOSED DEBT ISSUANCE IN THIS CIP.

IT'S SHOWN ON THE DOCUMENT, IT'S SHOWN ON THE WEBSITE FOR PARKS.

PART OF THE LIGHTING WAS INCLUDED IN THAT DISCUSSION AS WE WENT THROUGH BUDGETS AND NOT EXACTLY THIS LIST, BUT PARTS OF THAT.

THERE WERE DISCUSSIONS IN BUDGET OF MASTER PROJECT FIELD REHABS AND THINGS THAT INCLUDED LIGHTING.

SO IN THAT 10 MILLION DOLLAR PROPOSED DEBT ISSUANCE, MOST OF THIS LIGHTING WAS INCLUDED, BUT NOT ALL OF IT.

NOT EVERY SPECIFIC JOB WAS DISCUSSED IN THAT THERE WERE THINGS IDENTIFIED SINCE WE HAD THOSE DISCUSSIONS THAT WERE ADDED TO THIS LIST.

CORRECT SO WHEN WE DID BUDGET WORKSHOP IN AUGUST, WHICH WAS THREE DAYS PLUS MAYBE A HALF DAY.

30 HOURS.

IT WAS A LONG TIME THAT DOING A DEBT ISSUANCE TO COVER THESE FIELD LIGHTS WAS CONSIDERED.

AS A MATTER OF FACT, IT WAS WHAT WE, IT WAS THE PLAN THAT WE KIND OF ARRIVED ON.

AND THAT WAS INCLUDED IN THAT DISCUSSION, AMONG OTHER THINGS, RELATED TO PARKS IN THAT DEBT ISSUANCE.

SO IT WAS IN THE BUDGET DISCUSSIONS, IT WAS PART OF IT.

THIS IS NOT I MEAN, WE'VE BEEN TALKING ABOUT LIGHTINGS AND FIELD NEEDS AND FOR A LONG TIME, AND I APPRECIATE YOU BRINGING US BACK AROUND TO THAT AND REMINDING US THAT.

NOW WHAT YOU CAN LOOK AT WITH THE UNFUNDED LIST IS WHAT THIS WAS PRIORITIZED OVER.

THERE ARE POLICE DEPARTMENT FACILITIES, ROADS, TRAFFIC ADMINISTRATION, OTHER PARKS.

I MEAN, YOU CAN GET A FEEL FOR WHAT THIS WAS PRIORITIZED.

IN OTHER WORDS, THE TOP PRIORITY BEING PUBLIC SAFETY DOESN'T MEAN OTHER THINGS DON'T GET CONSIDERED LIKE PARKS OR THESE THINGS.

IT JUST MEANS THAT WE ADDRESS THOSE PRIORITIES UNDER PUBLIC SAFETY, WHICH WE DID IN THE BUDGET AS WELL.

AND THEN YOU MOVE TO THESE OTHER PRIORITIES, AND IT'S A VERY COMPLEX, DATA DRIVEN AND THEN POLICY DRIVEN DECISION.

SO THAT'S MY LITTLE SHORT VERSION OF IT.

ANYBODY WANTS THE 40 HOUR VERSION.

JUST LET'S SCHEDULE IT AND LET'S GO.

WILL Y'ALL GO BACK TO THIS SHEET JUST TO BRING IT FULL CIRCLE ON COLE'S QUESTION? I'M AVAILABLE TO ANSWER QUESTIONS.

ALL GOOD.

OK, SO WHAT THIS PAGE HERE IN FRONT OF YOU SHOWS IS IT'S I'M TRYING TO MAYBE IN A GRAPHIC FORM, WALK YOU THROUGH HOW WE FUND OUR CAPITAL, OUR CIP PLAN.

SO THIS MASSIVE LIST THAT FLOYD HAS, OBVIOUSLY WE DON'T HAVE ENOUGH MONEY TO DO IT EVERY YEAR.

AND HE TALKED THROUGH HOW WE PRIORITIZED, WELL, HERE'S WHERE THE FUNDING COMES FROM.

SO I WENT BACK TO OUR FISCAL YEAR 2017 2018.

AND WHAT THESE NUMBERS COME STRAIGHT FROM OUR AUDITED FINANCIAL REPORTS.

WE HAVE A SCHEDULE IN THERE THAT REPORTS AND WE'RE JUST TALKING GENERAL FUND FOR THIS DISCUSSION.

THIS IS JUST GENERAL FUND.

THIS IS OUR UNSPENT BUDGET.

SO THIS IS A NET NUMBER.

SO IT COULD BE EXCESS REVENUES THAT WE RECEIVED ABOVE WHAT WE BUDGETED OR IT

[02:15:06]

COULD BE UNDERSPENDING, OUR EXPENSE BUDGET OR A COMBINATION OF THE TWO.

AND USUALLY IT'S A COMBINATION OF THE TWO.

WE'RE GOOD AT BUDGETING, WE'RE NOT THAT GOOD AT BUDGETING, SO IT'S ALL STILL AN ESTIMATE.

WE'RE VERY GOOD AT BUDGETING.

SO IN 2017 2018, YOU WILL SEE IF YOU GO BACK TO THESE AUDITED FINANCIAL STATEMENTS, YOU CAN POINT TO THIS NUMBER.

THERE WAS $3.2 MILLION DOLLARS NET THAT WE WERE GOOD COMPARED TO OUR BUDGET THAT WAS APPROVED FOR THAT YEAR.

SO WITH THAT THREE POINT TWO MILLION, THAT THEN OPENS UP AN OPPORTUNITY FOR COUNCIL.

THEY DIDN'T SPEND IT DURING THE 17 18 YEAR OR THEY OVER COLLECTED IT IN THE 17 18 YEAR.

SO NOW THEY HAVE THE ABILITY TO DO SOMETHING WITH IT.

AND SO AS YOU CAN SEE, I TRIED TO DO ARROWS TO SHOW WHAT IT WENT, WHAT THE FUNDING WENT TO.

SO THIS THREE POINT TWO MILLION ACTUALLY FUNDED THE MAJORITY OF THE APPROVED CIP BUDGET OF 3.3 MILLION FROM THE 2018 2019 FISCAL YEAR.

SO IT KIND OF ROLLS FORWARD, IT'S ONE TIME CASH DOLLARS THAT ROLLS FORWARD IS CASH FUNDING FOR THE GENERAL CAPITAL PROJECTS.

AGAIN, JUST.

THIS IS JUST GENERAL FUND WE'RE TALKING HERE.

THEN AS YOU WALK IT FORWARD A YEAR OR SO INTO 2018 2019.

THAT WAS OUR APPROVED CIP BUDGET FUNDED FROM THE PRIOR YEAR'S UNSPENT BUDGET.

NOW IN 18 19, WE HAD SIX HUNDRED AND EIGHTEEN THOUSAND DOLLARS THAT NET.

WE HAD UNDERSPENT ON OUR BUDGET.

THAT AMOUNT THEN TURNED AROUND AND FUNDED THE NEXT YEAR'S CIP IN 19 20 THAT MIDDLE COLUMN, YOU'LL SEE THE APPROVED CIP THAT WAS FUNDED FROM GENERAL FUND DOLLARS.

THIS DOESN'T INCLUDE OUTSIDE FUNDING.

IT WAS FOUR HUNDRED AND SIXTEEN THOUSAND.

ALSO IN THAT 2019, 2020 YEAR, THAT WAS THE YEAR THAT COVID HIT, THAT WAS ALSO THE YEAR THAT WE RECEIVED SOME CARES ACT FUNDING.

WE ALSO HAD HIRING FREEZES IN PLACE.

WE AND SOME OTHER WE HAD SOME DELAYED PROJECTS, ALL THOSE THINGS GOING ON IN THAT YEAR.

AS YOU CAN SEE, WE HAD UNSPENT BUDGET NET OF 17.8 MILLION DOLLARS.

NOW THAT YEAR WAS CERTAINLY AN ANOMALY FOR THE REASONS I JUST STATED.

SO YOU CAN SEE THAT WE ACTUALLY ALLOCATED MONEY A LITTLE BIT DIFFERENTLY THAN WE HAVE IN THE PAST BASED ON COUNCILS DECISIONS.

SO THIS SEVENTEEN POINT EIGHT MILLION, I TRIED TO FLOW IT THROUGH WITH THREE ARROWS THERE OF HOW WE SPENT THE MONEY.

THE FIRST ARROW THERE COMING FROM THE 17.8 MILLION IS POINTING TO THE 2020 2021 APPROVED BUDGET OF THERE WAS $4 MILLION DOLLARS THAT CAME OUT OF THE SEVENTEEN POINT EIGHT.

THREE MILLION WAS FOR THE CIP BUDGET AND A MILLION WENT TO FUND COMPENSATED ABSENCES.

SO THAT WAS FOUR MILLION OF THE 17 MILLION THEN GO DOWN TO THE NEXT ARROW.

THERE WAS ALSO $9 MILLION OUT OF THE 17.8.

THAT WAS ADDITIONAL UNBUDGETED CIP THAT WAS AUTHORIZED BY COUNCIL.

AND I KNOW COUNCIL MEMBER STANLEY WAS NOT ON THE COUNCIL AT THAT POINT, BUT WE HAD COUNCIL MEMBER HAYS THAT FUNDED THE PURCHASE OF THE AMARILLO HARDWARE BUILDING THAT ALSO FUNDED THE VOICE OVER IP PROJECT.

IT FUNDED THE AMARILLO POLICE DEPARTMENT ELEVATORS.

IT FUNDED ADDITIONAL SECURITY ENHANCEMENTS FOR OUR IT SYSTEMS AS WE WERE WORKING A LOT DIFFERENTLY DUE TO COVID ON ZOOM AND REMOTELY AND DIFFERENT THINGS.

THERE WERE NINE MILLION MIDYEAR.

COUNCIL DECIDED THAT THESE WERE IMPORTANT PROJECTS AND WENT AHEAD AND ALLOCATED MONEY TO UNFUNDED.

I'M SORRY, UNBUDGETED CIP.

THEN THE FINAL ARROW DOWN THERE UNDER THE MIDDLE COLUMN, THE REMAINING AMOUNT WAS 4.8 MILLION AND IT ROLLED FORWARD TO THE 21 22 THE YEAR WE'RE IN RIGHT NOW.

IT ROLLED IN TO FUND A PORTION OF THE TOTAL APPROVED CIP BUDGET FOR THE YEAR THAT WE'RE IN RIGHT NOW.

OK, Y'ALL, STOP ME IF YOU HAVE QUESTIONS.

OK, SO THE NEXT ONE, THE SECOND TO RIGHT COLUMN, THE 2020 2021 BUDGET THAT IS THE 8.1 MILLION ESTIMATED UNSPENT BUDGET THAT DEBBIE REED, OUR FINANCE DIRECTOR COVERED WITH YOU ALL AT THE LAST MEETING.

SO ON THAT THAT AS WE SPOKE ABOUT LAST WEEK AND AS WE'RE SPEAKING, WE'VE BEEN TALKING ABOUT TODAY, THE ARROW IS POINTING OVER TO THE 21 22 YEAR, BUT YOU CAN SEE NONE OF IT'S BEEN ALLOCATED YET.

THAT IS FOR FUTURE DECISIONS, SO COUNCIL CAN EITHER DECIDE TO DO SOMETHING WITH IT IN THE CURRENT YEAR OR AS WE MENTIONED, WE WOULD BRING IT BACK TO YOU ALL DURING THE BUDGET PROCESS WITH FLOYD'S EXTENSIVE LIST OF PROJECTS NEEDS AND START BRINGING PRIORITIES FORWARD THAT THAT FUNDING COULD GO TOWARDS.

[02:20:02]

SO I HOPE I DIDN'T MAKE THIS MORE CONFUSING FOR YOU ALL, BUT THIS IS HOW WE FUND CAPITAL.

THIS IS OUTSIDE OF ANY AUTHORIZED DEBT ISSUANCE.

THIS IS THE CASH FUNDING PIECE.

SO WHEN WE TALK ABOUT THE 2016 VOTER APPROVED BONDS, I DIDN'T ADD THAT INTO THIS PROCESS.

THIS IS OUR GENERAL CAPITAL AND HOW WE NORMALLY FUND IT EACH YEAR BY SAVINGS FROM A PRIOR YEAR'S UNSPENT BUDGET.

YES, SIR.

DOES NOT INCLUDE ARP MONEY OR.

MONEY THAT WASN'T SPENT.

SO IT DOES HAVE THE ADDITIONAL CARE'S MONEY THAT ALL OF THE CARES MONEY HAS.

OK, THAT IS CORRECT.

ALL OF THE GENERAL FUND CARES MONEY HAS BEEN SPENT AT THIS POINT IN TIME.

BUT THE AMERICAN RESCUE PLAN ACT FUNDING.

NO, IT IS NOT ON HERE.

THAT MONEY IS RECOGNIZED IN THE 21 22 FISCAL YEAR AND I DIDN'T PUT A NUMBER DOWN THERE BECAUSE WE ARE JUST, YOU KNOW, A LITTLE OVER ONE QUARTER INTO THE YEAR, BUT IT WILL COME INTO PLAY IN THAT YEAR.

SO YES, THAT MONEY HAS BEEN AUTHORIZED BY COUNCIL FOR US TO UTILIZE FOR REVENUE RECOVERY.

AND SO AS FURTHER GUIDANCE IS GIVEN FROM COUNCIL ON THAT, YOU'LL SEE THAT GETTING ADDED INTO THIS FLOW CHART GOING FORWARD.

THREE POINT TWO MILLION HISTORICALLY IN 2017 18 BECAUSE I'M JUST LOOKING, YOU KNOW, I'VE HEARD NORMALLY WE HAVE A MILLION, $2 MILLION DOLLARS.

OK, SO IT'S THREE POINT TWO MILLION.

WAS THAT A GOOD YEAR BUDGET SURPLUS.

THAT WAS YEAH, THAT WAS A GOOD YEAR.

I HAVE TO GO BACK AND LOOK HISTORICALLY AT WHAT WAS GOING ON THAT YEAR.

WE MAY HAVE HAD SLIGHTLY INCREASED SALES TAX IN THAT YEAR.

I THINK THAT WAS A GOOD YEAR IN SALES TAX.

BUT YES, NORMALLY AND I KNOW YOU AND I HAVE HAD SOME DISCUSSIONS ON THIS AS WELL, BUT WE HAVE GOTTEN OUR BUDGET TRIMMED DOWN SO TIGHT THAT REALLY ABOUT ONE TO TWO MILLION.

AND I KNOW LOOKING AT THIS PAGE, YOU SAY ONE TO TWO MILLION DOESN'T LOOK AVERAGE.

BUT EVER SINCE COVID HIT, WE'VE HAD ADDITIONAL FUNDING COMING INTO THE GENERAL FUND THAT WE HAVE NOT HISTORICALLY EVER SEEN THROUGH, LIKE THE CARES ACT.

AND ADDITIONAL COST SAVINGS BECAUSE WE SLAMMED ON THE BRAKES.

ABSOLUTELY.

AND WE'RE STILL AND MAYBE I'M STEPPING OUTSIDE OF MY ZONE HERE, BUT WE'RE STILL FEELING THE RAMIFICATIONS FROM THAT.

WE ARE STILL DRASTICALLY LOW ON WE ARE VERY UNDERSTAFFED AND WE ARE STRUGGLING TO CATCH BACK UP ALONG WITH MOST ORGANIZATIONS.

WE DID NOT REDUCE ANY STAFFING.

WE DID NOT THROUGH COVID.

WE DID, HOWEVER, STOP HIRING VACANT POSITIONS DURING COVID FOR A PERIOD OF TIME UNTIL OCTOBER OF 2020.

SO FROM MARCH MID-MARCH OF 2020 TO OCTOBER OF 2020, WE FROZE EVERYTHING EXCEPT FOR A COUPLE OF POSITIONS THAT WE NEEDED TO HIRE POLICE OFFICERS, FIREFIGHTERS, SANITATION DRIVERS, THINGS LIKE THAT.

WE FROZE FLEET PURCHASES.

WE FROZE EVERYTHING THAT WASN'T STREET FUNDING LANDFILL.

YES, YES.

BUT ONE OF THE THINGS THAT WHEN YOU LOOK AT ALL OF THIS TOGETHER, WHEN WE HAVE TWO HUNDRED EIGHTY NINE MILLION DOLLARS IN OUR FIVE YEAR CIP, WE'VE GOT 642 ALMOST IN OUR UNFUNDED CIP, $930 MILLION DOLLARS TOTAL AND WE'RE FUNDING ANYWHERE FROM ONE TO MAYBE EIGHT THIS YEAR OF CIP.

WE'RE REALLY NOT MAKING AN APPRECIABLE DENT IN THAT TOTAL CIP NEED WE DO KNOW THAT.

I MEAN, IT COULD BE A FRAM COMMERCIAL THAT WE'RE TALKING ABOUT OR YOUNG PEOPLE MIGHT NOT GET THAT.

[LAUGHTER] IT'S MY CHIEF FINANCIAL OFFICER [INAUDIBLE] THERE WAS AN OLD COMMERCIAL IN THE 70S.

YOU CAN PAY ME NOW OR YOU CAN PAY ME LATER.

WELL, WE'RE NOT PAYING A LOT NOW, SO WE WILL PAY A LOT LATER AT SOME POINT AND SOME IN SOME FORM OR FASHION OR IN SOME METHOD.

BUT WE DO HAVE A REAL CHALLENGE WHEN IT COMES TO CIP.

THAT'S WHY I BRING OUT THE PUSH-PULL, THE VALUE BASED DECISIONS THAT COUNCIL HAS TO MAKE AND WE HELP WITH THAT, BUT WE CAN'T MAKE THOSE DECISIONS.

THAT'S WHY WE PUT THE HARD DECISIONS IN FRONT OF ALL, I.E.

WHAT WE'RE TALKING ABOUT RIGHT NOW OR OPPORTUNITY COST, I.E.

WHEN WE MAKE A DECISION TO SPEND MONEY SOMEWHERE WE'RE ALSO MAKING THE DECISION TO NOT SPEND IT IN OTHER PLACES THAT WE HAD PREVIOUSLY PRIORITIZED TO SPEND THAT MONEY.

I THINK IT IS IMPORTANT, THOUGH, THAT WE REALIZE WE'RE NOT LOOKING AT 8.1 MILLION IN NEEDED DECISIONS TO DO THOSE OPPORTUNITY COSTS AND HAVE THAT DISCUSSION OF WHERE IS THE BEST VALUE.

WE'RE LOOKING AT 12.3 MILLION.

AND SO I THINK JUST MOVING FORWARD IN THIS DISCUSSION, AS FAR AS PARK LIGHTING, I WANT TO KEEP THAT IN FOCUS THAT WE DO HAVE TWELVE POINT THREE MILLION DOLLARS OF UNALLOCATED MONIES THAT NOBODY'S HAD A DISCUSSION ON YET.

NOW WE ALL AGREE THAT THIS CIP HAS MILLIONS AND MILLIONS OF DOLLARS OF

[02:25:04]

PRIORITIES IN IT, AND THERE HAVE BEEN RECOMMENDATIONS.

AM I SAYING IT WRONG? WELL.

ARE YOU REFERRING TO THE TWELVE POINT THREE AT THE BOTTOM DOWN HERE? NO, THAT IS A RIGHT HERE.

AND SO YOU SAID NOBODY'S HAD CONVERSATIONS ABOUT THAT, ACTUALLY.

COUNCIL HAS HAD CONVERSATIONS ABOUT THAT.

SO LET ME BACK UP BECAUSE WHERE I WAS GOING WITH THAT WAS AND I DIDN'T ADD IT, BUT I SHOULD HAVE EIGHT POINT ONE AND FOUR POINT EIGHT MILLION APPROVED FOR CIP.

SO WE APPROVE FOUR POINT EIGHT MILLION.

WELL, THE EIGHT POINT ONE, I'M SORRY, THE EIGHT POINT ONE AND THE FOUR POINT EIGHT.

GO AHEAD.

IS NOT THE TWELVE POINT THREE THE EIGHT POINT ONE IS WHAT'S UNALLOCATED AND AVAILABLE FOR USE UNLESS COUNCIL REDUCES THAT BY SPENDING IT IN OTHER PLACES.

BUT THAT'S WHAT WE WOULD TRADITIONALLY USE FOR THE FY 23 CIP.

THE TWELVE POINT THREE IS THE FOUR POINT EIGHT FROM 19 20 AND THE MONEY THAT WE WERE ABLE TO ALLOCATE RESIDUAL FROM LAST YEAR THAT WE PUT IN TO THIS YEAR'S BUDGET.

SO WE APPROVED THAT PRIOR TO THE OCTOBER ONE START OF THIS CURRENT FISCAL YEAR BUDGET.

THAT'S CORRECT.

SO WE HAVE TWELVE POINT THREE IN THIS YEAR'S CIP, BUT IT IS NOT SPEAKERS].

IT IS APPROVED AND FUNDED IN THIS YEAR, YES.

YEAH, I KNOW WE'RE TALKING ABOUT A WHOLE BUNCH OF MONIES AND SAYING THE EIGHT POINT ONE AND THE TWELVE POINT THREE AND THE FOUR POINT EIGHT AND THEN.

OKAY IT QUICKLY GETS REAL CONFUSING.

EASIER TO REMEMBER THE ROUTE TO GET THERE BECAUSE WE WERE IN THE CAR AT THE TIME.

SO I KNOW IT'S IT'S HARD TO STAY ON BOARD.

YEAH, I APPRECIATE THAT AND SO AND THAT'S PART OF WHY I ASKED FOR A VISUAL SO THAT IT WOULD BE EASIER.

SO IF I CAN GO TO THIS, THIS WAS GIVEN TO ME EARLIER.

THIS IS WHERE YOU ALLOCATED THAT MONEY, THEN, RIGHT? THIS IS THE BUDGET AND THIS IS THE EXPENDITURES THAT WERE CAPITAL CIP.

AND SO AS AN EXAMPLE, GENERAL CONSTRUCTION 10 MILLION SIX HUNDRED AND TWENTY SEVEN THOUSAND DOLLARS.

YES, THAT WAS ALLOCATED AND THAT CAME FROM THIS FLOWCHART.

YES, AND THAT IS PART OF THE TWELVE POINT THREE MILLION.

THAT'S HOW THAT TRANSLATES BACK TO THIS FLOWCHART.

AND HE IS LOOKING AT A PAGE STRAIGHT.

IF YOU'LL LET ME JUST REAL QUICK THE REST OF US HAVE THAT PAGE.

YEAH, THAT PAGE COMES STRAIGHT OUT OF OUR APPROVED BUDGET BOOK.

IT IS THE ONE THAT WE PRESENTED TO YOU ALL DURING THE PROPOSED BUDGET PROCESS.

IT'S THE CASH FLOW WHERE WE TAKE WHAT THE LAST YEAR'S ORIGINAL BUDGET WAS, WHAT OUR REVISED NUMBERS WERE, WHERE WE THOUGHT WE'D START THE NEW YEAR AND THEN WHAT WE WERE BUDGETING IN THE YEAR NOW AND HOW WE WERE GOING TO MEET OUR TARGET RESERVES BY THE END OF THE YEAR.

THAT'S THE PAGE THAT HE'S REFERRING TO THERE, AND I APOLOGIZE THAT YOU ALL DON'T HAVE A COPY OF THAT IN FRONT OF YOU.

I'M SORRY TO INTERRUPT YOU.

DO YOU WANT TO COPY IT? WE CAN IF IT.

AHEAD AND MAKE YOUR POINT? WE'LL SEE IF WE NEED IT.

AND THEN, YOU KNOW, STREETS 2.5.

OBVIOUSLY, NONE OF US ARE IN FAVOR OF TRYING TO PULL ANY MONEY OUT OF STREETS.

BUT LOOKING AT THIS IN THE WAY OF THESE ARE MONIES THAT HAVE BEEN ALLOCATED AND CAUGHT AS GENERAL CONSTRUCTION.

HERE YOU GO FLOYD.

OH FLOYD, I'LL TRADE YOU.

I'VE GOT ONE.

OK, AND SO IN OUR DISCUSSION, DO WE HAVE ANY LATITUDE TO LOOK AT ANY OF THAT AND DO A VALUE OPPORTUNITY COST.

PROJECTS AND REALLOCATE MONEY.

POTENTIALLY HASN'T BEEN SPENT YET, YOU KNOW, BUT IS THERE? AND, YOU KNOW, COULD WE HAVE A DISCUSSION? NOT NECESSARILY, MAYBE TODAY, BUT IF WE IF WE DID COME BACK TO THIS TABLE WHERE WE COULD FIND A MILLION OR TWO DOLLARS OUT OF THERE? I'M OBVIOUSLY IN FAVOR OF SPENDING THE CASH.

I'M OBVIOUSLY NOT IN FAVOR OF A CO.

I UNDERSTAND THAT DEBT IS NEEDED AT TIMES AND SO A GENERAL OBLIGATION BOND I WOULD BE IN FAVOR OF.

I KNOW THAT THAT HAS ITS OWN ISSUES IN WHAT WE'RE LOOKING AT, AND SO I AM LOOKING FOR A WAY BECAUSE I WANT TO.

I DO SUPPORT THIS PROJECT AND I DO SEE THE URGENT NEED FOR LIGHTING AND GETTING THIS FUNDED.

AND SO I'M LOOKING AT ALL ALL OPPORTUNITY.

SO WHAT YOU'RE SAYING IS YOU'RE ONLY IN FAVOR OF SPENDING THE ARP DOLLARS.

YOU'RE NOT IN FAVOR OF ANY DEBT ISSUANCE TO FUND PARK FACILITIES, INCLUDING SPORTS FIELD LIGHTING.

I AM IN FAVOR OF SPENDING THE ARP MONIES.

I'M IN FAVOR OF ANY GO THAT WE WOULD PUT OUT.

AND, YOU KNOW, PERHAPS MAY GET THE CITIZENS TO VOTE ON IT AND BE ABLE TO SELL IT AND LET THEM SUPPORT IT.

AND THEN WE WOULD HAVE THE MONIES ON A DEBT ISSUANCE.

I'M NOT IN FAVOR OF A CO WHILE WE HAVE CASH, SO THAT CASH IS ALREADY BEING APPROPRIATED TO OTHER PROJECTS.

ROAD REPAIR.

I MEAN, ALL KINDS OF OTHER PRIORITIES THAT ARE ON THIS LIST, I JUST WANT TO MAKE SURE

[02:30:01]

THAT WE'RE SAYING THE SAME THING THAT I UNDERSTAND WHAT YOU'RE SAYING.

FOR A GOOD PART OF THE CONVERSATION TO TAKE IT A STEP FURTHER, IF WE DIDN'T HAVE THE CASH, IF WE DIDN'T HAVE THE SALES TAX THAT HAD COME IN BASED ON YOUR BUDGET, YOU DIDN'T EXPECT THE EIGHT POINT ONE MILLION IN SALES TAX.

SO IF WE WERE STILL PULLING BUDGET, WE WOULD KNOW, HEY, WE'RE RIGHT WHERE WE NEED TO BE.

I DO UNDERSTAND THE NEED OF HAVING TO DO A CO.

POTENTIALLY IT WOULD BE THE VERY LAST OPTION THAT I WOULD LOOK AT.

SO I WOULD HATE TO SAY NEVER.

BUT MAYOR, I WOULD ALWAYS SAY LAST.

YOU KNOW, IN THE WAY OF IF WE HADN'T HAD THE 8.1 MILLION COME IN, WE'D BE HAVING A DIFFERENT DISCUSSION.

I GUESS I JUST WANT TO UNDERSTAND, COUNCIL MEMBER STANLEY, THAT YOU UNDERSTAND THAT THE 8.1 MILLION HAS OTHER PROJECTS THAT ARE ATTACHED TO IT.

SO WE WOULD BE TAKING THIS PARK LIGHT FUNDING PROJECT AND MOVING IT TO THE FRONT OF THE LINE FOR PROJECTS THAT HAVE BEEN IN LINE FOR MANY YEARS LIKE THIS, YOU KNOW, THIS FIVE YEAR PROJECT LIST THAT COUNCIL LOOKS AT EVERY YEAR? I KNOW YOU HAVEN'T BEEN THROUGH THAT PART OF THE PROCESS WITH US YET, BUT THAT MEANS WE WOULD JUST BE PICKING UP PARKS AND MOVING IT TO THE FRONT OF THE LINE, TO THE TUNE OF EVERYTHING WE HAVE TO SPEND BECAUSE WE DON'T HAVE ENOUGH.

I MEAN, THE EIGHT POINT ONE DOESN'T COVER THE ENTIRE COST OF THE PROJECT UNLESS WE ADD ARPA DOLLARS TO IT.

SO I'M TRYING TO UNDERSTAND WHAT PROJECT YOU WANT TO TAKE OFFLINE OFF THE CAPITAL IMPROVEMENTS PROJECTS LIST TO PUT THIS PROJECT IN FRONT OF.

CAN YOU JUST IDENTIFY THAT SPECIFIC PROJECT FOR US? YEAH, LET ME TRY TO PITCH IT TO YOU AND LET ME JUST IF YOU WILL SPEAKERS].

WELL, I THINK IT MIGHT BE HELPFUL FOR ALL OF US IF YOU JUST IDENTIFIED OFF OF THIS LIST WHAT PROJECT YOU WANT TO TAKE OFF SO THAT YOU CAN PUT THE PARK LIGHT FUNDING ON.

SO YOU KNOW, WHEN WE'RE LOOKING AT LIKE THE POTENTIAL GRANT AND I KNOW WE CAN'T LOOK AT THAT YET, BUT THAT COULD BE SIX HUNDRED AND THIRTY FIVE THOUSAND DOLLARS THAT WE COULD RECEIVE.

THE ARP MONEY IS TWO POINT ONE MILLION.

CAN YOU REMIND ME AGAIN THE PARKS AND REC IN OUR TAX INCREASE? IT HAD ORIGINALLY BEEN SET ASIDE AS A $4.8 MILLION DOLLAR INCREASE.

NOW WE DIDN'T GET THAT.

WHAT WAS IT THAT WE GOT IN THAT BUDGET ANNUALLY? SO WE GOT ABOUT THREE POINT FOUR MILLION IN THE.

ADDITIONAL FUNDING FOR PARKS AND RECREATION FOR MAINTENANCE AND OPERATION.

IF THE TAX RATE THAT'S IN PLACE.

TO HIRE NEW PEOPLE, TO MOW PEOPLE TO CARE FOR THAT COVERS A LOT OF SALARIES FOR WORKERS THAT WE WERE SHORT FOR MAINTAINING OUR CURRENT PARK LOAD.

IS THAT CORRECT? YES, THAT IS WHAT I KNOW MICHAEL AND HIS TEAM IS WORKING ON.

THERE'S ALSO SEVERAL OTHER PLAYGROUNDS.

WE HAVE PLAYGROUNDS ALL ACROSS THE COMMUNITY.

I KNOW YOU ALL ARE GOING TO BE SEEING US BRING FORWARD, A LOT OF PLAYGROUND PROJECTS FOR THE DETERIORATING PLAYGROUND EQUIPMENT THAT IS ALL COMING SOON.

THAT MONEY IS GOING TO FUND THAT AS WELL.

AND IF YOU WANT MICHAEL TO KIND OF GIVE MORE SPECIFICS, WE CAN.

BUT I THOUGHT WE HAD THREE POINT SIX MILLION THAT WAS NEEDED EVERY YEAR FOR PARK MAINTENANCE, AND THAT WAS WHAT WE WERE PUTTING BACK IN THE BUDGET WAS JUST TO MAINTAIN OUR PARKS.

IT TAKES THREE POINT SIX MILLION EVERY YEAR.

SO IT'S NOT AVAILABLE FOR THAT'S JUST TO.

GET IT WHERE WE'RE AT.

IT'S NOT AVAILABLE FOR LIGHTING.

THAT'S WHY I PUT IT BACK IN THAT'S WHY I WOULD WANT TO PUT IT BACK IN THE BUDGET.

IT'S NOT TO GO PLAY WITH AND DO WITH WHAT I WANT, IT'S FOR SOMETHING SPECIFIC.

OK, SO BACK TO YOUR POINT, IF YOU DON'T MIND CARRYING YOUR POINT FORWARD WITHOUT CONSIDERING THAT FUNDING THAT I THINK YOU'RE HEARING A CONSENSUS ON COUNCIL BELONGS TO PART MAINTENANCE.

SO LET ME SKIP TO THE END.

DO WE HAVE A WILLINGNESS TO LOOK AT ANOTHER OPTION OTHER THAN THESE TWO, BECAUSE I CAN STOP HERE IF THESE ARE ONLY TWO OPTIONS, BECAUSE FOR ME, IT'S A RED LINE.

I DON'T HAVE THE OPTION OF SUPPORTING A CO WHEN WE DO HAVE CASH ON HAND FULLY FOR EVEN FOR THIS PROJECT, WHICH I WHOLLY SUPPORT.

IT'S NOT THAT WE DON'T HAVE AND I MEAN, YOU KNOW, MRS. POWELL DID SAY SHE DOES SUPPORT CASH.

YES, I DO.

I THINK WHAT WE'RE ASKING FOR IS.

WE HAVE A LIMITED AMOUNT OF CASH.

WE DON'T HAVE WE DON'T HAVE 8.26 MILLION DOLLARS IN CASH TO PUT TOWARDS THIS PROJECT.

SO WE'RE GOING TO HAVE TO ISSUE A CO ALONG WITH THE ARPA I'M SORRY, THE AMERICAN RESCUE PLAN, LET'S PAUSE AND JUST ASK WHO'S IN FAVOR OF USING ARPA DOLLARS? THAT MIGHT AT LEAST CLEAR THAT FUNCTION.

I KNOW FREDA IS.

COLE ARE YOU INTERESTED IN THAT? OK, SO I AM ALSO SO I THINK WE'RE ALL IN AGREEMENT THAT WE'LL HAVE A CONSENSUS IF A

[02:35:02]

MOTION BRINGS FORWARD TO USE ARPA DOLLARS ON THOSE PARKS THAT ARE IN THE CDBG BOUNDARIES THAT WE COULD USE ARPA CASH TO COVER THAT.

SO NOW WHAT WE'RE TALKING ABOUT ARE PROJECTS THAT SO IT'S NOT EL ALAMO, NOT THOMPSON PARK, NOT RICK KLEIN, WHATEVER THE FOUR WERE, THAT LAURA DID SUCH A GOOD JOB OF MENTIONING.

OK, SO NOW BACK TO YOUR POINT, IT'S NOT THAT WE'RE NOT FLEXIBLE, IT'S JUST THAT I DON'T KNOW OF ANOTHER OPTION THAT INVOLVES AND YOU'RE EITHER GOING TO.

FRONT OF WANT TO TAKE OFF TO PUT THE PARKS LIGHT FUNDING IN FRONT OF.

DO WE HAVE AND IT'S A PRODUCTIVE CONVERSATION, AND I APPRECIATE YOU BEING WILLING TO HAVE IT WITH ME.

DO WE HAVE ANY, YOU KNOW, WILLINGNESS TO SUPPORT A GO AND ALLOW THE CITIZENS TO WEIGH IN ON THIS? I THINK IT'S A DELAY FOR IS A CONCERN I HAVE.

I MEAN, SEEING THOSE PICTURES OF THOSE POLES FALLING OVER AND OUR HIGH WINDS.

I HAVE REAL SAFETY CONCERNS.

THAT'S MY TEMPERATURE ON IT.

I DON'T WANT TO DELAY.

BUT IT'S JUST LIKE MOST OF OUR EQUIPMENT AND BUILDINGS AND, YOU KNOW, THE ASSETS THAT WE HAVE THROUGHOUT THE CITY THAT ARE ALL DETERIORATING BECAUSE NO ONE HAS SPENT MONEY WHICH IS ISSUING DEBT TO GET THINGS DONE.

WE CAN ONLY GO SO FAR AND CONTINUE TO DO.

WE WANT TO DO A LOT WITH LESS DOLLARS AND WE'RE GETTING TO THE POINT NOW WHERE IT'S JUST NOT WORKING.

I UNDERSTAND.

[INAUDIBLE] MAYOR, ARE YOU WILLING TO LOOK AT CASH AND DO YOU HAVE AN AMOUNT THAT YOU'D BE WILLING TO LOOK AT? I'M HAPPY TO SPEND THE ARPA DOLLARS.

I AM NOT WILLING TO.

I MEAN, THIS IS YOUR CONVERSATION.

SO I AM VERY CONTENT WITH THE PREVIOUSLY DISCUSSED AND IDENTIFIED AND PRIORITIZED PROJECTS, EVEN IN OUR BUDGET WORKSHOP, WHICH YOU WERE PARTICIPATING IN THAT CONVERSATION THAT ARE ON THIS LIST.

AND THERE'S NOTHING ON THIS LIST THAT I WOULD TAKE OFF TO MOVE PARK LIGHTING IN FRONT OF, ESPECIALLY WHEN WE CAN BORROW MONEY AT TWO POINT ONE TWO PERCENT.

OUR MONEY IS SO CHEAP AND IT DOESN'T EVEN LAND THAT SIGNIFICANTLY ON A TAXPAYER.

I MEAN, $100,000 HOME IS GOING TO PAY $4 A YEAR AT WHAT WE'RE TALKING ABOUT.

AND THAT'S SO OUR KIDS CAN PLAY SOCCER AND BASEBALL AND SOFTBALL ON FIELDS THAT ARE WELL LIT.

SO THE BUSINESS PERSON IN ME CAN GET A LITTLE.

YOU CAN SENSE I'M GETTING A LITTLE PASSIONATE ABOUT IT.

I'M OPEN TO HAVING THE CONVERSATION, BUT I DON'T HEAR WHAT YOU'RE SPECIFICALLY ASKING FOR.

AND WHAT I SEE IS THIS IS A PRETTY SIMPLE BUSINESS DECISION.

VERY SPECIFICALLY, THE EIGHT POINT ONE MILLION IS NOT IN THIS LIST.

THE 8.1 DIDN'T HAVE ANY BEARING ON THIS LIST, AND YOU'RE.

WE DIDN'T KNOW ABOUT THIS, SO I'M NOT TAKING ANY.

THAT'S ABOVE AND BEYOND.

AND I KNOW THERE'S A LIST OF NEEDS.

AND SO I'M NOT TRYING TO TO PUSH BACK ON CAPEX THE CIP AT ALL.

I DO WANT TO HAVE THE DISCUSSION ABOUT LIKE, DO WE HAVE ANY LATITUDE, ANY WILLINGNESS TO LOOK AT SOMETHING MORE THAN JUST THE TWO POINT ONE ARP MONEY.

SO YOU'RE SAYING TAKE PART OF LAST YEAR'S SURPLUS MILLION.

AWAY FROM PROJECTS THAT WE HAD DISCUSSED IN OUR FIVE YEAR CIP PLAN THAT WERE PRIORITIZED IN FRONT OF THE PARKS LIGHTING PROJECT AND MOVE THE PARKS LIGHTING PROJECT IN FRONT OF THOSE PROJECTS? THAT'S WHAT YOU'RE ASKING FOR.

PARKS LIGHTING PROJECT WAS AN IMPORTANT PART OF THAT DISCUSSION AND STILL IS ON THE LIST.

SO IT'S NOT I DON'T KNOW WHERE IT RANKS.

ASKING IN ORDER FOR US TO HAVE ANY FEEDBACK ON DO WE HAVE A CONSENSUS ON THAT OR NOT? I'M ASKING YOU IF WE'RE WILLING TO LOOK AT ANY OPTIONS OF BRINGING CASH.

THEY'RE ASKING YOU FOR WHAT OPTION DO YOU WANT US TO CONSIDER? OK, SO A POTENTIAL OPTION OF LOOKING AT A GRANT THAT WE COULD FACTOR IN THE ARP MONEY.

NOW I UNDERSTAND THE THREE POINT FOUR MILLION WOULD GO AHEAD AND BE ALLOCATED NOT JUST FOR MAINTENANCE, BUT LIKE THE TENNIS CENTER LIGHTING.

THAT'S WHAT THAT'S FOR.

IF WE WEREN'T LOOKING AT THIS PARK LIGHTING ISSUE, THE TENNIS CENTER WOULD HAVE BEEN TAKEN CARE OF UNDER THAT THREE POINT FOUR.

RIGHT.

SO WOULD I BE TAKING ANYTHING OUT OF YOUR BUDGET IF I WERE TO TRY TO SLIDE THE TENNIS CENTER AT 560K OVER TO YOUR THREE POINT FOUR? I THINK IT'S ABSOLUTELY SOMETHING WE CAN CONSIDER.

WE'RE GOING TO BE BRINGING A BIG LIST OF PLAYGROUNDS, PROBABLY AT THE NEXT COUNCIL MEETING FOR COUNCIL CONSIDERATION.

I THINK WE'RE BRINGING 14 PLAYGROUNDS THAT ARE IN NEED OF REPLACEMENT.

[02:40:03]

I THINK THE OTHER THING THAT IS THE UNKNOWN IS THE REST OF THE WORK THAT NEEDS TO BE DONE WITH THOSE SPORTS COMPLEXES IN TERMS OF DESIGN FEES AND MOVING THAT ALONG WHILE ALSO TRYING TO IMPROVE THE QUALITY OF OUR PARK MAINTENANCE OPERATIONS.

SO WE'RE WORKING THROUGH A LOT OF THINGS AT THE SAME TIME, TRYING TO IMPROVE THE DEPARTMENT, BUT ALSO TRYING TO ADDRESS THE INFRASTRUCTURE NEEDS THAT WE HAVE.

SO IT'S A WORK IN PROGRESS.

WE'RE WORKING THROUGH WHAT THOSE HIGH PRIORITY NEEDS ARE.

WE KNOW PLAYGROUNDS ARE A HIGH PRIORITY.

WE KNOW THAT LIGHTING IS A HIGH PRIORITY.

AND SO THOSE ARE THE THINGS THAT WE'RE BRINGING FOR THE COUNCIL.

THERE'S OTHER THINGS THAT WE'RE STILL WORKING THROUGH TO BRING THOSE BACK TO COUNCIL AT A FUTURE DATE.

I REALLY APPRECIATE THAT SPECIFIC IDENTIFICATION.

AND SO LET'S JUST BRING THAT IN FRONT OF COUNCIL.

IS ANYBODY WILLING TO TAKE OFF THE TENNIS CENTER FROM THE LIST OF PARK LIGHTING PROJECTS THAT WOULD BE SUPPORTED BY WHAT WE'RE CONSIDERING TODAY AND INSTEAD USE PARKS REC FUNDING IN THE GENERAL TO PAY FOR THE 560,000 ALLOCATED TO THE TENNIS CENTER LIGHTING? IS ANYONE WILLING TO DO THAT? SO THERE'S YOUR SO THAT'S GOOD, THAT'S A SPECIFIC QUESTION THAT YOU BROUGHT ABOUT CHANGING THE PROPOSAL.

DO YOU HAVE ANY.

I DON'T HEAR SUPPORT FOR IT ON THE COUNCIL.

DO YOU HAVE ANY OTHER SPECIFICS THAT WE WANT TO TALK ABOUT? I THINK WE'RE GETTING IT.

WE'RE TALKING ABOUT SPECIFICS, AND THAT'S WHAT WE CAN TAKE ACTION ON.

SO I WOULD LIKE TO LOOK AT THE GENERAL CONSTRUCTION OF TEN POINT SIX MILLION IF WE HAD ANY.

I KNOW THAT JERRY DANFORTH DOES A FANTASTIC JOB OF WORKING THOSE DOLLARS AND IF HE WAS UNDER BUDGET, POTENTIALLY HAD SOME BIDS THAT CAME BACK.

IF WE HAD A FEW PROJECTS WE DIDN'T HAVE TO DO RIGHT AWAY, WOULD WE HAVE ANY MONIES THERE THAT WE COULD USE? JUST IN GENERAL, ANY CAPITAL IMPROVEMENT PROJECTS? I'M NOT FOLLOWING THAT.

IT'S ALL RIGHT.

I HAVE NO PROBLEM.

WE DON'T CURRENTLY HAVE A PROJECT.

EVERYTHING THAT WE'VE GOT IS FUNDED MOVING FORWARD.

AND MOST OF THEM ARE CURRENTLY UNDER CONTRACT, SO I DON'T HAVE ANYTHING PENDING CURRENTLY.

SO THE 10.6 WAS ALREADY CONTRACTED.

MM HMM.

OF THAT TEN POINT SIX, THE FACILITIES PROJECTS YES.

OK, THAT'S A GOOD QUESTION, SO THAT'S A DEAD END.

WHAT ELSE? REDUCING THE SIZE OF THE PROJECT WOULD BE MY OTHER OPTION.

OKAY AND WHAT I THINK I'M SEEING, OBVIOUSLY, IS LIKE, YOU GUYS ARE COMFORTABLE WITH THE CO, AND I AGREE IF YOU'RE GOING TO ISSUE A CO FOR $5 MILLION, YOU CAN ISSUE A CO FOR $7 MILLION DOLLARS.

IT REALLY DOESN'T HAVE A LEGITIMATE TAX IMPACT.

THE BIG ISSUE FOR ME IS IT GOES CIRCUMVENTS THE, YOU KNOW, OUR TAXPAYER IN THE WAY OF NOT GIVING THEM AN OPPORTUNITY TO WEIGH IN ON THIS.

I THINK THIS WOULD BE SUPPORTED.

BUT ONCE AGAIN, THIS IS MY FIRST YEAR.

I'M THE ROOKIE.

I HAVEN'T HAD, YOU KNOW, ELECTIONS THAT FAILED AND WEREN'T SUPPORTED.

I FEEL LIKE THIS IS MASSIVELY SUPPORTED IN OUR COMMUNITY, AND I DON'T HAVE ANY ISSUE WITH THE DEBT PER SAY, BECAUSE I THINK HEALTHILY WE CAN HANDLE IT.

IT'S NOT THAT WE'RE OVER INDEBTED.

IT'S THAT IT'S US ONE SIDEDLY OR ONE HANDEDLY ISSUING THE DEBT.

I TOTALLY SUPPORT A GO.

BUT WE'RE NOT GOING TO DO A GO BECAUSE CONSTITUENTS ELECT US TO MAKE DECISIONS LIKE THIS.

THIS IS THIS IS A SMALL IMPACT ON THE TAX RATE.

IT IS A HIGHLY IMPACTFUL QUALITY OF LIFE DECISION AND ONE THAT HAS BEEN DELAYED.

WE DIDN'T HAVE LIGHTS LAST SUMMER.

IT WILL TAKE US A YEAR TO PUT THESE IN.

SO AND MEANWHILE, WE HAVE THE SAFETY ISSUES OF OLD POLES BEING BLOWN DOWN ON OUR HIGH WIND DAYS.

SO IT'S SOMETHING THAT HAS AN URGENCY TO IT FROM A TIME POINT OF VIEW.

AND THAT'S WHAT CITIZENS ELECTED US TO DO.

THEY ELECT US TO STUDY THIS, THEY ELECT US TO BE INFORMED ABOUT IT, AND THEN THEY ELECT US TO MAKE A DECISION THAT'S IN THE BEST INTEREST OF THE WHOLE CITY.

SO I THINK WE ARE GOING TO LOCK DOWN THE GROWTH AND THE MANAGEMENT OF OUR CITY IF WE INTEND TO HAVE A GO ELECTION ON EVERY SINGLE PROJECT, LARGE THINGS WE'VE DONE THAT THIS IS NOT A LARGE THING AND WE'VE BEEN THROUGH A COUPLE OF THOSE THINGS SINCE BEFORE, YOU KNOW, WE DID THE THOMPSON PARK, WE'VE WALKED THROUGH THAT.

SO I UNDERSTAND THAT IT IS HARD AND I APPRECIATE THAT YOU ARE DIALOGING WITH US ABOUT IT .

IT'S A RED LINE FOR ME RIGHT NOW, YOU KNOW, AND SO.

[02:45:02]

YOU KNOW, I'M LEARNING AND I'M GROWING, SO I DON'T KNOW IF THINGS WILL CHANGE OR NOT, BUT RIGHT NOW THIS IS STILL WHERE I SIT.

AND YOU KNOW, THE 11.2 MILLION DOLLARS WENT TO CITY HALL.

WE'RE NOT HAVING A DISCUSSION HERE ABOUT JUMPING THAT IN FRONT OF ALL OF OUR CIP.

YOU KNOW, FLOYD DIDN'T SAY, YOU KNOW, HEY, MAN, WE'RE PUTTING THIS IN FRONT OF ALL OF THESE PROJECTS.

THAT ELEVEN POINT TWO MILLION WENT OVER THERE AS A HAVE TO.

AND SO I'M NOT DOING ANYTHING ANY DIFFERENT WITH THE SAVINGS OR THE CASH OTHER THAN TRYING TO SAVE 1.7 MILLION IN INTEREST AND USE THE CASH WE HAVE ON HAND.

AND THEN IF WE DON'T HAVE THE CASH, WHAT'S WRONG WITH DOING A CO LATER? YEAH, ON SOMETHING ELSE COMES UP.

I CERTAINLY APPRECIATE THE QUESTIONS.

I APPRECIATE THE DESIRE TO LEARN ABOUT IT.

I APPRECIATE THAT YOU HAD THE CHANCE TO ASK ALL OF THOSE QUESTIONS WHEN WE DID THE CITY HALL DECISION.

I KNOW YOU'RE ALSO SAYING THAT THERE WERE OTHER REPAIRS HERE AT CITY HALL THAT WE SPENT THAT ELEVEN POINT TWO, SO WE DIDN'T HAVE TO MAKE THOSE REPAIRS HERE.

SO I MEAN, THAT'S A DECISION THAT WAS MADE.

AND AS A COUNCIL, IT WAS MADE AND WE'RE NOT GOING TO GO BACK AND REVISIT IT.

IF THERE ARE SPECIFICS TODAY YOU WANT TO TALK ABOUT, WE'RE HERE AND WANT TO TALK ABOUT THEM.

MAYOR, I APPRECIATE YOUR WILLINGNESS TO LET ME THROW OUT ALL THE SPECIFICS THAT I HAVE, AND IT'S NOT AN EASY ONE.

IT'S WHERE I SIT.

AND SO THANK YOU FOR TRYING TO UNDERSTAND WHERE I'M COMING FROM AND I WANT TO BE SUPPORTIVE.

BUT YOU KNOW, I CAN'T BE ON A SEVEN MILLION CO.

OK, THANK YOU, MA'AM.

DO ANY OTHER COUNCIL MEMBERS HAVE QUESTIONS THAT THEY WANT TO DISCUSS OR TALK TO STAFF ABOUT NEED INFORMATION ON? OK.

I THINK THEN THAT WRAPS UP WHERE WE ARE ON 3C MR. CITY MANAGER, DO YOU HAVE ANYTHING ELSE TO ADD ON 36C? OK.

OK, SO LET'S MOVE OVER TO 3D AND 3E.

3D IS NINE MILLION, WHICH I THINK WE'VE ALREADY HEARD IN DISCUSSION.

WE HAVE A CONSENSUS TOWARD DOING $7 MILLION OF COS AND USING ARPA FUNDS TO COVER PART OF THE TO USE CASH TO COVER PART OF THE COST OF DOING PARK LIGHTS, WHICH WOULD BE E.

SO IS THERE SOMEONE ON COUNCIL WHO WANTS TO MAKE A MOTION WITH REGARD TO DOING THE PROJECT TODAY THAT FITS INTO EITHER D OR E? SURE, I'LL MAKE THE MOTION.

IT'S BEEN MOVED BY COUNCIL MEMBER POWELL AND SECONDED BY COUNCIL MEMBER SAUER TO APPROVE ITEM E, WHICH IS CONSIDERATION OF RESOLUTION 012522-3.

ANY FURTHER DISCUSSION OR QUESTIONS ON THAT MOTION? ALL THOSE IN FAVOR, PLEASE SAY AYE.

OK, SO THE MOTION PASSES WITH THE 4-1 VOTE.

THOSE OPPOSED.

NO.

OH, OK, GREAT, I WAS LIKE, IT'S COMING NOW.

A WEATHER UPDATE.

YES, EDDY, CAN WE GO BACK AND DO A PARKS UPDATE?

[1.B. Updates from Councilmembers serving on outside boards and commissions (Part 2 of 2)]

YOU'RE GONNA HAVE TO BAIL ME OUT, MICHAEL, IF I DON'T REMEMBER EVERYTHING, OK, SO PARKS AND REC MET LAST WEEK THERE WAS THE BEAUTIFICATION OF PUBLIC ARTS UPDATE WAS THE FACT THAT IT IS FULLY BEING BROUGHT UNDERNEATH THE PARKS AND RECREATION BOARD, SO IT'LL BE UNDERNEATH THAT BOARD.

ACTUALLY, WE'RE GOING TO CHANGE THE CITY STAFF LIAISON.

IT WILL NOW BE FOR THE CURRENT MOMENT, IT'LL BE MICHAEL.

AND AGAIN, I'LL SAY AGAIN HOW GRATEFUL WE ARE TO EVERYTHING THAT SHERMAN HAS DONE.

HE'S MADE.

HE REALLY HAS DEVELOPED THE BOARD WELL.

HE'S WILL BE FOREVER INDEBTED TO THE THINGS THAT HE HAS DONE FOR THE BOARD.

AND PART OF THAT WAS THE DISCUSSION ABOUT THE FACT OF MAKING THE UPDATE THAT WHICH WE'VE ALREADY TALKED ABOUT THE ART PADS THAT ARE BEING PLACED IN THE SIX OTHER REGIONAL PARKS A LONG WITH THE TWO, IT'S SIX AND OTHER PARKS IN THE TWO THAT ARE AT THOMPSON PARK.

[02:50:04]

THAT FOUR BOLT PATTERN WILL NOW ALLOW US TO BE ABLE TO HAVE A SPECIFIC DYNAMIC OF HOW WE WANT TO SEE SOME ARTS AND BEAUTIFICATION PROJECTS OCCUR, AND THEY CAN BE MOVED FROM PARK TO PARK SO THEY CAN BE TEMPORARY INSTALLATIONS AND GIVES US A BIG OPPORTUNITY TO THEN HAVE MORE ART THAT WILL BE AVAILABLE.

THERE WAS A DISCUSSION AND WE WANT TO MOVE FORWARD ON DEVELOPING A 501C3 FOR PARKS AND RECREATION, KIND OF LIKE FRIENDS OF THE ZOO OR FRIENDS OF THE LIBRARY IN AN EFFORT TO.

THERE ARE SOME GRANTS THAT ARE NOT GOING TO COME DIRECTLY TO MUNICIPALITIES, BUT CAN END UP BEING TO A NONPROFIT ORGANIZATION.

AND SO IF WE HAVE A NONPROFIT ARM, THEN THEY CAN GO AFTER THOSE KIND OF MONIES THAT ALLOW US TO DO OTHER THINGS IN PARKS AND RECREATION THAT FOR FOR BEAUTIFICATION OR FOR SEVERAL OTHER THINGS THAT GIVE US THAT OPPORTUNITY.

THERE WAS ALSO A UPDATE ON EXPLORE THE FOUR PROMOTION UPDATE IN GOLF, AND THAT WAS MORE SUCCESSFUL THAN THE YEAR BEFORE.

THE DOLLAR FEE WENT UP FROM ONE HUNDRED TO ONE HUNDRED AND TWENTY FIVE, AND SO THERE WERE A FEW LESS.

BUT ACTUALLY THE TOTAL MONEY THAT WAS MADE FROM THE [INAUDIBLE] FOUR WAS ACTUALLY INCREASED THAT WHICH HELPED OUT WITH THERE WITH THE WAY THAT THE GOLF BUDGET IS WORKING.

SO IT'S WORKING OUT REALLY WELL.

ALSO, WE TALKED ABOUT THE THEY JUST GAVE US AN UPDATE ON THE ZOO DISPOSITION POLICY ON HOW WE WILL HANDLE THE INTAKE AND THE OUTTAKE OF ANIMALS THAT ARE INVOLVED WITH THE ZOO.

THEN WE ALSO DISCUSSED AGAIN THE SPORTS COMPLEX STUDY UP DATE AND MOVING FORWARD WITH THAT.

THIS IS THE ONE I'M GOING TO NEED HELP WITH IS THE PARTNERSHIP WITH LIONS CLUB.

I'M NOT SURE I COMPLETELY UNDERSTOOD, BUT THE LIONS CLUB APPROACHED THE PARKS AND RECREATION THAT THEY WANT TO FORM A PARTNERSHIP WITH PARKS AND REC.

SO I'LL LET MICHAEL KIND OF HANDLE THAT PART OF THAT ONE.

SO THAT IS A CONVERSATION THAT WAS BROUGHT FORWARD BY THE DOWNTOWN LIONS CLUB, AND I THINK IT'S GOING TO BE AN ONGOING CONVERSATION.

THEY TALKED ABOUT ADOPT A PARK MODEL OR EVEN SOME CAPITAL PROJECTS THAT THEY COULD APPLY THROUGH THE INTERNATIONAL LIONS CLUB.

AND SO THEY JUST WANTED TO START THE CONVERSATION WITH OUR BOARD AND STAFF ABOUT WHAT SOME OF THOSE POTENTIAL PARTNERSHIPS COULD BE AS WE MOVE FORWARD.

YOU KNOW, PROJECT SPECIFIC THAT MAYBE THEY CAN ASSIST WITH.

SO WE HAD A COUPLE OF REPRESENTATIVES FROM THEIR GROUP THAT CAME AND SPOKE TO OUR BOARD, AND I THINK THERE'S A LOT OF OPPORTUNITIES TO PARTNER IN THE FUTURE.

AND MICHAEL, I THINK THEY WERE LOOKING AT MAYBE, MAYBE SPONSORING LIKE A PARTICULAR PARK OR COMPLEX.

IT LOOKED AT WHAT ARE SOME OF THE OPPORTUNITIES FOR MAYBE MAINTENANCE, BUT ALSO LIONS INTERNATIONAL DOES HAVE SOME CAPITAL FUNDING.

SO, YOU KNOW, LOOKING AT DIFFERENT OPTIONS AND HOW THEY CAN SUPPORT OUR DEPARTMENT AND SUPPORT THE CITY.

SO THE ONLY OTHER ACTIONS WERE THE ELECTION OF A NEW CHAIRMAN AND VICE CHAIRMAN, AND I CANNOT REMEMBER FOR SURE TIFFANY WAS THE VICE CHAIR.

SO, SO LUKE AUSTIN IS NOW THE CHAIR AND TIFFANY [INAUDIBLE] IS NOW THE VICE CHAIR.

AND THEN JUST TALKING ABOUT CONSIDERING APPOINTMENT TO THE DIFFERENT SUBCOMMITTEES, AND THAT WAS REALLY PRETTY MUCH ALL THAT WAS ON THE AGENDA.

VERY THOROUGH REPORT.

ANY QUESTIONS FOR DR.

SAUER ABOUT THAT PARKS AND REC UPDATE? OK, AND I'M GOING TO HAND IT TO THE CITY MANAGER FOR ONE MORE REPORT.

AND THIS JUST AN UPDATE ON WHETHER WE HAVE A DEVELOPING WEATHER SITUATION.

WE EXPECT ANYWHERE FROM TWO TO SIX INCHES OVERNIGHT.

WE'RE RIGHT ON THE BORDER, SO THE AREA THAT WE'RE TECHNICALLY IN IS TWO TO THREE INCHES.

FOUR TO SIX INCHES IS RIGHT ADJACENT TO OUR AREA AS WELL.

JUST WANTED YOU ALL TO KNOW THAT WE WERE ON A CALL WITH NATIONAL WEATHER SERVICE RIGHT NOW, A REGIONAL CALL.

WE ALSO HAVE ANOTHER ONE AT 5:00 A.M.

AND WE'LL BE TRACKING THAT PUBLIC WORKS IS READY TO GO.

TWO INCHES IS NOT A BIG DEAL.

WE HANDLE IT ALL THE TIME.

SIX INCHES STARTS GETTING TO THE AREA WHERE MAYBE IT COULD COULD CREATE A PROBLEM.

YOU KNOW, TRAVEL PROBLEMS, HIGHWAY 40 PROBLEMS, ROAD CLEARING PROBLEMS. PUBLIC WORKS IS ON TOP OF THAT.

HAS ALL THE SALTING AND SANDING OPERATIONS READY TO GO.

WE'VE GOT ALL THE TIRES NECESSARY FOR PUBLIC SAFETY TO BE ABLE TO HELP THEM OUT AS THEY RESPOND TO CRASHES AND THINGS LIKE THAT.

DON'T KNOW IF IT'S GOING TO BE A SMALL STORM OR A BIG STORM OR NO STORM, YOU KNOW, BECAUSE THAT'S ALL ALL POSSIBLE.

JUST WANTED TO GIVE YOU A HEADS UP ON WHERE WE'RE AT ON THAT.

WE ARE TRACKING WITH THE NATIONAL WEATHER SERVICE WITH MULTIPLE CALLS BETWEEN NOW AND TOMORROW MORNING.

AND IF YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO REACH OUT.

THANK YOU FOR THAT UPDATE.

I CERTAINLY APPRECIATE I KNOW WE ALL DO THE PUBLIC WORKS CREW ANY TIME.

YEAH, IN JANUARY, IN THE MIDDLE OF THE NIGHT AND SUBZERO TEMPERATURES, I SEE THEM WORKING DOWN IN A HOLE IN A STREET OR AN ALLEY.

[02:55:02]

IT'S HUMBLING AND I DO APPRECIATE I KNOW WE ALL APPRECIATE CITIZENS, APPRECIATE THE WORK THAT THEY DO.

THEY HAVE HARD JOBS AND THEY SERVE US WELL.

AT THIS TIME, I'M GOING TO ASK THE CITY ATTORNEY TO READ OUR DISMISSAL LANGUAGE

[4. EXECUTIVE SESSION]

TO MOVE INTO EXECUTIVE SESSION.

BE GLAD TO MAYOR.

PURSUANT TO THE TEXAS OPEN MEETINGS ACT CLOSED SESSION OF THE AMARILLO CITY COUNCIL WAS ANNOUNCED ON JANUARY THE 25TH, 2022 AT 4:01 P.M.

ON THE FOLLOWING AUTHORITY SECTION 551.071 CONSULTING WITH ATTORNEY ABOUT PENDING LITIGATION AND CONSULTING WITH ATTORNEY ON A MATTER IN WHICH ATTORNEYS DUTY UNDER THE GOVERNMENTAL BODY.

THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT CONFLICTS WITH THIS CHAPTER.

SECTION 551.087 DISCUSSED COMMERCIAL FINANCIAL INFORMATION RECEIVED FROM AN EXISTING BUSINESS OR BUSINESS PROSPECT, WHICH THE CITY IS NEGOTIATING FOR LOCATION OR RETENTION OF A FACILITY OR FOR INCENTIVES THE CITY IS WILLING TO EXTEND OR FINANCIAL INFORMATION SUBMITTED BY THE SAME.